ADMINISTRATIVE INTERN (NON-CAREER) - HUMAN RESOURCES

Job Description

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING TWO ADMINISTRATIVE INTERNS IN THE HUMAN RESOURCES:
ONE (1) FOR THE EMPLOYEE EXPERIENCE TEAM AND ONE (1) FOR THE LEARNING AND DEVELOPMENT TEAM

(This is an at-will position)

Hourly Wage: $25.088/hr

The Port of Choice:

The Port of Long Beach is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving $300 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East-Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and entire country.

To learn more about the Port of Long Beach, visit our website at www.polb.com

SAILE - Senior Administrative Internship and Learning Experience:

SAILE provides advanced professional experience for college juniors and seniors pursuing majors other than civil engineering. Interns contribute to division operations through research, analysis, reporting, and project assignments that connect academic learning with professional experience. Through mentorship and progressively challenging responsibilities, interns develop the skills needed for future career opportunities. The experience includes a capstone project that addresses a division need and demonstrates the intern’s learning and contributions.

Why we want to hear from YOU:

The Port of Long Beach is committed to fostering a positive, respectful, and collaborative work environment - one where every teammate feels valued, supported, and empowered to do their best work. We recognize the strength that comes from a broad range of perspectives and experiences, and we aim to create a workplace culture that encourages open communication, mutual respect, and shared success. Our commitment to LIFE/WORK BLEND - where LIFE leads - reflects our belief that personal well-being fuels professional excellence. Every day, Port teammates bring a spirit of curiosity, teamwork, and service excellence that sets us apart as a global industry leader. Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity, and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!

The Port is committed to ensuring our interns have a wonderful experience, giving them the foundation and skills to be successful beyond this internship.

The Team:

The Human Resources Division is supported by a staff of 35. The Division is dedicated to exceptional service, innovation, and operational excellence that leads to attracting, engaging, and retaining a diversified and highly qualified workforce. The committed and inspired HR influencers in the Division work diligently to ensure organizational alignment with strategic goals and values. The Division also fosters an engaged, well trained, and collaborative organization that promotes belonging and integrates people, processes and technology to promote a team-oriented culture with professional and personal growth.

EMPLOYEE EXPERIENCE

As part of HR, the Employee Experience team helps shape a positive and engaging workplace culture through creative initiatives and meaningful experiences. From large-scale employee events and cultural heritage celebrations to employee recognition programs, wellness initiatives, and employee engagement activities, our team brings employees together, celebrate diversity, and foster a sense of connection and belonging here at the Port of Long Beach.

LEARNING AND DEVELOPMENT

The Learning and Development team is a subsection of the HR Division, and it is responsible for implementing Port University (Port U). Port U is our training camp for building a championship culture and preparing the workforce of the future. More than a training initiative, it is the Port's long-term talent and leadership development strategy - equipping employees with the skills, knowledge, and leadership capabilities needed to achieve our 2050 vision.

EXAMPLES OF DUTIES

The Role:

EMPLOYEE EXPERIENCE
Under general supervision, the Employee Experience Administrative Intern will play an important role supporting employee recognition programs, cultural heritage celebrations, wellness initiatives, and large-scale employee events. Working in a collaborative and creative environment, the intern will gain valuable experience in event planning, project coordination, communications, and human resources operations while helping create meaningful experiences for Port employees. LEARNING AND DEVELOPMENT
Under general supervision, the Learning and Development Administrative Intern will learn how critical the Learning and Organizational Development is to develop a workforce that will help build the Port of the future. Working collaboratively with Port U staff, the intern will manage calendars, organize training events, assist with event setup and breakdown, preparation of training materials, track invoices and program attendance, gaining hands-on experience in a fast-paced, professional environment.

How You Get to Contribute:

EMPLOYEE EXPERIENCE
• Assist with planning employee events, recognition programs and engagement initiatives.
• Coordinate event logistics, vendors, setup, and breakdown.
• Create/Draft PowerPoint presentations, flyers, promotional materials and communication.
• Maintain calendars, Employee Experience Outlook inbox, and attendance.
• Research creative ideas to enhance employee engagement.
• Provide administrative and project support to the team.
• Perform other related duties and assignments as required LEARNING AND DEVELOPMENT
• Create PowerPoint presentations.
• Draft written communications.
• Manage the Port U Outlook inbox.
• Coordinate Port U training events.
• Prepare training materials.
• Track invoices and program attendance.
• Assist with event setup and breakdown.
• Build and maintain strategic relationships internally and externally, demonstrating prompt, courteous, and high-quality customer service.
• Maintain a positive, professional tone in all communication with internal teams, city staff, and external partners or vendors.
• Conduct special projects and perform other duties as required.

REQUIREMENTS TO FILE

Minimum Qualifications:

• Must be at least 18 years of age.
• Must be currently enrolled in a Bachelor's degree program at a college or university with status as a junior or senior. Recent graduates (within the last 12 months at the time of application) are encouraged to apply.
• A major in Human Resources Management, Public Administration, Public Relations, Business Administration, International Business, Communications, Hospitality Management, or a closely related field is preferred.

The internship begins with a 12-week appointment and may be extended for a total duration of up to two years.
To Really Catch Our Attention:
You must be able to demonstrate the following professional attributes and strengths:

• Strong oral and written communication skills, with the ability follow instructions accurately and pay attention to details.
• Excellent proofreading and editing skills.
• A solid working knowledge of MS Office (Outlook, Word, Excel, and PowerPoint), Canva and Adobe.
• Proficient in English with excellent grammar, clarity, and tone.
• Strong public speaking and interpersonal communication skills are desirable.
• Ability to work independently and collaboratively across all levels of the organization.

Incomplete applications or applications that do not meet the minimum requirements will not be considered.

SPECIAL NOTE This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

The non-career Intern position typically average 20 hours per week, up to 29 hours per week, for a total of 1600 hours in a year for a maximum of two years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

SELECTION PROCEDURE

How do we start the conversation?
To apply, please submit your application online via www.governmentjobs.com . You must attach: 1) Cover Letter, 2) Resume, and 3) Transcripts (unofficial transcripts accepted).

Incomplete applications (those without resumes, cover letters, and transcripts) will not be considered.

Application deadline:

Applications will be accepted until November 27, 2026 at 11:59 p.m. PST. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Individuals identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for finalist candidates; an employment offer is contingent on the successful completion of a comprehensive background check.

The Port of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format, please call (562) 283-7500 or email humanresources@polb.com . In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. For technical issues with your application, please call (877) 204-4442.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com

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Closing Date/Time: 11/27/2026 11:59 PM Pacific