ADMINISTRATIVE INTERN - (NON-CAREER) - PROJECT CONTROLS

Job Description

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING
TWO (2) ADMINISTRATIVE INTERNS IN THE PROJECT CONTROLS DIVISION.



The Port of Choice:
The Port of Long Beach is an international gateway for the reliable, efficient and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving $300 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East-Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has wide-ranging economic impact, supporting millions of jobs that benefit the region and entire country.

You are invited to learn more by visiting our website: www.polb.com

Why we want to hear from YOU...

The Port of Long Beach is committed to fostering a positive, respectful, and collaborative work environment--one where every teammate feels valued, supported, and empowered to do their best work. We recognize the strength that comes from a broad range of perspectives and experiences, and we aim to create a workplace culture that encourages open communication, mutual respect, and shared success. Our commitment to LIFE/WORK BLEND - where LIFE leads - reflects our belief that personal well-being fuels professional excellence. Every day, Port teammates bring a spirit of curiosity, teamwork, and service excellence that sets us apart as a global industry leader. Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity, and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!

We are excited to share that the Project Controls Division is seeking two Administrative Interns (Non-Career).

The Port is committed to ensuring our interns have a wonderful experience, giving them the foundation and skills to be successful beyond this internship.

The Team:
The Engineering Bureau consists of two distinct and interrelated groups: Design/Maintenance & Program Delivery. These two groups consist of 6 distinct divisions: Construction Management, Design, Maintenance, Program Management, Survey and Project Controls. The Project Controls Division is responsible for scheduling, estimating, cost management, and system development to support financially responsible and timely delivery of projects/programs.

This is an unclassified (Non-Civil Service) position. Non-career positions typically average 20 hours per week, up to 29 hours a week, for a total of 1600 hours in a year for a maximum of two years.

EXAMPLES OF DUTIES

The Role...

Under close supervision, the Project Controls Intern supports Project Schedulers and other Project Controls staff in the planning, development, and maintenance of project schedules, cost forecasts, and related project controls products for Port capital projects. The intern assists with coordination among Project Managers, Project Delivery Team (PDT) members and develops foundational skills in scheduling, cost management, estimating, and resource planning.

How you get to contribute:

• Supports Project Controls staff with assigned projects from inception through completion.
• Enters and updates project data in the Project Management System (PPMS) and other project controls systems.
• Assists in building and analyzing a project task listing, activity relationships, and baseline cost and schedule for Project Manager review.
• Updates schedules in scheduling software (Primavera P6) with progress information gathered from PDT members.
• Performs schedule quality and logic checks and report findings to the mentor.
• Assist with tracking schedule variances and identify causes of schedule slippage or gain.
• Gathers schedule and cost inputs from PDT members and documents issues and action items for follow-up.
• Assist with tracking, commitments, invoices, and costs.
• Assist with updating the project budgets, cost forecasts, capital outlay projections, and related project controls analysis.
• Assists with cost tracking, estimating, and resource planning tasks using Excel and Power BI.
• Prepares data summaries, charts, and dashboard views as directed.
• Supports divisional documentation, including training aids and procedure guidance.
• Attends PDT and project meetings as an observer and note taker.
• Maintains a weekly learning log and completes a capstone presentation or project by the end of the term.
• Other related duties as required.

Interpersonal

• Correspond and communicate clearly with internal Port employees and consultants via email, phone and live meetings.
• Maintain a positive relationship with internal Port divisions, contractors and consultants.
• Maintain confidentiality of projects and Port information.
• Work respectfully and cooperatively with a diverse team.

REQUIREMENTS TO FILE

Required Experience and Qualifications:

• Currently enrolled in a Bachelor’s degree program at a college or university with status as a junior or senior with a focus/emphasis in Civil Engineering, Construction Management, Architecture, Industrial Engineering or enrolled in a graduate level Civil Eng ineering or Construction Management program. Bachelor degree graduates within the last 12 months at the time of application are encouraged to apply.
• Basic construction concepts of materials, means and methods is required.
• Be familiar with MS Office, including Word, Excel, PowerPoint, Outlook, and other related applications.
• Knowledge of scheduling software is a plus.
• Fundamental of project controls, budgeting, cost tracking and analysis is desired.
• Possess good oral and written skills, and an ability to effectively communicate ideas in a clear, concise, and professional manner.

Incomplete applications (those without resumes, cover letters, and transcripts) will not be c onsidered.

The internship begins with a 12-week appointment and may be extended for a total duration of up to two years.

SPECIAL NOTE This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

The non-career Intern position typically works 20 hours per week, and cannot exceed an average of 29 hours per week throughout the year, up to a total of 1600 hours in a year for a maximum of two years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

The Port of Long Beach (Harbor Department) is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, Port Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format, please email Tracy.Beverly@polb.com .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

The Port of Long Beach is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics.

SELECTION PROCEDURE

How do we start the conversation?
The final filing date for this recruitment is: Thursday, November 26, 2026 @ 11:59 pm Pacific Time. Please submit 1.) cover letter, 2.) resume, and 3.) college transcripts (unofficial transcripts accepted) in PDF form with your application. Submissions will only be accepted online at www.governmentjobs.com .

The Port reserves the right to extend the closing date without notice in order to accept additional applications. Individuals identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for finalist candidates; an employment offer is contingent on the successful completion of a comprehensive background check.

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Closing Date/Time: 11/26/2026 11:59 PM Pacific