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  • Clerk/Recorder/Elections Supervisor - Senior

    Auburn, California United States PLACER COUNTY, CA Full Time $36.19 - $45.17/hour; $6,272.93 - $7,829.47/month; $75,275.20 - $93,953.60/year Dec 12, 2025
    Placer County Employer:

    PLACER COUNTY, CA

    Placer County is a prosperous community characterized by a healthy and diverse economy, attractive business environment, and residents who benefit from high quality educational, safety, and healthcare infrastructure, in addition to a wide variety of outstanding recreational opportunities. The government center of Placer County (located in Auburn) is 30 miles northeast of Sacramento, the State capital. Stretching over one hundred miles, from the breathtaking vistas of the truly one-of-a-kind Lake Tahoe down through the verdant foothills of the Sierra Nevada Mountains to the lush Sacramento Valley, Placer County encompasses some of the most beautiful and diverse scenery in Northern California. Placer County offers a generous benefits package. Benefits include Medical, Dental, Vision and CalPERS retirement, as well as 13 paid holidays, 12 days/year paid sick leave, generous vacation allowances, 100 hours/year management leave (for management classifications), and more. For additional benefit information and details click here. Visit us: LinkedIn: https://www.linkedin.com/company/placer-county-human-resources/ Twitter: https://twitter.com/PlacerCAJobs  

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    Job Description

    Introduction

    Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov .

    POSITION INFORMATION

    This position will remain open until filled with an initial application screening deadline of 5:00 PM, on December 29, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the positions are filled.

    BENEFITS

    Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

    Click here to view Placer Public Employees Organization (PPEO) benefits.

    For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

    DEFINITION

    To supervise, plan and coordinate the day-to day operations and activities of an assigned section within the recording or elections divisions of the County Clerk/Recorder/Elections Office; to provide direct supervision over supervisory, technical and clerical staff; to coordinate assigned activities with other departments, divisions, outside agencies, businesses and the general public; and to provide highly responsible and complex staff assistance to higher level management staff.

    DISTINGUISHING CHARACTERISTICS

    The Clerk/Recorder/Elections Supervisor - Senior is distinguished from the Clerk/Recorder/Elections Supervisor by the senior level’s responsibility for serving as a second-level supervisor within a program area; positions at the senior level may also assume substantive and significant programming responsibility within a defined area or specialty.

    SUPERVISION RECEIVED AND EXERCISED

    Receives general direction from higher level management staff.

    Exercises direct supervision over supervisory, technical and clerical staff.

    EXAMPLES OF ESSENTIAL DUTIES

    Duties may include, but are not limited to, the following:
    • Plan, direct and coordinate the organization, staffing, operations and activities of the Clerk, Recording, or Elections divisions of the County Clerk/Recorder/Elections Office.
    • Participate in the development and implementation of goals, objectives, policies and priorities; recommend and implement resulting policies and procedures.
    • Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
    • Direct, coordinate and review the work plan for assigned clerk, recording, or elections services and activities; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
    • Select, train, motivate and evaluate assigned personnel; assign and review the work of subordinate staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
    • Assist with the supervision of assigned sections within the Clerk, Recording, or Elections divisions.
    • Direct the acquisition and implementation of new technology, including the development of new or revised procedures and necessary communications and training.
    • Participate in the development and administration of assigned section or program budget; forecast funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; recommend adjustments as necessary.
    • Provide staff assistance to higher level management staff; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
    • Research and monitor new laws, codes, ordinances, and/or regulations and determine impact on procedures within assigned area; interpret and explain the most complex laws and regulations related to area of assignment; develop programs and procedures to comply with new laws.
    • Plan and implement the issuance and processing of forms and documents related to area of assignment.
    • Collect and maintain statistical information relating to area of assignment; generate and analyze all computer-generated accounting and indexing reports.
    • Direct the collection of cost data; oversee billing of invoices and claims for payment and the collection of fees.
    • Research difficult customer service situations and assist in responding to the public, businesses, other agencies, and departments regarding services provided by assigned division.
    • Initiate security procedures when needed; develop, implement and train staff on security procedures.
    • Prepare and update written materials explaining policies, procedures and programs within the Clerk, Recording, or Elections divisions.
    • Coordinate clerk, recording or elections activities with those of other divisions, outside agencies, and organizations.
    • Interact with staff, management and all levels of government and private agencies including federal, state, county, and municipal city officials, companies and individuals, by providing information concerning office policy and procedures.
    • Attend and participate in professional group meetings; stay abreast of new trends and innovations pertinent to assigned program area and oversee outreach activities and/or public workshops.
    • Develop, organize and complete special projects and related duties as assigned.


    MINIMUM QUALIFICATIONS

    It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

    Experience and Training
    Any combination of experience and training would likely provide the required knowledge and abilities are qualifying, A typical way to obtain the knowledge and abilities would be:

    Experience: Five years of increasingly responsible clerk, recording or elections experience, including two years of supervisory experience comparable to a Clerk/Recorder/Elections Supervisor with Placer County.

    Training: Equivalent to an Associate degree from an accredited college or university with major course work in business administration, public administration or a related field.

    NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

    Required License or Certificate:
    May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

    KNOWLEDGE, SKILLS, AND ABILITIES

    Knowledge of:
    • Functions, organization and procedures of the County Clerk/Recorder/Elections Department.
    • Principles of supervision, training and performance evaluation.
    • Operations, services and activities of the clerk, recording, or elections divisions.
    • Proper research and analysis practices.
    • Principles and practices of budget preparation and administration.
    • Principles and practices of administrative and statistical report preparation.
    • Office procedures, methods and equipment including computers and applicable software applications including word processing, spreadsheets and database programs.
    • Specialized hardware and software systems within assigned area.
    • Principles and practices of customer service and public relations.
    • Advanced mathematical principles.
    • Pertinent federal, state and local codes, laws, regulations and practices related to area of assignment.
    • Legal terminology, procedures, documents, and forms applicable to area of assignment.
    • Methods and techniques of researching documents, codes, laws, rules and regulations related to area of assignment.
    • Cash handling procedures.
    • Principles and practices of a safe working environment.

    Ability to:
    • Organize, implement and direct the operations of assigned section or program area.
    • Supervise, direct and coordinate the work of lower level staff.
    • Select, train and evaluate staff.
    • Develop and implement programs and procedures to meet the goals of the assigned section or program area.
    • Understand, interpret, and explain the more complex County clerk, recording, or election policies and procedures.
    • Observe, identify and problem solve problems of operational and/or technical policy and procedures.
    • Analyze work papers, statistical reports, historical data and legal text.
    • Maintain security and confidentiality of restricted information.
    • Respond to requests and inquiries from the general public.
    • Perform advanced mathematical calculations.
    • Prepare and monitor budget in assigned area.
    • Ensure the provision of quality customer service in assigned area.
    • Operate office equipment including computers and supporting software applications.
    • Interpret and apply federal, state and local laws, codes and regulations.
    • Plan and organize section or program work to meet changing priorities and deadlines; evaluate operational effectiveness.
    • Monitor and evaluate the projected needs for equipment, materials, supplies and staff.
    • Direct the acquisition and implementation of new technology, including the development of new or revised procedures and necessary communications and training.
    • Prepare clear and concise technical and administrative reports.
    • Communicate clearly and concisely, both orally and in writing.
    • Establish and maintain effective working relationships with those contacted in the course of work.
    • On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight.


    SELECTION PROCEDURE

    Training & Experience Rating (100%)

    Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

    CONDITION OF EMPLOYMENT

    Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a credit check, voice stress analysis, and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

    SUBSTITUTE LISTS

    The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

    EMPLOYEES OF OTHER PUBLIC AGENCIES

    Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

    EQUAL OPPORTUNITY EMPLOYER

    Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that unlawful harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of the following characteristics: gender (including gender identity and expression), sexual orientation, race (including traits associated with race, which include, but are not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, primary language, immigration status, physical disability (Including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, the person’s use of cannabis off the job and away from the workplace, political orientation, or any other classification protected by federal, state, or local law or any combination of two or more characteristics stated herein. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

    Conclusion

    For questions regarding this recruitment, please contact Bethany Clinkenbeard, Administrative Technician, at bclinkenbeard@placer.ca.gov or at (530) 886-4669.

    Closing Date/Time: Open Until Filled
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Records Management Jobs in the United States

Top Records Management Jobs in the United States
 

What is Records Management?

Records management involves creating, maintaining, storing, and securely disposing of records. This process ensures that documents comply with legal regulations and organizational policies. Records management is vital in improving transparency, reducing risk, and supporting business decision-making. Whether dealing with physical or digital files, proper records management is essential across various industries, including government, healthcare, finance, and education.

 

Career Paths in Records Management Jobs

Records management jobs offer a range of opportunities for professionals. Some of the most common roles include:

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  • Records manager
  • Archives manager
  • Information manager

With more experience, there are advancement opportunities, such as:

  • Senior records manager
  • Director of records management
  • Chief information officer

Specializations include digital preservation, archival research, and records appraisal. Professionals can also explore related fields such as compliance, data management, and information technology. The exact career path depends on your location, industry, and level of expertise.

 

Top Industries Hiring for Records Management Jobs

Many industries need professionals in records management jobs, including:

  • Government agencies: Organizations like the National Archives and Records Administration (NARA) hire professionals to maintain compliance and secure records management.
  • Healthcare organizations: Hospitals and research institutions need records management experts to manage patient records and adhere to regulations.
  • Financial institutions: Banks, insurance companies, and investment firms require records management to ensure regulatory compliance and data protection.
  • Educational institutions: Schools, colleges, and universities employ records managers to handle student records and other institutional data.
  • Private companies: Law firms, consulting firms, and other businesses rely on records management professionals to keep their records secure and organized.
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Key Skills and Qualifications for Records Management Jobs

A bachelor’s degree in business administration, information science, or a related field is often required to succeed in records management jobs. Key skills include:

  • Strong organizational and problem-solving abilities
  • Effective communication and team coordination
  • Familiarity with records management software and technology

It is also important to handle technical requirements, such as verifying you are human when accessing sensitive records or systems. Certifications like Certified Records Manager (CRM) or Certified Information Professional (CIP) benefit career growth.

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Job Outlook and Salary for Records Management Jobs

The job outlook for records management jobs is promising as more organizations recognize the importance of compliant record-keeping. On average, records managers in the United States earn around $60,000 per year, although salaries vary by industry, location, and experience.

Professionals in these roles may encounter technical issues, such as a ray ID error when accessing certain online records management systems. These technical difficulties usually take a few seconds to resolve. As more industries rely on accurate records management, the demand for skilled professionals will continue to grow.

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Top Cities for Records Management Jobs

Several U.S. cities are known for their demand for records management jobs. These cities are home to industries that heavily rely on data management and compliance:

  • Washington, D.C.: The concentration of government agencies makes this city a hub for records management professionals.
  • New York City: Financial institutions and law firms create significant demand for records managers in this city.
  • Los Angeles and San Francisco: These cities’ tech and entertainment industries rely heavily on efficient records management.
  • Chicago and Houston: These cities are centers for healthcare and finance, driving demand for records management professionals.
  • Boston, Philadelphia, and Atlanta: Each city offers numerous opportunities for records managers.
 

Resources for Records Management Job Seekers

For those pursuing a career in records management, there are various resources available:

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  • National Archives and Records Administration (NARA): Offers job listings and resources for professionals in the field.
  • Society of American Archivists (SAA): Provides job listings, training, and certification programs.
  • Institute of Certified Records Managers (ICRM): Offers certifications and resources for records managers.
  • Records Management Society (RMS): Provides networking and job listings for professionals.

Additionally, online job boards like LinkedIn and Indeed are great resources for finding records management jobs.

 

Education and Training for Records Management Jobs

Education and training are crucial to advancing in records management. Many universities offer business administration, information management, or records management degree programs. Additionally, certifications such as CRM or CIP can enhance your career opportunities.

Professionals in records management should also be prepared to troubleshoot minor issues, such as when a site requires verification or when systems are slow to respond. Staying up to date with industry best practices and evolving technologies is essential for success.

 

Career Advancement in Records Management

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Advancing in records management jobs offers numerous pathways for growth. With experience, professionals can move into senior roles, such as director of records management or chief information officer. Other ways to advance include earning certifications like CRM or CIP, specializing in digital preservation, and expanding professional networks.

By attending industry conferences and participating in training, professionals can stay ahead of industry trends and improve their skills. Staying adaptable is key as records management evolves with new regulations and technology.

 

Conclusion

Records management jobs are essential to ensuring compliance, security, and efficiency across industries. As more organizations recognize the importance of effective records management, the demand for skilled professionals grows. Whether in government, healthcare, or finance, records managers are crucial in keeping information safe and accessible.

By focusing on education, certification, and staying current with industry trends, records management professionals can advance their careers and contribute to their organizations’ success. Managing sensitive information efficiently, staying ahead of technological updates, and ensuring smooth operations may take a few seconds, but it ensures long-term success in this essential field.

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