Police Records Technician

DESCRIPTION

THE CITY OF PLACENTIA IS NOW RECRUITING FOR THE POSITION OF
POLICE RECORDS TECHNICIAN

4/10 Work Schedule The filing deadline is August 03, 2025, or when 50 applications are received, whichever comes first.

The Placentia Police Department is seeking a dedicated individual who works with integrity and values public service to serve as a Police Records Technician.

Under the direction of the Support Services Administrator, the Police Records Technician prepares, processes, maintains, and retrieves police records, data, and reports; answers questions and provides information and assistance to other agencies and the public, in person and by telephone; provides a variety of clerical and general office assistance to Police Department personnel: and performs related duties as assigned.

EXAMPLES OF DUTIES

The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Types up logs and forms such as memoranda, form letters, envelopes, police clearances, licenses and permits, declarations, court appearance calendars, and misdemeanor complaints
• Responds to officers' requests for information by researching, collecting, and disseminating authorization information
• Monitors an automated storage queue for incoming documents and processes according to priority, proofreading documents for accuracy and completeness.
• Enters a variety of information, such as personal identifiers, vehicle information, property descriptions, serial numbers, criminal offense codes, tattoos, etc. from several different types of documents into the automated RMS, and performs quality control on data entered into RMS.
• Assemble materials and prepare misdemeanor citation packets for court.
• Retrieves, prints, and duplicates documents utilizing a microfilm reader, an optical retrieval system, a records management system, and hard copy files.
• Answers phone inquiries from the public and other law enforcement and governmental agencies; and assists the public, other law enforcement, and governmental personnel at the service counters.
• Processes record sealings requiring research and collection of any correlating documents throughout the department, deletion of indexes, sealing, and storage of records until ordered destruction.
• Coordinates with background investigators, other departmental and city personnel for processing of applicants (internal, external, and business) and sex, arson, and narcotic registrants; processes and maintains electronic and hard copy files, issues permits.

OTHER DUTIES:

• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit and the City.

TYPICAL QUALIFICATIONS

Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities is qualifying.
A high school diploma or G.E.D. equivalent and completion of specialized clerical courses; one year of heavy telephone, public contact, or dispatch experience and ability to learn the geography and location of streets, landmarks, and public and private facilities in and around the City of Placentia.

LICENSES, CERTIFICATES, SPECIAL REQUIREMENTS
Valid, current driver’s license

• This position does not typically require driving; however, the ability to use reliable transportation for occasional off-site duties may be necessary.

SUPPLEMENTAL INFORMATION

PHYSICAL AND MENTAL DEMANDS/WORK ENVIRONMENT
( Must be performed with or without reasonable accommodations )

• Works in both office and field settings. In the office, the noise level is frequently quiet or moderately quiet
• When conducting field observation, the employee is subject to loud construction noise
• Regularly required to use hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms
• Talk and hear
• Frequently sit and occasionally stand and walk to access work areas and files
• Stoop, kneel, or crouch to access or place records or files
• Lift and carry records and documents, typically weighing less than 20 pounds
• Specific vision abilities required by this job include close vision and the ability to adjust focus

Schedule- The City operates on a "4/10" work schedule.

Retirement - The City of Placentia participates in the California Public Employees’ Retirement System (CalPERS) and does not participate in Social Security.

• 2% @ 60 defined retirement plan (Classic Members) - Applies to employees who, prior to January 1, 2013, were active members of CalPERS or another public employee retirement system through which reciprocity may be established. Employee membership contribution is 7%.
• 2% @ 62 defined retirement plan (New Members/PEPRA) - Applies to new employees hired on or after January 1, 2013, who are not members of CalPERS or are not members of another public employee retirement system with which reciprocity may be established. Employee membership contribution is 6.75%.

Bilingual Pay- An additional pay of $175 per month

Health Insurance - Up to $1,877 per month for family coverage to purchase health insurance through the CalPERS Health Benefits program. Medical opt out also available.

Dental & Vision Insurance - Fully paid plan for dental and vision insurance.

Life Insurance - Fully paid life insurance policy equal to employee's annual salary. Additional life insurance is available for purchase.

Disability Insurance - Fully paid premiums for short-term and long-term disability insurance.

Flexible Spending Account - Employees may voluntarily contribute to a Section 125 Flexible Spending Account.

Deferred Compensation - Employees may voluntarily contribute to a deferred compensation plan.

Paid Time Off (Vacation) - Accrual rate of 80 hours per year. 80 hours per year; 120 hours after 3 years of service.

Alternative Health & Wellness (Sick Leave) - 96 hours per year; this program includes a cash incentive of up to $1,250 per fiscal year.

Holidays - 13 paid holidays per year. In addition, subject to City Council approval, City Hall and most City Services observe a Holiday Closure annually for two weeks at the end of December/beginning of January, including Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day (paid time off varies per year, assignment and Bargaining Unit; City will provide additional holiday hours during this closure period.

Closing Date/Time: 8/3/2025 11:59 PM Pacific

• 

• City of Placentia

Show more