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  • HR & Payroll Technician I/II (HR Function)

    West Sacramento, California United States City of West Sacramento Full Time 55656 Feb 07, 2025
    City of West Sacramento Employer:

    City of West Sacramento

    California's Golden Dream is thriving in one of its newest cities. Incorporated in 1987, West Sacramento is a city designed and ready for business in the 80's. Yet its history dates back more than 100 years. Like its cross-river neighbor, West Sacramento was first settled during the Gold Rush era. The early settlers soon learned that the real gold in the area was the incredibly rich delta soil deposited over the centuries by the Sacramento and the American Rivers. By the turn of the century the central valley of California was recognized as one of the premiere agricultural areas of the world. As Sacramento grew into a major city, West Sacramento, which was separated by the Sacramento River and a county line, retained its small town character and industrial base. Today, West Sacramento is at the crossroads of California. Featuring its own deepwater port, two interstate highways, major North/South and East/West rail lines and a commercial airport nearby, West Sacramento is well connected to the Pacific Rim and the rest of the nation. And just a literal stone's throw away is downtown Sacramento, the seat of the government for the 6th largest economy in the world. Being a part of the Greater Sacramento community, we're on everyone's list as one of the fastest growing and most livable areas in the country. Yet West Sacramento offers something that can no longer be found in many of California's cities - affordable land and housing. The average home cost is less than half of what a comparable home costs in metropolitan areas as little as 80 miles away. There is a small town atmosphere in West Sacramento, with traditional values and a healthy respect for business and industry. Come to West Sacramento. Meet the people. See the land. You'll agree the climate is right for you!   

    Summary

    An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).  

    The City of West Sacramento is actively recruiting for a Human Resources & Payroll Technician I/II (HR Function) to contribute to the Human Resources Division within the City Manager’s Office!

    Preference will be given to candidates who demonstrate hands-on experience in recruitment activities, onboarding, demonstrated knowledge and experience with various types of leave laws, including but not limited to FMLA, CFRA, PDL, ADA, and Workers' Compensation, and their integration with payroll systems and processes
    and/or related work in the Human Resources field for a public agency within the last two years.

    The ideal candidate will have considerable knowledge in Microsoft Office products, applicant tracking systems (i.e. Neogov, Calopps, Edjoin, etc.), learning/training management systems (i.e. VectorSolutions, Neogov, etc.), and coordinating the onboarding process of new employees and offboarding.

    This is a challenging position that is best suited for a self-starter looking to further their career path and gain a generalist understanding of all Human Resources functions of the City. Preference will be given to candidates who have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid understanding of Human Resources processes.

    In order to effectively train and onboard this position into the City of West Sacramento's HR function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful completion of the probationary period, the position will be eligible to participate in the alternative work schedule program.

    An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire. The top scoring candidates will then be referred to the HR Division for further consideration for the oral panel interview.

    DEFINITION:   The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions.; and provides administrative support to human resources management staff.
     
    SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Human Resources Manager and/or  designee. No direct supervision of staff is exercised.  The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.
     
    CLASS CHARACTERISTICS: 
    Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series.  This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned.  Human Resources & Payroll  Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.
     
    Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.

    Job Description

    EXAMPLES OF ESSENTIAL FUNCTIONS:   (Illustrative Only):   Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
     

    • Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of data.
    • Assists in all aspects of the human resources/payroll system including updating and maintenance of the system, proper coding and entering of information, employee contributions and deductions, integration of various payments from SDI, workers’ compensation, etc. 
    • Assists in all aspects of leave administration including FMLA, CFRA, SDI, PDL, PFL, workers’ compensation, etc.
    • Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and related items.
    • Performs administrative and clerical functions for the division including reviewing and maintaining confidential records and information; filing; preparation and processing of purchase orders;   creating statistical and technical materials and reports; developing and responding to correspondence; , provide internal and external customer service in-person,via telephone, and online;   photocopying; and opening and distributing mail and correspondence.
    • Interprets and applies  provisions of bargaining unit contracts , benefit summaries, administrative policies, laws, rules and regulations.
    • Provides information to employees regarding wages, benefits,  procedures,   policies; responds to inquiries from other agencies.
    • Performs related duties and responsibilities as required.

     
    If assigned to Human Resources function:

    • Assists in all aspects of the recruitment process including advertising, scheduling, screening, testing and interviewing.
    • Assists in all aspects of the hiring process including coordinating prospective employee pre-placement physical examinations, fingerprinting, identification card preparation, and new-employee orientations.
    • Assists in all aspects of benefit and leave administration including benefit enrollment, additions and deletions; calculation of leaves (e.g. FMLA, Maternity, Military, Work Comp, etc.) and other employee leave or benefit actions/concerns.
    • Assists in all aspects of human resources event planning including  ,   benefit fair, holiday events, etc.
    • Gathering and assembling of information such as benchmark surveys.
    • Monitors completion of employee evaluations and sends reminders to managers and supervisors.
    • Researches and accurately prepares all personnel action forms and ensures they are signed, returned and entered into the computer.
    • Updates and maintains personnel files accurately. 

    Job Requirements

    EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge, skill and ability.  A typical way to obtain the required knowledge, skills, and abilities would be:
     
    Education:  Human Resources & Payroll Technician I/II:   High school diploma or equivalent. College level course work in related field is highly desirable.    
     
    Experience:  Human Resources & Payroll Technician I:  Two (2) years of increasingly responsible experience performing human resources related functions preferably including recruitment/selection, benefits administration, or payroll.  Human Resources & Payroll Technician II:   Two (2) years of comparable experience as a Human Resources & Payroll Technician I.
     
    An Associates Degree with major coursework in human resources, public or business administration or closely related field may be substituted for one (1) year of the experience requirement.  A Bachelor Degree with major coursework in human resources, public or business administration or closely related field may be substituted for two (2) years of the experience requirement.
     
    LICENSES AND CERTIFICATES:  If required to drive, possession and maintenance of a valid California driver’s license.

    PHYSICAL DEMANDS:   Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen;  hearing and speech to communicate in person and over the telephone.   This is primarily a sedentary office classification which requires  standing   and walking between work areas.    Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed, to retrieve and file information.  Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
     
    ENVIRONMENTAL ELEMENTS:   Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and  in interpreting and enforcing  guidelines, policies and procedures.

    An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.

    Special Instructions

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Why Government HR Jobs Matter – And How You Can Get Involved

Why Government HR Jobs Matter – And How You Can Get Involved
 

Introduction

Are you passionate about public service and personnel management? A career in government HR offers a unique opportunity to shape the workforce that supports critical public programs. Unlike private-sector human resources roles, government HR jobs have far-reaching impacts on the services millions rely on daily. If you’re interested in contributing to national security, education, or local city functions, a job in government HR might be the perfect fit.

 

What is Government HR?

At its core, government HR is about managing the employees that keep public services running. The role includes all the traditional HR responsibilities—recruitment, compensation, and training—but with an additional focus on public service. In government human resources, you’ll work within a more complex regulatory environment, dealing with policies and laws specific to public-sector employment.

 

The Scope of Government HR

Government HR operates across three primary levels:

  • Federal: HR professionals manage personnel for national departments like the Department of Defense, NASA, or the FBI. These roles can include hiring for positions related to national security or research programs.
  • State: HR professionals at this level work with state agencies such as health services, transportation, or education.
  • Local: These roles support HR needs for city or county departments, such as police, parks and recreation, and public works.
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Each level presents unique challenges but shares a common goal: building and maintaining a strong workforce dedicated to public service.

 

Key Responsibilities in Government HR

Government HR jobs involve a wide range of responsibilities that vary by role and agency but generally include:

  • Recruitment and Staffing: Attracting and hiring qualified candidates for public service positions, often navigating specific regulations around hiring processes and veterans’ preferences.
  • Compensation and Benefits: Administering pay, a deferred compensation plan, dependent care expenses, and benefits such as health, dental, and long-term disability, often offered on a pre-tax basis.
  • Training and Development: Creating programs to enhance government employees’ skills and leadership capabilities, including senior executives.
  • Labor Relations: Managing relationships with unions and handling collective bargaining processes, often within strict legal frameworks.
  • Performance Management: Implementing systems that improve employee performance, set goals, and enhance efficiency.
  • Policy Development: Drafting and enforcing HR policies that comply with government regulations and employment law.
 

Why Choose a Career in Government HR?

Choosing a career in government HR comes with its own set of unique advantages and challenges. Here are some reasons why it might be the right path for you:

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  • Mission-Driven Work: Your work directly impacts public service and contributes to the well-being of your community and country.
  • Complex Regulatory Environment: Navigating a maze of policies, regulations, and employment laws specific to the public sector.
  • Diversity and Inclusion: Government HR professionals are critical in promoting a diverse workforce that reflects the population they serve.
  • Transparency and Accountability: Government HR jobs operate under greater public scrutiny and require adherence to strict ethical standards and responsibility to taxpayers.
  • Work-Life Balance: Many government HR roles offer benefits like more sick leave per calendar year, additional public holidays, and flexible work schedules.

Government HR could be a great fit if you enjoy problem-solving within complex systems, are passionate about public service, and have strong interpersonal and communication skills.

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Qualifications and Skills for Government HR Jobs

A career in government HR typically requires a mix of educational qualifications, technical expertise, and soft skills.

Educational Requirements

  • Bachelor’s Degree: Most government HR positions require a bachelor’s degree in human resources management, business administration, public administration, or social sciences.
  • Master’s Degree: For higher-level positions or faster career advancement, a Master of Public Administration (MPA) or an MBA focusing on HR may be necessary.
  • Certifications: Professional certifications such as SHRM Certified Professional (SHRM-CP), IPMA-HR Certified Professional (IPMA-CP), or Professional in Human Resources (PHR) can make you more competitive in the job market.
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Technical Knowledge

  • HR Laws and Regulations: A solid understanding of employment laws, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), and the Fair Labor Standards Act (FLSA), is critical in government HR.
  • Government-Specific Policies: Familiarity with the Merit System Principles, veterans’ preference in hiring, and prohibited personnel practices is essential for working within federal agencies.
  • HR Information Systems (HRIS): Proficiency in HR software like Workday, PeopleSoft, or USA Staffing is often required.
  • Data Analysis: Government HR professionals must have skills in data analysis to evaluate workforce metrics, compensation, and performance management.

Soft Skills

  • Communication: Strong verbal and written communication skills are essential for explaining policies to employees, writing reports, and presenting to leadership.
  • Problem-Solving: Government HR professionals must be able to develop creative solutions within regulatory constraints and make quick decisions in high-pressure situations.
  • Ethical Decision-Making: Maintaining confidentiality and adhering to government ethics standards are critical aspects of the job.
  • Cultural Competence: Sensitivity to diversity, inclusion, and equity issues is necessary for building a representative and inclusive workforce.
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Additional Requirements for Government HR Jobs

In addition to education and skills, some government HR roles have specific requirements:

  • US Citizenship: Many federal, state, or local government positions require U.S. citizenship.
  • Security Clearance: Some federal government roles, particularly those related to national security, require security clearance.
  • Residency Requirements: Certain local government jobs may require you to live within the jurisdiction you serve.
 

Steps to Start Your Career in Government HR

If you’re ready to pursue a career in government HR, here are some steps to guide your job search:

  • Gain Experience: Look for internships or entry-level positions within government agencies to gain firsthand experience.
  • Build Your Network: Join professional organizations like SHRM or the Public Sector HR Association (PSHRA) to connect with industry professionals and stay informed about upcoming events.
  • Enhance Your Education: Consider pursuing advanced degrees or certifications in HR or public administration.
  • Stay Informed: Keep up with trends, new policies, and best practices in government HR.
  • Update Personal Information: Ensure your resume reflects your skills, certifications, and experience relevant to government HR roles. After updating, don’t forget to click save to ensure your information is ready for potential employers.
 

Conclusion

A career in government HR offers the chance to contribute to public service in impactful ways, especially within a state agency where you can manage essential services that benefit local communities. You’ll gain valuable experience in navigating complex regulations and providing vital assistance to public employees. If you’re seeking a career with diverse opportunities, strong job security, and room for growth, government HR could be your ideal path. You can begin your job search today and explore the many resources available to help you succeed in this fulfilling field.

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