Los Angeles County Employees Retirement Association Pasadena, California 91101, United States
May 26, 2017Full Time
The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Replies to correspondence, composes letters. Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements. Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned. Takes care of day-to-day inquiries or problems wherever possible. Secures information on the status of pending matters and reasons for delay in the completion of projects. Maintains office files and records, including those of a confidential nature. Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes. May assign and supervise the work of other employees. Processes and files legal documents with government agencies and regulatory bodies. Communicates with representatives of advisors, regulators, and other legal professionals. Formats and proofreads legal documents, correspondence, and presentation materials. Perform other related duties as needed. Job Requirements: SELECTION REQUIREMENTS: One (1) year's highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I, or Senior Secretary II-OR- One (1) year's highly responsible experience as a Senior Secretary, LACERA -OR-Two (2) years responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II. DESIRABLE QUALIFICATIONS: Certificate of Completion from an accredited college for a paralegal, legal administrative assistant, or legal secretary training program. Demonstrated experience performing legal administrative support in a law office for attorneys engaged in the practice of civil litigation, including answering telephone calls, organizing legal documents, tracking case status, processing incoming and outgoing mail, arranging travel, and maintaining calendars. Demonstrated experience preparing, formatting and proofreading a wide variety of legal documents including legal briefs, correspondence, memoranda, contracts, presentations, reports and spreadsheets. Demonstrated experience drafting correspondence promptly and independently on behalf of a Manager. Demonstrated experience in Workers' Compensation or Disability Law. Demonstrated experience working with medical terminology. Proficiency in Microsoft Word and Excel. Ability to work under tight deadlines. Excellent organizational skills.