Union Sanitary District Union City, CA, United States
Nov 02, 2017Full Time
Financial Operations This classification ensures compliance with regulatory and governmental accounting and financial reporting standards, including IRS, SCO, GASB, GAAP PERS, ICMA and other legal requirements relating to sound financial and administrative operations and consistency of financial operations with principles of good stewardship of public funds and the District's strategic objectives. Oversees and participates in preparation of the District's O & M and CIP budgets and forecasting of cash flows for the operating budget and capital expenditures and revenues; identifies impacts on the current and future rate structure; oversees establishment of financial controls and review of expenditures for conformance with approved budgets; and presents budget recommendations to the Board of Directors for their approval. Serves as the District's Board-appointed Treasurer; manages the District's investments and portfolio, maximizing income and safety through daily and long-range investment policies; administers bond programs and secures tax-exempt and other types of financing; coordinates, reviews, evaluates, and recommends improvements to administrative and financial internal control systems and procedures to ensure audit compliance; and annually reviews the District's investment policy and recommends revisions to the Board of Director. Ensures conformance with Proposition 218 legal notification for rate changes. Directs and participates in the preparation of a variety of records and reports ensuring timeliness, accuracy, and compliance with appropriate laws, ordinances, regulations, and prudent fiscal transparency. Purchasing and Risk Management Oversees the District's general liability, property damage, vehicular physical damage, catastrophe insurance, loss recovery, and crime insurance programs. Coordinates annual application to CSRMA for liability and property insurance. Periodically reviews District insurance coverage. Assists the Purchasing Agent to resolve contract law issues or interpretation of the District's purchasing policy with regard to specific situations and reviews recommended changes to the District's Purchasing policy. Oversees the administration of claims against the District to ensure timely response, appropriate referral to legal counsel, timely communication with the General Manager and Board of Directors, and resolution or settlement of claims consistent with the Mission and values of the District. Organizational Performance Supports the Organizational Performance Program Manager in the development and implementation of quality initiatives at the team, work group, and District levels. Works with the OPPM and Executive Team to develop and implement Balanced Scorecard District-wide initiatives, goals, measures, and implementation plans. Management Responsibilities The Business Services Manager/Chief Financial Officer is a resource to the Board of Directors on technical and management issues. The incumbent participates as a member of the USD Executive Team in District-wide policy and planning activities, including development of the District's Balanced Scorecard and other strategic planning activities; provides advice and counsel regarding strategic policy and problem solving issues related to the assigned workgroup and the District overall; develops performance measures and implements objectives to meet District goals; supports district-wide programs and initiatives; ensures that team plans are in alignment with District-wide and work group strategic plans. The BS Manager/CFO develops and administers the annual budget; manages and carries out technical and administrative projects; and occasionally performs the duties of General Manager on an interim basis in the General Manager's absence. The BS Manager/CFO develops, promotes, supports, and ensures compliance with District-wide, work group, and team safety policies, procedures, and safety initiatives and participates in investigations of serious accidents. The BS Manager/CFO establishes appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; and works with staff to allocate resources accordingly. This position oversees and participates in the development and administration of the Business Services Work Group; approves the forecast of funds needed for staffing, equipment, materials, and supplies; and approves expenditures and implements budgetary adjustments as needed. This position monitors legal, economic, and business developments in finance and portfolio management, public purchasing, information technology, risk management, and human resources; and recommends and initiates improved work methods and procedures as appropriate. The BS Manager/CFO serves as liaison with federal, state, regional, county, city, and other agencies as necessary. Leadership The Business Services Manager/Chief Financial Officer carries out recruitment and selection, employee relations, performance management, and recognition activities for the work group. The BS Manager/CFO supervises and mentors the BS Coach and provides general management and mentoring (as required) of the Human Resources Administrator in carrying out their responsibilities in each of the areas stated above and assists management staff to work effectively with individual employees and teams. The Business Services Manager/Chief Financial Officer may directly supervise one of the BS teams depending on their knowledge, skills, and abilities. The incumbent supports the Business Services Coach in working with the Organizational Performance Program Manager (OPPM) and BS teams to apply the principles of total quality to day-to-day operations, including the development and application of benchmarking data, other work group metrics, and process improvements; and supports the Star Point and Team Coordinator programs, and other District programs and initiatives. Interpersonal Abilities The Business Services Manager/Chief Financial Officer practices clear, timely, honest communication, promoting openness, mutual respect, and collaborative working relationships; helps create a strong performance ethic within the work group; encourages initiative and risk-taking; and mentors the Business Services Coach and Human Resources Administrator to help their teams work effectively, including managing conflict and change.