City of Murrieta, CA
Murrieta, CA, USA
Description Closing Date: Open until the needs of the City have been met. Applicants are encouraged to apply immediately. First review of applications will be held October 4, 2017. COMMUNITY The City of Murrieta, located in southwest Riverside County, was incorporated under the general laws of the State of California on July 1, 1991 and currently supports a population of approximately 114,000 residents. While offering affordable housing and high quality schools, the City represents a blend of dynamic growth amid the traditional values of a historic rural community dating back to the 1890's. Every resident and employee of the City has the opportunity to be an integral part in shaping the Murrieta of today, and, more important, the Murrieta of tomorrow. DEFINITION Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Development Services Department, including Planning, Engineering, Building and Safety, and Public Works; directs and administers the engineering and planning operations and activities of the City, which include Capital Improvement Program design, construction and inspection, traffic engineering, land development engineering, and current, long-term, and environmental planning activities; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager or assigned supervisor. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercise direct and general supervision over management, supervisory, professional, technical, and administrative staff and through subordinate level of supervision. CLASS CHARACTERISTICS This is a Department Director classification that oversees, directs, and participates in all activities of the Development Services Department, including short- and long-term planning, development and administration of departmental policies, procedures and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines. Essential Functions Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assumes full management responsibility for all Development Services Department programs, facilities, services, and activities, including engineering functions such as Capital Improvement, program design, construction and inspection, land development engineering, as well as planning functions such as current, long-term, and/or environmental planning activities, Public Works, Building and Safety, Planning, and Engineering. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures. Assesses and monitors workload, administrative and support systems, and internal reporting relationships. Identifies opportunities for improvement and directs and implements changes. Assigns projects and programmatic areas of responsibility. Directs the monitoring and approval of expenditures. Directs the preparation and implementation of budgetary adjustments as necessary. Acts as official department representative to other City departments, City Manager's office, officials, neighborhood associations and outside agencies. Negotiates and resolves sensitive, significant, and controversial issues. Prepares and presents staff reports and other necessary communications. Attends City Council meetings and takes necessary action regarding Council agenda items. Prepares comprehensive written reports for department action or other City council or commissions; makes oral presentation to same; prepares annual reports required for State or Federal agencies or other interested parties. Selects, trains, counsels, motivates and maintains harmony among staff. As a Director, interviews applicants and recommends and approves hiring, termination, discipline, pay or other employee status changes in accordance with established procedures. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels. Manages and participates in the development and administration of the department's annual budget and capital improvement budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. Directs, coordinates and reviews amendments to the general comprehensive plan; provides general plan and code interpretation as needed; provides analysis recommendations and implementations of voter initiatives. Oversees negotiations and agreements with developers, engineers, property owners, contractors, and other agencies for environmental related issues, rights-of-way and open space easements, and financial participation. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements administers same after award. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies and procedures as appropriate. Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of development services and other services as they relate to the area of assignment. Maintains and directs the maintenance of working and official departmental files. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. Attendance and punctuality that is observant of scheduled hours on a regular basis. Performs other duties as assigned. Qualifications Guidelines Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: MINIMUM QUALIFICATIONS Education: A Bachelor's degree, or equivalent in Public Administration, Urban Planning, City Engineering, Landscape Architecture, or related field. A Master's degree in a related field is highly desirable. Experience: At least seven (7) years of progressively responsible professional experience in engineering, building, planning or urban community development, or a closely related field including five (5) years of supervisory and administrative management of a related major division or organization. License(s): A current, valid, California driver's license. Professional Engineering License or Landscape Architect License or AICP Certification is desirable. KNOWLEDGE OF: Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of comprehensive urban planning and civil engineering. Principles and practices of economics and statistics. Principles of organization, administration, budget and personnel management. Principles of policy development and implementation. Principles and techniques of management and supervision. Research methods and sources of information related to urban growth and development. Laws, ordinances and regulations underlying building inspection, code enforcement, general plans, environmental matters, engineering, zoning and land use. Building and inspection methods and techniques. Economics, engineering, municipal finance, and other related subjects as applied to City development. Federal and State acts, laws and regulations pertaining to and affecting California community development, including property acquisition, funding and financial methods, disposal, rehabilitation and relocation. General computer applications. Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration. Theories, principles, and contents of General Plan, land use, zoning, subdivision, and urban planning regulations, natural resources protection, and environmental laws. Principles and techniques of conducting site planning, architectural reviews, subdivision design, land use, and other analytical studies; evaluating alternatives and making sound recommendations. Basic principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities, miscellaneous buildings and structures. Civil and transportation engineering principles, concepts, standards, and practices associated with public works programs and private development projects. Applicable Federal, State, and local laws, codes, and regulations. Technical, legal, financial, and public relations problems associated with the management of development services programs. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff. ABILITY TO: Plan, assign, and coordinate the work of professional, technical and clerical staff. Plan, prioritize and direct varied community development activities. Delegate authority and responsibility as well as schedule program work on a long-term basis. Investigate and analyze administrative and technical problems, reach practical and logical conclusions, and effectively develop plans, procedures and policies. Calculate long, short and interim budgetary projections for projects, capital equipment outlay, materials, supplies, facilities, personnel and other expenses. Identify, coordinate and resolve a wide variety of interests in the development of land use policy. Establish and maintain effective working relationships with other employees, City officials, vendors, contractors, outside agencies, and the general public. Develop and present clear and concise oral and written communications to make presentations and persuade, negotiate and resolve differences of opinion or interpretation. Identify, compile, organize and analyze data to prepare reports and maintain records, and analyze and recommend solutions to technical problems encountered in reviewing plans. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. Plan, organize, direct and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. Motivate and train staff in work procedures. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of development services programs and administrative activities. Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Establish and maintain a variety of filing, recordkeeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meeting critical time deadlines. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and harmonious working relationships with those contacts in the course of work. Supplemental Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. APPLICATION PROCEDURE A city application form and resume must be submitted online. Applicants can apply online at www.murrietaca.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.