City of Piedmont

DEFINITION Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing aquatic program operations, activities, and services; plans and coordinates a comprehensive aquatics program; ensures City facilities, activities, and services are safe and effective; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.   SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Recreation Director. Provides direct supervision to Aquatics Coordinator, part-time staff, and volunteers.   CLASS CHARACTERISTICS This full supervisory-level class exercises independent judgment on diverse and specialized aquatics activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines. This class is distinguished from Recreation Director in that the latter has overall management responsibility for City recreation functions and budget.   EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.   Plans, organizes, supervises, coordinates, reviews, and evaluates aquatic and swim programs, services, activities, and facility operations; establishes schedules and methods for providing aquatic programs and services; recommends improvements or modifications. Plans, organizes, assigns, supervises, and reviews the work of staff in the Aquatics Division; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; participates in selection and promotion processes. Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations. Monitors activities of the Aquatics Division; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures. Works with community groups and residents in the development, coordination, and promotion of aquatic recreation and leisure programs; oversees and coordinates facility usage, and scheduling of activities, instruction, and events. Oversees the safe and proper operation of the Community Pool facilities, including Health Department inspections; inspects facility for needed repairs and maintenance contract compliance; coordinates with various City departments and contractors to coordinate repairs. Administers online registration system; creates and inputs schedules; trains staff on system functions; monitors performance and interfaces with vendor to resolve issues. Creates marketing materials for aquatic programs, including developing and preparing brochures, flyers, newsletters, and other materials; maintains and updates informational channels such as bulletin boards and websites including social media as needed. Develops, monitors, and tracks sponsorships and partner opportunities; maintains contacts and negotiates with vendors; conducts fundraising events. Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities. Maintains accurate records of services and activities, including recreation schedules, program participation and analysis, rosters of participants, revenues, expenditures, grants, contract programs, accidents, and vandalism. Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues. Coordinates special events activities with other City departments, divisions, outside agencies, and service providers; serves as the Aquatics Division's staff liaison to various City commissions and community groups as assigned. Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public; makes presentations and provides information regarding assigned program areas/special projects and the City's recreational services upon request. Ensures staff compliance with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned.