Cal State University (CSU) Channel Islands

About the University

The newest addition to the California State University system, California State University Channel Islands (CSUCI) opened in 2002 with 629 transfer students and welcomed its first freshman class in Fall 2003. Since that time, the University has grown and developed into one of the premier public universities not only in the CSU system, but also int he nation. Indeed, in its 2018 ranking, U.S. News and World Report listed CSUCI as the 18th highest-ranked public university in the western United States.

CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educate leaders for a global society. CSUCI is located in Ventura County and home to more than 6,800 undergraduate and 240 graduate students. We are proud to note that our campus is a designated Hispanic Serving Institution (HSI). 50% of the CSUCI undergraduate students are Latinx, 29% are White, 2% are African American, 5% are Asian American, and 4.5% are multiracial.

 

CSUCI’s Commitment to You

CSUCI provides excellent support services for new hires to settle in and join a collaborative and supportive community. With proper support, the successful candidate will contribute to the mission of the University.

 

Equal Employment Opportunity

CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status and disability. Our non-discrimination policy is set forth in the CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources at 805-437-8490.

 

For Application Questions, please contact Human Resources by email at human.resources@csuci.edu or by phone at 805-437-8490. 

34 job(s) at Cal State University (CSU) Channel Islands

Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 19, 2022
Full Time
Description: Human Resources Confidential Technical Support II Responsibilities and Duties: Coordinate HR data systems and provide consultative support and campus-wide training in the use of Oracle/PeopleSoft Human Capital Management (HCM) and other HR related software. Collaborate with and provide troubleshooting support to HR, Payroll, and the campus community for all HCM and self-service modules. Serve in the following Common Human Resources System (CHRS) roles: campus configuration and reports administrator for CHRS Recruiting, project manager and lead/participant in CHRS workforce calls. Manage and maintain the Temporary Faculty Batch process and perform the mass separation and timesheet processes. Create and maintain Dynamic Group and PSAR security for HR and self-service modules. Participate in Data Governance Security Committee and liaise with other campus departments on shared database issues. Ensure system data integrity; run data system extracts from HCM and analyze against data in PIMS; clean-up HCM data as needed or as directed by the Employment History Database (EHDB)/CHRS project. Coordinate and perform table set-up, system maintenance, calendar maintenance, testing, and training. Liaise with the Institutional Research, Planning & Effectiveness department in the development of specialized queries and data extract requests; create employee data extracts for campus departments, and maintain a library of queries and reports. Coordinate and perform system testing for maintenance packs, upgrades, and HCM module implementations. Develop HRIS operations processes, create and maintain process documentation and training materials. Serve as primary HR technical liaison to Information Technology Services (ITS) personnel and represent HR functions in committees and work groups in the Chancellor's Office, CMS, and on-campus committees including EHDB, CHRS, and the pending SCO system upgrade. Serve as campus functional CMS representative, answer questions, and perform complex troubleshooting in: HR HUG, Workforce Administration, Time & Labor, Absence Management, Benefits Administration, Labor Cost Distribution (LCD), with strong module awareness of Academic Personnel. Participate in CHRS and data standardization teleconferences & all ad hoc open forums. Maintain HCM modules: Develop Workforce, Position Management, Temp Faculty Batch, Manager Self-Service, and Employee Self-Service applications. Train and lead HRIS staff members, as assigned, on various modules and provide data entry/processing back-up when needed. Perform other duties as assigned. REQUIREMENTS OF POSITION: Equivalent to a bachelor's degree and three years of related administrative technical experience in support of human resource or information technology administration, related experience may be substituted for education. Experience in the use and maintenance of a Human Resources information system (Oracle/PeopleSoft) or other relational database, including the ability to plan and perform system testing and upgrades, maintain database integrity, implement additional modules, and report writing. Proven ability to create and analyze confidential employee data extracts needed for regulatory reporting and requests from the Chancellor's Office, unions, and campus departments. Demonstrated technical ability in the use of web applications, process mapping and documentation. High proficiency in PC applications, including MS Word, Excel, Visio, and PowerPoint. Demonstrated ability to assist others in completing work assignments including work direction, self-guided training, and training guides in the field of human resources information technical program implementation and assessment. Excellent oral, written and interpersonal skills and ability to explain technical concepts to lay persons. Ability to establish and maintain cooperative team relationships with coworkers, the campus community, and network with other CSU campuses. Ability to quickly understand the HCM security roles, permissions, and dynamic group set-up to ensure that appropriate access is granted to campus employees. Familiarity with Personnel/Payroll Management Information Systems (PIMS) database processes as they apply to HCM is strongly desired. Familiarity in the faculty processes, deadlines and functionality in Oracle/PeopleSoft, and the ability to establish and maintain professional relationships with the Faculty Affairs department. Platform training skills and the ability to conduct hands-on computer lab training to users with all levels of technical ability is strongly desired, as well as the ability to develop training plans and documentation. Experience working in an environment that conducts confidential work with unions and/or employee contracts is desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: Starting at $5,500 per month. Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 17, 2022
Full Time
Description: Division of Student Affairs Student Services Professional III RESPONSIBILITIES & DUTIES: Provides support to students struggling with their basic needs which includes, but is not limited to, food security, housing security, and other economic crisis/es that have an impact on their ability to be successful at the institution. Identifies and intervenes as early as possible with students in need of basic needs support and other University support services. Provides case management services including assessment, advocacy, resources, and referrals to students on a case-by-case basis. Coordinates program services and provides referrals to appropriate resources both on- and off-campus. Provides direct oversight and management of the Dolphin Pantry including, but not limited to, marketing, hiring, and training of student staff and volunteers, usage tracking, reporting, and donation coordination. Maintains external relationships with community partners and donors such as Food Share. Assists with maintaining compliance with grants and/or contracts with community partners as it relates to food security. Trains and provides day-to-day supervision to students and/or volunteers that work for the Basic Needs Program. Coordinates events and activities to support the Basic Needs Program such as Hunger & Homelessness Awareness Week, CalFresh Outreach Days, Swipe Out Hunger and more. Provides information and training for the campus community on basic needs; responds to calls, emails, and referrals regarding students experiencing basic needs insecurities; coordinates responses and services for individuals; maintains the basic needs program database and web presence; and undertakes research on national best practices. Provides consultation to students, faculty, staff, parents, and family members who are concerned about a student experiencing basic needs insecurities. Coordinates outreach efforts and develops comprehensive trainings to ensure that the CSUCI community is aware of how to respond to a student facing basic needs insecurities. Builds effective and collaborative working relationships with the campus community including, but not limited to, Financial Aid & Scholarships office, Student Business Services, University Auxiliary Services and University Advancement. Works closely with the Basic Needs & CARE Case Manager to coordinate basic needs services for students and building the needs of the program. Assists in the preparation of departmental, division, and university reports. Manages the social media for the Basic Needs Program and Dean of Students office. Serves on the campus-wide Basic Needs Committee and other campus-wide committees as appropriate. May serve on the Campus Access, Retention & Equity (CARE) Team and may provide case management support to students of concern on an as needed basis. May provide support to student conduct on an as needed basis. Carries out and supports special projects as a member of the Dean of Student office. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Education: Bachelor's degree in education, counseling, psychology, or related field required; Master's degree preferred. Experience: At least two years of professional experience in one of the student services program areas or in a related field required. Two years of experience in case management preferred. Must obtain ServSafe Certification within the first 90 days of hire. A Master's degree may be substituted for one year of professional experience. Other Knowledge/Skills: Solid knowledge of undergraduate and graduate student development theories to explain college student behavior. Experience working with grants is preferred. Knowledge of CalFresh and other social service benefits preferred. Experience executing events and activities for college students. The ability to work successfully in a diverse environment and motivate others is essential. Must have excellent written and verbal communication skills, as well as effective presentation skills. Effective interpersonal and communication skills as demonstrated by a pronounced sensitivity to the needs of a diverse student body; demonstrated experience working with diverse student, faculty, staff and community populations and proven ability to create an inclusive and welcoming campus environment. Must be able to demonstrate respect and integrate cultural sensitivity when providing basic needs services. Must be able to manage multiple projects at the same time. Excellent organization abilities are necessary and critical thinking skills. The proven ability to create strong interpersonal relationships, network, and forge community ties is essential. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. The person holding this position is considered a Campus Security Authority as defined by the Jeanne Clery Campus Security Act and must provide reports regarding Clery crimes about which they become aware to the designated campus authority. This position may be eligible to telecommute up to two days per week based on operational need. Approval is granted by the supervisor and is reviewed every six months. Hiring Range: $4,691 - $5,107 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 17, 2022
Full Time
Description: University Advancement Administrator II RESPONSIBILITIES & DUTIES: Oversees and ensures effective and efficient support of the fundraising, career development and alumni, events, and marketing and communication teams. Facilitates gifts made to the CSUCI Foundation, including transactions passing through the Foundation to the campus such as philanthropic grants. Ensures the quality and security of the data found within the advancement database (creating a system for refreshing data and keeping information current), and working with the Associate Vice President for Development and the Vice President for Advancement to create, implement, and update Advancement policies and procedures. Ensures that Advancement Operations are in accordance with Advancement, systemwide, and CSU Channel Islands policies, as well as state and federal laws, IRS regulations, and CASE standards. Works with the Vice President, Associate Vice President, and the Advancement team to create Advancement operational procedures to maximize efficiencies and effectiveness. Creates and implements effective and efficient processes that support on-going work associated with donor stewardship, prospect moves management, data update systems the advancement database, donor research, and evaluation of fundraising and alumni programs. Works with the Director of Advancement Budget & Planning to ensure that gift processing is effective and efficient, that gift agreement terms are being upheld, and that grant and donor reports are submitted on time. Works with the Associate Vice President to create and implement benchmarking metrics and regular evaluation of Advancement, Alumni, and Fundraising Programs. Coordinates, produces, and ensures that reports required by the Chancellor's Office are accurate and submitted on time. Other duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree and a minimum of five years relevant experience and/or training, or equivalent combination of education and experience in development services, functions, and office management experience. Three years' experience in a fundraising environment managing staff and budgets is required, five years is preferred. Ability to work evenings and weekends as assigned is required. Advanced computer skills with MS Office Suite. Excellent skills in advancement database applications, preferably Raiser's Edge, including work at the strategic systems level. Ability to work with a variety of peers and supervisors. Ability to work effectively independently and as a team leader to train, inspire and motivate subordinates. Excellent attention to detail and ability to meet deadlines. Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office. Ability to maintain composure under pressure. Highly organized, self-starter with good interpersonal, problem-solving, and analytical skills. Ability to anticipate needs, see opportunities and use good judgement in dealing with confidential information. Ability to analyze and review operational procedures, identify problem areas, and optimize performance through procedural changes. Excellent written, oral, and interpersonal communications skills. Proficiency in communicating effectively, including an ability to write and speak clearly. Knowledge of fundraising principles and practice. Knowledge of database administration and prospect research. Knowledge of the basic accounting, IRS, and CASE regulations for receiving gifts. Support and understand the moves management process: identification, qualification, cultivation, solicitation, and stewardship. High energy level, self-motivated, and self-directed to design and complete complex projects. Demonstration of integrity, positive attitude, diplomacy, tact, courtesy, and a sense of humor. The position involves working some evenings and weekends and the candidate must have a valid driver's license and be able to travel to meet with volunteers and donors on evenings and weekends if needed. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $7,500 - $8,485 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 16, 2022
Full Time
Description: Financial Services Administrator II RESPONSIBILITIES & DUTIES: Reviews and manages Generally Accepted Accounting Principles (GAAP) financial statements and reporting packages under the provisions of the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB). Prepares annual financial statements including statements of cash flows. Assists with the timely and accurate submission of CSUCI data reports to state and federal governments, accreditation organizations, and/or committees. Recommends documents and implements changes in accordance with new accounting standards, CSU guidelines, and state guidelines. Prepares variance analysis reporting and processes CSU derivations for reporting purposes. Responds to requests from senior management, the Chancellor's Office, the State Controller's Office, and auditors. Manages a portion of the monthly close process and provides measures to condense the monthly close cycle. Prepares and reviews quarterly and annual financial statements. Reviews and approves journal entries, maintains files and records for financial statements, and resolves problems associated with entries or deviations from established procedures and other inconsistencies with GAAP. Oversees and manages the preparation of the Chancellor's quarterly and annual Financial Information Record Management System (FIRMS) submission. Manages the preparation of staff work papers and PBC's supporting the external financial statements, footnote disclosures, etc. Researches, drafts, updates, and owns technical accounting memos. Leads/Participates in special projects and other technical accounting areas as assigned (i.e., lease reporting, purchase accounting, integration). Partners with Fiscal Services and Auxiliary Financial Services on reconciliation of GAAP to management reporting and other internal reporting requests Supports ad hoc financial reporting requests as needed. Drives improvements related to financial reporting, streamlines processes to gather information, prepares internal documentation, and completes public reporting. Actively participates in the development and testing of internal controls and procedures. Manages the daily activities of general accounting cash and investment and manages the daily activities of the post-award administration. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other duties as assigned. REQUIREMENTS OF THE POSITION: Bachelor's degree in accounting, finance, business administration, or related field and five years of experience. Professional-level accounting experience in a high volume, automated accounting department, higher education, or not-for-profit or public agency preferred. Strong demonstrated knowledge of general accounting functions including applicable rules, regulations, internal controls, and Generally Accepted Accounting Principles (GAAP) is required. Good interpersonal skills are necessary to communicate effectively with campus personnel, the State Controller's Office, other CSU entities, and governmental and non-profit agencies. Ability to interpret and apply the requirements included in 0MB Circulars A-21, A-110, A-133, Uniform Grant Guidance. Must be comfortable in a changing environment, possess excellent organizational skills, and be able to prioritize multiple responsibilities and deadlines with minimal supervision. Experience using PeopleSoft preferred. Knowledge of Microsoft Office is required. Must be a highly motivated self-starter with the ability to work independently as well as handle multiple tasks simultaneously. Willingness to work extra hours as needed. Ability to build queries/reports and analyze systems and processes within a computer automated financial system with an emphasis on improved efficiency. Ability to recommend action and implement new or revised process flows while applying standard accounting principles. Working knowledge of GAAP, and familiarity with GASB and/or FASB standards for financial reporting. Hands-on experience in financial statement preparation. Proven ability to manage people and operations with a focus on efficiency and automation. Ability to foster cooperation between peers and co-workers. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range:$7,917 - $8,167 per month Closing Date/Time: August 29, 2022
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 13, 2022
Full Time
Description: University Advancement Student Services Professional IV RESPONSIBILITIES & DUTIES: Leadership Responsible for leading a team including day-to-day supervision of full-time professionals and graduate intern(s) in the design of creative approaches to integrated experiential learning for the preparation of diverse leaders in a global community. Establish and develop delivery of broad and complex career-focused programs and events that incorporate the needs of organization partners and constituents. Establish and direct strategic planning and assessment efforts for career development. Direct and manage comprehensive career services that assist students/alum in the lifelong process of career assessment, decision making, planning, and continual development. Lead short-term and long-range planning, implementation, and evaluation of career services programs for the University. Direct the overall career counseling delivery model including in person and online services. Direct the day-to-day operation and workflow of the Career Center. Collaborate with CDAE staff to facilitate and evaluate CDAE programming. Coordinate the hiring, training, supervision, and evaluation process for CDAE graduate intern(s). Career Education Provide one-on-one career counseling to students/alum by assisting them to engage in the career development process and understand how the process is related to career choice and work performance by identifying, assessing, and understanding their competencies, interests, values, and personal characteristics. Develop and present various workshops and seminars on current career and employment related topics including resume writing, job search, interviewing, major-specific career exploration, and major-specific job and internship search. Collaborate with CDAE staff to develop, present, and assess workshop curriculum. Review efficiency of process for career services delivery in the Career Center and provides frameworks for developing systems that ensure integration and efficiency of communication, information management, and workflow as well as the technological tools needed to support them. Provide support and information to faculty on career education. Create and implement strategies for outreach and marketing of career education. Manage and maintain career resource library and materials, including information technology equipment, software, videos, publications, and other career resources. Develop innovative strategies with the use of technology to better deliver career education to students/alum. Partner with campus constituents in the design and implementation of creative programs that connect students with employment or other learning opportunities within their specialty. Write and maintain specific career education sections of the CDAE website and contributes to publications. Internship Education Implement and evaluate a strategic plan to build and sustain faculty partnerships to increase student engagement with internships and post-graduation employment opportunities. Lead CDAE team to establish a central internship hub for industry and students to engage in internships. Key elements of the internship hub will include: 1) assisting students in acquiring internships related to their academic experience; 2) building partnerships with employers to increase internship opportunities and educating employers on how to facilitate quality internships; and 3) working in partnership with faculty and staff in Academic Affairs to facilitate academic-credit internships (e.g., orientation, training, evaluation, placement tracking). Assessment and Evaluation Establish and manage assessment process for career development programs. Solve complex problems including campus-wide topics in organizational, policy and procedure, recommending course of action, presentation of findings, and implementation of proposed solutions. Evaluate and select career-related software to provide online resources for career preparation. Design and develop comprehensive assessment plans including surveys, assessment tools, and mechanisms for tracking and reporting data, both for internal and external audiences to assess progress in relation to strategic priorities and evidence-based best practices. Establish and manage assessment process for the Graduating Student Survey administered to all graduating students to collect post-graduate outcomes data. REQUIREMENTS OF POSITION: Bachelor's degree in higher education, counseling, career development, or related field required; Master's degree preferred. Minimum of four years of experience in career development with expertise in managing a comprehensive career services management system, demonstrated interest and effectiveness in working with and advocating for student development related to applied experience, career readiness, evidence of outstanding oral and written communication skills. Demonstrated ability to work effectively work with faculty and employer stakeholders. Career Services software experience strongly preferred. Myers Briggs Type Indicator and Strong Interest Inventory certifications preferred. Thorough knowledge of the principles and techniques of career development theories. Experience in selection and use of appropriate counseling interventions and responses to promote and teach decision-making and goal setting skills. Leadership experience in career and professional development at higher education or related institutions; knowledge and understanding of diversity, equity, and inclusion in relation to career preparation and development; strong interpersonal and communication skills. Ability to work with students, faculty, administrators, alumni, and corporate partners to cultivate relationships that lead student access to internships, graduate education, post-graduate service, and employment. Ability to work in a complex, invigorating, and dynamic community. Demonstrated ability to effectively initiate, plan and organize recruitment events including job fairs and to appropriately address issues and requests that arise at recruitment events. Demonstrated skill in establishing effective working relationships with staff, faculty, and employers. Knowledge and ability to use analytical, problem solving, and organizational skills with the ability to work creatively and independently. Initiative, creativity, and resourcefulness in anticipating and addressing student needs. Ability to communicate effectively both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Knowledge and ability to design, measure, and summarize student learning outcomes, satisfaction surveys, and first-destination data. Knowledge and experience working successfully and providing leadership within culturally diverse and historically underserved communities. Proven ability to develop, facilitate, and assess trainings and workshops (e.g., career planning, graduate school preparation). Ability to independently create, prioritize and implement a variety of professionally complex assignments without detailed instructions Utilize all forms of office technology and frequently used software (e.g. MS Word, PowerPoint, Outlook and Excel, Adobe Photoshop and Mac applications). Must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with constant interruptions. Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Must maintain the confidentiality of student information at all times (as per FERPA). Must be able to communicate effectively with a diverse population of students, faculty, staff, and community, and be able to effectively interact as a member of the Division of University Advancement. Knowledge of and ability to use supervisory principles, practices, and techniques to accomplish results through delegation and motivation. Knowledge of effective work policies, practices, and procedures. Ability to effectively establish and maintain cooperative working relationship within a diverse, multi-cultural environment of students, staff, faculty, and academic programs across the University. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. ** Review of applications will begin 8/29/2022 ** Hiring Salary: $5,352 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 09, 2022
Full Time
Description: University Advancement Administrative Analyst/Specialist Exempt I RESPONSIBILITIES & DUTIES : Donor Acquisition and Engagement Activities Oversees outreach activities using primarily digital engagement and fundraising tools such as email, social media, and software tools for crowdfunding and video stewardship and engagement. Directly uses and trains others in use of engagement tools for peer-to-peer fundraising and crowdfunding. Administers and coordinates multi-channel fundraising outreach incorporating email, traditional mail, crowdfunding, and social media. Explores enhancing outreach activities including adding a phone-a-thon. Facilitates fundraising initiatives for students (e.g., class gifts, student club and organization fundraising) and faculty/staff (e.g., payroll deductions and recurring gifts, employee associations, and affinity groups). Plans and facilitates fundraising drives including giving day(s) and matching campaigns. Content Creation Develops content and messaging to be used in outreach and solicitation. Works with writers and graphic designers to create compelling communication and fundraising pieces focusing on improving performance according to metrics such as response rate, email open rate, number of gifts, and average gift amount. Provides effective creative input to communication and fundraising pieces. Responsible for assessing the impact of fundraising messaging and efforts using performance data. Production Coordination Coordinates resources and timelines and troubleshoots problems, implementing any needed corrections. Responsible for developing and implementing a comprehensive schedule reflecting planned Development communications such as physical mail, email, crowdfunding, and social media. Organizes and facilitates a monthly meeting of creative, fundraising, and advancement operations staff involved with producing annual fund pieces. Creates agendas and action plans and coordinates completion of outstanding tasks resulting from meetings. Facilitates new meetings if warranted for the good of CI's annual fund and digital engagement efforts. Updates acknowledgments and text for physical and electronic receipts for upload to Development data systems. Other duties as assigned. REQUIREMENTS OF POSITION : Required Three years or more experience in a marketing, communications, or fundraising role. Progressively responsible work experience demonstrating multitasking and meeting strict deadlines. Highly motivated and very organized with strong ability to work with others as part of a fundraising team. Direct experience using digital engagement or fundraising tools such as bulk email, social media, or crowdfunding. Strong ability to assess performance of projects and initiatives and to use this information to inform future decisions. Ability to effectively present ideas and concepts in written or presentation format and to use consultative and facilitation skills to gain consensus. Must be able to apply a high level of judgment and discretion on a consistent and continuing basis and to maintain confidentiality of sensitive information. Preferred A bachelor's degree. Past nonprofit experience, ideally in higher education development or communications. Experience in a sales, marketing, or fundraising environment, ideally in a in a donor relations or client service role. Proficiency using constituent record management systems (e.g., The Raiser's Edge, Ellucian Advance, Salesforce, etc.). Travel to and attendance at various functions, meetings and conferences is required and must be able to occasionally work nights and weekends. Must successfully complete the Defensive Driver Training Program and to provide proof of eligibility to lawfully operate a motor vehicle in the State of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Range: $4,500 - $5,000 per month Closing Date/Time: August 22, 2022
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 09, 2022
Full Time
Description: University Advancement Administrative Support Coordinator I RESPONSIBILITIES & DUTIES: Provides a variety of moderate to complex office/administrative and coordination functions, such as managing calendars, emails, and phone calls as well as 25Live database scheduling, processing, and management. Acts as a liaison between internal event organizer(s) and campus "service providers" for all campus departments. Consults with internal event organizers on event arrangements, including room layout, parking, audio visual, and technical needs; matching clients' needs to available space and services. Responds to any updates, changes, or modifications in a timely manner. Ensures reservation system information is entered correctly and reflects group needs and requests, makes necessary modifications to event changes and updates any service providers impacted by the modification. Prepares for and facilitates weekly service providers meetings. Works collaboratively with internal university departments to ensure event guidelines and campus-wide policies and procedures are upheld. Provides descriptions of campus facilities, regulations for use, and associated costs to event clients. Provides accurate information to clients concerning space use, resources, and service fees, including estimates of event related charges. Responsible for alerting the Director of University Events when fire marshal approval is needed for an event and may be asked to relay associated costs to group contact. Manages the Administrative Console of 25Live; continually updates inventory of campus spaces, resources, organizations, and 25Live approved users. Manages the 25Live training program for the campus the community. Responsible for updating training manuals and materials related to 25Live event planning and campus-wide policies and procedures. Trains 25Live users and evaluates the training program to make improvements. Assists the Director of University Events with 25Live reports, event assignments, and financial services. Contributes to overall development of policies, procedures, and guidelines. Assists in updating University Events and Commencement web pages. Responds to event inquiries and may provide Facility Use Agreements and estimates in support of professional staff. Supports Director of University Events and performs additional duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree from a four-year college or university preferred. Knowledge of 25Live software and administrative console preferred. California State University experience preferred. Ability to anticipate problems and address them proactively, exercise effective and independent personal judgement. Must be able to work accurately in a high volume, fast-paced, deadline-oriented environment and be highly organized. Must have progressively responsible public contact and customer service experience. Must have interpersonal skills to effectively communicate with the campus community and external guests, as well as establish and maintain collaborative and effective working relationships. Must have thorough knowledge of English grammar, spelling, and punctuation. Excellent communication skills and the ability to negotiate and establish priorities to achieve results and expedite projects. Excellent desktop computer skills involving various software including, but not limited to Microsoft Office, Excel, Power point, Outlook, and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with frequent interruptions. Ability to handle assignments independently and as part of a team, while seeing projects through from beginning to end. May work nights and weekends. Must have a valid driver's license. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $3,276 - $3,334 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 09, 2022
Full Time
Description: University Advancement Administrative Support Coordinator I *** Temporary Position *** RESPONSIBILITIES & DUTIES: Provides a variety of moderate to complex office/administrative and coordination functions, such as managing calendars, emails, and phone calls. Duties include, but are not limited to: Schedule meetings in relation to events. Attend planning meetings, take notes, follow up with action items. Create 25 Live reservations, add resources, submit Azzier work orders, create diagrams, liaise with facilities, parking, and police, University Auxiliary Services, and other University partners. Work with external vendors to place orders. Submit Requests for Goods and Services, work with Procurement on contracts, work with Risk Management on insurance requirements. Staff events as needed. Help with set up, décor, moving supplies and equipment, greeting guests, check-in, stage, and seating management, break down, clean up. Manage inventory for event branded décor and materials. Edit webpages, draft emails, and other correspondence for Director review Collect RSVPs, answer guest questions regarding events, create nametags, collaborate with other campus offices including Office of the President, Communications and Marketing, Student and Academic Affairs, and Advancement and Development Staff on behalf of the Director or University Events. Supports Director of University Events and performs additional duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree from a four-year college or university in any discipline preferred. Knowledge of 25Live or other venue scheduling software and administrative console preferred. California State University experience preferred. Ability to anticipate problems and address them proactively, exercise effective and independent personal judgement. Must be able to work accurately in a high volume, fast-paced, deadline-oriented environment. Must be highly organized. Must have progressively responsible public contact and customer service experience. Must have interpersonal skills to effectively communicate with the campus community and external guests, as well as establish and maintain collaborative and effective working relationships. Must have thorough knowledge of English grammar, spelling, and punctuation. Excellent communication skills and the ability to negotiate and establish priorities to achieve results and expedite projects. Excellent desktop computer skills involving various software including, but not limited to Microsoft Office Excel, Power Point, Outlook, and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with frequent interruptions. Ability to handle assignments independently and as part of a team, while seeing projects through from beginning to end. May work nights and weekends. Must have a valid driver's license. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $3,276 - $3,334 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 05, 2022
Full Time
Description: Division of Academic Affairs Instructional Support Technician III *** Temporary Position *** RESPONSIBILITIES & DUTIES: Daily Operations of the Labs (55%) Develop and maintain a schedule for use of the lab spaces for student and faculty use each semester. Assure that all lab users (faculty, staff, and students) have access to the current schedule. Assure that the lab schedule includes both structured, course-related learning experiences and open-lab hours for students. Train faculty in the correct use of laboratory equipment and simulators. Collaborate with Chair, Simulation Lab Instructors, course leads, and faculty to ensure lab supplies and equipment are available based on faculty requests and course schedule. Sets up and breaks down individual lab spaces for faculty. Operate and program high-fidelity simulators, and A/V equipment including for use of live streaming and viewing of simulation activities, computer software, and other medical equipment. Allocate equipment and supplies used in all learning lab sessions. Assist students and faculty during laboratory classes. Establish and monitor the procedure for signing out of laboratory equipment and movement of equipment from one laboratory area to another. Maintain security of the labs. Complete work in a timely manner, including preparation, documentation, and tracking of student and faculty lab utilization. Participate in program meetings and committees as appointed. Maintain sanitation of the lab according to university and program guidelines. Ensure Future Laboratory Operations (20%) In collaboration with clinical Instructors maintain the necessary supplies needed for scheduled lab sessions in each instructional term. Collaborate with Information Technology to maintain a stable technology learning environment and to plan for future upgrades, as necessary. Oversee the maintenance of the laboratory and auxiliary equipment to ensure their state of readiness to support the curriculum. Establish and maintain cooperative working relationships with faculty, staff, students, vendors, and administration. Perform required maintenance and work with vendors to assure equipment is well-maintained and in working order. Identify and recommend new and replacement equipment and materials in support of the current and projected curriculum. Maintain an inventory and tracking system for all department-owned laboratory equipment, chemicals, and supplies. Evaluates offers of donated scientific equipment. Keeps abreast of current literature and issues relevant to simulation and problem-based learning. Contribute to and attend simulation forums and conferences as appropriate to prepare and assess lab operational effectiveness. Manage Laboratory Safety (20%) Review and apply university, college, and departmental policies and procedures in the learning labs. In collaboration with the Simulation Lab Instructors, develop and implement policies, standards, and procedures for the safe operation and work performed in the laboratories by lab staff, in support of the health curriculum. Ensure that labs meet or exceed technical, professional, and safety standards in compliance with licensing authority, legislative requirements, and University policy/ procedure. Prepare and maintain a hazard inventory of chemicals in accordance with Hazardous Materials Management Plan. Collect, store and dispose of hazardous wastes in accordance with the guidelines and procedures of the EPA, OHSA, and University policy. Maintain laboratories in a clean, organized, and efficient manner. Ensure emergency equipment is operational and records are maintained. Performs other functions as assigned (5%) REQUIREMENTS OF POSITION: Minimum Qualifications: Bachelor's degree in education, information science, or health related field from an accredited college or university. Minimum of one year's experience in each of the following: coordinating, operating, and managing multi-disciplinary learning laboratory experiences; maintaining learning laboratory inventories, supplies, and equipment. Knowledge of computer hardware and software applications relevant to simulation and learning laboratories. Proficient with MS Office Suite. Strong communication and interpersonal skills. Excellent analytical and organizational skills. Ability to work flexible hours including evenings and weekends as needed. May be required to work evenings and weekends to assure that program needs are met. Desired Qualifications: Experience in developing institutional safety policies for learning laboratories. Ability to effectively manage a highly complex and high paced laboratory environment with careful attention to details and safety. Working with, and disposal of chemicals and bio-hazardous materials and familiarity of state and federal regulations. Experience with healthcare simulation is desired but not required. Ability to effectively interact with a variety of users of the facilities including students, faculty, and administrators. Physical Demands : Frequent/Continuous reaching within arm's distance, frequent sitting in office chair or standing for up to 5-7 hours at a time. Occasional lifting/carrying of up to 30 pounds at waist level within office and laboratory areas, continuous use of hands to operate telephone, computer systems, laboratory equipment and preparation of labs, occasional reaching at or above waist level and shoulder level, occasional bending and/or stooping at the waist, continuous use of hands for grasping, fine manipulation, and ability to stand/walk up to 20 minutes at a time, over uneven terrain, and up slopes. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $5,000 - $6,250 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 05, 2022
Full Time
Description: DIVISION OF STUDENT AFFAIRS Administrator II RESPONSIBILITIES & DUTIES: Provides vision, leadership, strategic direction, and oversight for the services and programs in all areas of ISS. Hires, trains, supervises, and evaluates professional, paraprofessional, and student staff for ISS and the MDC. Provides support and direction for the MDC. Advises the MDC which includes but is not limited to: meeting weekly with ISS and MDC staff, approving hours, providing guidance through board development, planning events, navigating campus policies, and reviewing budget and major purchases as needed. Ensures high quality and professional customer service is delivered in a student-centered and efficient manner; creates an environment in the MDC where program and service effectiveness are evaluated on a regular basis and results are used to effect continuous quality improvement. Provides oversight for the communication and marketing of ISS and the MDC including print, websites, social media, and other related materials. Supports student-led initiatives that design and implement programs to foster greater awareness and understanding of diverse identities. Provides leadership as the Student Affairs representative and Co-Director of the Center for Multicultural Engagement (CME). In conjunction with the Faculty Director of the CME, provides direction and oversight of the CME committee and the advancement of multicultural perspectives campus-wide through coordination of programs such as SAFE on Campus. Plays a key role in the development of CSUCI affinity groups to support the CI mission of inclusion of all campus communities. Responsible for designing, establishing, revising, and implementing organizational goals, objectives, strategic plans, policies, and operating procedures as related to the personal and educational development of CI's historically underrepresented, undocumented, and underserved students. Responsible for developing and implementing the strategic plan for ISS and MDC (including vision and purpose statements), strategic goals, learning objectives learning outcomes and professional competencies. Creates, maintains, and revises an assessment plan for ISS and the MDC that purposefully connects the Division and the University's mission, goals, aims, and outcomes for diversity and inclusion. Prepares reports (annually and as requested by the VPSA and AVPSA-) concerning the operations and activities of ISS and the MDC. Assist with identifying and developing strategies for increasing graduation rates of underserved, underrepresented, and undocumented students while fostering an educational environment founded on the construct of cultural diversity, appreciation, and inclusion of students from all backgrounds, contributing to an inclusive and respectful campus community. Recommends, develops, supports, and/or carries out campus-wide programs for diversity, multicultural learning, identity development, social justice, and inclusive excellence grounded in multicultural competencies and/or MDC learning objectives. Develops curriculum for diversity training to support campus-wide education and promote a positive campus climate for, but not limited to, underrepresented, underserved, and undocumented students. Envisions and implements a year-long diversity and inclusion programming calendar for the University community to include University-sponsored programs such as Latino Heritage Month, Black History Month, and Women's History Month, Heritage Months, etc. Researches trends and best practices related to and issues of diversity, multicultural learning, social justice, and inclusion. Provides support through advocacy and programs for underrepresented, underserved, and undocumented students and/or students who are marginalized due to race, ethnicity or national origin, language, religion, age, gender, gender identity, sexual orientation, or social status by evaluating their needs and responding to concerns. Responsible for determining the need for new policies and procedures related to multicultural programs, services, budgets, personnel, and facilities as well as the review and modification of existing policies and procedures. Responsible for the overall assessment of programs and services through the Division of Student Affairs' Comprehensive Program Review (CPR) process and other methods of evaluation. Monitors and evaluates programmatic effectiveness by establishing clear and measurable objectives and learning outcomes for ISS and the MDC. Collects data to help identify where diversity training might be needed and works with the faculty and/or administrators who oversee the identified area to propose and initiate training. Develops annual operating budgets and ensure University resources are efficiently and effectively utilized. Directs the preparation of the annual operating budget and implementation of budget policies and procedures for ISS. Confers with, counsels, and advises students, faculty, staff, and parents regarding programs, services, and opportunities offered by ISS and the MDC. Advises students on academic and personal issues while making referrals where appropriate to tutoring, counseling, and other retention support services. Works collaboratively with Enrollment Management, Student Business Services, Academic Advising, faculty, and administrators in the planning of timelines and programs as they relate to multicultural student needs. Builds and maintains key relationships with external constituents and educators to increase awareness of CI programs and community involvement. Develops and maintains a good working relationship with the Division's leadership, staff and other University constituents. Actively supports the goals and objectives established by the Title IX Inclusion Officer. Works collaboratively within the Division of Student Affairs to carry out Division goals to provide a positive, inclusive and successful student experience, especially those goals with respect to issues of diversity and inclusion. Collaborates with other administrative offices and faculty to develop and promote co-curricular initiatives and programs related to diversity and inclusion. Serves on Student Affairs and University-wide committees and attends Student Affairs and University-wide trainings and meetings as appropriate. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Education: Master's Degree in Counseling, Communication, Student Personnel, Higher Education, Social Work, Social Justice, or related field required; doctoral degree preferred. Experience: At least five years of progressively responsible professional student services work experience required. At least three to five years of progressive leadership required. Minimum of three years of experience in multicultural programming at a post-secondary institution required. Other Knowledge/Skills: Experience, knowledge, and sensitivity in serving and meeting the needs of AB540 students from recruitment to graduation. Strong and effective supervisory and budget management skills; effective interpersonal and communication skills as demonstrated by a pronounced sensitivity to the needs of a diverse student body; demonstrated experience working with diverse student, faculty, staff and community populations and proven ability to create an inclusive and welcoming campus environment. Ability to analyze and evaluate complex problems and data, derive logical conclusions, evaluate alternatives, and implement timely and practical solutions. Ability to adapt quickly in a fast-paced environment with multiple and changing priorities and deadlines. Visionary leadership ability to envision and implement new programs as well as improve existing programs. Experience in community development, multicultural and/or diversity programs. The ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Demonstrated experience in successful program development and implementation. Must be able to work collaboratively with multiple constituencies in a complex and dynamic environment and demonstrate the following abilities: to resolve complex issues; to work creatively and independently; to plan, direct and assess programming in a timely fashion; to effectively establish and maintain cooperative working relationships within a diverse, multicultural environment of students, staff, faculty, and academic programs across the University; ability to conduct a needs based assessment and design co-curricular programs which are outcome driven. Strong written and verbal communication skills, and proficiency in the use of computers, including appropriate software. Excellent communication, conflict resolution and problem solving skills, experience in crisis management and a demonstrated commitment to diversity. Must have the ability to make presentations to management, faculty and student groups. Must maintain the confidentiality of student information at all times and abide by FERPA guidelines. Take an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employmen Hiring Range: $7,080 - $7,500 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 04, 2022
Full Time
Description: DIVISION OF STUDENT AFFAIRS Student Services Professional II RESPONSIBILITIES & DUTIES: Provides individual and group academic advisement to new and continuing students from term of entrance through graduation. Assists with the planning, implementation, and delivery of a comprehensive advising program. Independently plans, problem solves, recommends courses of action, and completes multiple duties of a moderately complex nature with minimal supervision. Assists students with scheduling classes, coursework evaluation, informing students of major/minor requirements, and long-range academic planning. Reports and tracks student progress through the computerized advising tracking system. Provides comprehensive advisement to students who have problems in choosing, pursuing, and adjusting themselves to educational and career goals. Assists students in resolving problems related to their academic progress. Advises students who are experiencing academic difficulty and applies techniques to evaluate past occurrences to recommend appropriate courses of action. Evaluates previous and/or potential coursework to determine course equivalencies, transfer units, and General Education (GE)/graduation requirement placement. Facilitates new student advising at Island View Orientation as well as student success workshops throughout the year. Assists with developing and updating advising materials and with the development of advising tools for major advising. Provides support for various campaigns and outreach efforts geared towards student retention and success. Performs transfer evaluation and graduation audits by applying comprehensive knowledge and expertise of all graduation requirements, necessitating explanation and interpretation of facts to all undergraduate students. Serves as a major advisor for one or more majors (as assigned). Serves as an Academic Advising resource by meeting regularly with various committees (as assigned) such as the Academic Appeals Board, General Education, and Curriculum committees, etc. Through collaboration with other colleagues, monitors and evaluates the quality of the advising program as well as promotes consistency in advisement. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree communication, psychology, sociology, education, or closely related field required. At least two years of professional experience in college advising required. A closely related Master's degree may be substituted for one year of required experience. Knowledge of general university policies and practices related to undergraduate education and undergraduate degree programs highly desirable. Working knowledge of the basic principles of student development theory and individual and group behavior and techniques and methods of interviewing and educational programming. Demonstrated knowledge of college advising, communication, problem-solving, and teamwork skills. Must have a thorough knowledge of English grammar, punctuation, and spelling as well as excellent written and verbal communication skills. Ability to gather and analyze data, reason logically, draw valid conclusions, and make appropriate recommendations; participate in and contribute to group meetings, conferences, and interviews, make oral presentations; clearly express ideas; write clear and concise reports; utilize word processing and data programs, work effectively under pressure, compete assignments in a timely manner, establish and maintain cooperative working relationships with students, staff and faculty; and work in a multi-cultural environment. Ability to meet the needs of a multicultural, multisexed, and multi-aged student body group. Experience in working with computerized student information systems, databases, and other computer software desirable. Ability to organize and set priorities; quickly learn and apply the goals and objectives of the program, and the policies and regulations of all undergraduate programs. Ability to maintain strict confidentiality in all aspects of work and to interact with and be sensitive to a diverse clientele. Previous work experience in college/university setting desirable. May be required to work outside of traditional business hours with advance notice when possible. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. This position may be eligible to telecommute up to two days per week based on operational need. Approval is granted by the supervisor and is reviewed every six months. Hiring Range: $4,304 - $4,720 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 04, 2022
Full Time
Description: University Advancement Administrator II RESPONSIBILITIES & DUTIES: Develops and implements fundraising strategies for a portfolio of institutional prospects and donors and manages multi-unit opportunities directly. Manages the solicitation process, from identification and staffing the appropriate solicitation, to the preparation of compelling proposals (oral and written), to the long-term maintenance of effective relationships with funders. 95% Works to identify, cultivate, solicit and steward institutional gifts from corporations and private foundations; provides leadership and coordination to colleges, departments and works effectively with university leaders and volunteers, development colleagues to match University initiatives with corporations and private foundation philanthropic agendas. Establish intentional partnerships with corporate and private foundations reflective of campus values of equity, justice, and inclusivity. Develop and manage a portfolio of corporate and private foundation prospects, to prepare for and implement solicitation strategies and to assure fulfillment of stewardship and reporting requirements. Analyze, interpret, summarize and synthesize information from a diverse range of fields-arts and humanities, natural and behavioral sciences, business, education, nursing and health, library, extended education, President's priorities and additional priorities. Build strong relationships with faculty to enhance the number and quality of proposals submitted and manage the proposal process. Coordinate with Sponsored Research on approaches to grant-making institutions. Plan and implement strategies to generate grant funds including identifying, researching, cultivating, soliciting, and processing grant applications through private/corporate foundations. Coordinate site visits and campus tours for corporate and private foundation representatives. Prepare and provide appropriate briefing materials to CSUCI leadership when appropriate. Establish corporate and foundation engagement strategy including assessment. Develop and ensure implementation of annual strategic plan that identifies prospects and frames funding priorities appropriate for corporate and private foundations for the fiscal year. Provide regular communication to representatives in university administration, deans, unit directors, and management about progress made in moving prospects toward gift closure. Prepare monthly reports for distribution which highlight solicitation progress. Make visits with selected corporate and private foundation leaders and university officials as appropriate. Provide depth to the organization in advancing multi-disciplinary agendas. Prepare summary documents for review and engaging the discussions regarding new initiatives. In consultation with the Associate Vice President for University Development, establish appropriate standards of performance and set annual goals for corporate and foundation relations. Coordinate or provide training opportunities to augment skill levels, where necessary. Ensure that Corporate and Foundation Relations is viewed as a service-oriented unit of University Development, providing an excellent work product. Work collaboratively with development writers as needed. 5% Perform other related duties incidental to the work described herein. REQUIREMENTS OF POSITION: Take an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Graduation from a four-year college/university or commensurate qualifying experience. Preferred Education: Certificate programs or additional seminars in fundraising techniques and skills. Experience: Three to five years of professional fundraising experience. Preferred Experience: Experience in higher education fundraising; public speaking skills/experience; knowledge of Excel and/or Access software and database management. Experience with and knowledge of foundation, individual and corporate giving; proven success in fundraising or sales-related proposal writing - including correct English grammar, spelling and punctuation; understanding of cultivation and solicitation process; strong interpersonal and communication skills; knowledge of office procedures and records management as it pertains to prospect development; ability to work independently, to be flexible, and to work as a positive team member. Experience in the presentation of a variety of financial tools for donors and prospects; demonstrated success with all phases of either a "major gift" or equivalent experience, understanding of various prospect management software systems; experience in higher education. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. ** Review of applications will begin 9/8/2022 ** Hiring Range: $7,200 - $7,782 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 03, 2022
Full Time
Description: Enrollment Management Administrator III RESPONSIBILITIES & DUTIES: Leads the development and execution of a comprehensive recruitment plan, addressing both undergraduate (First Time First Year and Transfer) populations, to meet the enrollment goals of the university. Provides oversight and strategic guidance on the development of recruitment initiatives including but not limited to campus visits and tours, yield events, outreach activities, and recruitment territories. Directly supervises the Associate Director of Admissions and Recruitment and Senior Coordinator of Admissions & Recruitment Student Communications in a department of full-time employees and student assistants. Responsible for the day-to-day activities of direct reports and is responsible for all office operations including the hiring, training, supervision, development, and performance management of departmental staff, offering counsel and direction as necessary to enable highly effective teams. Manages staff workflow, work assignments, and the coordination of efforts between and among the various functions of the department necessary for the recruitment, admission, and enrollment of applicants to the university. Develops a plan for enhancing and improving recruitment strategies to increase the public's awareness of the institution and its academic programs and nonacademic resources and services. Maintains oversight of all outgoing departmental communication including surveys, documents, and promotional materials, revising and updating as necessary. Collaborates with the university's Communication and Marketing team to improve and enhance admissions marketing and communication materials and campaigns. Formulates, evaluates, and implements university admissions policies and procedures including but not limited to internal compliance, application processing, student communications, and the publication of related deadlines. Collaborates with multiple academic departments including high demand programs, Graduate/Credential, and Self-Support programs, to ensure program admissions comply with university admission processes/procedures. Prepares comprehensive and ad hoc reports regarding recruitment efforts, application processing, admissions decisions, and evaluation practices as requested. Ensures that admissions operations, including evaluation practices, adhere to the guidelines set forth by Title 5, the California State University Chancellor's Office, and internal policy. Evaluates and modifies operations on a regular basis and as necessary to improve efficiency and effectiveness. Participates in the organization's strategic and budget planning processes and ensures that areas of responsibility remain within the annual budget of approximately $1.2M. Works closely with university partners, external constituents, and the Enrollment Management leadership team to align processes to reach the university's enrollment and retention goals effectively and efficiently. Liaises with other administrators to provide oversight and creative influence for CRM improvements and advancement. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of university work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: A master's degree and a minimum of 5 years of progressive experience in enrollment services including supervisory and management experience is required. Demonstrated knowledge and application of best practices and procedures in admissions and recruitment, including AACRAO guidelines and government mandates, NACAC best practices, and how they contribute to a strong strategic enrollment management plan. Proven success pushing the boundaries of traditional collegiate marketing and communications and applying innovative solutions for achieving successful enrollment outcomes. Experience in leading diverse teams through change and improving both employee engagement and enrollment outcomes. Excellent knowledge of student information systems, market research and database analysis. Demonstrated critical thinking skills to analyze situations, identify problems and concerns, interpret, and apply policies, and develop and implement solutions. Knowledge of the demographic and socioeconomic factors that influence college enrollment and retention practices, particularly in public universities. Strong written, interpersonal, and presentation skills to establish and maintain effective working relationships with a wide variety of constituents, both on and off campus; use of tact in working with these groups to balance competing interests. Ability to work in a results-oriented, fast-paced, and challenging environment where enrollment may fluctuate, and targets may shift. Excellent organizational skills and ability to manage multiple projects concurrently and with attention to detail. Willing and able to travel to support recruitment programs, systemwide meetings, and professional development. Must be able to adjust working hours to meet special jobs, including working additional hours and occasional holidays. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Please find additional information for this position at the link below. https://academicsearch.org/open-searches-public/entry/12711/?search=12711 Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 02, 2022
Full Time
Description: Division of Academic Affairs/Teaching & Learning Innovation Information Technology Consultant - Career *** Temporary Position *** RESPONSIBILITIES & DUTIES: Collaborate, consult, and assist instructors with their digital learning design needs, including integrating online modules in face-to-face courses, creating blended or fully online courses, designing online programs, and solving other technical or design challenges for education. Work with instructors or other CSUCI subject matter experts to draft and edit learning content and activities, including module elements, learning assessments, assignment instructions and rubrics, discussion prompts, and help guides for using academic technologies in the course. In collaboration with Teaching and Learning Innovations team, build out organized and user-friendly learning experiences using CSUCI's learning management system (i.e., Canvas) and academic technologies (e.g., PlayPosit, VoiceThread). At the direction of learning design and digital learning team leadership, create and facilitate trainings, workshops, templates, and design guides that help faculty develop skills in accessible, inclusive, and equity-minded online course design and instruction. Along with Teaching & Learning Innovations team, pilot emerging technologies focused on optimizing the online learning experience. REQUIREMENTS OF POSITION: Bachelor's degree in any academic discipline required. Advanced degree in Education or related field highly desirable. Must have a growing vision of the role of information technology services in higher education. Evidence of the ability to envision innovative programs and products, and experience implementing these programs and products on a university campus is highly desirable. Expertise and experience in online and blended learning required. Knowledge about optimizing online learning desirable. Knowledge of a wide range of educational technologies is required. Must possess an understanding of Learning Management Systems. Recent experience in educational technology and blended or online teaching experience within the past three years is also required. Knowledge of WordPress, VoiceThread, and Canvas a plus. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $4,372 - $6,250 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 02, 2022
Full Time
Description: Division of Academic Affairs Administrative Analyst/Specialist Non - Exempt *** Temporary Position *** RESPONSIBILITIES & DUTIES: Program Budget/Financials 30% Administers budgets in collaboration with program Chair(s). Completes all forms electronically and submits them to accounting with the appropriate backup. Monitors and tracks the expenditures in PeopleSoft for accuracy. Tracks budget and expenditures across all funds within designated program(s). Reconciles program budget and expenditure reports. Analyzes expenditure patterns and trends. Makes recommendations to program Chair(s) concerning expenditures and management of program budget. Interprets and applies university policies and procedures related to all financial information in order to ensure compliance with all regulations, and to ensure that the program stays within budget. Reconciles PCARD statement. Assists program Chair(s) with budget requests. Analyzes budgets with allocated Full-Time Equivalent Student (FTES) and Student Faculty Ratio (SFR). Reviews payroll reports for accuracy. Completes paperwork for adjustments to payroll. Program Support 30% Performs a variety of complex administrative, analytical, and technical duties in support of the activities of academic programs. Administers a range of projects and provides support for the day-to-day administration of academic programs. Works independently on multiple projects as assigned and uses independent judgment to make decisions, interpret, and apply policies and procedures related to the academic programs. Performs complex organizational duties under the general direction of the program Chairs and the Manager of Academic Resources (MAR). Supports faculty engaged in instruction, advising, research and creative activities, assessment, program development, and grant-related projects. Handles interpersonal interactions at all levels of the university structure involving students, faculty, and staff. Writes and presents reports and records minutes in support of various committees. Processes faculty travel paperwork and reimbursements, ensuring compliance with applicable regulations governing the University. Performs general office support activities for Chair(s) and faculty within program area(s). Coordinates program meetings. Processes a high volume of telephone calls and walk-in visitors and conducts business with a high degree of professionalism, discretion, and confidentiality. Hires, leads work direction, schedules, and evaluates effort of student workers. Processes and tracks the key access of student researchers. Scheduling 30% Responsible and accountable for using information from program chairs to create and maintain the class schedule using the PeopleSoft Student Module. Submits faculty reassigned time for Dean's approval using appropriate APDB coding. Miscellaneous Committee, task force, and groups at the Division and University (campus level) 5%: May serve periodically, as requested by the Chair and/or Manager of Academic Resources. Other Duties 5%: As assigned by Chair and/or Manager of Academic Resources. REQUIREMENTS OF POSITION: A minimum of 6 years in a progressively responsible administrative/clerical support capacity. Bachelor's degree preferred. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects for assigned academic programs. Experience working independently with ability to interpret and use policies and procedures to resolve issues that may be sensitive or confidential. Ability to respond to and professionally handle a high volume of walk-in, telephone and email inquiries on a daily basis. Excellent desktop and computer skills involving software including, but not limited to Microsoft Office Suite and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Experience with multi-fund budgeting and projection analysis, tracking expenditures and maintaining accurate information concerning account balances within program areas. Experience using interactive database systems such as PeopleSoft, highly desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Salary: $3,800 - $4,150 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Aug 02, 2022
Full Time
Description: Division of Academic Affairs Administrator IV RESPONSIBILITIES & DUTIES: Oversight and Leadership of self-support PaCE programs, including summer and winter sessions, administration of Extended University Academic Partner Programs, including degree and certificate programs. Management & Supervision: Supervise a unit with 20 plus full-time staff, faculty program directors, as well as consultants, and student assistants. Program Administration - Oversight and responsibility for the development and implementation of degree program procedures and practices for recruitment, admissions and records, and graduation for programs within Extended University. Fiscal Management: Responsible for overall management of a multi-million dollar annual budget, accounting and reconciliation, and maintenance of sufficient reserves of approximately six months. Requires compliance with system directives, including EO 1099. Oversee and manage facilities controlled by EU, including on-campus and off-campus locations. Public-Private Collaboration: Develop public-private collaborations to raise funds through gifts and grants for the University to support specific programs in areas such as healthcare, the biotechnology industry, and the arts. Accreditation and Assessment: In coordination with the campus WSCUC ALO, submit Substantive Change proposals as necessary. Obtain and maintain specialized accreditation for specific degree programs. Maintain SEVIS accreditation from the Department of Homeland Security allowing the University to issue F-1 and J- l visas. State-wide Service: Participate in the California State University Extended Education Commission which advises the CSU Chancellor on state-wide issues related to extended education; serves as the campus liaison with the Professional and Continuing Education team at the CSU Chancellor's Office participates in system-wide PACE Deans meetings. Other state-wide initiatives as assigned. Professional Currency and Dissemination: Incumbent is expected to keep abreast of latest trends and best practices in higher education generally, and specifically those having to do with academic program development, delivery, and management models. Additionally, the dissemination of both professional practice case studies and academic research on higher education is expected through conferences and publications. In conjunction with academic areas, hire faculty members through contracts and buy-out per union guidelines, as well as non-credit instructors. Responsible for the effective oversight of the use of information technology for registration, records, and daily operations. Public Relations/Marketing: Oversight and responsibility for representing Extended University to the public and press, and for student recruitment through multiple instruments including digital, print, and other media. Academic Program Development: Oversee academic program development through the creation and launching of special session degree programs, certificate programs, and individual credit and non-credit courses. Summer Session: Administrative oversight of two-session degree credit program held during summer including courses aimed at matriculated undergraduate students, travel study courses, and college bridge programs for high school students. Community Program Development: Responsible for the creation and implementation of the Osher Lifelong Learning Institute for seniors (1000+ members), and Summer College, a university preparatory program co-sponsored by the Oxnard Union High School District for the children of migrant workers. Workforce Development: Negotiate and develop custom workforce development and educational/training programs for local organizations and companies (e.g. U.S. Navy, the County of Ventura, Cottage Hospital Systems). Participate as an active member of local business community. Academic Affairs and University-wide Leadership: Participates as a regular contributor to the Provost's Council, Academic Planning Committee, and the Center for International Affairs Advisory Committee. Additionally, serve on ad hoc committees including strategic planning, personnel searches, technology implementation, and special initiatives. International Programs: Senior International Officer (SIO) for the University serving as primary liaison with the Chancellor's Office on international student programs, and policy. Responsibility for compliance with relevant CSU Executive Orders, and for the proper execution and maintenance of international partner agreements. General oversight of University internationalization effort including both outgoing and incoming students. Supervise the Director of International Programs, and coordinates operations with the Center for International Affairs. Online Learning and Academic Technology: Oversee development and implementation of distance learning format offered through Extended University. Supervises manager(s) directing Digital Learning. Administrative oversight of the adoption, implementation, and use of academic technologies including the Learning Management System, video services, and other technology services as required. Works closely with partners across campus to collaboratively address campus strategic priorities and assure alignment of academic technologies with campus technology infrastructure. Learning Design: Guides the development and offering of professional development related to teaching and learning. Establishes and supports growth and quality in online/blended courses, and programs. Develops and manages spaces and services for the support of innovation and teaching and learning, including the Faculty Innovations in the Teaching studio. Serves as a member of the Provost's leadership team and represents the Provost on committees, councils, and formal/informal management sessions; and oversees and carries to completion projects assigned by the Provost. Collaborates with campus partners to address campus strategic priorities and assure alignment of academic technologies with campus technology infrastructure. Manages strategic relationships with corporate and non-profit organizations that provide services and technologies to CI in support of teaching, learning, and technology. Development and acquisition of grants and gifts from local and national funding sources. Also, responsible for administration of grants and gifts once received. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. REQUIREMENTS OF POSITION: An earned terminal degree from an accredited institution required. A record of high-level administrative experience in higher education administration is required. Knowledge of CSU policies and procedures, or work experience in a large public university setting preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $13,000 - $16,500.00 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 29, 2022
Full Time
Description: Facilities Services Administrative Analyst/Specialist Non-Exempt *** Temporary Position *** RESPONSIBILITIES & DUTIES: Working independently performs administrative support functions in a complex program office environment. Plans and executes large scale, complex projects with broad, visible impact that involve collaborating with other departments. Prepares and tracks project expenditures against project budgets and prepares budget reports. Processes and routes Chartfield Request forms, Requests for Information (RFI), Requisitions/Requests for Goods & Services (RGS), Invoices, Proposed Change Orders (PCO), Change Orders (CO), Field Instructions, Submittal Logs, and project status reports. Reviews reports, researches discrepancies between purchase orders, invoices, and change orders, and conducts reconciliation of FS records. Analyzes, compiles, and distributes documents and electronic files used in design, engineering, and construction projects. Completes CPDC forms for submission to Chancellor's office. Processes database reports; submits quarterly project updates and miscellaneous project documents for projects in design and projects in construction for submission to Chancellor's office. Attends and prepares documentation for recurring construction budget/status meetings for all projects and their analysis, budget planning, and updates. Schedules project meetings for FS administrators and updates calendars. Completes and submits forms or online requests to Finance and Purchasing. Extensively uses of ProLog, MS Project, Construction Management and Project Scheduling software for contract administration tasks. Files paper documents and electronic files using Planning, Design and Construction Document Control Filing System. Assists administrators in preparing documents for financial and performance audits. Handles multiple projects and priorities. Interprets and applies specialized policies and procedures. Scans and prints large-scale engineering drawing files as needed by FS Administrators. Provides general office administration functions and customer service, preparation of general office correspondence, and other duties as assigned. Receives, reviews, and provides information or refers the issue/inquiry to an appropriate position, for a high volume of telephone calls, emails, and walk-in visitors, and conducts business with a high degree of professionalism, discretion, and confidentiality. May be involved in planning and coordinating work in the unit and provides lead work direction, training, and guidance for student assistants. As time permits, provides similar support to the Senior Director of Engineering Services, and Managers who report to the Senior Director of Engineering Services. REQUIREMENTS OF POSITION: Experience: At least three years of progressively responsible administrative experience in engineering, design and/or construction projects which has provided the above knowledge and abilities or any equivalent combination of education and experience which provides the required knowledge and abilities. Knowledge: Requires a comprehensive knowledge of construction contract and administration support, thorough knowledge of Office software and general office procedures. Knowledge of construction management processes as related to the design and construction of major building and public works projects is desired. Thorough knowledge of construction management software (Expedition, ProLog or equivalent) and Project Scheduling Software (MS Project)) is desired. Abilities: Ability to interpret a wide variety of written rules and regulations; maintain records for multiple construction projects, programs, or activities involving multiple documents and transactions; reconcile financial data; investigate and resolve errors and discrepancies; and read and interpret computer generated reports. The incumbent must possess excellent interpersonal skills in order to interact and communicate effectively with management, staff, co-workers and representatives from other agencies. Ability to successfully complete the Defensive Driver Training Program. Must have the ability to provide proof of eligibility to lawfully operate a motor vehicle in the state of California A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $4,300-$4,800 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 28, 2022
Full Time
Description: Financial Services Accountant II RESPONSIBILITIES & DUTIES : Heavy accounting and audit support including monthly account reconciliations and journal entries. Examines financial documents for completeness. Interprets and reconciles reports and financial data, identifies actual and potential problems, and recommends and performs corrective or preventive actions. Prepares year-end working papers and routine ad-hoc reports. Participates and supports system maintenance, upgrade, and implementation projects. Applies GAAP, GASB, and FASB to the analysis of accounting problems. Utilizes problem solving techniques in finding solutions to accounting problems. Understands and applies applicable rules, regulations, policies, and principles. Uses judgement and makes recommendations regarding accounting activities. Communicates effectively with others inside and outside the unit, including conveying technical information to non-accountants. May include training, guidance, and assistance to other employees and may provide work direction to other professional and/or technical staff. Other duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree in accounting or related field, or a combination of education and experience which provides the required knowledge and abilities. Equivalent of two years of professional level accounting in a high volume, automated accounting department required. Higher education or public agency experience preferred. Working knowledge of governmental and/or CSU financial record-keeping methods, procedures, and practices, and automated accounting systems. Strong demonstrated knowledge of general accounting functions to include applicable rules, regulations, internal controls, and Generally Accepted Accounting Principles (GAAP) is required. Prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles. Ability to plan, prioritize, and meet important deadlines. Good interpersonal skills are necessary to communicate effectively with campus personnel, the state Controller's Office, other CSU entities, and governmental and non-profit agencies. Experience using PeopleSoft Finance Software, Excel, and Word. Willingness to work extra hours as needed, particularly at month/year-end closing time. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $5,417 - $5,834 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 28, 2022
Full Time
Description: Procurement and Contract Services Buyer II RESPONSIBILITIES & DUTIES: Purchases commodities of a technical and specialized nature and/or develop ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce, or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position. Incumbent typically performs all or some of the following activities: write specifications; solicit price quotations; contact vendors to discuss products and resolve problems; develop lists of qualified vendors; prepare delivery terms and other conditions for bidders; prepare timetables for competitive bid cycles; advertise bids; hold public openings of bids; assist in developing contracts and agreements for services and leases; develop contracts and agreements for consulting and other types of services; communicate with contractors of building construction or facilities repair; coordinate the purchase of a widely varied and diverse selection of commodities, including, but not limited to, electronic and computer equipment, instructional items, biology specimens, livestock, and heavy equipment; develop interagency agreements and develop required data for costly procurement projects including those reviewed by the State Department of General Services. Runs routine reports and as-needed PeopleSoft reports including assisting with various yearly reports. Performs analytics on repetitive spending with the same vendor and yearly blanket POs to determine patterns and requirements for bid or for the need for an annual prequalified list of trade suppliers to support emergency call-out purposes. Shares the responsibility of monitoring the Purchasing e-mail box, 204 Form processing, Insurance Documents, and mail. Coordinates with Information Technology Services (ITS) on procurement of computer equipment, computer peripherals including solicitations, purchases, contract development and review, processing Purchase Orders, ITS software license renewal/new contract review, and RFP/Bid process if needed (shared responsibility with another buyer). Coordinates with Facilities Maintenance Services on solicitations, DIR, purchases, contracts, processing Purchase Order, etc. Facilitates the procurement of science technology and equipment, commodities, services, and goods including furniture, textbooks, and equipment (responsibility be shared with other buyers). As needed, develops and coordinates bid invitations for commodities such as equipment, materials, supplies and requests for proposals for services, repair, and maintenance. Conducts the full bid process and contract/agreement development based on dollar threshold and deliverables. Reviews contract/agreement, terms and conditions, GPs as needed for PO processing. Participates in continuous CSU Procurement training, works with the department to creatively develop and improve internal practices and procedures. Communicates effectively with campus clients and external constituencies meeting Procurement's timeline requirement goals. Facilitates service contracts and agreements, examples include academic search learning, student teaching agreements, student nursing agreements, student internship contracts, guest speakers, Facility Use Agreements, and Events Agreements. Develops and maintains effective internal communications with campus departmental office personnel, administrators, and stakeholders, as well as represents the organization appropriately with vendors and contractors. Keeps abreast of changes in state, local, and federal regulations as they pertain to government requirements for procurement and contracting; notify key internal stakeholders and management of updates. May be assigned lead responsibility for lower level purchasing or clerical staff in carrying out assignments. Other duties as assigned. REQUIREMENTS OF POSITION: Equivalent to two years of purchasing experience at a level equivalent to Buyer I or higher with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. Thorough knowledge of principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes. General knowledge of contract development procedures and practices. Thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases, as demonstrated by experience. Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes. Must be able to establish and maintain cooperative working relationships with vendors, with faculty, students, administrators, and members of the general public. Ability to read and write clearly in English and comprehend and apply California State Statutes and Codes as well as contract language. Ability to perform product research, make comparisons of cost data, and, depending on the assignment, plan and lead the work of others. The ability to use a computer is very desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $3,656-$4,900 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 28, 2022
Full Time
Description: DIVISION OF STUDENT AFFAIRS Student Services Professional IV **TEMPORARY POSITION FOR TWO YEARS** RESPONSIBILITIES & DUTIES: Provides case management and support to students with disabilities potentially in crisis, students with complex accommodation needs and students in need of support related to academic issues, housing, food, and financial insecurities. Assists students in optimizing their educational experience while minimizing the impact of disability-related distress on students' academic careers. Provides students with disability-related and general student support information about university programs, services, and resources available to them. Plays a critical role in helping students to resolve challenging academic courses, communicating with faculty, and to connect them to the resources for academic issues, mental health, food insecurities, and a host of other stressful situations that can impact student success. Supports students in overcoming barriers, clarifying needs, and navigating complex issues that might hinder their overall academic success. Assists students with crisis and immediate needs that might hinder academic progress. Assists students in optimizing their educational experience while minimizing the impact of illness, injury, behavioral changes, accommodations, and personal distress on students' academic endeavors. Using a case management model, facilitates, coordinates, tracks, and documents referrals to campus and community resources and services. Coordinates on- and off-campus support and communication amongst stakeholders providing integrated behavioral health services. Maintains an accessible database of current community resources and referral processes. Serves as a liaison between student and campus and community services. Coordinates care, interventions, social support with appropriate referrals, and follow up services within a broad network of campus and community resources. Provides a safe, welcoming, and affirming environment for all students. Collaborates in providing support to students in distress by triaging concerns and coordinating a response from the campus community. May oversee professional referrals for both on- and off-campus providers, ongoing support, outreach, and follow-up. Develops services for students, coordinates case management between Disability Accommodations & Support Services (DASS) and the Dean of Students office (DOS), Counseling and Psychological Services (CAPS) providers, Student Health Services (SHS) practitioners, University Police Department, Enrollment Management, and Housing & Residential Education staff. Serves on the Campus Access, Retention & Equity (CARE) Team and Basic Needs Task Force. Provides timely reports and updates to the DASS Director and/or CARE Team regarding cases. Responsible for maintaining accurate files and data for all cases and provides status reports each semester and as needed. Responsible for developing and presenting to the campus community on available resources and strategies for assisting students with disabilities experiencing distress. Conducts community outreach and education, data collection, assessment, and other relevant special projects, updating student case files, conducting mid-year reviews, and assist with annual retreats. Carries out special projects and initiatives as directed by the Director/AVP. Provides ongoing development and outreach education to the University community; outreach to include students, staff, and faculty. Develops and administers an assessment plan for case management services. Creates policies and procedures to guide the work related to providing support and resources to students. Assists in the preparation of departmental, division, and university reports. Assists with maintaining a web presence and utilizing various marketing strategies. Carries out and supports special projects as a member of the DASS team. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Educational: Bachelor's degree in psychology, social work, counseling, educational leadership, or closely related field from an accredited institution required; master's degree strongly preferred. Experience: At least four years of field-related, professional experience required. Two years of progressively responsible, professional experience in case management required. Licensure as a social worker or comparable practice/field strongly preferred. A master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience; a doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Other Knowledge/Skills: Knowledge of ADA and federal laws related to disabilities, available disability support services, mental health, health, and support resources in the broader Ventura County and Southern California area to assist students in meeting their disability related needs. Strong knowledge of mental health, student advocacy, suicide prevention and crisis management. Demonstrated ability to provide administrative case management, including direct contact with clients and other providers, as well as administrative duties. Skilled in coordinating, directing, evaluating, and implementing case management services for individuals with multiple personal and life challenges (preferably in a higher education setting). Thorough knowledge of undergraduate and graduate student development theories to explain college student behavior, including psychosocial theories, cognitive/structural theories, and ecological and integrative theories particularly as it relates to students with disabilities. Demonstrated experience in problem-solving, decision making, conflict resolution, negotiation, counseling, referral techniques, and confidentiality. Ability to develop, implement, and market new outreach programs and provide consultation services. Ability to communicate, engage, and develop rapport with individuals of diverse cultural, social, and religious backgrounds, and varied age, gender, sexual orientation, and military status. Must have excellent written and verbal communication skills, as well as effective presentation skills. Effective interpersonal and communication skills as demonstrated by a pronounced sensitivity to the needs of a diverse student body; demonstrated experience working with diverse student, faculty, staff and community populations and proven ability to create an inclusive and welcoming campus environment. Must be able to demonstrate respect and integrate cultural sensitivity when providing services. Demonstrated ability to research, write analytical reports, and make presentations on issues related to students and student behavior. Ability to speak formally and informally and make prepared and extemporaneous presentations to individuals and groups to provide information, explain procedures, investigate facts, and persuade others. Extensive knowledge of student security and privacy requirements including Family Educational Rights and Privacy Act (FERPA). Experience and familiarity with case management database/software is preferred. Occasional evening or weekend hours may be required with advance notice if possible. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring range: $5,501-$5,918 per month This position may be eligible to telecommute up to two days per week based on operational need. Approval is granted by the supervisor and is reviewed every six months. Closing Date/Time: Open until filled