Cal State University (CSU) Channel Islands

About the University

The newest addition to the California State University system, California State University Channel Islands (CSUCI) opened in 2002 with 629 transfer students and welcomed its first freshman class in Fall 2003. Since that time, the University has grown and developed into one of the premier public universities not only in the CSU system, but also int he nation. Indeed, in its 2018 ranking, U.S. News and World Report listed CSUCI as the 18th highest-ranked public university in the western United States.

CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educate leaders for a global society. CSUCI is located in Ventura County and home to more than 6,800 undergraduate and 240 graduate students. We are proud to note that our campus is a designated Hispanic Serving Institution (HSI). 50% of the CSUCI undergraduate students are Latinx, 29% are White, 2% are African American, 5% are Asian American, and 4.5% are multiracial.

 

CSUCI’s Commitment to You

CSUCI provides excellent support services for new hires to settle in and join a collaborative and supportive community. With proper support, the successful candidate will contribute to the mission of the University.

 

Equal Employment Opportunity

CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status and disability. Our non-discrimination policy is set forth in the CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources at 805-437-8490.

 

For Application Questions, please contact Human Resources by email at human.resources@csuci.edu or by phone at 805-437-8490. 

23 job(s) at Cal State University (CSU) Channel Islands

Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Dec 02, 2022
Full Time
Description: Procurement & Contract Services Administrative Support Coordinator II RESPONSIBILITIES & DUTIES: Prepare, process and/or coordinate documents and transactions to support Procurement and AP support functions to include; reconcile reports and financial data; and monitor required reports. Prepare various adhoc reports and submit state contract reports on an on-going basis. Administer travel policy and procedures, process travel related transactions and department requests. Administer the Procurement Card and Travel programs. Administer various procurement related and travel web based administrative systems and portals, including user setup, training, monitoring, auditing and reporting activity. Maintain and update supplier database in the CFS procurement and AP modules; enter and update qualified vendor data including insurance certificate information into CFS or other databases and assist buyers and AP technicians with administrative support. Must follow policies and procedures developed for the purchase and payment of goods and services; maintain California State University (CSU) data as established by the CSU, the campus and as prescribed by California State Statutes and Codes. Provide information and instruction to campus employees regarding purchasing and AP forms and processes. Communicate effectively with members of the campus community, external agencies, and vendors. Other duties as assigned. REQUIREMENTS OF POSITION: Associate’s or Bachelor’s degree in business, administration, accounts payable or related experience preferred. Three years of previous experience in finance/AP, administration and data entry or equivalent experience in a related field. Strong attention to detail and able to quickly and accurately type and enter data. Extensive knowledge of databases (PeopleSoft), financial systems, and spreadsheets (MS Office Word, Excel, etc.). Ability to maintain confidentiality with regard to financial matters. Excellent organization skills. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $3,681 - $3,750 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Dec 01, 2022
Full Time
Description: Financial Aid Student Services Professional II RESPONSIBILITIES & DUTIES: Performs a variety of moderately complex professional tasks in the Financial Aid & Scholarships office that include a significant amount of student and parent contact and the consistent application of Federal, State, and University policies and procedures to ensure program compliance, integrity, and sound fiscal procedure. Applies the application of student aid principles in both knowledge and judgment, techniques, standards, guides, and professional skills. Plans, counsels, and uses professional judgment and effective decision-making to ensure that their student population is processed efficiently and effectively. Provides financial aid counseling to prospective, current, alumni students, and families through e-mail, telephone, and in-person appointments. Uses appropriate Federal, State, and University standards to evaluate information provided by financial aid applicants to determine eligibility for specific types of assistance. In special cases, involving unusual circumstances exercises professional judgment based on experience and a thorough knowledge of appropriate Federal Regulations. Coordinates and awards students enrolled in Extended University degree-seeking programs and serves as a liaison for Extended University students, staff, and faculty. Coordinates with the appropriate departments such as Extended University and Student Business Services. Conducts financial aid presentations in individual and group settings to on-campus and off-campus constituents. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: A bachelor's degree from a four-year college or university and a minimum of two years of professional experience working in financial aid preferred. General knowledge of student aid methods of organizational and program management required. Ability to perform accurately in a detailed-oriented environment, handle multiple priorities, and organize and plan work projects. Strong oral and written communication skills and ability to compose and appropriately format correspondence and reports. Thorough knowledge of the principles and practices of financial aid and the ability to apply knowledge to situations where precedents do not exist or are ambiguous. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through research and interviews. Must be able to maintain a positive and effective working environment between the Financial Aid & Scholarships office and other department’s on and off campus. Ability to interpret and apply program rules and regulations and to create solutions to student problems that integrate the full range of University resources. Must be sensitive to the needs of individuals while maintaining the legal and fiscal integrity of Federal, State, and University aid programs. Ability to analyze complex situations and determine appropriate courses of action while engaged with students in personal interactions of a sensitive nature. Ability to work and communicate effectively with a diverse population of students, staff, faculty, and the community and the ability to function as a member of the financial aid team. Ability to use standard office software including but not limited to Microsoft Office and student aid systems such as Oracle PeopleSoft, Common Origination and Disbursement (COD), WebGrants, NSLDS, FAA Access, Campus Logic, etc. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. ** Review of applications will begin 12/5/2022 ** Hiring Salary: $4,610 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Dec 01, 2022
Full Time
Description: University Advancement Administrator II RESPONSIBILITIES & DUTIES: Oversees and ensures effective and efficient support of the fundraising, career development and alumni, events, and marketing and communication teams. Facilitates gifts made to the CSUCI Foundation, including transactions passing through the Foundation to the campus such as philanthropic grants. Ensures the quality and security of the data found within the advancement database (creating a system for refreshing data and keeping information current), and working with the Associate Vice President for Development and the Vice President for Advancement to create, implement, and update Advancement policies and procedures. Ensures that Advancement Operations are in accordance with Advancement, systemwide, and CSU Channel Islands policies, as well as state and federal laws, IRS regulations, and CASE standards. Works with the Vice President, Associate Vice President, and the Advancement team to create Advancement operational procedures to maximize efficiencies and effectiveness. Creates and implements effective and efficient processes that support on-going work associated with donor stewardship, prospect moves management, data update systems the advancement database, donor research, and evaluation of fundraising and alumni programs. Works with the Director of Advancement Budget & Planning to ensure that gift processing is effective and efficient, that gift agreement terms are being upheld, and that grant and donor reports are submitted on time. Works with the Associate Vice President to create and implement benchmarking metrics and regular evaluation of Advancement, Alumni, and Fundraising Programs. Coordinates, produces, and ensures that reports required by the Chancellor’s Office are accurate and submitted on time. Other duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree and a minimum of five years relevant experience and/or training, or equivalent combination of education and experience in development services, functions, and office management experience. Three years’ experience in a fundraising environment managing staff and budgets is required, five years is preferred. Ability to work evenings and weekends as assigned is required. Advanced computer skills with MS Office Suite. Excellent skills in advancement database applications, preferably Raiser's Edge, including work at the strategic systems level. Ability to work with a variety of peers and supervisors. Ability to work effectively independently and as a team leader to train, inspire and motivate subordinates. Excellent attention to detail and ability to meet deadlines. Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office. Ability to maintain composure under pressure. Highly organized, self-starter with good interpersonal, problem-solving, and analytical skills. Ability to anticipate needs, see opportunities and use good judgement in dealing with confidential information. Ability to analyze and review operational procedures, identify problem areas, and optimize performance through procedural changes. Excellent written, oral, and interpersonal communications skills. Proficiency in communicating effectively, including an ability to write and speak clearly. Knowledge of fundraising principles and practice. Knowledge of database administration and prospect research. Knowledge of the basic accounting, IRS, and CASE regulations for receiving gifts. Support and understand the moves management process: identification, qualification, cultivation, solicitation, and stewardship. High energy level, self-motivated, and self-directed to design and complete complex projects. Demonstration of integrity, positive attitude, diplomacy, tact, courtesy, and a sense of humor. The position involves working some evenings and weekends and the candidate must have a valid driver's license and be able to travel to meet with volunteers and donors on evenings and weekends if needed. Take an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time. Hiring Range: $7,500 - $8,485 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Dec 01, 2022
Full Time
Description: Division of Academic Affairs Student Services Professional III RESPONSIBILITIES & DUTIES: The Peer Education and Equity Programs (PEEP) Coordinator will manage the day-to-day operations of the Student Academic Success & Equity Initiatives (SASEI) Department’s PEEP activities including, department-wide peer mentor initiatives and in-reach and outreach programming. In collaboration with project staff the Coordinator is responsible for planning, implementing, and overseeing department-wide student academic success support services such as peer mentor initiatives and in-reach and outreach programing. Coordinates the department-wide hiring process of student employees, including developing job postings, interviewing, and processing student employee requisitions. Serves as the lead for PEEP training including developing and establishing processes for efficient and effective implementation of training and provides logistical and facilitation support for trainings and weekly meetings. Responsible for supporting the evaluation of PEEP programs, including, dissemination of surveys, coordination of data collection, data analyses, and reporting. The Coordinator organizes work schedules, provides lead work direction, and guidance to student employees. Supports the development of culturally relevant programming and supports student employees to deliver such programming. Oversees student employee workspaces to ensure safe, welcoming, and productive work environments. Applies theoretical knowledge of college preparation and readiness, student engagement, educational equity and opportunity, and best practices of retention, persistence, and academic success to inform student academic success initiatives. Consults on the development and implementation of workflow and day-to-day operations and helps oversee the effective and efficient delivery of the SASEI Department’s programs and services. Works collaboratively with project staff on related student success efforts funded by Title V and Title III HSI grants as well as institutional GI 2025 and University Advancement supported gifts. Supports Project PROMESAS’ (a Title III HSI STEM) grant activities such as regional outreach, Enhanced Math Pathways, and Student Success Campaigns and provides leadership with close-out tasks such as the inventory of project supplies, organization of grant files, and final reporting. The Coordinator updates and maintains the PEEP Guide, PEEP Supervisor Guide, and other promotional materials such as flyers and the website. Independently plans, works, and solves problems. Partners with University Experience Program as related to common PEEP oversight (ex: hiring timeline, marketing, PEEP Training, operational guides, etc.). Advises with the development of infrastructure to increase sustainability of programs, services, and projects. Accountable for a variety of large-scale administrative and program functions; develops and implements services within organizational policies; and provides support with initiative-level logistics including expenditure processing, preparation of consulting paperwork, travel coordination, meeting planning and preparation, and budget and expense planning and tracking. Maintains appropriate records and prepares written reports that contribute to monthly and annual reports summarizing the progress and impact of PEEP programs. Uses judgment within the area of their expertise to resolve problems, recommend changes and revise existing procedures, and creatively addresses situations involving changing guidelines and regulations or where existing procedures and guidelines must be applied to unusual circumstances. Recommends solutions to problems for which precedents may not exist and interprets and applies policies and procedures to ensure that operations comply with university regulations. Acts as the spokesperson for their respective areas and organizes and facilitates presentations that highlight PEEP programs and other SASEI initiatives for a variety of audiences including students, parents, staff, administrators, and faculty. REQUIREMENTS OF POSITION: A bachelor’s degree and three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. General knowledge of the principles, practices and trends of the Student Services field, experience working with students from Historically Underrepresented Groups (HUGs), and interest in working in a fast-paced, multi-ethnic, multicultural environment. Excellent organizational, communication, multitasking, and interpersonal skills. Must be detail oriented, dependable, punctual, and able to communicate effectively with a variety of people, including, but not limited to students, faculty, staff, guests, and administrators. Administrative experience and functional knowledge of standard office procedures and practices. Ability to prioritize multiple assignments and see a project through from planning to implementation. Ability to follow timelines and meet deadlines. Ability to work independently in the day-to-day coordination of work assignments and work as part of a larger team. Ability to provide lead work direction and training to staff, faculty, and/ or student employees. Possession of written, and verbal communication skills; ability to develop and maintain cooperative working relationships with staff, faculty, student employees, and other campus departments; capacity to quickly absorb new information; ability and willingness to learn new skills and technology systems/software to support program goals and objectives; use of diplomacy, tact, and discretion; and experience preparing and facilitating presentations. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to prepare reports and display analytical data to communicate and quantify project outcomes. Occasional travel, flexible hours including evenings and weekends. Demonstrated ability to work with a team on collaborative projects, practice flexibility, effectively communicate to resolve problems, and manage conflict productively exercising the highest degree of collegiality. Ability to advance and complete work assignments in the absence of formal structures and develop structures as needed to formalize processes as standard operating procedures. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint, and Publisher). These entry qualifications would normally be obtained through a high school diploma, technical/vocational program, or their equivalents combined with several years of related office experience. Preferred Qualifications: Proficiency with Zoom, Microsoft Teams, Adobe, and/or OneDrive. Experience coordinating student academic success services is preferred. Familiarity with HSI Title V/Title III grants and/or knowledge of and the ability to apply expertise in the administration of grant-funded projects. OTHER: The candidate must maintain the confidentiality of student information at all times (as per FERPA). A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $5,025 - $5,416 per month Closing Date/Time: December 14, 2022
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Dec 01, 2022
Full Time
Description: Financial Services/Materials Management Property Clerk I RESPONSIBILITIES & DUTIES: Maintains the University's property (fixed assets) and physical inventory of the property items as well as assisting in day-to-day activities of the Materials Management Team including mail, shipping, and receiving. Responsible for performing duties in accordance with the CSU Procurement Policy and the Integrated California State University Administrative Manual (ICSUAM). As inventorying of equipment is dispersed across campus departments, responsible for bringing those dispersed activities together and increasing efficiency in the process. Performs daily operations for Property Control as well as Shipping & Receiving such as asset inventory, reconciliation, and oversees surplus property sales. Occasionally unloads freight. Implements, maintains, troubleshoots, and customizes computer system to track assets and standard and ad hoc reports. Implements, maintains, and troubleshoots bar code software and hardware used to identify and track assets. Verifies correctness of data entered for University purchase orders and asset management into a University inventory system. Responsible for helping to develop and maintain the campus wide Asset Management system. Responsible for campus wide equipment in process, involving reconciliation of accounts concerning location, tagging, and research of equipment items which meet the criteria for the State of California and CSU. This includes data entry, maintenance and reconciliation of various electronic property accounting records to ensure accurate recording of computerized property accounting records of acquisitions and dispositions for the University. Notifies CI Public Safety of missing property. Assists Accounting staff in the classification of expenditures capitalized by the PeopleSoft (CFS) financial accounting system and prepares campus reconciliations which affect the total cost accounting for university land, buildings, site improvements, equipment, and intangibles. Identifies expenditures capitalized from Gift Acceptance forms and CJ Foundation transfers of equipment and assets. Documents audit processes, surveys, transfers, adjustments, Equipment Loss Reports, and the preparation of required property surplus equipment. Coordinates surplus equipment sales including organization and relocation of items as necessary. Researches, initiates, and updates practices relating to property management. Makes recommendations for improvement in processes and technologies. Supports the Property Survey Board Committee (PSBC) in their work of representing the campus’ best interest when assets are disposed of and ensuring compliance with ICSUAM policy & procedures. Performs other related duties as assigned. REQUIREMENTS OF POSITION: A bachelor’s degree is preferred. Two years’ experience with inventorying and maintaining control records for a wide variety of property, equipment, or expendable storekeeping items. Knowledge of computer software and hardware sufficient to identify, implement, maintain, and troubleshoot new information technology to be deployed in the development of a university-wide asset tracking system. Ability to leverage information technology to create custom reports and provide ad-hoc data to management in support of data driven decisions. Thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing. General knowledge of the methods and practices used in inspecting, maintaining, issuing, taking, and recording of inventory. Working knowledge on how to reconcile inventories with control accounts; ability to keep inventory control records and make reports; and ability to read and write and make arithmetic computations. Ability to establish cooperative working relations with all levels of the institution and the ability to work effectively in a diverse automated bar-coding inventory system. Ability to perform financial database entry, query, and other reporting tools to prepare property accounting reports. Demonstrated working knowledge of property and inventory control systems. Must be able to walk, sit, bend, stoop, and lift up to 50 lbs. Possession of a valid California driver's license for operating any two-axle, single motor vehicle is required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in a hybrid telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $3,600 - $4,160 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 30, 2022
Full Time
Description: Office of the President Associate, Academic and Institutional Studies II RESPONSIBILITIES & DUTIES: Primarily deploys SQL, Transact-SQL, stored procedures, SSIS, APIs, and related applications to automate, organize, extract, compile, archive, and transmit enrollment, academic, and other data from PeopleSoft, the data warehouse, and other data sources. Vets data integrity; constructs, uploads, maintains, and documents all IR data tables. Analyzes and reports university statistics and required data files to the CSU Chancellor's Office and other external constituents and maintain relationships to ensure data integrity and usefulness. Serves as the Tableau server administrator with responsibility for Institutional Research data management and analysis, Tableau server and dashboard maintenance, and ad hoc analytical studies as assigned. Institutional Research Data Management and Analysis: Creates and maintains IR data tables, IR warehouse data elements, and application programs critical for use in the groups' reporting, assessment, planning, and analytical functions. Authors, edits, indexes, and maintains the IR data warehouse. Manages updates and patches to the software/programming (SQL). Trains IR staff on SQL procedures. Develops and documents data warehouse update and edit procedures and investigates and resolves data discrepancies. Integrates data from multiple sources (ERS, Census, APDB, PeopleSoft, EAB, etc.) and collaborates with ITS and other campus data analysts as necessary to coordinate new data as needed. Integrates Tableau, Excel, Microsoft BI, Pyramid, and related business intelligence and data visualization applications into data models. Develops and maintains documentation on existing IR data and their storage, location, and access procedures. Ensures data is secure following FERPA and other relevant laws. Oversees the definition of data elements across all IR database tables; develops and maintains IR data element dictionaries (Cookbook) for official campus analytical/planning files; and works with campus partners to identify and resolve discrepancies in data elements and their definitions across the system (data integrity). Coordinates with ITS to maintain IR data elements within the campuswide data warehouse. Works closely with the CSU Chancellor's Office data and analytics professionals to align system and campus data and definitions. Institutional Research Reporting : As a key member of the team that is the official data reporting office for the University and reports data internally and externally, assists staff in validating and analyzing IR data and analytical reports for the B-P files, Common Data Set, the Integrated Post-secondary Education Data System (IPEDS), the Voluntary System of Accountability (VSA), the Student Achievement Measure (SAM), Chancellor's Office reports, college ranking reports, and other local, state and federal regulatory needs. Tableau Server Administrator: Functions as the Tableau server administrator for the university and is responsible for performing server maintenance, monitoring server performance and usage, managing dashboards, users, and groups on the server, and advising on Tableau dashboard best practices. Ad Hoc Planning and Analytical Studies: Provides ad hoc analytical support, as requested by the Director, on important matters affecting the University. This may include, for example, studies such as: Enrollment studies, Undergraduate and graduate time-to degree studies, Undergraduate and graduate retention studies, profiles of students on academic probation, classroom and related utilization studies, faculty turnover and demand studies, and projections of faculty, staff, and student headcounts. REQUIREMENTS OF POSITION: Graduation from a four-year university and four years of related experience. Graduate-level study in the computer sciences, social sciences, economics, mathematics, statistics, public/business administration, or engineering is preferred. Achievement of the rank of Associate Professor or higher in a four-year college or university setting and demonstrated experience in related research or special study work may be substituted for the four years of experience. Demonstrated knowledge of data and file structures, relational database systems, operational systems, and communication interfaces. Demonstrated proficiency in SQL Server, Oracle/PeopleSoft Campus Solutions, or similar relational database access/extraction/query processes. Demonstrated expertise in extracting, processing, integrating, analyzing, and interpreting data from multiple sources. Demonstrated knowledge of statistical and/or research databases, data warehousing, data visualization (Tableau), and dashboard development. Ability to undertake administrative studies and data management/planning of considerable scope and complexity; requiring initiative, independent thinking, and teamwork. General knowledge of research techniques, including the planning of studies and investigations, and determining variables of interest. Knowledge of data security practices and applicable laws. Working knowledge of statistical principles and procedures, including methods of collecting statistical data, simple correlation methods, sampling techniques, and statistical testing is preferred. Prior knowledge of the data collected by institutions of higher education is preferred. Possess a strong customer service orientation, attention to detail, initiative, and the ability to adapt to change in an environment of rapid growth with a positive attitude. Enthusiastic about data management, preparation, analysis, and presentation. Ability to collegially interface with academic staff and to provide data deliverables within tight time frames. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $5,700 - $7,500 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 30, 2022
Full Time
Description: Facilities Services Painter RESPONSIBILITIES & DUTIES : As a journey-level skilled trade worker performs the full range of skilled work in the painting, finishing, and maintaining of a wide variety of interior and exterior surfaces and structures. Prepares surfaces for painting and finishing; applies under coats and finish coats using the full range of application methods including brush, roll, spray, and electro-static spray. Hangs paper, mixes and matches paints and finishes, and performs sand water blasting. Erects scaffolding and/or hangs rigging from electronic staging for painting projects, paints signs and parking lot/roadway markings, and advises in the selection and storage of painting materials. Inspects completed work for conformance with specifications, requirements, and compliance with applicable building and safety codes and regulations and inspects related work performed by contractors. Submits daily labor cards. Estimates cost, time, and materials for painting project. Participates in the maintenance and operations of the paint shop; cleans and maintains painting and finishing materials, tools, and equipment used in the performance of duties. Performs all work in accordance with established safety procedures; maintains a safe and clean work environment. Maintains records and retrieves data related to work performed using manual and/or computerized record-keeping systems; prepares standard reports. Consults and works with other trades workers and provides lead work direction to unskilled and semi-skilled assistants. May drive pick-ups and other automotive equipment in performance of assigned duties. Other related duties as assigned. REQUIREMENTS OF POSITION : Experience : Any combination of progressively responsible training and experience which demonstrates achievement of journey-level skills equivalent to that acquired through completion of a standard painter’s apprenticeship program. Knowledge: Thorough knowledge of the methods, materials, tools, and equipment used in the painting trade including painting, finishing, drywall, and paperhanging. Thorough knowledge of the applicable state codes and regulations, including the Safety Orders of the Division of Industrial Safety of the State of California. Abilities : Must be able to apply paints and finishes neatly and accurately, mix paints and finishes, match colors, and select the most appropriate materials. Ability to erect and work from scaffolds, rigging, and ladders. Read, interpret, and work from blueprints, plans, drawings, and specifications; make rough sketches; and estimate cost, time, and materials of painting work. Ability to maintain records and retrieve data using manual and/or computerized record-keeping systems and prepare standard reports. Able to provide instruction to unskilled and semi-skilled assistants. Ability to analyze and respond appropriately to emergency situations; read and write at a level appropriate to the position; and perform arithmetic calculations as required by the position. Must interpret a wide variety of written rules and regulations. Must possess the interpersonal skills to interact and communicate effectively with all management, staff, and co-workers. Ability to successfully complete the Defensive Driver Training Program; must have the ability to provide proof of eligibility to lawfully operate a motor vehicle in the state of California. Must be able to accommodate a work schedule that varies according to operational needs which may include evening and weekend hours. This position requires full range of motion and a variety of movements necessary to perform strenuous manual labor, including but not limited to lifting and moving moderate sized equipment up to 50 lbs, bending, climbing, reaching, and applying force; work may involve exposure to hazardous materials. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Salary: $5,787 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 30, 2022
Part Time
Description: Division of Academic Affairs Student Services Professional II *** Temporary Part-Time Position - 30 Hours Per Week *** RESPONSIBILITIES & DUTIES: Student application processing 45% Coordinate admissions operations for nursing programs by processing, screening and reviewing applications for the Department Admissions Committee and/or the Department Chair. Develop, coordinate and ensure the integrity of admission databases. Collaborate with the Department Admissions Committee and/or Department Chair to develop application materials; Troubleshoot and resolve applicant grievances, forwarding to Committee Chair or the Department Chair as appropriate. Works with NursingCAS to ensure application software is meeting Nursing program requirements. In collaboration with the Committee Chair and/or Department Chair develops correspondence regarding acceptance or non-acceptance to the nursing program. Communicates with applicants regarding acceptance or non-acceptance to the nursing program. Student info sessions and orientations 15% The incumbent will offer student services such as coordinating Information Sessions and speaking at University yield events, advising events prospective students, campus colleagues and the general public regarding nursing admission requirements, procedures and prerequisite course equivalencies; Proving advisement to pre-licensure BSN about the RN-NCLEX application process, verifying undergraduate student eligibility for nursing degree candidacy and reviewing student petitions and change of major forms; disseminate scholarship and employment information to students as appropriate. Some Tri-County travel required to area health agencies and community colleges. Student/Program Support 30% Conducts student outreach through various processes, provides student support, develops program literature, updates and maintains Nursing program webpages, updates Nursing student handbook and works with faculty committees to update policies and procedures. Administers TEAS testing twice per year. Handles student inquiries via telephone calls, emails, and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Coordinates program student events such as Pinning and White Coat ceremonies. Administers student surveys, Serves as liaison with Registrar’s Office, processes student petitions. Compiles enrollment and retention data for reporting to the school's accrediting organizations, verify clinical hours for alumni, collaborates with the Program Chair and Development office to plan alumni outreach activities. Assists faculty with administration of ATI nursing subject exams as appropriate. Miscellaneous Committee, task force, and groups at the Division and University (campus level) 5% May serve periodically, as requested by the Chair(s) and/or MAR. Other duties 5%: As assigned by Chair(s) and/or MAR. REQUIREMENTS OF POSITION: A minimum of 2 years in a progressively responsible administrative support capacity. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects. Experience with working independently and as part of a team. Ability to multitask and respond to a high volume of telephone and e-mail inquiries on a daily basis . Ability to travel short distances for recruitment purposes and program events. Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job r related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Physical Demands: Frequent/Continuous reaching within arm’s distance, frequent sitting in office chair, up to 5-7 hours at a time. Occasional lifting/carrying of up to 10 pounds at waist level within office area, continuous use of hands to operate telephone, computer systems, filing, and writing activities, occasional reaching at or above waist level and shoulder level, occasional bending and/or stooping at the waist, continuous use of hands for grasping, fine manipulation and ability to stand/walk up to 20 minutes at a time, over uneven terrain, and up slopes. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $3,458 per month (Part-Time) Closing Date/Time: December 13, 2022
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 30, 2022
Full Time
Description: Information Technology Services Operating Systems Analyst - Expert RESPONSIBILITIES & DUTIES: Provide leadership and technical expertise in planning, designing, testing, implementing, and maintaining enterprise systems, including Office 365, identity management, document management, CRM, business automation, and other systems. Work with the university community to identify needs and successfully translate requirements into user-friendly solutions. Maintain knowledge of system architecture best practices by working with and learning from CSU campuses, other higher education institutions, professional organizations, and vendors. Document system designs and articulates them to technical staff, management, contractors, vendors, and stakeholders using industry-standard diagrams, design documents, presentations, and roadmaps. Provide ancillary support for production, ongoing development, upgrades, and enhancements to assigned enterprise systems. Act as subject matter expert to project management office to help estimate project feasibility, cost, budget, and capacity. Provide consultative support and training to ensure user satisfaction and effective use of enterprise systems. Communicate with clients and other IT personnel for problem resolution. Work with IT management to gather data and create metrics to measure and help demonstrate the value and cost of technology solutions. Manage work of consultants and vendors in support of technology programs, projects, and systems. Provide input to policies, standards, and procedures related to enterprise systems and projects. Other duties as described in the Classification and Qualification Standards of the CSU for an analyst/programmer at the expert level. REQUIREMENTS OF POSITION: Bachelor’s degree is required, and a degree in computer science or a related field is preferred. Five (+) years of progressive systems application experience required, with part of that experience including leading/planning/building complex information technology projects as an IT architect. Prefer one or more certifications in Enterprise/Solutions Architecture, Cloud, Network, Security, etc. Experience working with higher education or public agencies preferred. Demonstrated technical leadership experience in projects involving cost-effective integration of disparate systems and services, including commercial off-the-shelf, open source, in-house developed products, and cloud technologies. Demonstrated deep technical knowledge spanning multiple enterprise technologies - systems, storage, cloud, DevOps, automation, networking, integration, security, etc. Proficiency in Identity Management (MIM, FIM, etc.), Microsoft Database Server Management Studio, Active Directory Domain Services (AD DS), and Active Directory synchronization software (Azure AD Connect). Experience working with Peoplesoft ERP. Demonstrated process knowledge, including Enterprise/Systems Architecture, IT Governance, and security. Ability to understand business needs and how business systems can support those needs. Knowledge & experience with various enterprise systems used in higher education, such as identity management, email, document management, data warehouse, business intelligence, ERP, CMS, LMS, etc. Expertise in developing scripts and code to deliver workflow solutions and integrate disparate systems. Require basic database skills, including SQL and ETL. Ability to maintain a proactive work ethic and understanding of problems from a broad perspective. Ability to learn effectively and work independently on complex issues and assignments. Excellent interpersonal and communication skills. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, Revised July 21, 2017, as a condition of employment. Hiring Salary: $7,500 - $10,000 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 29, 2022
Full Time
Description: Admissions and Recruitment Student Services Professional II RESPONSIBILITIES & DUTIES: Independently reviews and analyzes a high volume of academic records/transcripts and makes decisions regarding admissions for undergraduate and graduate applicants based on University policies, Title V Education Code, California Administrative Code, the California State University Office of the Chancellor, and the University. Independently plans work and carries out day-to-day assignments without immediate direction. Duties include but are not limited to gathers and analyzes complex data, draws logical, and valid conclusions about an applicant’s preparedness to enter the university, evaluates freshman, transfer, and graduate applicants using appropriate criteria. Knowledge and experience of records, transcripts, test scores, and other official documents required to determine admissibility. Evaluates transfer credit from multiple institutions and calculate CSU grade point averages. Applies knowledge of campus curriculum requirements for majors and minors. Utilizes PeopleSoft Database system for data entry and generating queries necessary for admission processing. Participates in admission appeals committee as needed. Responds to a high volume of inquiries (via email, phone, in person, etc.) explaining admissions decisions, policies, and procedures. Maintains working knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations. Collaborates with on and off campus partners including but not limited to academic programs, Extended University, and various student services departments. Identifies, researches, and resolves discrepancies and other issues related to the reporting of admissions-related data as required by the CSU and campus. Prepares progress reports to inform supervisor of project status and deviation from production goals. Participates in meetings to discuss ways to streamline and simplify the admissions process. Works with other software systems including but not limited to (Cal State Apply, Customer Relation Management (CRM) Tool (e.g.Hobsons), and WebAdmit. Serves as a resource for prospective students, applicants, high school and community college counselors, faculty, staff, administrators, and general public. Represents the CSU and CSUCI at programs and events for prospective students, parents, counselors, educators, and community members. Assists with the planning and implementation of other related programs and events as well as the development and editing of admissions and recruitment materials. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Equivalent to graduation from an accredited four-year college or university in a related field and equivalent of two years of professional experience in one of the student services program areas or in a related field. A master’s degree in a job-related field may be substituted for one year of the professional experience. Excellent verbal and written communication skills. Ability to acquire knowledge quickly of CSU guidelines and regulations for accepting applications and processing admissions decisions is required. Must be computer literate and possess a working knowledge of database, publishing, and communications programs such as Microsoft Office, Zoom, and Jabber. Ability to acquire PeopleSoft knowledge required for entering and retrieving complex data and reports regarding admissions applications, transcripts, and related records. Must be able to develop and maintain cooperative working relationships with students, faculty, administrators, and staff. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of CI. Ability to work on projects both individually and as a member of a group. Ability to gather and analyze data to make informed decisions or appropriate recommendations. In addition, ability to work flexible hours that includes evenings, some weekends, and some travel. Ability to present clear and concise information both orally and in written form. Ability to work cooperatively with multicultural and diverse populations. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $4,304 per month Closing Date/Time: December 12, 2022
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 23, 2022
Full Time
Description: Enrollment Management Student Services Professional II *** Temporary position for three months with the option of extending. *** RESPONSIBILITIES & DUTIES: The Admissions Counselor’s time will be spent on recruiting prospective freshman and transfer students and evaluating admission and enrollment requirements for freshman and transfer applicants and admitted students. Independently plans work and carries out day-to-day assignments without immediate direction, including those mentioned below. Recruitment-Related Functions Initiates visits at community colleges, high schools, community-based organizations, and regional/national college fairs and advises a diverse slate of prospective students on admission and enrollment requirements. (Frequent evening and weekend events are required; some overnight travel is also required.) Participates in the organization and delivery of on-campus recruitment programs such as information sessions for prospective students and their supporters as well as admitted freshman and transfer events. Advises and counsels prospective undergraduate students and their supporters (via email, telephone, and in-office consultations) providing clear and concise explanations to complex admission requirements and application procedures. Responds independently to inquiries from students and their supporters about the admissions and enrollment process and troubleshoots as necessary. Aids prospective students who are not regularly admissible to the University in developing a plan to attain their educational goals. Collaborates with on- and off-campus partners to disseminate admissions information, including updating high school and community college counselors about campus programs and enrollment data. Represents the California State University system through making various presentations to the general public including but not limited to application workshops, educational opportunities and support services, among topics. Attends periodic professional development training/meetings sponsored by related organizations and the CSU and actively participates in unit meeting and planning retreats. Evaluation Functions Applies knowledge of student records (transcripts, test scores, and other official documents) to determine provisional and final admissibility in accordance with established criteria and procedures. Makes appropriate recommendations and decisions by gathering and analyzing data, logical reasoning, and drawing valid conclusions as to whether or not an applicant or admitted student meets or continues to meet admission and enrollment requirements. Interprets and applies rules and regulations with autonomy to accomplish admissions and recruitment goals. Utilizes e-communication and social media tools to enhance CSUCI’s profile in the broader community and engages students in live chats. Utilizes technology, including but not limited to PeopleSoft Student Information System, WebADMT Application system, and CRM communication tool. Collaborates with other offices to assist students in successfully navigating the admission and enrollment process. Assists in the development and editing of communications and systems that facilitate a simpler and more streamlined admissions and enrollment process. Advises rescinded students on the appeals process, participates in the committee to review appeals, and communicates the outcome of those appeals. Calls and emails students to follow up on incomplete admission files and to remind them of deadlines. Assists in training and providing direction to student assistants who respond to inquiries about the admissions and enrollment process. Assists with other admissions and recruitment related functions and other duties as assigned. REQUIREMENTS OF POSITION: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A Master’s degree in a job-related field may be substituted for one year of the professional experience. This classification requires fundamental written and oral communication skills including a sound foundation in grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. Working knowledge of the practices, procedures and activities of student recruitment. Demonstrated ability to create and foster positive working relationships with administrators, faculty, staff, students, student organizations, public and private agencies, among others. Preferred experience in evaluating admissions files and accurately determining admission. Ability to create presentations using related software and familiarity with office-related software used for word processing and creating spreadsheets. Valid driver’s license and reliable vehicle for transportation is a must. Ability to work frequent evenings and weekends and to travel overnight on business trips. Ability to lift a minimum of 20 pounds (primarily in the form of recruitment materials). A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Salary: $4,476 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 23, 2022
Full Time
Description: Division of Academic Affairs Administrator III RESPONSIBILITIES & DUTIES: Brand Development and Maintenance Utilizes market research to develop a distinct CSUCI brand that reflects the core academic mission while differentiating the University in a crowded market. Responsible for graphic and visual brand identity, including logos and graphic identity. Sets campus brand identity standards. Works collaboratively with the AVP for Communication & Public Relations (AVP C&PR) to ensure adherence to the University’s Identity Style Guide standards for print, web, and digital communication. Develops key statements and messages that capture and promote CSUCI values and identity. Collaborates with campus leadership, including the AVP C&PR, to ensure that the CSUCI brand is presented accurately to all stakeholders through our voice, outlook, and actions, aligning our campus experiences with core values expressed by our brand statement. Marketing Conducts and utilizes market research to inform and shape communications at all levels (i.e., program, college, university) with prospective students and their families. Collaborates with academic deans and faculty, sharing market research and demonstrating its potential impact on program/course curriculum revision and development of new courses. Ensures that campus tours for prospective students and their families are engaging, academically focused, accurate, and thorough in their presentation of undergraduate and graduate study opportunities at CI. Develops, tests, and disseminates promotional materials for CI’s academic programs (e.g., via print, web, social media, advertising). Collaborates closely with the AVP C&PR to ensure messaging consistency with public relations, media relations, and crisis management. Collaborates closely with the AVP C&PR to lead campus web presence strategy, assuring that content and graphic identity align with CSUCI brand and recruitment strategies. Recruitment Responsible for integrating CSUCI brand with a comprehensive recruitment strategy to meet annual admissions goals. Supervises the Director of Admissions and has oversight of all activities of the Admissions & Recruitment staff which includes the following: Cultivates, develops, and maintains relationships with counselors and other key liaisons at regional high schools and community colleges. Collaborates across divisions to design and offer recruitment events at regional high schools and community colleges, and on the CI campus. Finds opportunities to amplify the existence and impact of academic programs offered at CI. Identifies cross-divisional partners and liaises with them to leverage and amplify outreach and recruitment efforts. Enrollment Management Collaborates with Institutional Research to establish data-informed enrollment and retention goals, including establishing annual targets. Researches enrollment and retention trends and communicates them to relevant campus partners. Engages the campus community in developing and implementing a comprehensive, strategic enrollment management plan, ensuring alignment with the campus mission, values, and strategic initiatives. Collaborates with the Chief Financial Officer to create long-term strategic enrollment and budget models. Continually monitors and assesses the strategic enrollment plan and provides reports to the President, Provost, and other Cabinet members on enrollment strategies, targets, and goals. Partners with internal and external collaborators to communicate and advance enrollment and retention targets and efforts. Serves as the primary campus spokesperson on enrollment and retention data. Financial Aid Supervises the Executive Director of Financial Aid and has oversight of all activities of Financial Aid staff. Aligns communications to students and prospective students from the Financial Aid office with the CSUCI brand, assuring both regulatory compliance and student-oriented customer service reflective of CSUCI core values. Monitors and assesses CSUCI scholarship processes to align with enrollment management and recruitment strategies within established regulatory frameworks. DEIA Leadership Takes an active role in embedding the values of diversity, equity, inclusion, and access in all aspects of marketing, recruitment, and the CSUCI brand development. Participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other duties as assigned. REQUIREMENTS OF POSITION: A bachelor’s degree in Marketing or related field, ten (10) years of progressively responsible, professional level experience in higher education, marketing and communications, and web content development, and five (5) years of supervisory experience. Knowledge of: Best principles and practices in the essentially interrelated areas of marketing, recruitment, admissions, and enrollment management; Current trends locally, regionally, and nationally related to student recruitment and enrollment management; Researching and planning processes (e.g., analytical methods and techniques, needs assessment methods, strategic planning principles, project management principles and practices); Supervisory principles; Budgeting principles and practices; Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes; and Root causes and consequences of under-representation and underserving of minoritized populations in higher education, and best practices for overcoming them. Skills in: Establishing and delivering student recruitment targets; Collecting, analyzing, and utilizing data (including statistical analyses) in preparing reports; Communicating effectively in writing, orally, and via multiple forms of outreach to prospective and current students and their families (e.g., web content, social media, and other marketing platforms); Leading the work of embedding the values of diversity, equity, inclusion, and access in CSUCI’s recruitment, marketing, and enrollment management processes; Supervising staff in a collective bargaining setting; Maintaining confidentiality; Ensuring compliance with applicable internal and external program requirements, laws, rules and regulations, and monitoring legal and regulatory changes; Developing and administering budgets; Analyzing processes, recommending improvements, and seeing projects through to completion; Collaborating and coordinating activities with other internal departments and/or external agencies; Prioritizing among multiple projects and working in an environment with regular interruptions; and Using computer technologies for communication, data gathering, analysis, and reporting. Take an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 on July 21, 2017 as a condition of employment. Hiring Salary: $14,583 - $16,250 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 19, 2022
Full Time
Description: Human Resources Administrator II RESPONSIBILITIES & DUTIES: Prepares materials for and participates in meet and confers with staff unions. Holds regular meetings with union representatives and works collaboratively to limit the number of issues that result in complaint or grievance. Handles informal complaints and formal grievances through the campus process and acts as a resource for staff arbitrations. Prepares responses for Public Employment Relations Board (PERB). Consults, coordinates, and provides guidance to campus managers regarding employment practices including the progressive disciplinary process review and make recommendations on documentation. Advises supervisors on disciplinary decisions and ensures administration of employee discipline processes per collective bargaining agreements, Ed Code, and University policies. Manages rejections during probation, preparation of the disciplinary notice process (drafts notice, researches and compiles all exhibits), and with direction coordinates Chancellor’s Office General Counsel reviews, service of notices, and may appear as the University’s representative before the State Personnel Board (SPB) on formal disciplinary matters. Provides training for supervisors and managers related to employee relations including but not limited to HEERA, performance, and progressive discipline. Monitors and coordinates the performance evaluations process according to University policies and collective bargaining agreements. Provides guidance and support for recruitment and classification review process with emphasis on collective bargaining compliance. Investigates complaints and compliance issues, including those that involve discrimination, nepotism, and whistleblowing as appropriate based on current Executive Orders. Interacts with governmental agencies as needed, conducts investigations, draws conclusions, and makes recommendations for action to appropriate campus administrators. Participates in the direction, guidance, strategic planning, and policy formation of campus employee and labor relations policies and processes. Provides oversight for recruitment processes as they pertain to collective bargaining and participate in interview panels as appropriate. Assists in the administration of compliance with State and Federal legislation, Equal Employment Opportunity (EEO) guidelines, relevant sections of the Education Code and Title 5, the reasonable accommodation interactive process pursuant to the guidelines established in the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA), and other related laws and regulations. Performs related managerial duties as assigned. REQUIREMENTS OF POSITION: Bachelors’ degree or equivalent and five to seven years progressively responsible experience, preferably in higher education human resources, with significant exposure to labor and employee relations. Experience in public sector human resources will be considered, but higher education experience is strongly preferred. Broad knowledge of collective bargaining, which may include presenting grievances and appeals to the California State Personnel Board, and a knowledge of business law or background in employment discrimination law. Knowledge of the provisions of the California Education Code, CSU, and other state and federal laws and regulations as applied to personnel practices and procedures in higher education; or other legal affairs processes including document drafting and evidence submission is preferred. Knowledge of principles, practices, and objectives of public personnel administration including compliance, recruitment, , selection, classification, compensation, grievance procedures and employer/employee relations. Effective conflict resolution, facilitation, and consultation skills are required along with proven adeptness in fact-finding, analysis, problem solving, and consulting to identify problems and recommend solutions. Must have excellent interpersonal skills and the ability to work with a diverse workforce and represent the University to the community, Cabinet members, support staff, faculty, and students. Must have demonstrated experience working collaboratively to create a collegial environment that is supportive of campus and employee needs while exercising considerable judgement and discretion. Must possess the organizational development skills to handle numerous significant projects and meet deadlines. Must be able and willing to work independently. Must have proven leadership experience in all university related human resources program aspects. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Take an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participate at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Hiring Salary: $8,584 - $9,167 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 17, 2022
Full Time
Description: Information Technology Services Operating Systems Analyst - Career RESPONSIBILITIES & DUTIES: Serves as a key member of the ITS Infrastructure Team, providing Linux administration support for new and ongoing development projects. Responsible for configuring, maintaining, and troubleshooting physical and virtual servers; and ongoing configuration and maintenance of monitoring systems (Solarwinds, Nagios, etc.), patching and configuration systems (using Ansible or automation experience), and web servers (using Apache). Responsible for change control, disaster recovery/business continuity, security, and inventory control of the Data Center. Physically inspects the Data Center to ensure operational readiness as required. Performs administrative, managing, monitoring, and operational support tasks in virtualized environments, including correcting critical storage issues, building recovery processes, and assessing hardware for failures and performance bottlenecks. Supports Linux OS and Windows (Azure) platforms. Responsible for vSAN environment and knowledge of enterprise storage (AWS, Azure, etc.). Develops security, backup, and redundancy strategies. Applies knowledge of scripting languages for implementation for automation, such as automated provisioning storage with Infrastructure as a Service (IaaS) and participating in the design of information and operational support systems. Provides third-level support; performs operational support as required and systems maintenance in accordance with solutions standard methodologies and Change Management policies. Executes the process around disaster recovery and other IT operations. Provides technical expertise and improves solutions and resource utilization based on industry standards methodologies. Delivers progress reports and presentations ensuring that management is aware of the current status, progress, and future needs; design, implementation, and ongoing support of on-premise and cloud Infrastructure. Serves as a subject matter expert (SME) for all VMware environments; creates and maintains an on-premise cloud, software defined data center infrastructure for both bare-metal and virtual machines with the appropriate SAN, network, or local storage configurations. Responsible for managing end user accounts, permissions, access rights, and storage allocations in accordance with University process. Other related duties as assigned. REQUIREMENTS OF POSITION: Equivalent to a bachelor’s degree from an accredited four-year college or university in Computer Science, Computer Information Systems, Engineering, or a related field. Qualifying technical training and applied experience may be substituted for required education, on a year-for-year basis. Two to four years of full-time, progressively field-related experience. Ability to evaluate existing and proposed systems and recommend upgrades and/or modifications. Knowledge of applications programming techniques and procedures. Knowledge of system management and security/control procedure, database design, structure development, features, operations, programming, and data access principles. Knowledge of data communication network architecture, configuration, protocols, and interfaces. Knowledge of operating systems and storage capacity, including the ability to perform capacity planning. Ability to identify and implement critical maintenance fixes and to isolate and correct malfunctions, including interface problems. Ability to develop and execute disaster recovery plans, establish data security standards and procedures, and ability to tune database systems, and maintain database software. Will need to work outside of normal work hours to support maintenance and troubleshooting. Ability to lift at least 40 pounds. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Salary: $6,667 - $8,334 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Nov 08, 2022
Full Time
Description: Library Administrative Support Coordinator I RESPONSIBILITIES & DUTIES: Coordinates daily administrative assistance for the LRC. Supports the hiring process for instructional student assistant (ISA) and student assistant (SA) and provides lead work direction, training, and guidance in collaboration with the LRC coordinators. Provides problem solving and general office support and ongoing promotion of the LRC. Oversees and administers Proctoring Services for make-up exams requested by faculty. General Office Support: Independently monitors day-to-day operations of the LRC including visitor welcome desk and visit data tracking procedures, various special assignments, projects, and presentations. Orders office supplies, assists with planning events including room reservations and other items that may be related to the event planning process. Processes group study room reservations, answers telephones and updates the voicemail message for the LRC reception line. Monitors LRC reception email account, responding to or forwarding messages as appropriate. Processes work orders, key requests, system access requests, and helpdesk tickets as needed. Serves as LRC Pay Warrant Officer. Responsible for staffing, scheduling, and general oversight of student assistants in accordance with the LRC operating budget. Initiates Position Management Action Forms (PMAFs) and similar hiring documents. Provides budget oversight support for the LRC. Maintains LRC website and social media. Maintains schedule and processing of proctoring services for students taking make-up exams when requested by faculty. Instructional Student Assistants and Student Assistants: Collaborates in recruitment of new instructional student assistants and student assistants; provides support for interviewing and coordinating the hiring process. Processes requisitions for both new and returning ISAs and SAs and maintains their employment records. Responsible for verifying timesheets in TLSS and coordinates student employees’ work schedules ensuring the LRC has coverage during hours of operation. Collaborates with the LRC Coordinators to train, provide direction, and evaluate efforts of ISAs and SAs. Promotion of Center: Creates promotional materials such as fliers used to promote the LRC activities, special events and holidays. Posts fliers or submits electronic marketing information on social media. Orders promotional items as necessary. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Minimum two years of related experience preferred. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal and customer service skills. Excellent organizational skills, attention to detail, and the ability to multi-task with frequent interruptions. General working knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of office methods, procedures, and practices. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Familiarity with Learning Center operations, Learning Science, and college student development is desired. Bilingual preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $3,505 - $3,754 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Sep 23, 2022
Full Time
Description: Admissions and Recruitment Student Services Professional II RESPONSIBILITIES & DUTIES: Recruits prospective freshman and transfer students, evaluates admission and enrollment requirements for freshman , and transfer applicants , and admitted students. Independently plans work and carries out day-to-day assignments without immediate direction, including those mentioned below. Recruitment-Related Functions Initiates visits at community colleges, high schools, community-based organizations, and regional/national college fairs and advises a diverse slate of prospective students on admission and enrollment requirements (frequent evening and weekend events are required; some overnight travel is also required). Participates in the organization and delivery of on-campus recruitment programs such as information sessions for prospective students and their supporters as well as admitted freshman and transfer events. Advises and counsels prospective undergraduate students and their supporters (via email, telephone, and in-office consultations) providing clear and concise explanations to complex admission requirements and application procedures. Responds independently to inquiries from students and their supporters about the admissions and enrollment process and troubleshoots as necessary. Aids prospective students who are not regularly admissible to the University in developing a plan to attain their educational goals. Collaborates with on- and off-campus partners to disseminate admissions information, including updating high school and community college counselors about campus programs and enrollment data. Represents the California State University system through making various presentations to the general public including but not limited to application workshops, educational opportunities and support services, among other topics. Attends periodic professional development training/meetings sponsored by related organizations and the CSU and actively participates in unit meeting and planning retreats. Evaluation Functions Applies knowledge of student records (transcripts, test scores, and other official documents) to determine provisional and final admissibility in accordance with established criteria and procedures. Makes appropriate recommendations and decisions by gathering and analyzing data, logical reasoning, and drawing valid conclusions as to whether or not an applicant or admitted student meets or continues to meet admission and enrollment requirements. Interprets and applies rules and regulations with autonomy to accomplish admissions and recruitment goals. Utilizes e-communication and social media tools to enhance CSUCI’s profile in the broader community and engages students in live chats. Utilizes technology, including but not limited to PeopleSoft Student Information System, WebADMT Application system, and CRM communication tool. Collaborates with other offices to assist students in successfully navigating the admission and enrollment process. Assists in the development and editing of communications and systems that facilitate a simpler and more streamlined admissions and enrollment process. Advises rescinded students on the appeals process, participates in the committee to review appeals, and communicates the outcome of those appeals. Calls and emails students to follow up on incomplete admission files and to remind them of deadlines. Assists in training and providing direction to student assistants who respond to inquiries about the admissions and enrollment process. Assists with other admissions and recruitment related functions and other duties as assigned. SUPERVISOR/OTHER WORK RELATIONSHIPS: Under the general supervision of the Associate Director of Admissions & Recruitment, works closely with members of Enrollment Management and interacts with various members of the University community and general public. REQUIREMENTS OF POSITION: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. This classification requires fundamental written and oral communication skills including a sound foundation in grammar, spelling, and punctuation, and an ability to understand standard office procedures. Ability to learn office technology systems and perform basic arithmetic calculations, typing , and keyboard skills. Working knowledge of the practices, procedures , and activities of student recruitment. Demonstrated ability to create and foster positive working relationships with administrators, faculty, staff, students, student organizations, and public and private agencies, among others. Preferred experience in evaluating admissions files and accurately determining admission. Ability to create presentations using related software and familiarity with office-related software used for word processing and creating spreadsheets. Valid driver’s license and reliable vehicle for transportation is a must. Ability to work frequent evenings and weekends and to travel overnight on business trips. Ability to lift a minimum of 20 pounds (primarily in the form of recruitment materials). A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Salary: $4,304 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 12, 2022
Full Time
Description: University Advancement Administrative Analyst/Specialist Exempt I RESPONSIBILITIES & DUTIES : Donor Stewardship Oversees and implements a donor stewardship program to enhance and build relationships with existing CSUCI supporters and donors. Manages key stewardship programs and projects like Leave Your Mark and other campus naming opportunities. Working closely with fundraising staff, implements loyalty programs including Donor Honor Roll, President's Circle, Legacy Society, and Society of Distinction. Oversees production of compelling, creative written reports in various formats towards keeping donors informed and engaged. Develops customized correspondence for major gift donors. Prepares annual reports, including those for endowed annual funds. Ensures accurate and timely reporting on gifts and philanthropic grants. Compiles and provides to donors thank you letters written by scholarship recipients. Creates, designs, writes, and distributes email and hard copy acknowledgements such as thank you letters, post-event videos, and other stewardship communications. Updates acknowledgments and text for electronic receipts for upload to Development data systems. Reaches out to donors and supporters in new and innovative ways using email, social media, and video stewardship software tools. Event Support Works with CSUCI event staff and Development fundraisers to plan and implement donor events. Collaborates with fundraising and event staff to compile specifications for event invitation distribution lists. Works with Advancement Operations staff to oversee completion of lists and related communications. Provides on-site support and assistance at Advancement events. Responsible for post-event stewardship such as videos and emails. Coordinates entry of event related information to Development data systems. Connection Activities Implements an online campus Opportunity Hub. This includes serving as the liaison between the technology and the users such as faculty, campus organizations and external partners. Coordinates closely with Development fundraisers and CI leadership to implement efforts to strengthen existing relationships and foster new partnerships between CI academic departments, the community, and businesses. Other duties as assigned. REQUIREMENTS OF POSITION : Required Three years or more experience in a donor relations or client service role. Progressively responsible work experience demonstrating multitasking and exceeding customer or donor expectations. Highly motivated and very organized with strong ability to work with others as part of a fundraising team. Must be able to apply a high level of judgment and discretion on a consistent and continuing basis and to maintain confidentiality of sensitive information. Preferred A Bachelor’s degree Past nonprofit experience, ideally in higher education Development Past experience in a sales, marketing, or fundraising environment Travel to and attendance at various functions, meetings and conferences is required and must be able to occasionally work nights and weekends. Must successfully complete the Defensive Driver Training Program and to provide proof of eligibility to lawfully operate a motor vehicle in the State of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $3,897 - $5,000 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jul 08, 2022
Full Time
Description: Enrollment Management Student Services Professional III RESPONSIBILITIES & DUTIES: Primarily responsible for the complex tasks and trainings regarding all processes related to registration, records evaluation and maintenance, transfer credit, degree candidacy, and graduation. Interprets and applies Title 5, University, and CSU system-wide policy as relates to Registrar area functions. Provides when necessary advising, counseling, analysis, and assessment for students attempting to complete requirement relating to their degree. Evaluates, verifies, and confirms degree requirements based on established university policies and procedures. Notifies students of evaluation results, informs them of appropriate options to satisfy outstanding requirements, and explains relevant policies, regulations, and procedures. Refers students to other academic units when appropriate. Reviews academic documents, assists students in appropriate appeal processes, and provides information on requirements via one-on-one meetings, phone, email, and message communications. Serves as the Registrar’s office liaison to collaborate with colleges, departments, and other academic units to resolve issues related to completion of General Education, major, minor, or certificate requirements for students who have applied for graduation. Incumbent is responsible for the maintenance of student academic records, facilitating students' ability to register for classes, processing various documents in the student database, ensuring documents are scanned for future retrieval, and providing information related to registration and records to students, faulty, and staff. Responsible for regular webpage reviews in relation to their special program to ensure accuracy of information. Coordinates the Academic Appeals Board including scheduling and leading Board meetings, recording, and updating student records based on Board decisions. Manages Petitions for Reinstatement, Academic Disqualification Appeals, and Grade Appeals. Works with complex and sensitive concerns and requires a high level of discernment to interpret guidelines and adapt or create new approaches for specific situations. Works directly with students that have been academically disqualified and/or are pursuing a grade appeal and is responsible for assisting students with identifying issues to graduating, evaluating each situation, analyzing the circumstances, and making suitable recommendations. Creates alternative solutions, guides students through the process of re-entry, and implements corrective measures to ensure academic success. With the implementation of EO 1110, responsible for tracking, communicating, and ensuring the accuracy of student records. Monitors campus First Year Math/Quantitative Reasoning and Written Communication requirements, student milestones, and placing students in appropriate Math and English courses as necessary. Regularly performs query-based analysis of student milestones, uses data to assess the needs of students and various campus programs. Recognizes specific program needs and for developing approaches for possible implementation to meet these needs. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree from an accredited institution. At least three years of experience in a Registrar’s or Admissions office; or equivalent combination and experience. Expected to have working knowledge of the policies, practices, and procedures of the Registrar’s office and general knowledge of the methods and problems of registration and academic record maintenance. Working knowledge of student services programs outside of the Registrar’s Office, such as Academic Advising, Articulation & Curriculum, Student Systems, and Admissions. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters and determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individual or student organizations, analyze and define the problem, draw valid conclusions, and project consequences of various alternative courses of action carry out a variety of professionally complex assignments without detailed instructions and establish and maintain cooperative working relationships with a variety of individuals. Requires the application of a high degree of judgement, or persuasiveness, imagination and professional skills and knowledge, as well as a general understanding of the interrelationship and the need for coordinated action within the special programs. Excellent verbal, written communication, and mathematical skills. Experience and proficiency using MS Office applications. Preferred Qualifications: Knowledge or experience with Student Information System programs, such as PeopleSoft. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment. Hiring Salary: $4,879 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jun 08, 2022
Full Time
Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt II RESPONSIBILITIES & DUTIES: Office of Academic Programs: Allocation of work 55% Independently performs complex organizational duties to support the AVP APCI. Works independently on multiple projects as assigned. Performs general office support activities including calendar management, travel paperwork and reimbursements ensuring compliance with applicable regulations governing the University. Handles interpersonal interactions at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes a high volume of telephone calls, emails, and walk-in visitors. Conducts business with a high degree of professionalism, discretion, and confidentiality. Researches and determines methods, policies, and procedures to achieve programmatic goals. Takes lead role in related committees, ensuring compliance with applicable regulations or requirements governing the program. Serves as liaison to outside agencies or entities related to the program. Develops and makes recommendations to resolve administrative problems, operational situations, procedures, and practices. Prepares administrative reports, forms, letters, memorandums, correspondence and materials, minutes, agendas, and other required documents. Performs financial analysis, planning, and fund management including budget analysis, accounting, and administration. Coordinates all internal and external events and meetings called by the AVP including reserving space, monitoring RSVPs, registration, hospitality, and day-of logistics. Maintains departmental websites and other media used to inform internal and external stakeholders. Academic Senate: Allocation of work 45% Schedules and coordinates Academic Senate, Senate Executive Committee, and other Committee meetings as necessary including room reservation. Ensures that all necessary technical equipment and, if specified, catering, is available for each meeting. Supports meetings of the Academic Senate and its committees by publishing meeting dates, times, locations, agendas, minutes and additional materials as required; and by maintaining appropriate email distribution lists for members, recording meeting attendance, and facilitating the voting processes as directed by the Senate Chair. When committee vacancies appear, the coordinator supports efforts of the Senate Chair to fill those vacancies. Updates Senate and Committee webpages on a regular basis with meeting materials and other appropriate information. Maintains and posts updated list of Committee members and chairs as necessary. Coordinates processing, publication, and distribution of policies and resolutions passed by Academic Senate according to Senate procedure and as directed by the Senate Chair. Oversees the Academic Senate budget including processing release time for faculty serving in the Senate, monitors expenditures for accuracy, completes budget requests and transfers, coordinates travel claims and funds from the Chancellor’s Office for release time and travel. Tracks Statewide Senator travel spending separately and provides regular expense reports to Chancellor's Office. Interprets and applies university travel policies and procedures in order to ensure compliance with all regulations. Uses judgment in development of procedures related to issues not covered by existing policies and procedures. Serves as the central repository and primary contact for Academic Senate archives. Acts as internal and external resource on policies and procedures, including those related to submitting new policies for Senate approval. Assists specified Senate Committees as directed by Senate Chair utilizing software such as Qualtrics or equivalent to conduct and track Senate and University committee voting and selection process, in accordance with current campus policies. Sends out group email correspondence for a variety of Senate and Committee related matters, tracking or forward responses as necessary. Other duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree or equivalent work experience required. A minimum of 2-3 years’ experience in a progressively responsible administrative/clerical support capacity. Excellent communication skills with the ability to establish priorities to achieve results and expedite projects for the Senate Chair and officers. Experience and comfort in working independently and ability to develop and implement operational strategies to resolve problems. Ability to analyze and interpret university policies and procedures, interact with all levels of staff and administration effectively, and handle situations of a confidential nature. Ability to multi-task and respond to a high volume of telephone and email inquiries. Experience with and knowledge of standard accounting procedures and financial reconciliation. Ability to exercise independent judgment. Excellent computer skills, solid knowledge of Microsoft Office (Word, Excel, and PowerPoint) and familiarity with Hyperion and use of the internet to conduct research in support of assigned project is mandatory. Website development capabilities is preferred. Ability to prioritize projects and to work independently and accurately. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $4,170 - $4,600 per month. Starting salary will be at lower end of the range. Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Jun 07, 2022
Full Time
Description: Title IX & Inclusion Administrator II RESPONSIBILITIES & DUTIES: Supports the Title IX & Inclusion office’s mission of fostering and sustaining an open and inclusive environment at CSU Channel Islands via primary responsibilities including providing University-wide ongoing consultation, technical assistance, and advice regarding equal opportunity compliance under law across all areas of the campus; investigating complaints made by campus community members, including students, faculty, staff, or associated third parties alleging civil rights violations and/or other misconduct; and issuing factual findings, conclusions, and responses. Provides effective training and develops innovative and diverse learning tools, including events and programming for employees and students in order to promote equity, access, and inclusion on campus. Prepares and submits reports and audits on equal opportunity compliance issues as required under federal or state law or by regulatory bodies. In addition to these primary responsibilities, collaborates with the Executive Director of Equity & Inclusion to develop prompt, effective, and appropriate responses to allegations of discrimination, harassment, retaliation (DHR), domestic violence, stalking and sexual misconduct reports made to the University, in accordance with the CSU Executive Orders and policies. he nature of the work performed is highly confidential and sensitive and requires collaboration to ensure comprehensive response by appropriate University partners including but not limited to University Housing, Dean of Students, Human Resources, Faculty Affairs, University Police Department, and the Office of the General Counsel. REQUIREMENTS OF POSITION: Bachelor’s degree from an accredited institution in a related field. A minimum of 2 years of experience working on matters of equal opportunity (EO) regulatory compliance. Strong working knowledge of legal requirements under applicable federal and state civil rights laws including but not limited to Titles IV, VI, and VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1991, and Sections 504 & 508 of the Rehabilitation Act of 1973. Demonstrated ability to work with and quickly develop a strong rapport with individuals across the human diversity spectrum. Demonstrated ability to capture verbal allegations and statements in writing, remain an objective and neutral factfinder, apply the facts in the record to the appropriate legal analysis/theory, draft reports that are cogent, factually accurate, and legally sound recommending the appropriate disposition on each issue, and handle sensitive cases that may be high-profile and emotionally charged in a prudent and confidential manner. Demonstrated ability to exercise a high level of tact, good judgement, discretion, and diplomacy, and to establish and maintain cooperative working relationships with a diverse population, including co-workers, students, management, faculty, and off campus entities. Ability to make good decisions and accept accountability for outcomes. Ability to communicate clearly and effectively both verbally and in writing. Strong collaborative and collegial interpersonal skills. Knowledge of the practice of a trauma-informed approach to equal opportunity investigative work. Technologically savvy, including knowledge of specific social media applications used by students and student database systems. Ability to comfortably and confidently interact with faculty and staff at all levels of the organization, with undergraduate and graduate students, and with other key constituents such as University Police and the Chancellor’s office, etc. Ability to maintain high quality/standard of work, ethics, commitment, and professional responsibility. Ability to research, thoroughly understand, interpret, communicate, and apply technical procedures and regulations as well as federal, state, CSU and University policies and procedures, including CSU Executive Orders. Skilled in organizational and time management with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Comfort with a variety of computer applications including word-processing, spreadsheets, databases, web-based systems and resources, and online calendaring and email applications. Preferred Qualifications/Skills : Juris doctorate, master’s degree, or certificate in related area. Skilled at the practice of a trauma-informed approach to Equal Opportunity and/or Title IX work. Investigatory experience involving cases of sexual misconduct. Experience in public higher education. Experience in developing and delivering EEO and/or Title IX related training programs. Experience in a unionized environment with collective bargaining agreements. Recent certification(s) in Equal Opportunity and/or Title IX investigative training. Familiarity with CSU Executive Orders, the Clery Act, and Title V, California Code of Regulations (41301, et seq.) Special Conditions : Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional evenings, holidays and adjust working hours to appropriately respond to sexual misconduct and/or interpersonal cases. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Range: $9,583 - $10,333 per month Closing Date/Time: Open until filled