Cal State University (CSU) East Bay

94 job(s) at Cal State University (CSU) East Bay

Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 28, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,610.00 /month to $4,000.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position supports both the Associate Dean of Faculty Affairs and the Associate Dean of Student Affairs in the College of Letters, Arts, & Social Sciences (CLASS), in various administrative support tasks. The successful candidate will have strong organizational, record keeping, and interpersonal skills. Responsibilities General Office Work: Front-line reception for office traffic. Assist students in the CLASS office with any concerns in the event the Student Services Center is at capacity or is closed. Along with the Assistant to the Dean, handle and route telephone, email, and other communication to the CLASS office. Track department office closures or any disruptions in operations. Process and monitor key requests. Process and monitor College office facilities' management requests and work orders. Handle CLASS office mail. Coordinate with the dean’s assistant to ensure consistent and reliable CLASS office coverage during normal office hours. Organize CLASS use of conference rooms and other CLASS spaces using the Live 25 system, online calendars, or other systems as specified. Hire, train, schedule, and supervise student assistants. Provide administrative backup for CLASS departments and programs during temporary staff shortages. Workload & Enrollment Management: Track and record information on faculty workload using Pioneer Insights. Liaise with department Administrative Support Coordinators to track faculty reassigned time. Liaise with the CLASS Budget Analyst on matters of faculty workload and assigned time. Enter workload into PeopleSoft for the Instructional Term Workload (ITW) Report. Track and record data on resource allocations from the associate deans to the departments for enrollment management. Research and report on various matters of enrollment management including (but not limited to) class size, fill rate, comparisons of schedules over time, course rosters, and college enrollment metrics. Research and report on academic program data produced by Institutional Research, Academic Programs and Graduate Students, or other campus offices. Liaise with the College Contracts and Procurement Specialist in order to accurately account for faculty requiring 16th unit appointments under the CFA and CBA. Faculty Reviews, Entitlements, & Assessment: Faculty periodic evaluations: track who needs evaluations, notify departments of this information, and respond to basic questions on the process. Faculty entitlement: track entitlements for temporary faculty, project entitlements for the associate dean, liaise with the College Contracts and Procurement Specialist on matters of faculty entitlement and contracts. CLASS Faculty Assessment Coordination Team: track team membership, communicate with the team as directed, collect paperwork, and other documents from team members. Faculty & Dean’s Travel: Track travel requests and dates as directed by the associate dean. Liaise with the College Contracts and Procurement Specialist regarding appropriate funding sources and their respective chart fields to use for faculty travel. Bring to the attention of the appropriate associate dean, issues regarding any documentation or paperwork that is problematic and/or requires final approval. College Curriculum Administration: Process curriculum documents received as hard copy or in electronic format. Create, edit, update, and delete curricular proposals of all types into Curriculog. Create, update, and delete materials on the CLASS Curriculum website. Take minutes at CLASS Curriculum committee meetings; disseminate minutes to committee membership as directed; post minutes to the CLASS Curriculum website; and archive minutes as directed. Liaise with APGS and CLASS Departments and programs on all curriculum matters. Liaise with APGS and CLASS Departments and programs on program review matters. Manage the CLASS forms email account. Prepare college curriculum meeting agendas and calendar meetings. Manage CLASS social media account(s). Other duties as assigned: Assist the college at annual University events which could occur on a weekend or evening, e.g. Faculty or Student Honors Convocation, Commencement, etc. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with related office work experience. Functional knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation, and the ability to clearly communicate orally and in writing. Ability to perform basic mathematical calculations. Ability to use and quickly learn new office support technology systems and software packages such as, Microsoft Office, Adobe Acrobat, or equivalent office productivity software. Required Qualifications Excellent organizational, record keeping, and interpersonal skills. Ability to manage multiple tasks and priorities efficiently, effectively, and accurately. Ability to communicate effectively with a diverse student, faculty, and staff population. Ability to work under pressure with constant interruptions. Experience handling sensitive and confidential information. Preferred Skills and Knowledge Two years of skilled office experience or vocational training. Thorough knowledge of University policies and procedures. Knowledge of the PeopleSoft software system. The ability to use Excel and Microsoft Office. Experience with website management; use and monitoring of social media communications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 28, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,791.00/month to $4,200.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Psychology Department is one of the largest academic departments at the university, with over a thousand majors, fourteen full-time faculty, over a dozen part-time faculty, and two full-time staff. We offer two degrees, both a Bachelor of Arts and a Bachelor's of Science with two concentrations, and a minor. We offer programs at both the Hayward and Concord campuses. The department has multiple research lab spaces to support a variety of faculty and student research, and coursework. This position provides administrative support to the Department of Psychology faculty, staff and students, and coordinates with other university offices, such as the College of Science office and the Registrar. This role functions as an office manager and lead, and is responsible for setting priorities, establishing deadlines, ensuring efficient operations, and completing all administrative functions in a timely manner. Responsibilities Office Management: Lead administrative support assistant and occasionally, student assistants. Assist with questions from students, faculty, staff, and visitors in person, by phone and email. Gather data and prepare reports. Financial Management: Manage department budget and other finances (e.g., faculty grants and start-up funds). Maintain expertise in department, college, and university regulations, policies, and procedures; communicate summaries to department members; help prepare and carefully evaluate proposals for compliance. Track property. Academic Support: Create and manage class schedules. Manage adds/drops and other enrollment issues. Support chair, faculty, and other instructional staff. Personnel Support: Enter payroll and absences. Manage employee records, and faculty and staff reviews. Assist with faculty and staff hiring. Prepare faculty and staff appointments and contracts. Other Responsibilities: Assist with and participate in special events and projects. Complete other duties as assigned. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices. Ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience as an office manager position may be substituted for a Bachelor's degree. Strong communication, organizational, and multi-tasking skills. Ability to interact with a wide variety of people. Computer skills, including Microsoft Office, internet browsers, and email. Experience in a busy environment, completing tasks in the face of regular interruptions. Knowledge of or Demonstrated Ability to Learn: Lead other support staff. Department, college, and university regulations, policies, and procedures. Psychology Department academic programs and courses. University’s student records, scheduling, and enrollment systems and policies regarding their use. Data gathering, analysis, and reporting. General financial management, accounting, and bookkeeping. University’s financial and accounting systems. Research support focused on scheduling and paperwork. University policies and procedures regarding personnel, such as hiring, payroll, and evaluation. Ability to maintain confidentiality. Preferred Skills and Knowledge Bachelor’s degree preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 24, 2023
Full Time
Description: PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,380.00/month to 4,816.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The University Police Department is a California Police Department responsible for the prevention of crime and the enforcement of applicable Federal, State, and local laws and regulations on all CSUEB campuses (Hayward, Concord, Oakland). Under the general supervision of the Officer In Charge, the Community Service Officer is responsible for, (1) Providing assistance to the Patrol Function of UPD, and (2) Providing leadership and general assistance as needed for department members and the general public. The Community Service Officer may be staffed at any of the three CSUEB Campuses based on department needs. Responsibilities Field Duties Safety and Security: Patrols buildings, public areas, parking lots and roadways to maintain order and detect unlawful or sanctioned behavior. Provides warnings or refers for law enforcement follow-up, violations of law or regulations. Provides high visibility presence within buildings, public areas and parking lots to promote safety, security and deter crime. Provides security patrols and crowd control at major events or incidents to promote order. Investigates reports of activity affecting the safety and security of persons or property. Investigates civil issues affecting the interests of the University. Provides safety and security presentations to the campus community as needed. Crime Prevention: Conducts personal safety escorts and assistance. Provides high visibility patrols by vehicle or foot to deter crime or sanctioned behavior. Investigates and reports, through the chain of command, circumstances that may adversely affect the Department, University, or Community. Emergency Response: Provides assistance, coordination, communication, control and referral at incidents. Assists and reports on vehicle accidents. Assists and reports on medical emergencies. Assists and reports on emergency alarms (fire, security, facility). Officer Assistance: Assists field officers during major events, incidents or emergencies. Assists with traffic control and direction. Assists with crowd control and direction. Provides security patrols at major events or incidents to promote order. Reports activities affecting the safety and security of persons or property. Reports criminal activities or suspicious circumstances to appropriate personnel within the Department. Reports occurrences which can affect the order and interests of the Department or University. Undertakes enforcement action(s) when parking violations are observed. Prepares written reports. Public Assistance: Provides information to the public relating to CSUEB facilities and locations. Provides information to the public regarding campus activities/events. Provides building lockout assistance. Provides vehicle “jump start” battery assistance. Facilitates vehicle emergency repair assistance. Administrative Support: Assists in the development of the organization. Assists managers with the development of internal administrative procedures. Prepares internal and external administrative correspondence. Prepares and maintains cost analysis reports as required. Recommends appropriations based on assessed needs. Conducts research in support of audits or benchmarking processes. Conducts research in support of Community Oriented Policing and Problem Solving initiatives. Conducts Research: Research, analyze and interpret information for the development of reports, proposals and justifications. Research and reports on policies, laws and regulations that affect evidence or property functions. Researches reports on circumstances that may adversely affect the Department, University or Community. Minimum Qualifications This position requires a high school level of reading and writing abilities, and possession of a California Driver’s License. The nature of the duties may also require successful completion of a background check, physical and psychological exam and/or the ability to attend Police Officers Standards & Training (P.O.S.T.) programs related to public safety support and dispatch activities. Knowledge of and the ability to learn how to use the applicable public safety related equipment and systems are essential. High school diploma or equivalent and three to six months related experience would normally achieve these entry qualifications. Required Qualifications Working knowledge of applicable procedures and regulations related to campus security, public safety and parking. Working knowledge of alarm and radio systems. Ability to detect and respond appropriately to potential hazardous or crime situations. Ability to observe and recall details and incidents. Ability to act and resolve parking and traffic problems. Ability to write standard incident reports in a clear and concise manner. Ability to interact effectively with a wide range of individuals including the campus community, general public and law enforcement personnel. Ability to handle sensitive situations with tact and confidentiality. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 21, 2023
Full Time
Description: Salary and Benefits Salary Rang e: $3,610.00/month to 5,508.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,610.00/month to $4,000.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the supervision of the Affinity Programs & SEAS Engagement Initiatives Director and the work lead direction of the SEAS Operations & Program Analyst, the Affinity Programs Office Manager provides administrative assistant support to the SEAS department, particularly the SEAS Affinity Programs. This includes but is not limited to, providing front-line reception for students, staff, faculty and guests of the campus, while also providing administrative support to the SEAS Affinity Programs' staff members. This position will work closely with, and assist, in the lead work direction of student assistants who perform administrative tasks to support the SEAS Affinity Programs. Additionally, the incumbent is responsible for logistics related to scheduled events (e.g., room reservation, Baysync set-up, copying/distributing posters, marketing, room set-up, registration, and trouble-shooting) as well as ensuring department website(s) are current. Further, the incumbent will assist with the recruiting, hiring and training of all SEAS Affinity Programs student assistants. This position is also responsible for: serving as the timekeeper for student assistants' payroll, coordinating and developing student assistants' work schedules, making recommendations of student assistants' training needs, conducting in-service training, keeping track of student assistants' assignments, and ensuring tasks are completed in a timely manner. Other responsibilities include tracking absence reporting for all staff, running reports in the data warehouse, updating monthly and annual reports, handling payroll and human resource transactions (e.g. assist the appropriate administrator with eSAF, eSARF submissions, attendance and absence reporting, Separation Clearance Forms, etc.) for the departments, coordinating supply and technical needs, handling contracts and payment to vendors. The incumbent functions as backup support to the SEAS administrative support staff; coordinates schedules using an online calendaring system; processes contracts and purchase orders; takes, prepares, and distributes meeting notes and minutes to departmental staff; and performs other duties as assigned. Responsibilities Department Administrative Support Coordination Maintains electronic calendars, including department leave calendar and management staff calendars. Maintains all departmental and organizational files including various spreadsheets and Google sheets. Coordinates conference room reservations for staff and intra-staff meetings through 25Live, and organizes food service when needed for meetings. Assists staff members with travel arrangements including conference registration, travel logistics and travel reimbursements. Organizes department supplies and logistical space; tracks and monitors office supplies and reorders when needed. Arranges for meetings and conference calls, including sending out for agenda items, assembling agendas, and producing materials for distribution. Also, records minute notes for specific meetings. Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons. Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and removal of sensitive documents. Checks voicemail and answers inquiries from other departments, including the President’s and Vice President’s Offices. Prepares and assembles detailed reports, other materials and correspondence. Handles all department incoming and outgoing mail/correspondence. Human Resources and Payroll Support Coordinates all processes related to onboarding new staff/students or separating staff/students, including key requests, requests for access (eSARFs), assisting appropriate administrator(s) with separation clearance form(s) and related paperwork. Coordinates access to appropriate systems for staff (PeopleSoft, campus logic, phone system, etc). Prepares and ensures timely processing of eSAFs for all staff changes, such as new hires, promotions, separations, and all SEAFs for student assistants. Picks up department paychecks and distributes to staff on a monthly basis. Coordinates absence reporting, and all related payroll forms and reports. Trains all new staff/students on Human Resources & Payroll policies and procedures including: time off requests, departmental onboarding requirements, routine meetings, etc. Trains new and current staff on the online absence reporting system: tracks all absence reporting, and notifies staff and supervisors of any changes that may affect their status and paycheck, and in consultation with Human Resources & Payroll, provides support for questions on how to record time, partial days, overtime, etc. Works with the Payroll department to resolve issues or correct problems in the PeopleSoft system, as they occur. Enters absence/leave time in PeopleSoft for staff/students when needed. Budget Related Activities Collaborates with SEAS Operations & Programs Analyst (work lead) to process and track all budget and expense transfers. Reconciles with expenditures, and provides work lead with monthly budget status reports. Processes purchase orders, service requests, and check requests for reimbursements and payment to vendors and staff. Maintains and reconciles monthly procurement credit card purchases and reports for Accounting. Coordinates the purchase of new equipment and supplies, including brochures, University folders, name badges and name plates, etc. Handles contract and payments with all vendors. Web and Publications Ensures department website(s) are updated biannually. Works with other campus departments to gather current information for any updates. Troubleshoots any issues including broken web links; works with ITS to resolve any related issues. Analyzes content and structure in order to update websites, ensuring the site is user-friendly. Updates forms as needed with current branding. Other duties as assigned. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with related office work experience. Functional knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation, and the ability to clearly communicate orally and in writing. Ability to perform basic mathematical calculations. Ability to use and quickly learn new office support technology systems and software packages such as, Microsoft Office, Adobe Acrobat, or equivalent office productivity software. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications High degree of accuracy, attention to detail and organizational skills. Demonstrated proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Visio. Demonstrated ability to work independently, without detailed instructions. Ability to organize and prioritize while performing multi-tasks. Experience reporting to management level. Effective oral and written interpersonal communication skills, use of discretion and ability to maintain confidentiality. Experience in Administrative Support Coordination. Experience working in human resources and payroll support. Preferred Skills and Knowledge Equivalent to two years of progressively responsible administrative experience, plus a Bachelor's Degree or equivalent via four years of progressively responsible administrative experience. Knowledge of basic office equipment, including fax machines, photocopy machines, teleconference phones, and computer projection equipment. Knowledge of PeopleSoft applications. Experience working with a diverse population. Ability to learn and apply CSU policies and procedures. Experience with web publications. Experience in budgeting. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 21, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,791.00/month to $6,034.00/ month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The East Bay Small Business Development Center (SBDC) at the College of Business and Economics provides consulting services and training to small businesses. The SBDC assists with obtaining financing, marketing effectively, and managing operations with the goal of growing these small businesses and generating economic impact and job growth for the East Bay region. This position will perform a variety of functions, related duties include providing support to East Bay SBDC Executive Director, consultants, trainers, and programs in both Alameda and Contra Costa counties. The Administrative Support Coordinator is responsible for assisting East Bay SBDC Directors with: setting up and promoting programs, workshop and program registration, attendance and reporting, assisting clients with emails and phone calls, answering questions related to SBDC programs, services, resources, events, and deadlines, initial intake interviews and scheduling appointments with advisors. This position also coordinates SBDC student assistants, SBDC events and maintains records for the events. This position also assists the executive director and director with processing purchase requisitions, purchase orders, check requests, expense reimbursements, monthly payment reconciliation, quarterly and annual program reporting, fiscal reporting, and billing. Responsibilities Administrative support for East Bay SBDC: Provide support to the East Bay SBDC Executive Director, Director, consultants, trainers and programs in both Alameda and Contra Costa counties. Assist East Bay SBDC with setting up and promoting programs, trainings and workshops registration, attendance and reporting. Assist East Bay SBDC clients, emails and phone calls, and to answer any questions related to SBDC programs, services, resources, events, and deadlines. Assist East Bay SBDC clients with initial intake interviews, scheduling appointments with directors or advisors for their consulting needs. Coordinate student assistant assignment and their work with clients and assist with Neoserra record keeping and payroll time reporting. Assist with SBDC with processing payments: Process purchase requests for independent contractors, consultants, and speakers. Process vendor data records and purchase orders for independent contractors, consultants, and speakers. Assist with Independent contractor contracts. Process invoice payments from independent contractors, consultants, and speakers. Process check requests for independent contractors, consultants, and speakers. Process expense reimbursements. Process travel claims and payment requests. Reconcile SBDC payment records with General Ledger or payroll records. Assist with SBDC quarterly billings with the SBDC Regional Center. Assist with SBDC on-demand, quarterly and annual reporting: Assist with on-demand, quarterly and annual program reports, fiscal reporting and billing processes. Administrative support for SBDC events and other duties: Coordinate events including facilities arrangement, logistics support and registrations. Attend and assist with events, meetings and webinars. Reconcile event records in database tracking system. Assist Directors and other staff as assigned. Other duties as assigned. Minimum Qualifications This position requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Computer skills required including: proficiency in Word, Excel, PowerPoint, and webinar software. Ability to conduct online research, manage a database, and learn new software applications. Willing to travel for events within Northern California. Read, comprehend and interpret written materials (policies) of moderate to complex difficulty. Ability to learn new, complex topics easily. Excellent written and verbal communication skills. Detail-oriented with excellent organizational and multitasking abilities. Preferred Skills and Knowledge Associate's or Bachelor's Degree in Business Administration, Contract Management, or a related discipline, from an accredited university or the equivalent of four (4) years experience with office coordination and customer service experience. Previous experience working with federal and/or state grants. Previous administrative support experience. Previous experience with PeopleSoft, or other institutional accounting systems. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 19, 2023
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,500.00/month to $4,000.00 / month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under close supervision, the Payroll Technician I performs the typical activities related to the processing of the full range of payroll and personnel transactions such as appointments, changes in status, leaves and separations for all California State University employees. Applies payroll/personnel transaction rules and regulations in accordance with CSU policies and guidelines, state and federal laws, education codes and collective bargaining agreements where applicable. Validates reported work hours and absence leave takes, earns and entitlements. Audits payroll reports for accuracy. Performs appropriate corrective actions to resolve identified inconsistencies, errors or other problems. Responds promptly, effectively and appropriately to requests from others for payroll related information and assistance. Provide general clerical support to the Payroll Office including but not limited to filing, retrieving payroll records, answer phones, complete miscellaneous payroll forms (including employment verifications) and general reception. Prepare and code various payroll/personnel transactions for employees and key into Oracle/PeopleSoft and the State's Payroll Information Management System. Verify and audit warrant reports prior to release of all payments. Process third-party requests involving employees pay, such as judgments, levies, bankruptcies, and child support wage garnishments. Responsibilities Performs the typical activities related to the processing of the full range of payroll and personnel transactions such as appointments, changes in status, leaves and separations for all California State University employees. Applies payroll/personnel transaction rules and regulations in accordance with CSU policies and guidelines, state and federal laws, education codes and collective bargaining agreements where applicable. Validates reported work hours and absence leave takes, earns and entitlements. Audits payroll reports for accuracy. Performs appropriate corrective actions to resolve identified inconsistencies, errors or other problems. Responds promptly, effectively and appropriately to requests from others for payroll related information and assistance. Provide general clerical support to the Payroll Office including but not limited to filing, retrieving payroll records, answer phones, complete miscellaneous payroll forms (including employment verifications) and general reception. Prepare and code various payroll/personnel transactions for employees and key into Oracle/PeopleSoft and the State Payroll Information Management System. Verify and audit warrant reports prior to release of all payments. Process third-party requests involving employees pay, such as judgments, levies, bankruptcies, and child support wage garnishments. Required Qualifications Working knowledge of general office methods, practices and procedures. Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position. Minimum Qualifications Equivalent to one year of general administrative experience in payroll and human resources record-keeping and data entry which has provided the above knowledge and abilities. Working knowledge of general office methods, practices and procedures. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 19, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,610.00/month to $4,000.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position serves as an Administrative Support Coordinator to the Department of Criminal Justice at CSU East Bay. Duties of the position include, but are not limited to: general office duties (e.g., filing, scanning, email and phone correspondence), assisting students and faculty with various forms, creating contracts for part-time faculty, purchasing office supplies and other goods, and tracking department budgets. Responsibilities Office Work Front-line for all in-person and telephone traffic to the Department office. Send and receive mail and deliveries in coordination with the appropriate campus office. Track and order office supplies. Liaise with University offices such as, (but not limited to) Facilities Management and Information Technology, concerning services required by the Department; follow through on arranging for services as directed. Schedule meetings via Zoom or arrange for rooming using the 25 Live system, electronic calendaring, or other specified system(s). Create appointments for department chairs, student advisors, and other faculty or staff as directed. Organize and maintain confidential files and paperwork. Create, update, and delete department web pages using Cascade or other systems, as needed. Take minutes at Department meetings and distribute and/or post minutes as directed. File paper and electronic documents; scan documents as necessary. Other office work as assigned. Course Scheduling and Enrollment Management Create and manage the course schedule; this includes, but is not limited to: entering, updating, and deleting classes. Liaise with the Registrar's office, campus scheduler, and other campus entities to ensure proper management of the course schedule and its components (most notably enrollment and rooming). Manage enrollment in specific coursework, assisting with add, drop, and withdrawals as needed. Retrieve reports on enrollment and admissions from various Pioneer Data sources, including but not limited to: Pioneer Data Warehouse, Pioneer Analytics and Reporting, Singularity, Blackboard Analytics, and EAB. Process special registration petitions, late withdrawal forms, and other special enrollment procedures. Collect, track, and record workload and assigned time for faculty; report workload and assigned time to the College office. Track and publish faculty office hours. Prepare paper student-evaluation forms in the event of a request for a paper evaluation. Prepare degree checks. Other work in the area of course scheduling and enrollment management as assigned. Contracts and Appointments Appoint students, faculty, staff, consultants, and other workers as directed by the department chair. This includes, but is not limited to: creating SEAFs, eSAFs, eFAFs, contracts within PeopleSoft, and 16th unit appointments. Submit electronic systems access requests via eSARF or other processes. Liaise with the College office in order to ensure proper appointment of personnel. Prepare position openings, job announcements, and lecture pool openings for posting. Be knowledgeable of the University's personnel policies; this includes, but is not limited to: Special Consultant Appointments and rules governing the appointment of student assistants (especially with regards to financial aid), and when necessary inform students, faculty, and staff of these policies, especially when asked to perform work that may be counter to these policies. Record payroll for certification. Record employee leaves and absences. Approve time and labor for any student assistants or other hourly employees as directed. Liaise with the leave coordinator and/or Academic Affairs to process leaves of absence as directed; this includes, but is not limited to: FML, catastrophic leave, leave of absence without pay, professional leave of absence, sabbatical, and difference-in-pay leave. Liaise with the College office on matters of contracts and appointments as required. Other duties as assigned within the area of contracts and appointments. Financials, Procurement, and Logistics Track and balance budgets for the department’s general fund, student fee funds, trusts funds, grant funds, scholarship and donation funds, and other funds. Process expense claims, check requests, purchase orders, and other budget and financial transaction documents. Procure supplies, equipment, and/or services using various University procedures and guidelines, including processing check requests, purchase orders, and short-term limited scope forms. Balance and reconcile procurement card statements. Arrange for student, faculty, and staff individual or group travel; this includes, but is not limited to: making transportation, lodging, and meal arrangements, ensure waivers of liability are attained, permission to use private vehicles on state business are attained, and ensure any other details of CSU travel policies and procedures are adhered to. Arrange and file hospitality requests and subsequent expense claims. Assist faculty with completing travel requests and subsequent electronic travel expense claims. Liaise with respective departments in Administration and Finance on matters of procurement, travel, risk management, and contracting for services. Be knowledgeable of University financial, procurement, and logistics policies; this includes, but is not limited to: the CSU Conflict of Interest Handbook, the CSU Travel Procedures, the CSUEB Hospitality Policy, and the Procurement Card (P-Card) program; when necessary, inform students, faculty, and staff of these policies, especially when asked to perform work that may be counter to these policies. Liaise with the College office on matters of procurement and logistics as required. Other duties as assigned within the area of financials, procurement, and logistics. Other duties as assigned Assist college at annual University events which could occur on a weekend or evening, e.g. Faculty or Student Honors Convocation, Commencement, etc. as assigned. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with related office work experience. Functional knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation, and the ability to clearly communicate orally and in writing. Ability to perform basic mathematical calculations. Ability to use and quickly learn new office support technology systems and software packages such as, Microsoft Office, Adobe Acrobat, or equivalent office productivity software. Required Qualifications Excellent organizational, recordkeeping, and interpersonal skills. Experience with Microsoft Excel, especially related to bookkeeping and/or simple fund accounting. Ability to manage multiple tasks and priorities efficiently, effectively, and accurately. Excellent attention to detail. Ability to communicate effectively with a diverse student, faculty, and staff population. Ability to use the Internet to research and gather information. Ability to work under pressure with constant interruptions. Preferred Skills and Knowledge Two years of skilled office experience or vocational training. Thorough knowledge of California State University policies and procedures. Experience handling confidential information. Knowledge of, or experience with, the PeopleSoft system. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 19, 2023
Full Time
Description: Salary and Benefits Salary Range : $3,518.00 to 6,791.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,518.00 to 4,800.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal Stat e East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The MESA Program Coordinator works closely with the MESA Director to lead Cal State East Bay’s MESA College Prep Program and University Program with a goal to serve approximately 600 middle and high school students and 30 teachers across Alameda and Contra Costa Counties and approximately 100 CSU East Bay Computer Science and Computer Engineering Transfer Students. MESA is focused on students from those groups who historically have had the lowest levels of attainment to four-year and graduate level programs. The MESA College-Prep Program provides students with hands-on, real-world opportunities to explore in the areas of science, technology, engineering, and math (STEM). By working in middle and high schools, MESA enables historically underrepresented and excluded students to prepare for and graduate from a four-year college or university with a STEM-based degree in areas such as engineering, the sciences, computer science, and mathematics. Through MESA, students develop academic and leadership skills, increase educational performance, and gain confidence in their ability to compete. The MESA University Program supports undergraduate students in their career paths, ensuring that they are on track academically, have access to career exploration and development activities, and build a community of students with similar interests. The MESA Program Coordinator will lead communications for the program, publicizing and promoting the program to audiences including students, teachers, families, school district leadership, and CSU East Bay Campus leadership. They will manage regular communication between Center leadership and the students and teachers served. They will serve as the primary point of contact for students who participate in the program. The MESA Program Coordinator will lead Engagement Activities for students participating in the University Program including in-person and virtual activities throughout that year. In addition, the MESA Program Coordinator will support the Director in data collection and report writing, management and distribution of materials and supplies and event planning and execution. The MESA Program Coordinator will represent the CSU East Bay MESA Center at monthly state-wide Coordinator meetings. Responsibilities Student Engagement As a primary responsibility, the MESA Program Coordinator is responsible for developing and implementing strategies to engage students and keep them actively participating in MESA University programming throughout the school year. Some examples of specific responsibilities in this area include, but are not limited to: In-person events: manage scheduling and content development for networking and career exploration events. Virtual activities: schedule and facilitate online activities that include career preparation workshops. Presentations: develop and lead presentations that focus on career skills and career awareness. Student Assistants: Lead 2 - 3 college students to develop and deliver activities for MESA University Program participants. Communications The MESA Program Coordinator is responsible for managing communications among participants and developing and promoting content on social media channels. Some examples of specific responsibilities in this area include, but are not limited to: Social media and website engagement: primary responsibility for creating, curating, and publishing content on website, Instagram, and LinkedIn. Develop regular posts to promote programs and disseminate information. Discord Channel: Develop and maintain cross-program Discord Channels for Student Leadership, Center Updates, Q&A, etc. MESA email: manage MESA email account, responding or forwarding all communication to ensure rapid and accurate responses in all communication. Support MESA Director The MESA Program Coordinator supports the Director in all aspects of the management and implementation of the MESA University Program. Some examples of specific responsibilities in this area include, but are not limited to: Materials and supplies: support Director in ordering, intake, inventory, distribution, and general management of all supplies. Data collection and grant writing: support Director in data collection, interpretation, and visualization to monitor program progress and report to external funders. Event planning and execution: support Director in planning and execution of MESA Day Preliminary Competition and any other large and small events. Coordinator meetings: represent CSUEB MESA at monthly coordinator meetings to share updates and report back on program changes. Minimum Qualifications Requires general knowledge and skills in program leadership. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience with developing and maintaining communications across diverse constituents. Experience with developing and implementing engaging programming for students in secondary school and college. Two years of progressively responsible program leadership. Preferred Skills and Knowledge Experience with developing and implementing STEM programming for students in secondary school and college. Bachelor's Degree in a STEM Field, Education, Communications, or a closely-related field. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 14, 2023
Full Time
Description: Salary and Benefits Salary Range: $5,025.00/month to $7,159.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,025.00/month to 5,500.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Sankofa Scholars Program is a learning community developed to support the retention and graduation of our African American students at CSUEB. The Sankofa Scholars Program assist students who are seeking a cultural connection through community building activities and connecting participants to faculty and staff, as these are essential components to achieving academic success. The Sankofa Scholars Engagement & Admissions Coordinator will provide a full range of academic support services and cultural activities to promote success for participating students in the Sankofa Scholars Program at CSUEB. The Sankofa Scholars Engagement & Admissions Coordinator is responsible for improving and delivering service to students through administration, technology and communication. This position will lead in the program planning, implementation, assessment, and evaluation. Additionally, the Sankofa Scholars Engagement & Admissions Coordinator will collaborate with faculty and staff to address student and program needs and to develop strategies that support the recruitment, retention and graduation of students. The Sankofa Scholars Engagement & Admissions Coordinator will lead the programmatic components and academic partnerships of the Sankofa Program, which includes: Targeted outreach to high school and community college students, oversight of the program’s application process and admissions procedures; administering academic support services to students enrolled within the Sankofa Scholars program; referrals to on- and off-campus support services; monitoring and managing the program budget; implementing the mentoring program, and forging strategic partnerships with internal and external stakeholders. The Sankofa Scholars Engagement & Admissions Coordinator reports to the Director Affinity Programs and SEAS Engagement Initiatives. Responsibilities Engagement Activities Development and Coordination: Plan, develop, and coordinate all program participant engagement events (i.e., Onboarding Welcome/Orientation, Year End Ceremony) including utilizing administrative support (room reservations, food orders, etc.), coordination of staffing, logistics, and providing guidance and direction to student staff/volunteers, as well as overall event management on the day of each event. Establishes a community among students by offering an ongoing selection of high-impact practices to increase student contact, involvement, achievement, and overall satisfaction. Work collaboratively with other SEAS Engagement Coordinators to reduce redundancy. Develop, coordinate, and present student success workshops for participants’ personal and professional development (i.e. financial literacy, career, major exploration, networking, etc.) as needed. Develop and coordinate opportunities for peer and faculty/staff mentors. Initiate and maintain cooperative working relationships with a variety of individuals and groups, including: faculty, staff, student organizations, and off-campus community groups. Provide annual assessment and evaluation to ensure that engagement events and services are meeting student needs. Update and manage content of Program website and support growth of online presence through social media. Assist Program team and participants in understanding general university policies and procedures, including referring students to other campus resources when applicable. Utilize technology tools (i.e. Bay Advisor, PeopleSoft, BaySync, Google Suite and Microsoft Office programs) to run reports and track Program services and participant success. Abide by all ethical, professional and educational (i.e. FERPA) standards related to educational engagement with students, and demonstrate sound professional judgment when making decisions related to participants, Program, CSUEB and related stakeholders. Outreach, Admissions, and Marketing Coordination: Organize and lead the Program application/admission process by working with on and off-campus equity partners to identify prospective students. Conduct intake advising and counseling for all prospective Program participants ensuring they have a smooth transition to CSUEB. Handle initial questions and conduct first-line screening in all cases related to matriculation (admissions, financial aid, residency, housing, etc.) Troubleshoot admissions related problems by utilizing information from University software (PeopleSoft, Bay Advisor, etc.) and connection with participants. Participate in on-campus outreach activities, such as the CSUEB Preview Day, Welcome Day, and University Orientations. Serve as primary contact to pipeline programs for prospective Program students. Coordinate and lead Program Outreach events for prospective students. Attend targeted events to promote and recruit for Program (i.e. Puente Motivational Conference, Feria de Educación, Raza Day, etc.) Conduct Program presentations to campus visitors (applicants and general public, such as community college counselors, Puente and other support program staff), as well as on-campus offices. Maintain contact records of all student interactions. Ensure all publications are updated in multiple formats (print, online). Coordination of Administrative Needs: Complete monthly reports regarding engagement activities. Provide lead work direction to front desk office assistants in the coordination of office procedures such as: receiving, processing, and responding to ground mail, phone, and email for applicants. Provide lead work direction to admissions assistant in processing of applications, correspondence, and participant file organization. Coordinate and monitor Program email account; review documents, transmittals and other admissions related forms to select eligible Program participants, and respond accordingly. Manage Program admissions student groups (ADGA) and indicators (GAP) on PeopleSoft. File management: maintain electronic files for all active participants on S drive, scan all hard-copy documents using high-speed scanners, perform quality assurance to ensure that all documents meet a minimum standard of readability, re-scan documents as necessary, and archive alumni participant files and/or documents to Google drive. Campus Involvement and Other Duties as Assigned: Participate in department, Division and campus-wide meetings and committees, as needed. Represent the Program and Department at events/meetings, as needed. Participate in professional development activities, as needed, to remain current on relevant issues pertaining to higher-education and the recruitment, retention and success of Program students. Other duties as assigned to include collaboration with, and back up support as needed. Minimum Qualifications Knowledge and Abilities: Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Experience: Possession of the knowledge and abilities to successfully do this work is typically demonstrated through the equivalent to three years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and/or in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Required Qualifications Ability to: Create and implement student engagement events. Train students on new skills and procedures, and provide direction to student assistants. Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Apply appropriate judgment, discretion, and initiative. Learn, interpret, and apply standard CSUEB college admissions application procedures. Effectively interpret, organize, and present information and ideas in written or presentation form. Demonstrate working knowledge of a process for a program-specific application. Collect, evaluate, and interpret data to make sound conclusions and appropriate recommendations. Anticipate problems and address them proactively. Work weekends and evenings when needed. Knowledge of: Procedural interface with other campus departments. Departmental policies and procedures. Microsoft Office, Google Suite, PeopleSoft, and Bay Advisor. Understanding of student financial aid application procedure. Possess strong oral communication skills and ability to work with a diverse population. Preferred Skills and Knowledge Bachelor's degree in a related field, Master's degree preferred. Two years of experience in campus life, student leadership, diversity or identity-based centers, advising, or student support services is preferred. Working knowledge of student leadership development issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advising and counseling skills. Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. PC and Macintosh computers. General office equipment, including fax machines, copiers, telephones, etc. Special Conditions Some weekend and evening work required. Ability to lift up to 25 pounds. Current, valid California Driver’s License is required as well as personal transportation (travel reimbursed per State schedule). Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 14, 2023
Full Time
Description: Salary and Benefits Salary Range: $5,025.00 - 7,159.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,025.00 - 5,500.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The GANAS (Gaining Access 'N Academic Success) Program is an intentional, transitional support model which integrates academic and cultural programming as an innovative access and retention program that offers integrated academic and cultural programming to welcome and socialize new first time freshmen and transfer students while increasing their confidence, engagement, academic success, persistence, and, ultimately, baccalaureate degree attainment rates. Students participate in a year-long cohort-based learning community paired with intrusive academic counseling and mentoring. Under the general supervision of the Director for Affinity Programs & SEAS Engagement Initiatives, the GANAS Program Engagement & Admissions Coordinator will lead all programmatic components and academic partnerships. Duties will include but are not be limited to: Program event coordination, outreach and admissions, as well as oversight and implementation of the day-to-day operations of GANAS Program services. Responsibilities Goals/Responsibilities and Work Activities Engagement Activities Development and Coordination: Plan, develop, and coordinate all Program participant engagement events (i.e., Onboarding Welcome/Orientation, Year End Ceremony) including utilizing administrative support (room reservations, food orders, etc.); coordination of staffing, logistics, and providing guidance and direction to student staff/volunteers, as well as overall event management on the day of each event. Establishes a community among students by offering an ongoing selection of high-impact practices to increase student contact, involvement, achievement, and overall satisfaction. Work collaboratively with other SEAS Engagement Coordinators to reduce redundancy. Develop, coordinate, and present student success workshops for participants’ personal and professional development (i.e. financial literacy, career, major exploration, networking, etc.) as needed. Develop and coordinate opportunities for peer and faculty/staff mentors. Initiate and maintain cooperative working relationships with a variety of individuals and groups, including: faculty, staff, student organizations, and off-campus community groups. Provide annual assessment and evaluation to ensure that engagement events and services are meeting student needs. Update and manage content of Program website and support growth of online presence through social media. Assist Program team and participants in understanding general university policies and procedures, including referring students to other campus resources when applicable. Utilize technology tools (i.e. Bay Advisor, PeopleSoft, BaySync, Google Suite and Microsoft Office programs) to run reports and track Program services and participant success. Abide by all ethical, professional and educational (i.e. FERPA) standards related to educational engagement with students, and demonstrate sound professional judgment when making decisions related to participants, Program, CSUEB and related stakeholders. Outreach, Admissions, and Marketing Coordination: Organize and lead Program application/admission process by working with on- and off-campus equity partners to identify prospective students. Conduct intake advising and counseling for all prospective Program participants ensuring they have a smooth transition to Cal State East Bay. Handle initial questions and conduct first line screening in all cases related to matriculation (admissions, financial aid, residency, housing, etc.). Troubleshoot admissions related problems by utilizing information from University software (PeopleSoft, Bay Advisor, etc.) and connection with participants. Participate in on-campus outreach activities, such as the CSUEB Preview Day, Welcome Day, and University Orientations. Serve as primary contact to pipeline programs for prospective Program students. Coordinate and lead Program Outreach events for prospective students. Attend targeted events to promote and recruit for Program (i.e. Puente Motivational Conference, Feria de Educación, Raza Day, etc.). Conduct Program presentations to campus visitors (applicants and general public, such as community college counselors, Puente and other support program staff), as well as on-campus offices. Maintain contact records of all student interactions. Ensure all publications are updated in multiple formats (print & online). Campus Involvement and Other Duties as Assigned: Participate in department, Division and campus-wide meetings and committees as needed. Represent the Program and Department at events/meetings as needed. Participate in professional development activities as needed to remain current on relevant issues pertaining to higher education and the recruitment, retention and success of Program students. Other duties as assigned to include collaboration with, and back up support as needed. Minimum Qualifications Knowledge and Abilities: Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Required Qualifications Ability to: Create and implement student engagement events. Train students on new skills and procedures, provide direction to student assistants. Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Apply appropriate judgment, discretion, and initiative. Learn, interpret, and apply standard Cal State East Bay college admissions application procedures. Effectively interpret, organize, and present information and ideas in written or presentation form. Demonstrate working knowledge of a process for a program-specific application. Collect, evaluate, and interpret data to make sound conclusions and appropriate recommendations. Anticipate problems and address them proactively. Work evenings and weekends when needed. Knowledge of: Procedural interface with other campus departments. Departmental policies and procedures. Microsoft Office, Google Suite, PeopleSoft, and Bay Advisor. Understanding of student financial aid application procedure. Possess strong oral communication skills and ability to work with a diverse population. Preferred Skills and Knowledge Bachelor’s degree in a related field, Master’s degree preferred. Two years of experience in campus life, student leadership, diversity or identity-based centers, advising, or student support services is preferred. Working knowledge of student leadership development issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advising and counseling skills. Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. Special Conditions Some weekend and evening work required. Current, valid California Driver’s License is required as well as personal transportation (travel reimbursed per State schedule). Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 10, 2023
Full Time
Description: Salary and Benefits Salary Range: $5,025.00 - 7,159.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,025.00 - 6,092.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The purpose of Veteran Students Services is to provide wraparound student support services to all CSUEB veteran students. Program services are organized around two key services: (1) one-on-one holistic academic counseling that includes academic advisement, career & goal planning, scholarship guidance, graduate school advising, guidance on balancing academic and personal life, and (2) processing educational benefits and benefits coaching/guidance on the effective use of VA benefits and/or other resources to achieve your education and career goals. The primary purpose of this position is to function as the Veteran Student Services' School Certifying Official and to work closely with CSUEB veteran students when they request to use their Veteran Affairs education benefits. The secondary purpose is to support the programming offered for veteran students. This position will work closely with the Veterans Retention Coordinator to develop, plan, and implement programs relevant to, and needed for, veteran students. Responsibilities Veteran Student Services’ School Certifying Official Work with outreach counselors in supporting veteran students prior to admission. Ensure students have completed a degree plan with an advisor. Process all Veterans Educational Benefits Certification Requests within two weeks of receipt or no later than 30 days prior to the first day of instruction to ensure veteran students receive their benefits in a timely manner. Use PeopleSoft, OnBase, Tungsten, and VA Once platforms as needed for this task. Accurately record and document all changes which may impact veteran students’ benefits. Stay current with new veteran policies and/or changes and adjust internal forms and processes accordingly. Ensure all students are aware of the changes and how their benefits are impacted. Assist them on choosing the appropriate program that would benefit them the most. Serve as the primary contact for veteran students, and dependents, regarding any issues pertaining to their VA education benefits by working with staff from appropriate areas (i.e., Financial Aid, Housing, Student Financial Services, Pioneer Bookstore) to resolve issues in a timely manner. This often requires creative solutions and sensitivity to students’ individual needs. Manage the veterans’ student groups in PeopleSoft. Prepare for state and federal audits. If an audit includes a campus visit, coordinate logistics. Prepare application and reports for University catalog approval process. Complete and submit the catalog to CSAAVE no later than August 31st each year. Use ArmyIgnitED (or other designated program) and MyCAA to report grades for veterans in these programs no later than two weeks after grades have been posted each term. Work closely with Pioneer Bookstore staff to promptly provide notification of veteran students’ enrolled units. This enables veteran students to purchase course materials in a timely manner. Programming events for veteran students and other administrative responsibilities Provide lead work, as needed, to Peer Mentors who assist with VSS outreach, administrative tasks and activities. Serve as Chair of the Veterans Advisory Committee, which is comprised of faculty and staff from various departments on campus. Hold at least one meeting per academic term and invite other constituents from off campus (i.e., veteran related agencies) to attend. Topics may include the coordination of services across campus to veterans, planning of veteran events, and off campus activities for veteran students. Plan and staff veteran resource/information tables at campus events such as Orientations, Welcome Day, and Preview Day. (These events may be on weekends and/or in the evenings.) In collaboration with the Veterans Retention Coordinator, plan and coordinate various programs and events to provide additional supports for veteran students (i.e. Veteran Student Mixer, SALUTE induction ceremonies, Veteran Graduation Celebration, VA Healthcare Visits). As appropriate, include staff, faculty and community resources. Respond to requests for reports from the Chancellor’s Office. Independently acquire information and data needed to report. Facilitate visits from the Chancellor’s Office regarding veteran student services. Other duties as assigned Contribute to team effort by accomplishing related tasks as needed. May be called upon to support university special events, (i.e., Honors Convocation, Commencement Ceremonies) which may occur on weekends and/or evenings. Other duties as assigned. Minimum Qualifications Knowledge and Abilities Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Required Qualifications Knowledge Knowledge of higher education practices; Knowledge of outreach techniques to reach various populations of the campus community; Knowledge of campus policies and practices; Knowledge of campus community resources; and General knowledge of the principles, practices, and trends of the Student Services field. Abilities and/or Skills Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals, analyze and define the problem, draw valid conclusions and act accordingly; Ability to communicate effectively with diverse student, faculty, staff, and community members; Proficiency with Microsoft Office programs, Google tools, and other basic office software; Experience using complex databases and spreadsheets; Excellent writing ability and working knowledge of general statistical and data collection procedures; Ability to work collaboratively with individuals, departments, and organizations, as well as the ability to work independently; and Excellent communication skills in English, both oral and written. Ability to work evenings and weekends when needed to support university special events. Preferred Skills and Knowledge Master’s degree in counseling, education, social service, or related field. Experience working with special populations such as veterans, low income, disabled, and first-generation college students. Knowledge of CSUEB policies and procedures. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 07, 2023
Full Time
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office of Admissions processes and evaluates applications at the freshman, transfer, and graduate student levels focusing primarily on domestic U.S. residents. The office provides some support for the processing of International applications. The Office works closely with CSUEB staff, faculty, and members of the community-at-large. Admission staff process applications and related documents, determine residency, render admission decisions, and proactively communicate with students in an accurate, timely and efficient manner. Under the general supervision of the Director of Admission and supervising Associate Director, the Admission Counselor positions coordinate the processing, evaluation, and advising of applicants for assigned groups. Counselors must follow a wide and complex range of relevant policies when making final admissions decisions. The positions are also responsible for advising on Admission requirements, policies and procedures to various audiences including prospective students/applicants, high school/community college counselors, faculty and staff. Working with other East Bay offices, counselors also participate in the campus-wide effort to recruit prospective students as well as supporting the transition of admitted applicants to enrolled students. Responsibilities Process Graduate Applications Obtain all required information to determine eligibility using electronically submitted application data and transcript information. Assess and interpret self-reported applicant information and academic records for determination of eligibility for admission. Independently solve problems with individual applications by obtaining additional information from applicants, counselors, faculty and staff. Interpret and apply policies to unusual cases and determine when to refer unusual cases to supervisors. Plan the processing and evaluation for an assigned portion of the total applicant pool prioritizing work for different terms of entry simultaneously. Verify admitted applicants eligibility for enrollment. Evaluate Academic Documents and make Final Admissions Decisions Evaluate applications according to all applicable polices and make final admissions decisions regarding basic CSU Eligibility for Post-Baccalaureate standing. Work closely with assigned Graduate Programs to process final department recommendations for admission and complete final admissions decisions. Interpret transcript information and update student records regarding University Writing Skills Requirement as appropriate. Complete graduate transmittal form (GTF) and forward to appropriate department for review with appropriate coordination and follow up as needed. Assist in the training of support staff as needed Advise students and departments on admission requirements, policy and procedure. Advise prospective applicants regarding application processing and eligibility requirements. Provide basic information to perspective and current students needed to successfully prepare for admission, apply, or progress as a CSUEB student. Communicate with applicant populations in individual and small group settings both on and off campus. Communicate admission requirements to educational counselors and departments as needed. Counsel denied applicants regarding options and alternatives. Participate in campus events including Graduate Fairs, Preview Day, Welcome Day, Orientation, and related activities. Attend and represent Admissions in departmental and campus-wide meetings such as the GAC meetings, among others as appropriate. Establish and maintain cooperative working relationships with applicants, counselors, faculty and staff. Coordinate staff and faculty with various forms of communications to complete an applicant’s admission process. Other duties as assigned Required Qualifications Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 07, 2023
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3155 .00/month to $4,052.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position CSUEB maintains two (2) campuses located in Hayward and Concord. Depending on operational needs assignments may be changed to an alternate work shift, and or campus location. This position is responsible for maintaining the campus grounds in a way that provides a safe and aesthetically pleasing environment for the staff, faculty, students and the community. Responsibilities Turf Area Maintenance Daily litter pick up Edging along sidewalks, around valve boxes, drains, and planting beds Trim mowing edges and around trees and other obstacles in lawn Hand trimming or weed whipping tall grass where inaccessible to mower Fertilizing of lawns Shrub and Flower Bed Maintenance Daily litter pick up Weeding of flower and shrub beds Pruning shrubs and small trees Planting of annuals, perennials, and ornamental shrubs and small trees Fertilizing Hardscape (Parking Lots/Roads/Walks/Stairs/Patio) Maintenance Daily litter pick up Sweeping & Blowing Pressure Washing concrete & hard surfaces Repairs to asphalt ( potholes ) and concrete grinding to repair trip hazards Vacuuming Irrigation Systems Maintenance Power trimming grass from around sprinkler heads and valve boxes Repair / replace broken sprinkler heads or other small irrigation repairs Reporting any malfunctioning sprinkler heads to leads/irrigation technicians Placing portable sprinklers in dry spots and hand watering as instructed Other Duties as Required Assist with In-House Landscape upgrades Reporting hazards or emergencies to manager May be called back in after hours for emergencies Nursery work - potting plants and maintaining nursery stock Athletic Fields and stadium maintenance Reporting of monthly absences TMA time card entry Training when required Landscaping- removal of old/dead plants adding new soil, amendments and wood chips shaping of terrain and planting material as instructed Required Qualifications Ability to read and write appropriately for the duties of the position, follow verbal and written instructions. General knowledge of methods used in gardening and grounds maintenance. General knowledge of planting, gardening materials, tools, and equipment. Ability to recognize common native California shrubs, trees, and flowers. Ability to perform physical work in varying climatic conditions. Ability to stand for long periods of time, reach above and below waist level, climb, stoop, kneel, crawl, and travel rough uneven terrain. Safely lift, carry push, and pull objects weighing up to 50 pounds. Demonstrated ability to communicate effectively with a diverse student, faculty, staff and community is essential. Minimum Qualifications Knowledge: Thorough knowledge of general gardening and grounds maintenance methods. General knowledge of proper methods of planting, cultivating, and caring for hedges, ornamental trees, shrubs, lawns, and flowers, and the use and care of gardening materials, tools, and equipment. Abilities: Ability to recognize the more common species of ornamental shrubs, trees and flowers grown in California; perform strenuous physical work as described in this classification; utilize mechanical aptitude and motor coordination; learn to skillfully operate small trucks and power-driven grounds equipment; read and write at a level appropriate to the duties of the position; and follow simple oral and written instructions. Experience: One year of experience in the care and maintenance of landscaped areas or in general grounds maintenance work, or in related manual labor. License: Some positions may require possession of a valid California driver’s license. Preferred Skills and Knowledge More than three years of progressive experience in a grounds working function. High School Diploma or equivalent. Proficiency of English grammar, punctuation and spelling. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Jan 07, 2023
Full Time
Description: Salary and Benefits The salary range will be from $150,000 to $170,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Chief Communications and Marketing Officer will be a visionary leader and facilitate Cal State East Bay’s activities and efforts surrounding content, marketing, branding, creative, digital, public relations, and media outreach. Responsibilities Reporting to the Vice President of University Advancement, the CCMO will serve as a strategic thought partner for all campus entities, including constituents and leaders. Among a wide range of responsibilities, the position encompasses the following: Lead, manage, and promote the Office of University Communications and Marketing; Advise the Vice President of University Advancement, President, and senior leadership on all issues related to marketing and communications, and serve as spokesperson for the institution; Enhance the university’s reputation through strategic marketing campaigns, branding, media, public relations, and crisis communications; Develop and implement a comprehensive and inclusive brand strategy and marketing plan for all university programs and services; Lead the university’s crisis communications planning and response, and execute strategies related to issues and reputation management by FEMA and other federal, state, and local guidelines; Review and approve all external branding, marketing, and communication contracts after soliciting appropriate feedback from campus stakeholders. Minimum Qualifications Bachelor's degree in a related field. Significant experience in marketing and branding with demonstrated knowledge and success in managing and growing diverse revenue streams. Considerable experience in communications and public relations; Experience designing, leading, and/or assessing comprehensive campaigns for brand strategy and programmatic approaches. Three or more years of management experience, including but not limited to supervising/managing a professional staff. Required Qualifications A strong track record for building partnerships that foster an appreciation for the mission and impact of education, especially at the highest levels of research and service. Excellent management skills including concise communication and organizational skills and an understanding of the efficiencies gained through centralized operations. Preferred Skills and Knowledge Master’s degree from an accredited institution. Considerable experience in enrollment and philanthropic marketing are preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Procedure for Candidacy Cal State East Bay has retained Shaff Fundraising Group, LLC to assist in this search. Initial screening of applications will begin immediately and continue until an appointment is made. Application materials should include a letter addressing how the candidate’s experiences match the position requirements, a curriculum vitae or resume, and five references. References will not be contacted without the candidate’s permission. Application materials should be directed to the following: Brittany Shaff, Founder and CEO, Shaff Fundraising Group, LLC at CSUEB@ShaffFundraisingGroup.com as well as applying directly with Cal State East Bay by clicking below on "Apply now". Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 23, 2022
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 4,583.00/month to $5,000.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The general responsibilities for this position include the preparation and breakdown of laboratory exercises for biology courses. The position holder also maintains and grows plants in the North Science greenhouse and gardens that are utilized in Biology courses and maintains the preserved animal specimens. The position has no supervisory capacity but does interact with and inform graduate student Teaching Associates who teach the laboratory sections. This position additionally facilitates the testing, maintenance, and repair of biology and chemistry equipment used in classes and for research as needed. Responsibilities Preparation and Breakdown of Materials for Select Biology Courses: Sets up and/or directs student assistants to set up all necessary equipment, supplies and instructional materials for select lab exercises. Coordinates with all relevant personnel on instructional needs and logistical layout of the lab. Cleans up after lab section meetings, including replenishing necessary consumables, taking down equipment, and routine housekeeping as required. Procures necessary permissions or permits for collection of live invertebrate specimens such as protists, sponges, tunicates, bivalves, crustaceans, annelid worms, and insects for us in laboratory courses. Maintains these specimens in accordance with relevant university, state, and federal care and use regulations. Replaces and/or replenishes appropriate curatorial fluids required to maintain integrity of preserved invertebrate and vertebrate teaching specimens. Coordinates with Environmental Health & Safety regarding the handling and disposal of hazardous chemicals and hazardous or biohazardous waste as needed with knowledge of material data safety sheets (MSDS). Maintains gardens associated with Science buildings and living plant collection for teaching laboratories in the North Science greenhouse. Maintenance and Service of Equipment: Maintains, tests and facilitates repair of equipment, including but not limited to: microscopes, centrifuges, balances, autoclaves, glassware washers, aquaria, distillation apparatus, water filtration systems, freezers and refrigerators, biosafety cabinets, laminar flow hoods, and incubators, etc. Adjusts and calibrates mechanical, optical, electronic and other equipment used in teaching and research laboratories. Conducts first level analysis of problems with equipment to determine if repair is within scope or requires an outside contractor. Interfaces with Facilities personnel and outside contractors involved with the installation, relocation, service and repair of scientific equipment used in teaching and research laboratories as necessary. Aids Biology Department students, faculty and staff with equipment usage in teaching and research laboratories as needed. Assists faculty and staff in planning proposed instrument and equipment purchases. Administration of Equipment Purchasing and Inventory: Maintains a file of instruction manuals and a stock of commonly used spare parts and accessories. Effectively uses purchase cards to order and expedite delivery of goods and prepares monthly purchase reports. Maintains up-to-date records of all University property that resides with the Department and works directly with Property Management to conduct an annual asset inventory. Develops and maintains inventory for expendable supplies, instruments, equipment, and shared equipment. Receives and distributes incoming materials; reviews and approves invoices upon receipt of goods and/or services. Disposes of obsolete items as instructed by the supervisor, interacting directly with the Receiving Department and Property Management. Minimum Qualifications Knowledge and Abilities: Knowledge of the principles of performing support services. Knowledge of the principles, methods, and techniques related to the biological sciences and the curriculum. Knowledge of the materials and supplies in the curriculum and their uses. Ability to plan, organize, and schedule activities. Ability to operate technical equipment related to the biological sciences. Experience: Equivalent to four years of experience providing instructional support services for biology or related discipline or in producing materials or supplies or repairing equipment in a discipline related to biology. Or Equivalent to two years of college with 16 semester units in courses involving extensive use of materials, supplies, or equipment and in a discipline related to biology may be substituted for one year of the required experience. Or Equivalent to four years of college with 16 semester units in courses involving extensive use of materials, supplies, or equipment and in a discipline related to biology may be substituted for two years of the required experience. Required Qualifications Environmental/Physical/Special Requirements: Ability to lift 50 lbs. Ability to use dollies, hand trucks, and jacks to move heavy equipment. Current knowledge of occupational safety rules. Current compressed gas handling training or ability to complete this training. Current California driver's license; completion of the State of California Defensive Driving course or ability to gain this license and complete training. Ability to independently run errands on and off campus. Be able to climb stairs as needed (not all areas of Department and Science buildings are served by elevator). Ability to maintain records. Ability to adjust and perform simple maintenance of technical and scientific equipment. Preferred Skills and Knowledge Experience working in an educational or scientific industry environment. Bachelor's degree or equivalent to graduation from a four-year college/university. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 23, 2022
Full Time
Description: Salary and Benefits The salary range will be from $ 155,000 to $163,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the College The College of Letters, Arts, and Social Sciences includes 17 academic departments (Art, Anthropology, Geography and Environmental Studies, Communication, Speech Language and Hearing Sciences, Criminal Justice, English, Ethnic Studies, History, Human Development and Women’s Studies, Modern Languages and Literatures, Music, Philosophy & Religious Studies, Political Science, Sociology, Social Work, and Theatre/ Dance. CLASS is also home to interdisciplinary programs in International Studies and Liberal Studies; a Museum of Art; a Museum of Anthropology; and a Speech/Pathology Clinic. Academic programs are accredited by various entities including the National Association of Schools of Music, the American Speech-Language-Hearing Association, and the Council on Social Work Education. The College offers 21 undergraduate degree programs and 9 Master’s degree programs, serving more than 5,000 student majors, plus serving as the primary home of General Education courses that serve the entire University enrollment. Approximately 130 full-time faculty, over 250 part-time faculty and 40 staff are employed in the College. About the Position The Associate Dean works under the leadership of the Dean focusing on matters of faculty affairs, enrollment management, personnel, budget and finance, operations, and other administrative matters as assigned. Responsibilities Faculty Affairs Lead the recruitment, hiring, and evaluation of temporary faculty. Work with College Contract Specialist to monitor lecturer entitlements. Manage faculty hiring and appointments via the eFAF process. Manage faculty workload allocation to department chairs. Approve requests for authorization of travel for faculty. Run point on CFA contract questions and issues. Act as Primary College representative for faculty grievances. Track and record faculty leave of all types (sabbatical, difference-in-pay, FML, etc.). Administration Manage staff recruiting processes in the electronic recruitment system. Manage staff hiring and appointments via the eSAF process. Provide direct supervision of the staff. Oversee staff salary increases and reclassifications. Provide clarification on CSUEU, APC, and UAW contract questions and issues. Manage performance evaluations of staff (Units 2, 5, 7, & 9) and academic support (Unit 4). Liaise with University Extension on the development, monitoring, and administration of self-support programs of all kind. Approve payroll. Approve security clearance via the eSARF process. Act as signature authority for College funds including, but not limited to, general fund, trust funds, donor funds, and continuing education revenue funds. Work with the Assistant to the Dean, to organize and track scholarships. Coordinate and chair the College A2E2 Committee. Responsible for review and approval of department purchase orders and invoices. Enrollment Management Review and calculate allocation of weighted teaching units and student credit unit targets to Departments and programs for each academic term. Track and enter faculty reassigned time for each academic term. Conduct data analysis and report on all available College metrics. Track and report College enrollment and student credit unit targets. Prepare faculty workload spreadsheets for the Instructional Term Workload Report. Track budget for part-time faculty instruction in conjunction with the Budget & Data in the College office. Approve course schedules. Other Duties Represent College, as required, at University functions and external events. Administrative duties as assigned. Minimum Qualifications Earned Doctorate degree. Minimum of three years experience as an academic unit leader such as, department chair, program director, program manager, administrator, or as an associate dean in higher education. Required Qualifications Knowledge of University and CSU system-level policies and procedures. Knowledge of the CFA - Collective Bargaining Agreement. Strong leadership and management skills. Command of the English language in spoken and written forms. Strong interpersonal skills that imbue empathetic leadership skills. Ability to defer to the leadership and vision of the Dean when required. Quantitative, qualitative, and logistical reasoning. Ability to conduct research of issues pertaining to required duties. Familiarity with productivity software such as Microsoft Office products and Google Suite. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 16, 2022
Full Time
Description: Salary and Benefits The salary range will be from $160,000 - $186,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Associate Vice President for Development will share in the realization of the University’s significant private support potential through the successful implementation of all fundraising programs including major gifts, planned gifts, corporation and foundation relations, annual giving and crowdfunding and other fundraising activities as assigned. As a key member of the University Advancement leadership team, the AVP will report directly to the Vice President, University Advancement and will work with the President, the Provost and Deans, the Cal State East Bay Educational Foundation Board of Trustees, other volunteers and development staff to identify, cultivate and solicit individual major and principal gift donors and corporate and foundation donor gifts in support of initiatives and priorities. Working in conjunction with the Vice President, the AVP will be responsible for establishing metrics for success, managing a select portfolio of prospects and donors capable of making major gifts to the institution, and creating a cohesive, collaborative and strategic fundraising team. The AVP will have management and supervision responsibilities for development staff within University Advancement. This is a position in the CSU Management Personnel Plan (MPP), and serves at the pleasure of the President. The AVP also carries the title of Campaign Director, and in that capacity is responsible for setting the strategic direction of the University’s major gifts and comprehensive programs and will strengthen and advance campaign strategies. The AVP, in conjunction with University leadership, will develop and manage the campaign strategic plan; strengthen volunteer structures and staff roles in campaign strategies and policies, and provide supervisory functions for all major gift officers. Responsibilities Management of University Fundraising In conjunction with University leadership, set annual fundraising goals. Oversee the preparation of written proposals, informational materials, planned gift illustrations, and other materials to secure major and principal gifts, including proposals to corporations and foundations. Supervise the development of policies and procedures relating to all university fundraising initiatives and work collaboratively with leadership on collateral materials for those efforts. Ensure compliance with fundraising policies, goals and procedures. Coordinate communications (case statements, recognition, stewardship, information) of fundraising initiatives and results. In conjunction with the Vice President, review and modify or approve the fundraising plans of any fundraising initiative. Support college deans to maximize their effectiveness in fundraising for approved initiatives. Achieve annual fiscal year fundraising goals. As Director for all university campaigns - set strategies, metrics and help develop initiatives in conjunction with university leadership. Fundraising Provide management, cultivation, and solicitation for a personal portfolio of top prospects and donors as assigned. Provide strategic assistance to the President, Vice President, Provost, Deans and other University leadership including school and unit leaders in relation to fundraising and other university wide projects. Unit Management Supervise fundraising personnel with assigned responsibility for major and principal gifts, planned gifts, corporation and foundation relationships, annual giving and other personnel in fundraising. Analyze and interpret performance of staff. Supervise budgets allocating fundraising personnel and financial resources; track and forecast expenditures in comparison to approved budgets. Other Duties Staff the Educational Foundation Development committee. Assist with dedication or public activities related to completed projects. Represent the Vice President for University Advancement and/or the division by participating on committees relating to university initiatives. Required Qualifications Demonstrated significant growth in fundraising revenue in roles with progressive responsibility. Demonstrated personal, successful major donor cultivation and solicitation. Knowledge of deferred giving techniques and IRS rules and regulations. Demonstrated successful experience working with boards and foundations comprising prominent individuals. Knowledge of, and commitment to, the use of information technology to support advancement programs together with a working knowledge of donor database system(s) as an end user. Experience in budget management. Strong interpersonal skills. Excellent oral and writing skills, including the ability to determine relevant information and form compelling cases for support. Strong analytical and reporting skills with an ethic of accountability. Demonstrated ability to communicate effectively with a diverse student, staff, faculty and campus community as well as strong public relations skills. Experience managing fundraising staff and demonstrated success working with faculty, deans, administrative leaders and volunteers. Complete knowledge of metrics-driven major gift fundraising programs. Experience with campaign design, implementation, reporting cycles, communications and completion. Minimum Qualifications A bachelor’s degree from an accredited institution. Minimum five years of experience in development and three years of management experience. A thorough understanding of fundraising programs, including major gifts, corporate and foundation gifts planned and deferred gifts, annual fund programs, and gift management and stewardship. Preferred Skills and Knowledge A master’s degree from an accredited institution. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President for Development/Campaign Director will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 16, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,066.00/month to $5,752.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00/month to $4,270.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office of Admissions processes and evaluates applications at the freshman, transfer, and graduate student levels, focusing primarily on domestic U.S. residents. The office provides some support for the processing of International applications. The Office works closely with CSUEB staff, faculty, and members of the community-at-large. Admissions staff process applications and related documents, determine residency, render admission decisions, and proactively communicate with students in an accurate, timely, and efficient manner. Under the general supervision of the Associate/Assistant Directors of Admissions, the Freshman Admissions Counselor will analyze reports and make updates in applicable computer systems. The incumbent will determine residency status for applicants as well as continuing students, assess self-reported courses for satisfaction of the Golden 4 requirements, evaluate high school transcripts for admission eligibility, respond to inquiries by prospective and current students, and prepare documents and student files before admission to the University. Responsibilities Provide information and service for all admission functions: Respond to applicant inquiries on the phone. Respond to applicants and other interested parties on various department email accounts regarding required documents needed to complete application review, evaluation status, and CSUEB policies/procedures, etc. Provide information to prospective and current students regarding documents needed for admission applications or to progress as a CSUEB student, including Orientation, and various division events. Contact (Tele-counseling campaigns) current and prospective students, and assist in various division efforts. Support efforts of the team leader with coordinating activities of the work team. Determine residency status for applicants and continuing students. As needed or requested, data entry information in computing system. Notify Peoplesoft technical team if duplicate records are found. Notify senior staff if issues require escalation and additional attention. Perform initial review of transfer applications: Review self-reported information on applications and code the Golden 4 status in Peoplesoft. Utilize Assist.org and TES to accurate evaluate GE applicability. Solve problems with individual applications by obtaining additional information from applicants, counselors, faculty and staff. Accurately evaluate applications and make admissions decisions for freshman applicants: Evaluate applications according to all applicable CSU policies and make admission decisions using GPA and Index calculations and college-prep review. Evaluate transfer credit for current and prospective applicants from test scores (Advanced Placement, etc.) and/or accredited colleges. Verify admitted applicants’ final eligibility for enrollment. Interpret transcript information and update student records to determine placement for English and Math. Plan the processing and evaluation for an assigned portion of the total applicant pool, prioritizing work for different terms of entry simultaneously. Advise students on admission requirements, policy, and procedures in person or over Zoom: Advise prospective applicants regarding application processing and eligibility requirements. Communicate with applicant populations in individual and small group settings, both on campus. Communicate admission requirements to high school and college counselors as needed. Counsel denied applicants regarding options and alternatives. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Thorough knowledge of office methods, procedures, and practices. Working knowledge of research and interviewing techniques. Working knowledge of the principles of individual and group behavior. Working knowledge of methods and problems of organization and program management. Working knowledge of the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation. Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures. Ability to interpret and apply program rules and regulations. Ability to professionally and effectively interact with prospective and current students, co-workers, and colleagues. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Ability to present clear and concise information orally and in written reports. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. Ability to organize and plan work projects including handling multiple priorities. Excellent written and verbal communication skills in English including thorough knowledge of grammar, punctuation, and spelling. Ability and willingness to understand, embrace, and communicate CSUEB marketing messages. Ability to learn and use administrative computing system(s), instant messaging, document imaging programs, web-based information resources, and MS Office applications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 15, 2022
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $90,000 to $100,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position performs duties under limited supervision by the Director of University Housing and Commercial Services and works independently to lead the administrative and financial operations within the Housing and Conference Services department. This position is also responsible for the oversight and development of the Commercial Services department which includes Dining Services, University Facility Rentals, and Commercial vendors. In conjunction with the Executive Director, the incumbent ensures level of service for the residential community, which currently comprises three (3) residential areas that house approximately 1,450 residents. This position provides supervision, both direct and indirect, for the housing and commercial services staff which is composed of seven professional staff members and over 35 student assistants. This role also participates in and makes recommendations on the following: recruitment, selection, training, crisis management, administrative duties, communication with families/guardians, and other related activities. The incumbent has specific responsibilities for serving as liaison to University Facilities Management, administering the University Commercial Services and overseeing department budget reconciliation. Additionally, this role directly performs department tasks including Human Resources, assessment needs (in consultation with the University Human Resources Department), organization and planning. This position participates in the 24 hour on-call emergency response and preparedness rotation. Responsibilities Strategic Planning for Housing Operations Conference and Commercial Services: Conducts research of other university programs to ensure the formulation of appropriate business practices; the legal implications of California Landlord/Tenant laws, Title V updates and Fair Housing implications; and the latest housing trends like triple rooms and/or occupancy retention programs. In conjunction with the Director, establishes short and long-term goals and objectives for the Housing Operations and Commercial area including any related budget implications. Develops systems to maintain high levels of satisfaction from residents based on the ACUHO-I best practices and CAS standards. Collaborates with other department and campus areas/departments (Housing Residence Life, Conference Services, Facilities Management, Student Finances, etc.) to ensure a well-rounded Housing program. Oversees area research and investigation of new and relevant organizational models and tools for the Housing program. Assumes management duties and program responsibilities in the absence of Director. Staff Supervision: Provides direct supervision for nine (9) full-time professional staff members. Indirectly supervises over 35 paraprofessional student staff members. Plans duties, trains, advises, sets expectations, determines what results have been accomplished, and evaluates the resulting work product of Residential Life staff. In consultation with Human Resources, ensures compliance with collective bargaining agreements for Unit 7 and 9 (CSUEU), including progressive discipline process when necessary. Completes annual performance reviews for professional direct reports. Oversees absence management for direct reports and ensures timely approval of monthly student payroll for areas of responsibility. Schedules department two-week orientation for all newly hired direct reports. Develops professional development plans for each full time staff member that matches goals for the upcoming year. Budget Coordination and Reconciliation: Oversees department cashiering procedures in accordance with Federal, State, CSU, campus, banking and Title V rules for receiving and depositing funds; maintaining financial records for tracking and auditing purposes and the fiscal integrity of handling University monies. Supervises the reconciliation of Housing, Conference, and Commercial Services collections to General Ledger. Provides overview of Accounts Receivable to department managers on a regular basis. Oversees maintenance of up-to-date records of encumbrances and expenditures as it relates to procurement of goods and services. Oversees maintenance project budget and planning for upcoming year. Develops and applies appropriate fiscal controls including internal auditing of Housing payments. Provides information to University and state auditors as requested. Maintains statistical data for evaluation of effectiveness in areas such as collections, energy usage, affirmative action, etc. Jointly with the Associate Director of Facilities, provides benchmarking analysis. Works with the Conference program in the development of Conference rates ensuring they are aligned with resident rates and bonds. Works with the Commercial Services program in developing facility rental pricing and goods/services offered to campus community to ensure they are aligned with the rest of the market. Coordinates financial aspects of emergency response and recovery as part of department emergency response. Administer Contracts and Third-Party Agreements: In conjunction with the Director, reviews, negotiates and administers the Dining Services contract including setting annual rates for all campus dining venues. Works with the Food Service Committee to gather information on the quality of food and service in the dining facilities. Ascertains the quality of food products served to residents through independent investigation. Reviews, negotiates, and administers annual commercial services contracts and agreements on behalf of the University including Vending and Pepsi. Reviews and finalizes University Facilities Rental Agreement for all three (3) campuses on an annual basis. Oversees preparation of the Annual Student Housing License Agreement for on-campus residential facilities in compliance with CSU boilerplate guidelines. Submits to CSU General Counsel for review when appropriate. Oversees administration of Annual Student Housing License Agreements with students on behalf of the CSU Chancellor’s office and responds to any appeal to break License Agreement. Reviews, negotiates and administers service level agreement with Facilities Management to ensure effective and timely service to the residential population. Reviews and negotiates annual housing agreement with campus departments, including Intercollegiate Athletics and Studies in American Language. Resident Occupancy Projection and Management: Supervises residence hall application and assignment process. Establishes operational procedures, reviews all printed materials, coordinates financial and administrative communication with prospective residents and other University departments. Strategizes to ensure maximum occupancy for residential facilities. Projects future occupancy demand and coordinates appropriate response including triple rooms. Manages computerized resident accounts system, which holds up to 1,650 accounts annually including ten (10) residential buildings. Supervises the preparation of monthly occupancy reports for internal use and for the Chancellor’s Office. Provides indirect oversight for the Housing resident file system, managing over 5,000 records (maintaining student files for up to a five (5) year period after departure). Commercial Services Projection and Management: Supervises commercial services group and ensures program is aligned with University goals. Responsible for oversight and development of the University Housing dining program. Responsible for University Facility Rental policy development and implementation across three (3) campuses. Responsible for developing metrics to measure success of commercial services programs and makes recommendations to the program Director. Resident Accounts Database Administration: Collaborates with the vendor technical support to design, upgrade, test, and maintain the Housing database (StarRez). In conjunction with the Housing Leadership Team, ensures upgrades and maintains the principal Housing databases (including StarRez and Judicial database), according to the needs of the department. Exports and imports data to/from department databases to/from outside databases. Researches and analyzes current Housing business procedures and practices and makes necessary changes to work with the StarRez database. Leads efforts for annual testing of the StarRez Student Web application. Collaborates with Operations staff to develop reports to improve business practices as needed. Other Duties and Support Functions: Serves as emergency back-up for other functional areas as needed (Res Life, Event Management, etc.). Intervenes and interfaces with students and parents when issues are escalated. Reviews status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assists in documenting functional area policies and procedures and trains department staff in their implementation. Assists with all aspects of transition, opening and closing periods as needed. Responds to routine requests for information. Refers specific questions and/or problems to appropriate University and department personnel. Provides students and landlords with accurate and thorough information related to off campus housing as needed. Serves on University committees as appropriate. Participates on Housing departmental task forces and committees as designated. Performs other duties as assigned. Minimum Qualifications Bachelor's degree. Three (3) years of progressively responsible management experience supervising professional staff. Seven (7) years of experience working in Higher Education. Five (5) years of progressively responsible experience in managing, leading, or directing a Housing or Auxiliary Operation. Experience developing occupancy plans and managing occupancy projections. Experience in managing facilities and projects. Experience developing IT strategic plans. Management experience with a diverse staff and complex budget, including staffing and operating expenses. Experience creating, implementing and assessing program goals. Preferred Skills and Knowledge Master's degree in a Business Administration, Organizational Development or related field. Knowledge of California State University system policies, California Landlord Tenant, or other complex higher education systems. Experience managing employees represented by collective bargaining. Experience managing and leading a Residential Dining Operations. Familiarity with PeopleSoft, CashNet, CampusLogic, AcademicWorks, StarRez, Symplicity/Maxient or similar Student Information/data management systems. Experience analyzing data and identifying trends and other significant data reporting. Experience developing and administering comprehensive programs and training materials. Familiarity with Residential Curricular approach. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Dec 10, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Accessibility Services provides eligible students with disabilities academic support services, counseling, education/community resources and strategies necessary for an accessible education experience, as prescribed by section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act (ADA). Services are provided to students with verified disabilities who request access to academic coursework and other University activities. The primary purpose of the Accessibility Services Counselor position is to evaluate disability documentation, determine eligibility of services and academic accommodations, as well as provide disability advising, disability counseling, advocacy, and disability management for eligible students. Responsibilities Accessibility Counseling and Disability Management Conduct Welcome Meetings and engage in an interactive process with students to determine if student meets legal definition of disability and has documented functional limitations that affect academic participation, to establish eligibility for Accessibility Services accommodations. Review students’ documentation and accommodation requests. Determine the accommodations to be authorized, based on assessment of students’ functional limitations, strengths, accommodation history, nature of courses taken and complexity of curriculum and the specific needs of field placement, internships, etc. Use a high level of judgment to determine reasonableness and appropriateness of accommodation requests that is within the requirements specified in applicable statutes such as the ADA, Section 504, AB 422, case law decisions, Office of Civil Rights guidance, and applicable CSU policies. Review and authorize University Standardized Accessible Testing Requests (WST, etc.). Provide disability management counseling to students with disabilities, including disability rights, self-advocacy, and crisis intervention. Provide disability advising and disability counseling to assist students in their transition to and matriculation at CSUEB, including the most beneficial uses of accommodations, and effective communication and interaction with faculty, staff and other students. Make appropriate referrals to students, staff and faculty regarding services available on campus (SHCS, ATSO, WA-IV, AACE, SCAA, PI, etc.) and services available off-campus (DOR, Social Security, WIC, PSS, etc.). Consult and conduct case conferencing with on and off-campus academic advising, mental health, medical, and rehabilitation professionals. Consult with faculty and staff to resolve issues and concerns raised by students, faculty and staff regarding the implementation of accommodations. Review and attempt to resolve student complaints and problems regarding accommodations, services, architectural and communication access, and discrimination. When such complaints and problems are not able to be resolved, refer to the appropriate administrator. Mediate student/faculty or student/staff conflicts using sound judgment and effective communication and interpersonal skills to obtain resolution. Work effectively and compassionately with students from diverse backgrounds, including cultural, racial, religious, linguistic, socioeconomic, age, gender, and sexual orientation. Discuss with the counseling team the applicability of current and new laws, case laws, and OCR decisions. Document all meetings, phone calls, and other interactions with students in the ACCOMMODATE online database or by other means. Conduct site visits to student field placement locations to assess needs for accommodations onsite, as necessary. Collaborate with other staff in maintaining all student files, active and inactive. Outreach and Education Participate in the planning and implementation of outreach activities pertaining to Accessibility Services. Participate in system-wide and/or campus-wide meetings and committees representing the needs of Accessibility Services and the students we serve. Participate in professional development as required. Other Other duties as assigned to contribute to team effort to meet operational needs. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: • Report all alleged Clery Act Crimes in a timely manner • Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form • Complete annual training requirement Required Qualifications Knowledge of counseling theory, techniques, practice, and interviewing. Knowledge of medical, functional, psychological, and cultural effects of disability. Knowledge of accommodations laws related to the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals, analyze and define the problem, draw valid conclusions and act accordingly. Knowledge of universal design. Knowledge of higher education practices. Knowledge of outreach techniques to reach various populations of the campus community. Knowledge of campus policies and practices (i.e. special admissions process, accommodation requests, accessible testing). Knowledge of campus community resources. Excellent communication skills in English, both oral and written. Ability to work independently. Competency with Microsoft Office programs and Google suite. Ability to manage electronic databases and paper filing systems. Familiarity with assistive technology. Ability to work collaboratively as a team with colleagues and campus personnel as needed. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge A Masters degree in a related field. Ability to interpret educational and psychological assessments. Demonstrated knowledge of assistive technology. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled