Cal State University (CSU) East Bay

150 job(s) at Cal State University (CSU) East Bay

Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 26, 2022
Full Time
Description: Salary and Benefits The salary range will be from $125,000 - $135,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Performs duties under the supervision of the Associate Vice President for Student Affairs and Auxiliary Services, and works independently to lead University Housing, Residence Life, Dining & Commercial Services. Ensures high level of service for the residential community which is currently comprised of 4 residential areas that house approximately 1,600 residents. Provides oversight for the housing operations, residence life, dining, and commercial services departments. Provides direct supervision for professional staff members and indirect supervision of additional professional staff members and student assistants. Participates in and makes recommendations on the following: recruitment, selection, training, crisis management, administrative duties, communication with families/guardians, and other related activities. Incumbent has specific responsibilities for serving as liaison to Facilities Development and Operations, providing oversight for Commercial Services and overseeing department budget management and reconciliation. The incumbent, in consultation with the Office of Human Resources, will perform personnel related tasks, conduct department assessment needs and develop department organization and planning. Participates in the rotation of 24 hour on-call emergency response and preparedness as needed. Responsibilities Programmatic Direction and Strategic Planning for University Housing & Residence Life Provides leadership, guidance and support to department staff to ensure a full complement of services and activities for the campus community (students, faculty and staff members). Conducts research of other university programs to ensure the formulation of appropriate business practices; the legal implications of California Landlord/Tenant laws, Title V updates and Fair Housing implications; and the latest housing trends like triple rooms and/or occupancy retention programs. Works collaboratively with the Associate Directors to establish short and long-term goals and objectives for the Housing Operation and Residential Life areas. Develops systems to maintain high levels of satisfaction from residential students based on the ACUHO-I best practices and CAS standards. Collaborates with other campus areas/departments (Admissions, Facilities Management, Student Finances, Academic Affairs, HR, etc.) to ensure a well-rounded University Housing program. Oversees research and investigation of new and relevant organizational models and tools for the University Housing and Residence Life department. Works with Facilities to develop a long range master plan as well as take the lead for any new construction projects. Staff Supervision Provides direct and indirect supervision for full-time professional staff members and student staff members. Plans work, trains, advises, sets expectations, determines what results have been accomplished, and evaluates resulting work product of department professional staff. Ensures compliance with collective bargaining agreements including progressive discipline process. Completes annual performance reviews for professional staff members. Oversees absence management for staff members and ensures timely approval of monthly department student payroll. Ensures implementation and scheduling of department two-week orientation for all newly hired direct reports. This role serves in 24/7 manager on-call rotation with other Housing managers and may need to step into professional on-call depending on absences and vacancies. Department Budget Management and Reconciliation Proposes, finalizes and sets annual rent rates. Supervises monthly earned-income reports for the Chancellor's Office. Supervises the reconciliation of collections to General Ledger. Oversees maintenance of up-to-date records of encumbrances and expenditures for various funds including the Housing operating fund; Maintenance & Repair fund; and Housing Reserves. Develops and applies appropriate fiscal controls including internal auditing of Housing payments. Provides information to University and state auditors as requested. Prepares cost-benefit analysis of special programs or projects. Works with the Associate Director for Housing Operations in the development of Conference rates, the compilation of statistical reports, and the administration of contracts and licenses for conference groups. Coordinates financial aspects of emergency response and recovery as part of Division emergency response. Administer Contracts and Third-Party Agreements Reviews, negotiates and administers University Food Service Provider contract including setting annual rates for all campus dining venues. Works with Food Service Committee to gather information on the quality of food and service in the dining facilities. Ascertains the quality of food products served to residents through independent investigation. Oversees preparation of the Annual Student Housing License Agreement for on-campus residential facilities in compliance with CSU boilerplate guidelines. Submits to CSU General Counsel for review when appropriate. Reviews service level agreement with Facilities Management to ensure effective and timely service to residential population. Reviews annual housing agreement with campus departments, including Intercollegiate Athletics, Renaissance Scholars and University Extension. University Commercial Services Oversees University Facility Rentals program including use of state-operated facilities for non-instructional use. Oversees University Dining program including residential, retail and catering programs. Oversees University Commercial Services including vending and commercial permits. Resident Occupancy Projection and Management Strategizes to ensure maximum occupancy for residential facilities. Projects future occupancy demand and coordinates appropriate response including triple rooms and off-campus apartment complex master leases. Supervises the preparation of monthly occupancy reports for internal use and for the Chancellor's Office. Personnel Oversight for Department Ensures on-going department staff development throughout the year. Establish professional development plans for direct reports. Provides training support for department recruitment and work with Human Resources to ensure compliance with recruitment policies and procedures. The incumbent will also ensure that all required recruitment paperwork is submitted to Human Resources. Other Duties and Support Functions Serves as emergency back-up for other functional areas as needed (Res Life, Operations, Event Management, etc.). Intervenes and interfaces with students and parents when issues become escalated. Reviews status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assists in documenting department policies and procedures and trains department staff in their implementation. Assists with all aspects of transition, opening and closing periods as needed. Responds to routine requests for information. Refers specific questions and/or problems to appropriate university and department personnel. Provides students and landlords with accurate and thorough information related to off campus housing as needed. Serves on University committees as appropriate. Participates on Housing departmental task forces and committees as designated. Performs other duties as assigned Required Qualifications Proficient in excel spreadsheets. Ability to serve in a 24/7 on call rotation duty. Knowledge of the principals and practices of governmental budgeting processes to support different funding types. Budgeting experience, ability to manage a budget. Ability to lead a diverse workforce. Ability to develop and set goals based on overarching University vision, mission, values, and goals. Ability to assess and report out on program performance. Ability to work independently as a self-motivated highly productive professional. Ability to manage and direct during times of crisis. Ability to communicate effectively with others in presenting ideas and concepts both written and orally. Ability to present in front of large groups. Ability to learn new processes quickly, assume responsibility and initiative, prioritize emerging issues and handle concurrent multiple deadlines/tasks. Ability to handle sensitive information and maintain confidentiality. Minimum Qualifications A Bachelor's degree. Three to five years progressive responsibility in student service environment. Three years of supervising professional staff. Preferred Skills and Knowledge Masters or terminal degree of higher education, business administration or public administration. Experience with residential curriculum buildout and implementation. Experience with residential life programming. Experience with managing and directing housing operations. Experience managing and directing dining operations. Experience using Oracle/PeopleSoft systems for financial and budget management, including query skills. Knowledge of CSU mandates for Self Operating departments with debt service. Knowledge of CFS standard chart fields used in FIRMS. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, University Housing and Commercial Services will be evaluated on each. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: Report all alleged Clery Act Crimes in a timely manner Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form Complete annual training requirement Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 23, 2022
Part Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,341.50/month to $7,868.75/month (at a 0.50 time-base). This position is under the 10/12 pay plan (a salary for ten months' work paid in twelve equal installments). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html PLEASE NOTE: This is a 10/12 position. Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the 10/12 appointment. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Student Health and Counseling Services (SHCS) provides limited psychiatric services for CSUEB students. Reporting to the Executive Director, the psychiatrist performs assigned psychiatric diagnostic treatment and psychotherapeutic activities within the scope of their license and board certification. The psychiatrist works in a consultative and collaborative capacity with Clinicians of the Student Health and Counseling Services, which includes Physicians, Nurse Practitioners and Counselors. There may be some collaboration with the Director of Counseling and Lead Physician, as part of a team effort to coordinate appropriate care. This is a part-time (0.50 time-base) position under the 10/12 pay plan with months off in June and July. PLEASE NOTE: This is a 10/12 position. Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the 10/12 appointment. Responsibilities General Psychiatric Medicine Provide psychiatric consultations. Assess, diagnose and treat acute and chronic psychiatric disorders. Complete Psychiatric evaluations; detailed histories to include inquiry into family history, social history, functional/work history, habits/substance use. Ensure that other medical conditions and their treatment are considered in the evaluations. Ensure appropriate lab and other studies are ordered and results are checked and followed. Discuss diagnosis and treatment with the patient. Follow up with patients as appropriate. Recognize and make referrals for problems outside field of expertise when needed. Handles psychiatric emergencies and crises including patients who are unstable or may be dangerous to others or him/herself. Performs 5150's as needed. Serves students with a range of psychiatric conditions within scope of experience and practice. This includes but is not limited to evaluation and treatment of eating disorders, attention deficit disorder, and substance abuse. Records, completes, and charts patient medical records daily, including use of the electronic medical record. Non-clinical duties Participation/consultation on health education projects when appropriate. Serve as the SHCS liaison with Counseling and works collaboratively with Counseling to care for mutual patients. Preparation of records and reports. Researches topics and makes presentations; conducts trainings and seminars; and consults with campus faculty and staff as requested. Seeks to develop and maintain effective relationships with relevant outside agencies or professionals in order to foster strategic aims of the SHCS and California State University, East Bay. Administrative duties Participates in relevant SHCS or Counseling meetings, in-service trainings, AAAHC Accreditation, and health education projects. Proposes and prepares studies, records, and reports in support of SHCS quality control efforts. Participates in Division and campus events, meetings, and projects as requested. Performs other duties as assigned. Required Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working knowledge of software applications used at Student Health and Counseling Services and the ability to quickly learn new software programs and office tools/equipment required to perform essential functions. Ability to perform accurately and effectively in a detail-oriented environment. Ability to handle multiple work priorities, organize and plan work and projects. Ability to maintain confidentiality and appropriately handle sensitive communications with students, staff, faculty and external agencies. Working knowledge or the ability to quickly learn, apply and conform to a variety of state, federal, CSU, and CSUEB regulations, laws, policies and procedures. Strong oral and written communication skills to communicate with patients, SHCS staff and the campus community are particularly important as both diagnosis and treatment are largely dependent upon these specific skills. Must possess excellent customer service and public relations skills. Familiarity with the scope of psychotropic medications available including knowledge of the indications, risks, limitations, dosing, side effects, drug interactions and follow up of each medication prescribed. Familiar with other treatment modalities such as therapy/counseling. Ability to provide accurate psychiatric diagnosis and treatment. Ability to analyze emergency psychiatric situations and provide the necessary prompt course of action. Ability to participate on medical staff committees as required. Ability to provide lead work direction to professional and ancillary personnel. Ability to plan, develop, and coordinate an assigned, on-going clinical program with specific regard to mental health disorders. Ability to prepare comprehensive intake case histories. Ability to work evenings and weekends, when needed. Ability to travel and work at CSUEB satellite campuses (Concord & Oakland) when needed. Minimum Qualifications Knowledge and Abilities: Thorough knowledge of and the ability to effectively and efficiently apply the current principles and methods of general psychiatry, essential to the diagnosis and treatment of medical and/or mental health disorders. Understanding of available community resources and how to use them for referral or medical and/or mental health care treatment in the specialty beyond the scope of SHCS practice. General knowledge of local, state, and national laws and regulations as well as a thorough knowledge of medical association professional ethics and standards and patient privacy. Ability to serve as a mentor and resource consultant to other health center or Counseling Services personnel. Ability to effectively establish and maintain cooperative working relationships with students and the entire university community (e.g. administrators, staff and faculty) within a diverse multicultural environment. Experience, Education, License & Certification Requirements: Graduation from a medical school and completion of one or more residency programs and/or fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME) or equivalent in a specialty appropriate to the assigned specialty duties. Possession of a valid license to practice medicine in California. Current board certification in an American Board of Medical Specialties (ABMS) or American Osteopathic Association (AOA) specialty or subspecialty appropriate for the assigned specialty duties. Possess and maintain a valid Drug Enforcement (DEA) registration and number for prescribing controlled substances. Current cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) certification as appropriate for the assigned duties. Preferred Skills and Knowledge Three additional years of specialized training in the field of psychiatry. Minimum of one year of experience in the practice of psychiatry after completion of a psychiatry residency program. Certification as a Board Diplomate in the specialty of psychiatry. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 22, 2022
Full Time
Description: Salary and Benefits The salary range will be from $90,000 - $110,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the Director for Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance: Coordinate and support all Chancellor's Office and external agency audit activities, and is responsible for facilitating regular audits of campus operations performed by the Chancellor's Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendations. Plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. Assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice Consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor's Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days) Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG's), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: 1. Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813) Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. 2. Assist the Director of RMIC, who is the University's designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. 3. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Required Qualifications QUALIFICATIONS Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and a minimum of three years of related practical audit experience. SKILLS AND ABILITIES Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to "achieve results through others" without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Preferred Skills and Knowledge Possess an active Certified Internal Auditor. PowerPoint familiarity is desirable. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits and Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 21, 2022
Part Time
Description: Salary and Benefits Intermittent, $18.00/hour - $20.00/hour (Administrative Support Assistant I); $18.46/hour - $22.60/hour (Administrative Support Assistant II); Administrative Support Coordinator I ($19.62/hour to $24.00/hour); Administrative Support Coordinator II ($21.35/hour to $26.00/hour). Hourly rate will vary depending on the level of the specific assignment and qualifications of the applicant. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This announcement establishes a one-year temporary, on-call Office Support Pool. Assignments typically will vary in duration from one day to three months but may last as long as six months, generally between 20 and 40 hours per week. Office Support employees perform a variety of office duties including a full range of receptionist duties, typing, data entry, budget, filing, copying, opening/sorting/distributing mail, faxing, scheduling meetings, maintaining calendars, making travel arrangements, etc. Duties and responsibilities will vary depending on the hiring department. Qualified applicants will be placed on a list to be used to fill short-term temporary vacancies. APPLICATIONS SUBMITTED ARE KEPT ON FILE IN HUMAN RESOURCES FOR ONE YEAR FROM THE DATE RECEIVED. Required Qualifications Equivalent to one or more years of office experience, excellent typing and computing skills. One or more years of vocational or college education may be substituted for the experience. Ability to work effectively under pressure. Strong English grammar, spelling, and punctuation skills highly desired. Working knowledge of Microsoft Word, Excel, Power Point and/or Google Docs, Sheets, Slides and Outlook or Gmail. Demonstrated ability to communicate effectively with diverse student, faculty, staff, and community populations is essential. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 21, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3 ,897.00/month to $5,474.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the supervision of the Executive Director of Hayward Promise Neighborhoods (HPNs), the Community Resident Engagement Specialist (CRES) will lead and facilitate comprehensive strategies for resident engagement and leadership across all aspects of the work with a focus on cradle-to-career education outreach. The individual will work to deepen trust and credibility among community residents, the University and other HPNs partners, especially educational institutions. This position will develop and maintain contacts with partners and community leaders as a basis of extending and strengthening community understanding and support of the Hayward Promise Neighborhoods initiative. The primary work in this position will be to work collaboratively with the HPNs Principal Investigator, Executive Director and the Directors of the three HPNs networks - Early Learning Network (ELN), Cradle to Career Educational Reform network (C2CERN) and Neighborhood Health and Empowerment Network (NHEN) to embed resident engagement and leadership in their work to achieve the mission and vision and sustainability of HPNs. Responsibilities Community Resident Engagement: Develop and implement a comprehensive plan in collaboration with the PI, Executive Director, Project Manager and Implementation Team to strengthen effective and authentic resident engagement and leadership throughout the project Strengthen and enhance current connections and relationships in the Hayward Promise Neighborhood Facilitate and lead all HPN partners and governance structures to include residents in project data and evaluation, accountability and decision-making Recruit, train and sustain a group of core residents in the implementation of HPN work Facilitate and lead best practice strategies for reaching community residents from multiple racial, ethnic, and language groups Work alongside other partners to build and sustain full-service community schools and support and collaborate with parent leaders assigned to those schools Develop best practices around community survey development and data collection processes and outcomes Develop collaborative relationships with the Directors of the three HPN networks Communicate with colleagues on other sites in the Promise Neighborhood initiative Develop an understanding of the data systems being used to monitor progress of the project and work with the Data Manager to interpret and effectively share that data throughout the community and partnerships Strengthen and enhance current connections and relationships in Hayward Promise Neighborhoods in all areas with a focus on aligning educational services supporting college/career outcomes. Support and model best practices and engage families in a multi-cultural community. Develop activities to engage community members' understanding of the value of accessing educational opportunities and learn how to navigate postsecondary opportunities. Engage community members and parents/guardians to come forward in a safe confidential space to share issues and concerns and access services as needed by establishing office hours to meet with community members individually and coordinating workshops and other activities in collaboration with partners. Education Outreach: Support the Executive Director with developing a strategy to sustain and strengthen college/career and postsecondary attainment and completion programs. Help with the coordination of the Cradle-to-Career Educational Reform Network (C2CERN) Inform HPN programs based on community feedback and opportunities. Support HPN programs connecting students to postsecondary opportunities at CSUEB and beyond. Cultivate and maintain strong relationships with CSUEB offices and HPN partners supporting college and career opportunities. Serve as a point of contact for educational partners as needed. Help develop partnerships with organizations with expertise in areas of common interest, and others in the service field Represent HPN in regional and statewide collaboratives and community events as needed (examples: Chabot Area Counseling Collaborating and the Northern California College Promise Coalition) Manage sensitive information pertaining to policies and procedures impacting HPN programs and partners Administration: Attend all monthly Implementation Team (IT) meetings and network meetings. Prepare data and narrative reports on progress of HPNs work in the areas of educational services and postsecondary programs. Assist with the facilitation of all HPNs partners and governance structures to include residents in the HPNs work. Attend meetings as requested where PI, Executive Directors or other HPNs staff are presenting. Communicate with colleagues on other sites (both nationally and statewide) in the Promise Neighborhood initiative doing similar work. Attend weekly HPNs staff meetings. Minimum Qualifications Bachelor's degree General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Masters in Education, Counseling, or related field Strong Interpersonal skills Apply sound judgment, discretion, confidentiality and initiative in performing tasks and representing HPNs. Recognize when information is appropriate for public distribution and when it needs to be kept confidential. Knowledge of Family Educational Rights and Privacy Act (FERPA) requirements, postsecondary admissions and financial aid (FAFSA), and/or early learning opportunities. Experience coordinating collaboratives across agencies and programs, especially K-12 and postsecondary institutions, and/or agencies supporting families and children from birth. Ability to work in a confidential environment, maintain client confidentiality, and work within legal and ethical guidelines. Excellent written, oral, and presentation skills. Strong computer/technology skills (Excel, PowerPoint, etc.) Excellent interpersonal skills in a multicultural environment, with emphasis on social justice and human rights. Ability to use statistical analysis software for data analysis and online surveys. Strong organizational skills and detail oriented. Ability to work irregular hours, including some evenings, weekends, and off-campus. Ability to calmly respond to crisis situations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 19, 2022
Part Time
Description: FACULTY EMPLOYMENT OPPORTUNITY DEPARTMENT OF MANAGEMENT Part-Time Lecturer Pool Position POSITION AVAILABLE: One or more temporary, part-time lecturers for a pool from which instructors will be considered for appointments as they become available for Fall Semester 2022, and/or Spring Semester 2023. THE DEPARTMENT: The Department of Management offers courses and concentrations at both the undergraduate (BSBA) and graduate (MBA) levels in the following areas: Human Resource Management and Organizational Behavior, Operations and Supply Chain Management, Strategic Management and International Business, Information Technology Management and Entrepreneurship. The department offers courses in MS in Business Analytics program. The department has 30 tenured and tenure-track faculty, and a number of lecturers. DUTIES OF THE POSITION: Part-time employment teaching undergraduate and graduate level courses in the areas of Human Resource and Organizational Behavior, Information Technology Management, Operations and Supply Chain Management, Strategic Management/International Business, Entrepreneurship and Business Analytics. Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord, and Online campuses. The policy and expectation of the California State University is that all faculty members will perform all of their duties within the state of California. RANK AND SALARY: Lecturer. Salary is dependent upon educational preparation and experience. Position appointment is subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester begins August 17, 2022 and Spring Semester begins January 17, 2023. QUALIFICATIONS: Minimum Degree Requirement: Master's degree (or equivalent) in business or economics. Ph.D. in business or economics preferred. Degree from AACSB accredited institution preferred. In addition: Have professional experience at the time of appointment that is significant in duration and level of responsibility, and consistent with area of teaching responsibilities. Or: With a research Ph.D. in business or economics, must have a current research record in the teaching field. ABDs must have completed exams in the last three years. APPLICATION DEADLINE: Positions open until filled. Applications are considered on a continuous basis. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification) must be completed and cleared prior to the start of employment. CSUEB is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, sexual orientation or disability. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 19, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,200.00/month to $3,500.00 / month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision of the Director, Benefits and Payroll Services, the Administrative Support Assistant/Receptionist is the first contact for visitors to the Office of Human Resources and Payroll Services. The incumbent is responsible for greeting and assisting customers with new employee sign-in and separation documents and providing varying levels of general office, administrative, and clerical support. Work activities include processing incoming and outgoing mail, answering and directing phone calls, maintaining files and tax records, distributing department attendance, order and maintain office supplies, complete verifications of employment, manage W2 replacements/duplicates, prepare general office correspondence, assists with gathering data for payroll audits. Supervise and delegate assignments to student employees. Administer and manage Payroll's Nonresident Alien Tax database, scan HR & Payroll documents to OnBase Document Imaging System, assist with the Fee Waiver Benefit Program, manage the Forgivable Loan Program, and special projects are assigned as needed. This is a temporary, full-time position through December 31, 2022, with the possibility of reappointment. Responsibilities Front Desk Receptionist Address all walk-in customers, handout information and appropriate new employee packets for each employee category (students, staff, management, and faculty) and ensure accurate completion of all forms. Verify Social Security numbers by accessing the Social Security number verification service. Verify employment eligibility and identity supporting documents compliant with Form I-9. Answer the phone lines and direct calls and campus customers to the appropriate staff. Mail Management Maintain a departmental "mail stop" (location) where incoming US mail and campus mail can be delivered by Shipping & Receiving. Sort and distribute incoming mail to the appropriate staff. Maintain a supply of intercampus mail envelopes. Package State Controller's outgoing mail to the various SCO departments and ensure it is regularly collected and delivered to its recipients. Insure and certify mail when appropriate. Manage Nonresident Alien Tax Compliance Understand basic nonresident alien tax laws and regulations. Administer Nonresident Alien employee hires; obtain required information/documents to accurately determine employment eligibility, employees US tax residency status and determine applicable tax withholding rates as provided by the Internal Revenue Service (IRS). Determine if compensation is exempt from FICA tax, whether a US income tax treaty exists, collect appropriate income tax treaty forms when applicable and file them with the IRS. Maintain active nonresident alien tax files, and archive inactive files. Manage Glacier, NRA tax compliance database, assist with IRS tax reporting, track employment eligibility expiration dates, contact employees with expired authorizations, and ensure new authorizations are submitted for continued employment. File and Document Imaging Management Manage training and scanning of HR and Payroll documents using OnBase. Identify software issues and submit service tickets when problems arise. Ensure that all forms/documents are scanned appropriately by index folders and hard copy forms/documents are filed in designated filing spaces. Maximize storage space, label filing drawers, and archive files as needed. Chancellor's Doctoral Incentive Program Coordinate the program and maintain program information and participant documents. Make sure employees who have obtained a doctoral degree and qualify for loan cancellation for teaching in the CSU, are reported to the W2 Unit to withhold Federal taxes on such income. Reports are mailed by the 10th of each pay period. Verifications of Employment Log and complete verifications of employment. Typical types of verification of employment are mortgage, apartment rentals, phone, and written letters as requested by current and former employees. Manage Duplicate/Replacement Requests of W2 Wage Statement Collect appropriate information from employees and complete the W2 Duplicate Request form. Assist employees who did not receive a W2 and determine if the agency is responsible for the replacement fee or if the employee(s) failed to update his/her address. Supplies and Inventory Order and maintain appropriate inventory of all supplies including state forms. This includes organization and record keeping. Must keep accurate records of expenditures and purchase orders. Assist with the Fee Waiver Benefit Program, Prepare Appointment Letters, and help with other HR functions Assist the Benefits team as needed Required Qualifications Ability to: quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB employment policies; professionally and effectively interact with co-workers, and colleagues; deal patiently with problems and complaints; learn and use administrative computing system(s), instant messaging, document imaging programs, web-based information resources, and MS Office applications; organize and plan work projects including handling multiple priorities. Excellent grammar, spelling, and punctuation; knowledge of Microsoft Office Suite (Excel, MS Word, and Outlook); know how to use different types of computer equipment (e.g., PCs, printers, scanners); ability to effectively and professionally interact with a diverse student, faculty, staff and community. Minimum Qualifications Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Skills and Knowledge Experience with: multiline phones, PeopleSoft, and MS Office applications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 19, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4 ,000.00/month to $4,600.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position serves as the principal administrative support to the Office of University Advancement. The executive assistant provides day-to-day support for the Vice President for University Advancement and reports directly to the Vice President. Since the Vice President for University Advancement also serves as the President of the Educational Foundation, the executive assistant may be asked to assist in supporting the activities of the Cal State East Bay Educational Foundation. The incumbent will interact with donors and prospects, Cal State East Bay Educational Foundation trustees, and with the President's Office, deans, faculty and staff, alumni, and community leaders. The executive assistant also interfaces directly with the staff within the division of University Advancement. The incumbent performs a variety of administrative functions as well as managing project-based assignments. The executive assistant must be detailed oriented, have critical thinking skills and be able to exercise independent judgment. Responsibilities of the executive assistant will involve decision-making. The incumbent must have effective interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the division. Responsibilities Administrative Support - Vice President Manage the Vice President's calendar, often working with high level departments, both on and off campus to schedule appointments. Review and edit confidential documents including, but not limited to gift agreements, grant reports and other correspondence to individuals, organizations and foundations. Manage multiple special projects/reports across departments - coordinate, steer, and implement projects to completion. Arrange for visits and meetings including sending directions, parking permits, coordinating catering with Chartwells, campus tours, and accommodations/transportation and travel arrangements as appropriate. Escort guests on campus as requested. Assist with creating meeting agendas, Power Point presentations, and take notes/follow-up on action items. Record contact reports and action items pertaining to meetings between the Vice President and donors/prospects in Raiser's Edge. Assist the Advancement Operations/Ed Foundation Analyst with coordinating Cal State East Bay Educational Foundation Board of Trustees and related committee activities, including scheduling and arranging meetings, creating agendas, completing and sending minutes, safeguarding confidential and financial information, maintaining files, and other duties as assigned. Office and Fiscal Support Support administrative needs related to personnel matters for the division including: coordinate processing of payroll and absence information for division employees and submit forms, process new hire and employee separation information, orient new hires to divisional office protocols and procedures, and maintain personnel files. Assist the Advancement Operations/Ed Foundation Analyst with maintaining, organizing and monitoring University Advancement, Advancement Services and Ed Foundation expenses. Prepare travel expense reimbursements, purchase requisitions and vendor payments as needed for the VP's office and Advancement Services. Assist with maintaining and organizing University Advancement and Ed Foundation expenses binders. Organize and maintain main office suite and work room. Other Duties as Assigned Assist senior UA leadership as requested. Other duties to ensure University Advancement is able to perform its role in serving the university community as well as the Cal State East Bay Educational Foundation. Required Qualifications Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with public. Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, and organize, plan, and complete work and projects and work independently. Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, PowerPoint, Gmail, Google Drive, Google Docs, Google Sheets and internet search tools. Familiarity with PeopleSoft and Raiser's Edge database, or ability to learn. Ability to perform business math, such as calculate ratios and percentages, track data, and make accurate projections. Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. Demonstrated ability to draft and format correspondence and reports. Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with external constituents, staff and students. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate verbally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Preferred Skills and Knowledge Two-three years of progressively responsible professional experience in administrative functions required, experience in a university setting and/or or executive office. Demonstrated ability to track and monitor expense budgets. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 18, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,479.00/month to $6,562.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The purpose of the Student Health and Counseling Services (SHCS) is to provide basic health care and health education services to CSUEB students, and to assist students in achieving and maintaining an optimal state of overall health so they may achieve their academic and career goals. Under the general direction of the Director, Student Health Services, the Nurse Lead (RN III) is responsible for the operation and oversight of Patient Support Services, which includes Medical Assistants, Health Services Assistant, Clinical Records/Reception staff and Phlebotomist. The Nurse Lead also provides basic skilled nursing services and public health duties, such as flu vaccinations, etc. at the Hayward campus with limited/intermittent coverage at CSU East Bay's Concord campus. Responsibilities Oversee Clinical Support and Laboratory Services and Perform Clinic Coordination Provide lead work direction to Medical Assistants and Clinical Assistants in the performance of clinical support duties. Oversee the rooming of patients, obtaining chief complaint and vital signs on all patients, preparing patients for examination by clinicians, and assisting the clinicians in the care of patients, as needed. Oversee administration of medication by Medical Assistants as ordered by clinicians, including per injection, depending upon certification of Medical Assistants. Oversee the documentation of patient care in the EHR. Oversee and coordinate clinic schedules and patient flow. Oversee the cleaning and disinfecting of clinic rooms and instruments and preparing rooms for patients. Oversee and coordinate the purchase and maintenance of clinic inventory, supplies and equipment. Assist in the oversight of Infection Control for SHCS Assist in Emergency Response and Disaster preparedness of the SHCS. Coordinate with community medical care facilities for patient transfer, referral and follow-up of patient care and ongoing treatment. Oversee limited clinical laboratory services, including performance of phlebotomy by the Phlebotomist/Clinical Laboratory Assistant and Medical Assistants, if certified. Oversee administration of Clinical Laboratory, including maintenance and calibration of equipment, proficiency testing, and quality assurance activities. Ensure compliance with SHCS policies and procedures with regard to nursing services and update nursing policies, procedures and protocols, as needed and in preparation for accreditation. Perform Skilled Nursing Services Evaluate and treat patients within licensure and per nursing protocol at Hayward and the Concord campus, as needed. Work directly with the clinicians in treatment of students and provide the initial contact between the student and medical team. Follow through on clinicians' orders and give treatment as prescribed. Under clinicians' orders, dispense limited supply of medication to students. Give bedside nursing care to ill and injured. Document patient visit in EHR and maintain other documentation, as needed. Perform primary screening, assessment and medical history of complaint, identify problems and symptoms, behavioral changes and other deviations from normal. Perform appropriate physical examination and evaluation. Order appropriate laboratory tests and x-rays based on clinical assessment using established protocols. Develop treatment plan based on clinical assessment using established protocols. Perform or assist in special procedures as ordered by the physicians/nurse practitioners: ECG's, spirometry, audiograms, fitting of crutches and other supports, splints, and casts, injections, inhalation therapy. Set up and assist with minor surgery. Consult with physician in those cases which lie outside nursing role, licensure, or protocol. Provide preventive health services under protocol. Provide patient education and teaching when needed. May perform University employee occupational health procedures/examinations. Gives immunizations and performs other nursing procedures in nursing clinic. Perform public health role for the Hayward and Concord campus communities, as indicated. Coordinate flu and other immunization clinics for the campus community. Oversee Front Office Duties of Reception, Intake and Electronic Health Records Provide lead work direction to Clinical Assistants and Medical Assistants in performance of Reception and Patient Intake duties. Oversee interpretation of scope and policies of Student Health & Counseling Services to students and staff, University personnel and visitors who make inquiries both in person and on the telephone. Oversee the interpretation of the effective use of all services offered in the Student Health & Counseling Services. Oversee the making of appointments for students and instructing them in self-appointment-making in the Electronic Patient Management (HER) system. Oversee patient verification and (self) check-in for appointments. Oversee the collection of fees for service and accurate financial record-keeping. Oversee maintenance and confidentiality of the Electronic Health Record (EHR) and help ensure compliance with HIPAA, FERPA and AAAHC, Inc. standards. Oversee the maintenance and disposal of confidential medical and counseling records according to legal and ethical recommendations. Manage Family PACT enrollment; maintain a working knowledge of the state-run Medical program regulations in regards to eligibility, enrollment and service provisions. Oversee creation and monitoring of appointment schedules for clinicians and counselors to include blocking and revising of providers' appointments. Oversee processing of subpoenas, workers' compensation claims, etc. Oversee the CSU immunization requirement documentation to ensure University compliance with Executive Order 803. Oversee new staff orientation and training of new and current staff. Provide feedback to the appropriate Administrator on performance issues and employee evaluations. Update and maintain Patient Support Services policies and procedures and assist SHCS in preparation for Accreditation. Perform other duties as assigned by the Director, Student Health Services. Required Qualifications Knowledge of health care related state and federal laws and guidelines pertaining to the practice of medicine, nursing, laboratory, radiology, public health, HIPAA (Health Insurance Portability and Accountability Act), and the operation of a medical clinic, such as Cal-OSHA regulations, Center for Disease Control (CDC), and Infection Control/Universal Precautions required. Possession of professional skills in health care management (appropriate licensure if RN or RNP), organizational, leadership and communication skills highly desirable. Possesses a good understanding of the operations of a medical facility, preferably ambulatory care clinic or college health services. Possession of a working knowledge of effective lead methods and techniques and more comprehensive understanding of nursing programs and specialties. Ability to provide effective lead work direction, plan and organize the work of others, assess, plan, develop, implement and evaluate a nursing program. Knowledge of basic word processing, Microsoft Excel, Google Suite and various electronic health records systems. Equipment used in the performance of duties are but is not limited to: Specialized medical software program for Electronic Medical Records, scheduling appointments and obtaining statistics. Automatic External Defibrillator, Oxygen, Cryotherapy, EKG, Liquid Nitrogen, Audiometer and Spirometer. Incumbent is expected to be proficient in using these standard equipment. This position requires standing for long periods of time, as well as walking back and forth between the back and front offices. May also sit for periods of time at the computer, on occasion. May have contact with some hazardous materials including blood and other potentially infectious material. Ability drive to and from the Hayward and Concord campuses and work in CSUEB's satellite campuses. Ability to lift up to 25 lbs. Ability to run short distances in emergency situations. Minimum Qualifications Knowledge: In addition to those of the Registered Nurse I and II, possess a working knowledge of effective supervisory methods and techniques; more comprehensive understanding of nursing programs and specialties. Abilities: In addition to those of the Registered Nurse I and II, ability to provide effective work direction; plan and organize the work of others; assess, plan, develop, implement and evaluate a nursing program which may include one or more nursing specialties or clinics. Education and Experience: In addition to those of the Registered Nurse I, three years of progressively responsible professional nursing experience which has provided evidence of the ability to perform the nursing duties described above and has included administrative and lead responsibilities; or equivalent combination of education and experience which provides the required knowledge and abilities. License and Certifications: Possess and maintain a valid license as a Registered Nurse in the State of California and certification in CPR/AED. Preferred Skills and Knowledge Possession of a Bachelor's of Science degree in Nursing (BSN) is highly desirable. Understanding of collective bargaining agreements and contracts in general. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 18, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,300.00/month to $5,000.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the Associate Vice President, University Communications & Marketing and frequent coordination with the Marketing Communications Lead, the Social Media Specialist (Public Affairs/Communications Specialist II) will identify and implement social media strategy, and support general communications and marketing efforts through research, writing, coordinating with overall strategic communications efforts, campaigns and materials that engage constituents in digital platforms. The Social Media Specialist is involved directly in writing and editing a variety of electronically-based communication materials that support the university's reputation and priorities, as well as identifying and creating visual materials to accompany posts and stories. This position manages the university's primary social media channels, designs and implements social media operating plans to support university initiatives, and serves as a supportive point of contact for social media producers and managers throughout the university. Incumbents are responsible for developing and maintaining relationships with relevant internal and external constituents to ensure that the public receives relevant, timely, and positive information about the university and its programs. Responsibilities Create consistent and engaging content on official social media accounts Develop, curate and optimize high-quality, effective content that engages a range of audiences and supports university communications and marketing goals. Develop strategies to promote the image of the university and/or programs by using market research data to determine the most effective techniques and approaches for reaching target audiences through owned and paid media. Identify the needs and interests of various constituent groups; translating the results of research into strategic communication efforts including selecting the best medium to achieve goals. Monitor activity of social and digital content, including reputation management, using analytics tools. Track and report metrics to continually improve strategies. Explore new online social media platforms and other online outlets to share stories and keep Cal State East Bay top of mind within the community. Coordinate with campus colleges, divisions, departments and teams to support cross-channel campaigns and Cal State East Bay initiatives and communications. Research and initiate innovative improvements to digital communications and work closely with editorial and creative teams to support consistent messaging and branding across all platforms. Write, edit and proofread content for social media. Help to protect and elevate the university's branding and brand strategy within social media and digital platforms. Produce digital media including casual/candid photography, simple videos, animated graphics, GIFS and other designed content. Create positive working relationships with campus social media users that reflect the mission and goals of the campus. Serve as liaison to campus departments and units regarding social media and digital communications. Support University Communications & Marketing strategic content and placement strategies Participate in the development of communication themes, concepts and ideas for how to disseminate content on all available social media, web and other new media applications. Write feature and news stories that can be used to support social media content. Assist with updating website content and digital signage. Assist with email campaigns, updating content, sending, tracking and reporting. Support campus emergency and issues communications as assigned. Exercise discretion, judgment, and ingenuity to write and coordinate e-newsletters, event announcements and social media content as they relate to strategic marketing and communications campaigns for the university. Coordinate digital touchpoints among email marketing, social media and website updates. Other duties as assigned to support University Advancement and University Communications & Marketing initiatives. Required Qualifications Thorough knowledge of social media platforms and web/digital communication techniques; ability to effectively use technology to achieve communication goals. Solid interpersonal skills, listening skills, and organizational skills with strong attention to detail. Minimum Qualifications Bachelor's degree from a four-year college or university with a degree in art and technology, communications, marketing, or related fields, or similar certified coursework in applicable fields of study; or an equivalent combination of education and experience. Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. Preferred Skills and Knowledge Two or more years of experience in the communications field with duties that include coordinating social media. Ideal candidates will be able to provide evidence of this experience through demonstration of a portfolio of past work. Experience working in a complex organization. Experience creating and maintaining original content within an established brand and style guide, including AP Style Guide. Experience creating web content for webpages and mobile applications, including copywriting, basic design and photography selection. Experience gathering and analyzing data and selecting pertinent facts and integrate them into communication. Knowledge of applicable copyright and other laws pertaining to digital content and media. Ability to demonstrate an awareness and appreciation of the cultural diversity of the university community; and establish and maintain cooperative and effective relations with university employees, students and the public. Ability to establish, set and meet multiple deadlines, coordinate, prioritize and complete varied tasks. Ability to solve a wide range of problems and develop solutions. Ability to work independently under general supervision and set priorities in an often-changing environment. Ability to develop logical solutions to problems, to demonstrate flexibility and compromise. Professional demeanor and team player who demonstrates a sense of urgency, initiative, and follow-through. Ability to maintain confidentiality and security of all communications, as appropriate. Willingness to work as required some non-standard hours including evenings and weekends, and working during campus emergencies. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 18, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,493.00/month to $6,395.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,493.00/month to $5,444.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position University Extension (UE) is a self-support unit of the University and provides educational programs to matriculated and non-matriculated students. Classes offered may be held at the Hayward campus, Concord campus, the Oakland Center, other offsite locations and online. In its operation, UE provides many functions that are dispersed in specialized units on campus and this position requires strong collaboration and partnership with existing units (e.g. registration, marketing, collection of fees and tuition). This position provides administrative and student support for the fully Online BSBA Program. This position supports, promotes, develops and implements relevant learning opportunities across the spectrum of Online BSBA program courses to provide a relevant and informative education experience. This specialization includes developing skills in assessing candidates for admission, rendering admission decisions and conducting full general evaluations for transfer students. Responsibilities Program Coordination Support Serve as program contact for BSBA Online Program. Work closely with departments, administration, faculty and staff to maximize student success and retention, paying special attention to GI2025. Provide high-level customer service and support to students Maintain partnerships with other University departments including (but not limited to) Financial Aid, Enrollment Services, Veterans Services, and Student Financial Services to provide students with individualized support, and major advising, as needed. Meet/check-in regularly with BSBA Online Program Coordinator and SS Director. Answer or ensure that all Salesforce (program promotion) student inquiries about the program are appropriately routed/addressed in a timely manner. Develop materials including program-specific content for marketing/promotion and for current students Resolve complaints and issues related to students and instructors, by referring issues as necessary to the BSBA Online Coordinator, and/or appropriate Department Chair Maintain an electronic portfolio of program documents/materials, including updating Major Evaluation forms, Graduation Check sheets, and Orientation PowerPoint slides, to reflect catalog updates and program changes. Revises and updates all administrative materials, including updating instructor lists on a term-by-term basis. Supports activities of the BSBA Online Program by establishing a relationship between various units in Enrollment Services (Registrar, Financial Aid Office, Graduation Evaluation, Admissions) staff, and works with those units to devise new policies and procedures to meet the unique needs of our students Track, and report on data including: revenues, expenses, and enrollments for individual program and course budget Evaluate programs using enrollments, instructor, and student feedback to make recommendations for continuing existing courses/programs and implement changes/revisions Alongside academic/college partners offer additional program options to support term-by-term student needs Make recommendations on class/course section offerings within given terms based on program and student needs Enrollment Management/TES and DAR's Assist with all BSBA program student enrollment registration campaigns Verify and enforce prerequisites for specific courses Process TES requests. Review and resolve discrepancies on Degree Audit Reports (DAR's). Keep abreast of latest developments in higher education administration by collaborating with sibling campus counterparts and attending conferences as needed. Train and Lead ASC Support of annual Commencement celebration/events Provide training to Administrative Support Coordinator I (ASC I) Assign work to and lead ASC I Minimum Qualifications Knowledge and Abilities: Knowledge of the procedures and practices in educational program and curriculum planning; resources of the campus and the surrounding community; and the processes required to plan and construct academic programs and course outlines. Ability to determine needs for new or revised programs; plan course hours and credit; develop course outlines with instructors; locate instructors and to assist them in understanding and completing contract arrangements; develop budgets and analyze costs; write promotional materials and to develop a variety of promotional techniques; represent the CSU system to the community and develop working relationships; manage logistics of providing classes; and maintain cost information and records. Experience: Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education. Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable. Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis. Education: Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 15, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is a team member of the College of Science's (CSCI) Student Service Center. This position provides comprehensive graduation-related service, advice and developmental guidance for all current and returning upper division students with majors and minors in CSCI. This position provides students with accurate, timely advising and evaluation of coursework as applicable to the completion of their major, general education, and university graduation requirements. This position will also assist students from all CSCI majors served by the Student Service Center in pursuing their educational and career goals through various steps such as career assessments, graduate school research, etc. This position will also work closely with the coordinator of the CSCI student service center in training SSPI advisors, facilitating transfer orientation, and facilitating group advising/workshops and may visit first-year GS classes for such purposes. Advising at the Concord campus or representation at events held at other institutions may at times be required. Responsibilities Provide comprehensive graduation-related services, advice and developmental guidance for upper division undergraduates with majors and minors in the College of Science. The level of support differs depending on program. Provide individually tailored advice for students whose tenure at the University straddles Semester conversion. The tasks associated with the above functions include the following, which must be reviewed and signed off where appropriate by departmental faculty advisors: creating and maintaining student files including documenting all appointments and student interactions with appropriate notes; evaluating incoming transfer coursework to determine credit, equivalencies, and potential substitutions; providing developmental advice about occupational and educational requirements towards career goals to help students select the most appropriate majors, minors, and concentrations and make expedient progression toward completion of the required coursework; reviewing all completed coursework, including general education and university graduation requirements; and performing final major checks to verify that based on catalog year and concentration chosen, all major-related degree requirements have been met prior to graduation. Plan and run group orientation sessions for new transfer students. Facilitate group advising sessions and co-lead workshops. Outreach to targeted groups of students as part of graduation initiatives, campaigns, or because of high-risk markers to assist them in getting back on track toward their educational goals. Assist students in undergraduate registration services for CSCI. These include, but are not limited to: add/drop, waitlist verification, special registration petitions for independent and individual study, withdrawal, retroactive withdrawal and late registration petitions. Minimum Qualifications Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Cultural sensitivity when interacting with a very diverse population of students and faculty, Demonstrated ability to use computer applications such as PowerPoint, Word, Excel, and imaging software. Familiarity with or demonstrated ability to master programs such as PeopleSoft, Singularity, Google Calendar, and the departmental share drive. Ability to initiate, implement, and troubleshoot existing and new departmental policies and programs. Demonstrated excellent oral and written communication skills, via technology or in person. Strong interpersonal skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 13, 2022
Full Time
Description: Salary and Benefits Salary Range: $3,736.00/month to $6,893.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,736.00/month to $5,315.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Cal State East Bay Libraries support student learning and success both online and on campus with digital collections and services, printed books, and welcoming spaces. The Library CORE Building supports traditional quiet study, collaborative group study, and peer-to-peer training and exploration. With 75,000 square feet devoted primarily to student use, over 2,300 study seats, 32 group study rooms, several meeting rooms, and special event locations, maintaining a safe, attractive, welcoming and innovative environment in the Library CORE Building is essential to student engagement. The Library Building Coordinator reports to the Library Office Coordinator. The position is responsible for maintaining the space in the building to support library functions and student success. The Building Coordinator serves as the liaison between the facilities department and library employees for building maintenance and upgrades. The Building Coordinator works with the library web designer to maintain physical and digital signage, oversees room scheduling and special events planning, coordinates appropriate use of special locations in the CORE Building such as the meditation room, the Innovation Hub, meeting rooms, and instruction spaces. The Building Coordinator serves as the library lead for building security, chairs the library safety and security team, and collaborates with UPD on safety within the library building. This position is expected to work evening and weekend hours to support events that do not occur during regular business hours. The regular schedule will be Sunday-Thursday. Responsibilities BUILDING MAINTENANCE Serve as the library's primary point of contact with the Facilities Department for building maintenance issues Provides lead work direction to the student assistant(s) who support event set-up and provide basic maintenance for group study areas. The student's duties include Cleans whiteboards and tables Restores chairs and whiteboards to their proper locations Informs custodians about serious issues with cleanliness Event set up and clean up Deploys signage for the library Prepares key request order forms and assure delivery/pick-up of forms and keys Works with the Property Department for library property inventory Regularly inspects the CORE building for maintenance and security issues Coordinates the planning and management of facilities projects Plans and coordinates the selection, placement and procurement of furniture for public spaces throughout the library Consults with department heads and supervisors regarding facilities projects that may affect library operations Advises library employees on potential improvements to building policies and procedures SCHEDULING & EVENTS Monitors study room reservation system and makes adjustments and exceptions as needed Schedules instructional spaces, meeting rooms, and special events locations such as the Innovation Hub and the balcony Supports events in the library building, including: Setting up furniture Verifying Audio-visual support - coordinating with the Library Learning Commons and campus ITS Organizing food according to campus and library policies Post-event clean-up Approves requests for filming and photography in the library SECURITY & SAFETY Serves as the lead for safety in the library Chairs the library safety and security committee and coordinates with campus police Maintains the library Emergency Action Plan Advises on safety and security policies for the building Trains all new library employees (including student assistants) on safety protocols and provides library-wide training and refreshers as needed TEAM & OTHER DUTIES Communicates and participates as part of a team, which includes: Increases knowledge of team building skills Establishes effective working relationships Works cooperatively with team members on projects Participates on library committees and taskforces Works on nights and weekends as needed - responsible for opening and closing as needed Other duties as assigned Required Qualifications Ability to plan, monitor, and oversee projects. Knowledge of trends in learning space and library design. Ability to maintain strict confidentiality Ability to compile, write, and present reports Ability to train others on new skills and procedures and provide lead work direction Ability to independently handle multiple work unit priorities and projects. Ability to work collaboratively with library faculty and staff and with other departments on campus Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Knowledge of the university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work evenings and weekends when required. Minimum Qualifications General understanding of a library's organization structure and key functional operations. Basic knowledge of library terminology and bibliographic forms and structures. General understanding of library automated systems and the ability to quickly learn and use campus library systems, as well as related on-line catalogs and systems. Ability to quickly learn and apply policies and procedures related to assigned functional work area. Ability to use standard features of office support technology and standard software packages. Demonstrated proficiency in English grammar, punctuation and spelling, including the ability to clearly communicate verbally and in writing. Ability to perform standard arithmetic operations. Ability to work under minimal supervision to perform assigned work. Ability to work within a diverse environment and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library. These qualifications normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 11, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,400.00/month to $4,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Institute for STEM Education at CSU East Bay advances STEM teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives. This position will coordinate activities for grant-funded programs and provide administrative support for the Institute staff, and affiliated faculty. This includes assisting the Institute Director, MESA Director, CAP Program Coordinator, and faculty with program management, grant and sub-award management, and management of financial processes. This role will lead communications strategies for the Institute and support the daily administrative needs of through general clerical tasks such as phone and email correspondence, digital and physical file management, and other office functions. Responsibilities Program Support: Develop and implement strategies for student recruitment and retention for student service programs (MSTI/MAST, Noyce Scholars, Teacher Recruitment, CAP, HOST Labs). Manage scholarship processes for student service programs. Develop systems to collect, manage and disseminate data to program funders. Focus on continuous process improvement to improve efficiency of programs. Communications: Serve as lead for communications with students and faculty about Institute Programs and opportunities. Identify the most effective methods of communication to reach the appropriate audience. Develop and implement communications strategies to increase awareness of the Institute's programs. Design and update Institute website through CSUEB Cascade Web Development as well as third-party services such as Weebly, Wix, and WordPress. Independently design, review, edit, and disseminate flyers, brochures, posters, and other print media for outreach activities and marketing initiatives using Adobe Photoshop, Illustrator, and InDesign as well as Microsoft Office Suite. Facilitate the design and dissemination of large-scale marketing mailers and email distribution of a monthly newsletter to over 1,000 campus and community partners. Administrative Support: Manage administrative processes for grant-funded programs including payroll and human resources procedures, recording, compiling, organizing and disseminating data; purchase orders, P-card orders and reconciliation, invoicing, maintaining and managing schedules and deadlines for events. Work with campus Human Resources, Payroll, Risk Management, and Administration and Finance departments to ensure that all department employees are in alignment with operational training and onboarding requirements. Create process guides that outline procedures to ensure compliance with CSU policies and streamline workflow. Maintain sub-awards for grant-funded projects and contract agreements and payments for Independent Contractors and Vendors. Complete basic administration responsibilities such as: prepare eFAFs, SEAFs, and eSAFs as needed; Schedule meetings and coordinate calendars for department executives and affiliated faculty partners. Design and facilitate small- and large-scale events for various programs including physical space, meeting materials and supplies, transportation, and catering. Facilitate the onboarding of all department employees and new-hires throughout the campus orientation process. Required Qualifications Ability to work under general supervision with delegation of responsibilities and independence. Professional phone and personal demeanor, excellent written and verbal communications skills. Detail oriented with excellent time-management/organizational skills and the ability to prioritize numerous projects and deadlines. Ability to multi-task, adapt and improvise. Excellent working knowledge of Microsoft Office Suite Experience with Adobe Illustrator or other desktop publishing software preferred. Familiarity with website maintenance, social media, and development of communication and outreach materials. Minimum Qualifications Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge Bachelor's degree in Communications or related field. Two years of administrative and communications experience with progressively increasing responsibility, preferably in an academic setting. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 11, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $6 ,500.00/month to $7,300.00 / month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of Accounts Receivable, General Accounting, Compliance, Accounts Payable, Student Financial & Cashier Services, Finance Support, Budget, Property and Procurement & Support Services. These departments report to four managers, The University Controller, the University Budget Director, the Director of Student Financial Services and the Director of Procurement Services. These managers report to the Associate Vice President of Financial Services. The incumbent will be an Accountant III within the University Accounting unit. This position, focuses primarily on University-wide activity, with an emphasis on preparation and filing of various tax returns, government reporting as well as other regulatory agency reporting. In addition, this position will be heavy-handed in the preparation and coordination of year-end close. Performs advanced professional accounting work involving the application of accounting principles and practices to the resolution of a wide variety of complex accounting problems. Serves as a high-level individual contributor providing expertise and lead work direction to other professional and/or technical staff. Responsibilities Prepare, analyze, and interpret financial reports, statements, and records 1. Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use integrated financial systems and/or other types of records management systems. Review financial data, reports and statements Identify errors Take corrective action 2. Prepare complex financial statements and reports 3. Analyze account balances and reconcile balances to external data Although more complex, assigned reconciliations are completed accurately Reconciliations are consistently completed by the provided deadline Reconciling items are generally resolved within 30 days; 60 days for more complex issues 4. Responsible for the accurate compilation and preparation of various filings such as: NCAA reporting Unrelated Business Income Tax (UBIT) Reporting Possessory Reporting Foreign Source Reporting 1042 Reporting File 5. Respond to internal and external inquiries in compliance with University policy Provide training, guidance and assistance to other employees and to provide lead work direction to other professional and/or technical staff as assigned. Train and assist staff with their assignments and review their work Review journal entries for completeness, accuracy, compliance and ensure there is adequate support for the entry Review reconciliations for completeness, accuracy, timeliness and status of reconciliation items. Prepare written review notes with written responses from staff to the review notes; ensure all reconciliations have been completed by established due date. Provide technical advice and consultation to campus administrators Identify actual or potential problems and recommend corrective action Recommend and implement changes to the documentation and maintenance of business processes, standards and procedures Compute and estimate the effect of proposed changes on operating programs or accounting operations Document and maintain business processes, standards and procedures Analyze accounting control procedures and recommend changes or modifications Assure the proper recording and documentation of financial transactions and contribute to audit process; examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP) Interpret financial reports and statements and identify problem areas Assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Represent the University to external organizations on specific issues Prepare audit schedules, financial reports and perform other duties as required by both internal and external audits Other Duties as Assigned Perform special tasks as assigned Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of results (i.e., system upgrades, testing and implementation of new functionality). Attend trainings as required by assigned duties Represent the General Accounting Office on specific issues Minimum Qualifications Knowledge: Extensive knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those at the Accountant I and II levels, ability to prepare complex financial statements and reports; understand and interpret laws and rules; communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-Accountants. Experience: Equivalent to five years of professional level accounting experience. Education: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Preferred Skills and Knowledge Bachelor's degree in Accounting Post-secondary education in related field (Certifications, MBA, CPA, etc.) Experience with Oracle PeopleSoft Finance Application Experience with Government or Higher Education Advanced skill level in Excel Experience with providing direction/training High level accounting related experience Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 11, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3 ,775.00/month to $5,200.00 /month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, University Controller, Director of Student Financial Services & Systems, and the Director of Procurement Services. These managers' report to the Associate Vice President of Financial Services. The incumbent will be an Accountant I within the University Accounting unit. This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliaries, or other areas. The Accountant I job duties will collect, process and analyze accounting transactional data; work with both month-end and year-end processes; and, will coordinate with the completion of various auditor requests. In addition, this position focuses on the coordination between the Educational Foundation and the University for donor funds that are available to be spent by the University departments either as support to their departments/programs or for awarding scholarships. Responsibilities Assure the proper recording and documentation of financial transactions and contribute to audit process Run monthly processes Prepare recurring and adjusting journal entries Prepare assigned annual legal entries and GAAP entries Processes expenditure transfers Prepare fluctuation analysis and audit sample selections Prepare general ledger account reconciliations (i.e. endowment/current use gifts) Prepare and update lead sheets and other supporting schedules Prepare clear, concise, referenced work papers that support the assigned work Review automated allocation entries for accuracy, completeness and appropriateness Review funds and accounts for abnormal balances, accuracy, completeness and appropriateness Verify that the chart field string is correct and appropriate when processing all transactions Verify delegation of authority when processing transactions Enter assets in PeopleSoft Asset Management module and reconcile Prepare, analyze, and interpret financial reports, statements, and records Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use of integrated financial systems and/or other types of record management systems Run reports, public queries and review for abnormal balances, accuracy, completeness and appropriateness and report results Reconcile reports and financial data with financial statements on file Correct and reconcile account balances to external data Prepare routine financial reports and statements Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP); compliance Examine financial documents for completeness, accuracy, and conformance with established polices and procedures and general accounting standards Provide input to the documentation and maintenance of business processes, standards and procedures Prepare and maintain clear, concise, business process guides that explain how to perform the work assigned Be knowledgeable of University and Auxiliaries policies and procedure and keep current on changes and new policies and procedures related to Accounting Apply the University/Auxiliaries policies and procedures when performing tasks Document and maintain business processes, standards and procedures, trust fund agreements Identify actual or potential problems and recommend corrective action Compute and estimate the effect of proposed changes on operating programs or accounting operations Resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles Immediately report noncompliance with the University accounting practices and procedures Other Duties as Assigned Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of result May be assigned responsibility for providing training, guidance, and assistance to other employees and may provide work direction to other professional and/or technical staff Other duties as assigned that are appropriate for the Accountant I classification. Minimum Qualifications Knowledge: General knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Abilities: Ability to interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem solving techniques; establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the unit, including conveying technical information to non- Accountants. Experience and Education: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Preferred Skills and Knowledge Bachelor's degree in Accounting Experience with ORACLE Peoplesoft Finance Application Advance skill level in Excel Experience in general ledger reconciliations (i.e. endowment/current use gifts) Higher level accounting experience Strong customer service Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 09, 2022
Full Time
Description: Salary and Benefits Salary Range: $3,796.00/month to $5,369.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,796.00/month to $4,583.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office of Admission processes and evaluates applications at the freshman, transfer, and graduate student levels focusing primarily on domestic U.S. residents. The office provides some support for the processing of International applications. The Office works closely with CSUEB staff, faculty, and members of the community-at-large. Admission staff process applications and related documents, determine residency, render admission decisions, and proactively communicate with students in an accurate, timely and efficient manner. Under the general supervision of the Executive Director of Admission and supervising Associate/Assistant Directors, the Admission Counselor positions coordinate the processing, evaluation, and advising of applicants for assigned groups. Counselors must follow a wide and complex range of relevant policies when making final admissions decisions. The positions are also responsible for advising on Admission requirements, policies and procedures to various audiences including prospective students/applicants, high school/community college counselors, faculty and staff. Working with other East Bay offices, counselors also participate in the campus-wide effort to recruit prospective students as well as supporting the transition of admitted applicants to enrolled students. Responsibilities Provide information and service for all admission functions Respond to applicant inquiries on the phone and through various department email accounts regarding required documents needed to complete application review, evaluation status, and CSUEB policies/procedures, etc. Provide information to prospective and current students needed to successfully prepare for admission, apply or progress as a CSUEB student including Orientation, and various Division events Contact (Tele-counseling campaigns) current and prospective students regarding various division efforts Assist with logistical support for counselors conducting field work Assist with special projects or events Support efforts of the team leader in coordinating activities of the work team Download reports and update computer systems Download daily reports and/or workflow assignments Review documents and update coding in PeopleSoft (for ex: Transcript coding) Update information/coding as needed in appropriate administrative computing system(s) and verifying the image quality is acceptable and information is accurate in the appropriate computing systems Data scrub projects as needed Post transferrable credits in batches by California Community College Review records as appropriate after transfer credit posts As needed or requested, data entry information in computing system Notify appropriate staff if duplicate records are found Prepare documents for imaging Manually build applications in PeopleSoft as needed When necessary, disassemble paper files and prepare and sort contents for imaging Process Transfer Student Applications Obtain all required information to determine eligibility using electronically submitted application data and transcript information Assess and interpret self-reported applicant information and academic records for determination of eligibility for admission Solve problems with individual applications by obtaining additional information from applicants, counselors, faculty and staff Apply policies to unusual cases and determine when to refer unusual cases to supervisors Plan the processing and evaluation for an assigned portion of the total applicant pool prioritizing work for different terms of entry simultaneously Verify admitted applicants' eligibility for enrollment With Supervision and Guidance, Evaluate Academic Documents and make Final Admissions Decisions Evaluate applications according to all applicable policies for CSU Eligibility and make final admissions decisions, including calculation of total college units, calculation of overall GPA and Required GE Courses Evaluate individual college transcripts for completion of transferrable units, required GE Courses and GPA Evaluate transfer credit for current and prospective applicants from test scores and/or accredited institutions Interpret transcript information and update student records regarding University Writing Skills Requirement (UWSR) as appropriate Assess completion of additional specific course requirements for impacted majors or special programs Advise students on admission requirements, policies and procedures. Advise prospective applicants regarding application processing and eligibility requirements Communicate with applicant populations in individual and small group settings both on and off campus Provide basic information to prospective and current students needed to successfully prepare for admission, apply, or progress as a CSUEB student Participate in Welcome Center appointments and other outreach activities Communicate admission requirements to educational counselors as needed Counsel denied applicants regarding options and alternatives Identify potential candidates who would benefit by participation in special admission programs Following general CSU and campus policies for the assignment of transfer credit, determine and advise on requirements outside of the major that transfer courses fulfill Required Qualifications Experience allowing proficiency in performing work assignments Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures Thorough knowledge of office methods, procedures, and practices Ability to professionally and effectively interact with prospective and current students, co-workers, and colleagues Ability to organize and plan work projects including handling multiple priorities Excellent written and verbal communication skills in English including thorough knowledge of grammar punctuation, and spelling Ability and willingness to understand, embrace, and communicate CSUEB marketing messages Ability to learn and use administrative computing system(s),instant messaging, document imaging programs, web-based information resources, and MS Office applications Minimum Qualifications Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 08, 2022
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,372.00/month to $7,545.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position In accordance with the Americans with Disabilities Act Amendments Act (ADAAA), sections 504 and 508 of the Rehabilitation Act, applicable state laws and CSU policies, Accessibility Services (AS) provides eligible students with disabilities academic accommodations, disability counseling, and campus and community resources for an accessible educational experience. AS ensures that CSUEB's campus climate is inclusive and facilitates accommodations in all areas of learning. Under the direction of the AS Director, the Assistive Technology Coordinator oversees Assistive Technology services for students receiving support through Accessibility Services. This includes, but is not limited to, conducting assessments for students with disabilities and their need for assistive technology; determining best options for students from low tech solutions to high tech solutions; and training students on the use of such assistive technology. This position may provide assessments and training for staff and faculty with disabilities in conjunction with the department of Human Resources. Working with campus Information Technology Solutions (ITS), the Assistive Technology Coordinator will assist with Voluntary Product Accessibility Templates (VPAT), Information and Communications Technology (ICT) reviews, Accessibility Conformance Reports (ACRs) and/or Equally Effective Alternate Access Plans (EEAAP). Additionally, the Assistive Technology Coordinator oversees the provision of Accessible Testing accommodations and provides technological support to that program as needed. This is a full-time (40 hours/week) temporary position through June 30, 2022, with the possibility of reappointment. The typical schedule for this position is Monday through Friday, 8:30am - 5:30pm. Responsibilities Coordinate Activities and Functions for the Provision of Assistive Technology Provide direct customer service to students, staff and faculty with disabilities while exhibiting sensitivity to, and understanding of, the diverse student population at CSUEB. Conduct assistive technology assessments for CSUEB students with disabilities receiving accommodations through Accessibility Services to determine assistive technology needs. According to assessments, recommend appropriate assistive technology to enable students to have equal access their courses and campus services. Act as the primary trainer across various assistive technology platforms for students, staff and faculty as needed. Respond to user-reported accessibility issues pertaining to assistive technology. Work with user and developers, if necessary, to troubleshoot a solution in a timely manner and document solutions. Install, program, configure, and maintain assistive technology on select computers in the AT lab and across campus. Maintain and track University loans of assistive technology equipment: hardware and software. Keep up-to-date inventory of all equipment. Hire, train, schedule and lead student assistants as needed and as approved by supervisor. Submit monthly reports in a timely manner and/or as requested by supervisor. Work within established program budget. Monitor budget monthly and bring any concerns to the attention of supervisor immediately. Maintain Assistive Technology server. Coordinate media captioning requests with campus ITS and Service Desk. Provide input to supervisor on program enhancements. Continually keep abreast of emerging accessible technologies, major trends in the field, related laws, and common practices through the development of a diverse professional network and engagement in relevant professional development opportunities. Assist in performing research and development with new industry technology that may be suitable for implementation; identify accessibility solutions as part of implementation. Keep current on local, state and federal regulations regarding ICT accessibility for individuals with disabilities. Create and maintain guidelines, processes, checklists, how-to documents/videos and web-based resources to support students using assistive technology. Present and/or demonstrate to campus communities, as requested, on topics related to assistive technology, working with students with disabilities, and accessible course materials, among others. Collaborate with Online Campus with high-level feedback for online, hybrid, and web-enhanced courses regarding conformance with accessibility standards and regulations such as Section 508 and WCAG 2.0 Level AA accessibility standards; make recommendations for compliance as needed. Work closely with partners and advocates to support campus-wide initiatives with technology expertise and recommendations. Work to promote an accessible, inclusive academic environment. VPAT/ ICT Review/ACR/EEAAP Work with campus ITS, and other campus partners, to review and test third-party information and communication technology purchases for accessibility and conformance with accessibility standards and guidelines specified in Section 508 and WCAG 2.0A/AA. Contribute to the acquisition of VPATs, and the consideration and creation of ICT reviews, ACRs, and EEAAPs, as needed. Committee Work: Participate on the Accessible Technology Initiative (ATI) committee. Chair the ATI subcommittee of the Access and Compliance Committee. Participate on other committees to make recommendations on accessibility compliance; may participate on other technology committees as directed. Other Duties as Assigned Contribute to team effort by accomplishing related tasks as needed. Required Qualifications Proven record of exceptional customer service that creates a welcoming and supportive environment. Knowledge and skills in technical information systems and application program packages. High degree of knowledge of assistive technologies (hardware and software; low tech and high tech) on multiple platforms including Windows, Mac, iOS and Android; knowledge of designing and testing methodologies on each platform. Strong understanding of IT accessibility as it relates to the higher education environment. Experience reviewing and testing third-party information and communication technology purchases for accessibility and conformance with accessibility standards and guidelines specified in Section 508 and WCAG 2.0A/AA Knowledge of accessibility standards and guidelines (WCAG 2.0A/AA, WAI, Section 508, ARIA); accessibility auditing and testing tools and strategies including but not limited to Section 508 and WCAG 2.0A/AA validation toolsets. Demonstrated interpersonal and communication skills in working with users to interpret needs and provide appropriate solutions. Ability to perform system, database, and network maintenance tasks. Ability to analyze and troubleshoot system connections and interface malfunctions. Ability to effectively communicate technical concepts and solutions verbally and in writing to both technical and non-technical individuals, including presenting in front of an audience. Extensive knowledge and experience with accessible principles of Universal Design and understanding of accessibility issues related to emerging web technologies, multimedia and learning environments. Extensive knowledge of the ADAAA of 2008, Sections 504 and 508 of the Rehabilitation Act, as well as applicable state laws and CSU policies . Strong commitment to accessibility principles for students with disabilities in higher education. Ability to work effectively with diverse populations in a higher education setting. Basic principles and practices of project management; principles and procedures of record keeping; oral and written communication skills. Experience with problem solving, teamwork, and collaboration while managing multiple and sometimes competing priorities. Experience testing Web sites and software applications for accessibility. Experience supporting assistive technology users with disabilities. Ability and willingness to learn new technologies quickly. Hands-on experience supporting industry leading assistive technologies such as JAWS, Window-Eyes, ZoomText, NVDA, Kurzweil, and Dragon Naturally Speaking. Ability to leverage data collection tools such as surveys, questionnaires, and interviews, and process into compelling narratives in both written, verbal, and statistical forms. Minimum Qualifications A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Skills and Knowledge Strongly prefer at least three years of experience in assistive technology. Prefer a master's degree in relevant field and/or Assistive Technology Certificate. Extensive experience with, and understanding of, universal design principles and accessibility principles related to emerging web technologies, multimedia, and learning environments. Demonstrated experience assisting individuals in the application of accessibility technologies and principles. Three or more years' experience working in a higher education environment. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 08, 2022
Full Time
Description: Salary and Benefits Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office of Student Outreach provides comprehensive services to prospective students, current students, staff, faculty, and members of the community-at-large seeking University information or services concerning outreach, pre-admission advising, transfer credit evaluation and financial aid. This position conducts a full range of enrollment services activities. Under the general supervision of the Director of Student Outreach, this position specializes in generating, cultivating, advising, converting, and yielding prospective students within a defined market territory as well as supporting efforts to meet the University's overall new student enrollment goals. Responsibilities include (but are not confined to) the following: conduct on- and off-campus pre-admission advising appointments; organize and oversee on- and off-campus events; conduct advising and promotional visits to high schools and community colleges with corresponding reports of prospect generation and conversion from prospect to applicant, acceptance and enrollment from said schools; represent the University at college fairs/evening programs; conduct informational presentations on CSUEB, the CSU system, admissions, and financial aid; provide follow-up written, electronic and telephone communication to prospective students; build and sustain positive relationships with prospective students, their families, and high school & community college counselors by serving as the specific institutional resource/liaison for the territories that are this counselor's responsibility. Responsibilities Work to generate, cultivate, convert, and yield new student inquiries from within a defined market by providing outreach and recruitment services Oversee territory and conduct recruitment travel to high schools and community colleges statewide and represent the University at college fairs, counselor conferences, at other events, and in professional organizations Conduct market research and study CSUEB prospect and enrollment data to develop a plan of annual visits to high schools and community colleges, conduct pre-admission advising appointments on- and off-campus within specific territories, as well as to support colleagues assigned other territories as needed. Conduct periodic assessment/complete comparative reports of contacts generated from high schools and community colleges and their progress to applicants and assess acceptance of applicants and rates of enrollment from high schools and colleges in assigned territories Develop and sustain relationships with high schools and community colleges by being conversant in the University's academic and extracurricular opportunities, being data informed, and projecting a positive professional demeanor and appearance. Serve as resource for students, schools, and community-based organizations within assigned territory and conduct ongoing communication (direct mail; electronic, telephone) with prospects, applicants, and admitted students within assigned territories and occasionally assisting in other territories as assigned Provide accurate, ethical, and up to date pre-admission and initial financial aid advising Exhibit cultural competency as well as sensitivity to those from diverse economic backgrounds Maintain familiarity with, and effectively communicate CSUEB marketing messages and craft communications conforming to the University's message platform, Enrollment Services communication plans, and in keeping with the University communication style guide Regularly reference, retain, recall, and apply CSU and CSUEB recruitment & admissions policies & procedures Advise students and their family members on CSU admission requirements and eligibility, CSUEB's impaction --as appropriate, as well as general financial aid information by way of informational presentations on CSUEB, the CSU system, admissions, and financial aid Provide institutions within assigned territory needed/requested information as appropriate Follow through in timely manner on all requests for information/assistance Serve as a liaison between prospective students and admissions/financial aid personnel to ensure accurate and timely evaluation and communication Assist in developing innovative and effective methods to build relationships with students from your market territory, e.g. social media, as well as through electronic and print communication Report recruitment activities using a standard reporting form, file regular reports with the director regarding activities Track and report on visits, counseling appointments, events, and other activities Assist with Welcome Center duties on a regular basis including: Counselor of the Day rotations, daily information sessions to campus visitors, and pre-admission appointments hosted in the center Telecounsel prospective students, applicants, and admitted students at various points in the enrollment funnel Assist with departmental social media efforts Cross-train on fulfillment center duties, serving as back up in absence of fulfillment center coordinator Provide general information and service for all Enrollment Services functions Respond to electronic and telephone inquiries in a timely fashion (e.g. 24 hours) and deliver service in the areas of pre-admission/recruitment, admissions, records and registration, graduation evaluation, and financial aid Provide information to prospective and current students needed to successfully academically meet admissions requirements, complete the admission & financial aid application processes, or progress as a CSUEB student Provide transcript evaluation service to prospective students to inform students of requirements for admission. Assist the Office of Admissions with coordinated transcript evaluation service Regularly and accurately reference and apply Enrollment Services policies and procedures When answering calls or responding to electronic inquiries to deliver exceptional & courteous service, transferring callers or forwarding emails to other ES specialists only as absolutely necessary Actively problem-solve and employ appropriate independent judgment in dealing with those inquiring Know, embrace, and effectively communicate the CSUEB marketing platform Communicate benefits of CSUEB education Participate in ongoing comprehensive cross-training efforts within the Enrollment Services Division Participate in the development of work teams within ES Perform other duties and special projects as assigned Special projects or unanticipated needs may result in other duties being assigned Staff and complete tasks at on-campus events at the direction of the event coordinator Required Qualifications Ability to quickly develop comprehensive knowledge about CSUEB and CSU/CSUEB enrollment requirements, policies, and procedures, as well as general knowledge about financial aid processes and procedures Ability to promote constructive dialog, and demonstrated effectiveness as a sympathetic listener Ability to carry-out complex assignments without detailed instructions Ability to interact professionally and effectively, individually or in group settings, with prospective students and their family members, school/college counselors, and colleagues Ability and willingness to work with diverse populations Ability to identify and analyze organizational and operating problems and implement appropriate responses. Strong organizational skills and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations Ability to work independently Ability to learn and use administrative database system(s), instant messaging, degree audit software, document imaging software, and MS Office applications Ability and willingness to understand, embrace, and communicate CSUEB marketing messages Must have a valid California Driver's License Ability and willingness to accommodate flexible work schedule that includes evenings and weekends Must be willing and able to complete frequent travel via car throughout California The crisp, professional appearance as well as demeanor essential to effectively serve the University as its representative to the public Minimum Qualifications Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Skills and Knowledge Bilingual Two years of professional experience in one of the student services program areas or in a related field 1 year of experience in a college/university setting in outreach and recruiting Experience and demonstrated effectiveness in presenting to large groups, providing information on admissions, financial aid, CSUEB, and the CSU Experience with a CRM Experience with social media platforms Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
May 08, 2022
Full Time
Description: Salary and Benefits The salary range will be from $83,000 - $93,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position reports to the Executive Director, SEAS Success Center and is responsible for providing vision, leadership, and management for all aspects of the Educational Opportunity Program (EOP) and the Renaissance Scholars Program (RSP). The Associate Director manages the day-to-day operations of EOP Counselors and RSP staff, and is responsible for developing strategic short and long range goals for the department; providing effective training, ongoing supervision and evaluation; assuming all departmental fiscal and resource management; seeking grant funding opportunities and submitting proposals to supplement services and activities; establishing collaborative relationships with Academic Affairs and other Student Affairs programs and departments to develop partnerships, services, and activities which support student retention and graduation; and providing direct student service delivery. The Associate Director ensures compliance with all federal, state, local and CSU regulations, mandates, and policies governing the operation of the department. In addition, the Associate Director establishes consistent application for technology enhancements to improve service delivery and assumes ongoing assessment of student academic performance. The Associate Director is responsible for leading the Advising, Orientation and Enrollment, Graduation Support, and Post Graduation Exploration Planning Teams. Responsibilities Supervision Directs, supervises, and evaluates EOP Counselors and RSP staff, program services and activities that impact the retention and persistence of EOP & RSP students including workshops, transition services (summer bridge and orientation), advising, academic tutoring and student mentoring programs. Manages administrative support and student employees to ensure a well-functioning program with effective procedures. Retention Management Develops, implements, monitors and communicates a strategic plan for improving retention and graduation rates of the EOP & RSP student cohort. Develops, implements, and assesses appropriate academic support programs to promote retention and graduation of EOP & RSP students, utilizing best practices. Consults with faculty and staff, providing expert knowledge and up-to-date data, with the goal of enhancing student success for EOP & RSP students. Collects and analyzes data to plan and write reports regarding deliverables and outcomes. Program Management Oversees the development and implementation of services for EOP, to include, advising, peer mentoring, peer tutoring, student success workshops, and events. Evaluate all EOP and related services and activities that impact EOP student success. Evaluate all EOP and RSP programs and related services and activities that impact student success. Works as a member of the leadership team to provide evaluation and assessment that support retention and graduation goals. Collaborates with constituents across campus and within the Division of Student Affairs. Fiscal Management Develops and reports program budget for EOP & RSP with consultation with the ED. Ensures adherence to Student Equity and Success, Student Affairs, Advancement, and ORSP budget development, planning, implementation and timeline requests. Community Engagement Develops and coordinates EOP & RSP services and partnership involvement with culturally diverse community organizations that serve communities with high EOP & RSP eligible student and parent populations. Serves as a member of the Student Equity and Success leadership team, assisting in the implementation of strategic initiatives and goals to support student access and success. In addition, the Associate Director also provides information about Student Equity and Success and CSUEB programs that provide support and access to community members. Establish collaborative relationships with federal / state agencies and community organizations to facilitate student access to external resources. Campus Engagement Serves on committees across campus Required Qualifications A Bachelor's degree. 3 years of progressively responsible management experience. Management knowledge and skills in the development, implementation, and evaluation of staff and support programs. Ability to plan, implement, and evaluate educational programs. Knowledge of various learning styles as well as cultural identities and differences. Ability to understand the academic year and processing cycles that affect workflow of the department and various advising centers. Ability to review and verify complex records and detailed information for compliance with CSU requirements, Federal and State guidelines and interpret information from a variety of institutions. Ability to determine proper techniques and actions to utilize while engaged with individuals behaving in argumentative or sensitive manner. Must be solution-oriented. Ability to oversee projects and provide guidance and direction for the work of others. Ability to build, manage, and report a budget. Knowledge and skills in working with students from diverse ethnic, socioeconomic and educational backgrounds. Proven ability to direct training programs for professional and student staff. Ability to write and secure grants and other external funding opportunities. Skills in partnering with high schools, community colleges or other external agencies. Strong analytical, interpersonal and organizational skills. Preferred Skills and Knowledge A Master's degree in a related field. Condition(s) of Employment Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Director, SEAS Advising will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled