California State University, San Bernardino (CSUSB)

California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually.  CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so.

CSUSB is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. We welcome all interested applicants to apply. 

99 job(s) at California State University, San Bernardino (CSUSB)

San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, Temporary "Non-Exempt" position. Work Schedule: Typically, Monday-Friday 8:00 AM-5:00 PM. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 6, 2020. Position Summary: Student Services Professionals are responsible for providing a wide variety of professional services and activities ranging from preadmission to the university through post-graduation. The purpose of these services and activities is to assist students in making successful progress toward their degree objectives; to provide learning experiences which supplement those in the classroom; and to assist and encourage students to utilize effectively the knowledge, skills and abilities learned during their university careers. Such services and activities may include providing information and guidance to students; assisting students to think through problems and select suitable solutions and courses of action; evaluating student needs and authorizing services; coordinating and administering programs, events, and projects; facilitating student involvement in campus life; advocating the needs of individual students and groups of students to university administrators, faculty and staff; and providing support and assistance to students facing a variety of personal as well as institutional problems, questions and challenges. In addition, Student Services Professionals may serve as "working supervisors" or lead persons. Typical duties may include, but are not limited to: Under general supervision, reporting to Associate Dean/Executive Director, the International Student Advisor provides service to Partnership Programs students in the area of student advising, academic support, and program assistance: Advises partnership program and exchange students on a wide range of issues, including academics, campus procedures and policies, cultural and social adjustment and immigration to help students achieve their educational goals. Coordinates group advising sessions and participate in planning and implementation of student orientation. Proactively communicates with international partners, campus, and academic departments on partnership students' educational and other needs. Assists in developing academic/educational plans. Monitors student academic progress via Oracle/CMS and/or EAB software. Provides advice and assistance to students on academic and degree progress towards completion of study; alternative academic options, resolve scheduling conflicts, and similar issues. Utilizes successful interviewing and counseling techniques and refers students to campus resources. Plans and makes appropriate decisions based on established parameters, guidelines, and regulations impacting students' successful progress toward timely program completion. Provides leadership through training and consultation to less experienced staff Establishes and maintains effective relationship between the program and other related professional services. Participates in the coordination of college and campus wide programming for international students. Coordinates work for student assistant on behalf of the Partnership Department in CISP. Other duties as assigned. Education and Experience: Equivalent of one (1) year of experience in professional Student Services work at the entry trainee level is required. Equivalent amounts of graduate level job related education may be substituted for the required experience. Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Desirable Qualifications: Working knowledge of the methods and problems of organization and program management research and interviewing techniques. Principles of individual and group behavior. The ability to rapidly acquire such knowledge of the organization, procedures and activities and the basic principles, practices and major trends in the Student Services field is necessary. Knowledge, Skills and Abilities: Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation. Interpret and apply program rules and regulations. Gather and analyze data. Reason logically, draw valid conclusions and make appropriate recommendations. Present clear and concise information orally and in written reports. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies is required. The ability to handle effectively a broader range of interpersonal contacts is required along with the ability to work cooperatively with a diverse group of people. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, exempt, probationary position (with the possibility of converting to permanent). Work Schedule: To be arranged. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 10, 2020. Employer Relations Development Under the general supervision of the Career Center Director, the incumbent will proactively and strategically identify, build, cultivate and/or maintain professional relationships with local, regional, national and international employer for recruitment of university students and alumni. Typical responsibilities include, but not limited to: Develop a working partnership with the Career Center Internship team, internship coordinators on-campus, and CSU counterparts. Identify existing and new organizations (i.e. non-profit, government, federal, municipalities, corporate) to connect with the appropriate resources and personnel at the Career Center and/or the university. Plan, coordinate, and oversee the on-campus recruitment program (i.e. on-campus interviews, Information Sessions, information tabling, Career Fairs). Strategically work with the Career Counselors to share job/internship opportunities to identify the best qualified candidate to match with the employer work needs. Consistently follow up with employers to conduct an employer survey after each employer engagement to measure success and/or program enhancements. Create and facilitate employer related workshops for student to use best practices (i.e. networking, navigating career fairs) for students and alumni. Guide students and alumni with the appropriate tools, technology, and resources offerings from the Career Center. Use innovative technology and social media (i.e. YouTube, Instagram, FB, LinkedIn, snapchat) for marketing and communication with students and alumni. Manage all events using the Career Center's platform Handshake. The incumbent will have the responsibility to assess employer programs to meet the labor market needs using assessment tools such as Qualtrics, Handhshake and CampusLabs. Other Responsibilities Will create, schedule, promote and coordinate all career fairs, internship fairs, interview sessions, information sessions and any student to employer contact with CSUSB students using Handshake. These tasks will require partnering with campus resources to secure space, equipment, catering, parking, and any presentation needs the event requires. Create an EXPO model for employer recruitment and student engagement (Industry Panel, Information Sessions, Career Fair). Manage and monitor the employer partners program to coordinate all recruitment engagement employer needs. Create reports on all event outcomes using Handshake to share with team, on-campus partners, and employers. Work with campus partners to promote student involvement in national conferences that are student focused and present research, internship and career opportunities to CSUSB students. Examples of such conferences would include Society for Advancement of Hispanics/Chicanos and Native Americans in Science (SACNAS) or Hispanic Association of Colleges and Universities (HACU). Consistently manage and update the Career Center website "Employer" section to ensure student, employer, and alumni have easy access to all upcoming events and communicate with all five academic colleges. Create and execute on-campus campaigns to visit all five academic college to conduct college needs assessments to align academia with the workforce needs. Collaborate with campus partner on employer related events held by campus colleges, student organizations and/or departments, including, but not limited to the Alumni Relations, Office of Student Engagement, Office of Community Engagement, Student Club and on-campus affinity groups to provide expertise, coordination and employer support as needed. Utilize published student demographic data to recruit employers seeking a diverse workforce (Employer Partner program). Compile and report data on employer relations activities, assess employer relations efforts and provide feedback on the effectiveness of such efforts using Qualtrics, Handshake, Infographics, CampusLabs.and other innovative tools. Track job market demand, trends in recruiting, job-offer data and hiring results for students in diverse academic majors. Utilize the Career Center database (Handshake) to generate reports, analyze data, document employer updates/actions on the weekly, monthly, and annually basis for effective benchmarking. Provide assistance in budget planning, strategic planning, goal setting, monthly and annual reports, etc. Attend administrative staff meetings and participate in professional development activities. The incumbent will perform other duties as assigned. Education and Experience: Applicants must possess the equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Applicants must possess the equivalent to three (3) years of professional experience, preferably in the areas of employer relations, internship coordination, service learning, volunteer recruitment, or human resources. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge, Skills and Abilities: Working knowledge of federal, state and local market regulations and business practices as it relates to internships and employment. Applicant must have employer relations/development experience with the ability to engage with local and regional communities and understanding of labor market trends. Applicants must have highly effective interpersonal communication skills. Applicants must have working knowledge of standard office software such as Word, Excel, PowerPoint, and Outlook. Applicant must have employer relations/development experience with the ability to engage with local and regional communities and understanding of labor market trends. Duties will involve the ability to travel, therefore requires possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.; must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. Preferred Education and Experience: Master's degree in Business Administration/Marketing/Human Resources, sociology, IO/psychology, Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. It is highly desired that this position have experience with assessment of student learning and student success. It is highly desired that the applicant have experience working with NACELink/Handshake Qualtrics, Blackboard or other project management and student contact software that will be utilized in this position. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "Exempt", Probationary position. Work Schedule: Typically, Monday through Friday 8:00 a.m.-5:00 pm. Evenings and weekends as required. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 7, 2020. Position Summary: In support of California State University, San Bernardino's (CSUSB) research, creative, and scholarly activities, the Sponsored Programs Administration office provides post-award financial and compliance oversight of funded grants and contracts from award issuance to close out. Under general direction of the Director of Sponsored Programs Administration (SPA) the Senior Research Analyst (RA) will act as a post award liaison and will require close coordination with funding agencies, principal investigator/project director (Pl/PD), Auxiliary Financial Services (AFS), Auxiliary Payroll (Payroll), University Enterprises Corporation Human Resources (UEC HR), Office of Research & Sponsored Programs (ORSP) and various University departments, colleges, and divisions. The Senior Research Analyst will work independently and apply extensive independent judgment and expertise to perform timely, compliant, high quality post award administration to an assigned portfolio of multiple high volume, complex contracts and sponsored projects and those with unique requirements; and will have direct responsibility and accountability for work results. The Senior Research Analyst will use extensive knowledge to monitor the regulatory environment, perform work in situation where numerous diverse demands are involved, and independently determine approaches to project management and effectively prioritize and manage an assigned workload of sponsored projects. Current employees will be given preferred consideration. Typical duties may include but may not be limited to: Serve as the central resource and contact on a regular basis for the Pl/PD for all post-award issues, policy and procedural matters, and will provide initial and ongoing educational and regulatory guidance and counsel on research administration matters. Utilize investigative/research and analytical skills while performing complex financial analysis and customized reporting, policy research, analysis and evaluation, related to grants and contracts fund management to include, fiscal and budget analysis, financial management, accounting, compliance, and problem solving. Analyze and interpret various institutional accounting processes, funding agency terms and conditions, Uniform Guidance regulations, institutional policies to conduct orientation and training of Pl/PD and project staff. Utilize advanced working knowledge of research administration to apply standard theories, principles, practices and techniques to review and analyze award documents to develop award notification and set up documents, determine budgetary guidance and restrictions, extract reporting requirements and due dates, determine invoicing requirements, and obtain other required documents. Provide financial administration and compliance oversight of complex projects in accordance with institutional policy and agency requirements from notice of award and set up to final closeout. Provide direct one-on-one training to educate Pl/PD and project staff on how to generate and read Common Financial System (CFS) financial statements, queries and drilldowns. Assess the need for and authorize budget adjustments or modifications and cost transfers. journal entries and generate appropriate requests to funding agency for approval or for processing in PeopleSoft. Provide analytical and financial support and updates for Pl/PD and respond to changing needs for specialized financial and/or ad hoc reports to meet internal and external requirements. Analyze and review of expenditures to determine funds availability, adherence to budget. allowability, allocability, and compliance with agency and institutional regulations and policies to ascertain accurate and complete submission of supporting documentation. Effectively interpret, organize, and compile all required supporting documentation certifications, and approvals to develop high volume, multi-tiered, and complex project related external subawards and contracts. Provide direction and act as expert source of advice and guidance to Pl/PD and project staff for training and review of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/quarterly basis, and meet with project staff as needed to follow up on collection of documents. Oversee and direct the project close out in accordance with funding agency/institutional policies and record retention management to ensure contractual obligations and compliance requirements are met. Participate in and contribute to process improvement through presentations and may lead staff in special projects to support the team and operational initiatives. Other related duties as assigned. Education and Experience: Bachelor's degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field. Five (5) years experience and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Desired Qualifications: Directly related experience in managing various types of award mechanisms including grants, contracts, subcontracts and cooperative agreements. Extensive knowledge of Uniform Guidance/Office of Management and Budget (0MB) circulars applied to Federal grants. Experience with PeopleSoft Common Finance System. Experience working in an academic research administration setting. Knowledge, Skills and Abilities: Comprehensive knowledge and experience in the area of post award Research Administration project management. Ability to manage high volume and complex projects and transactions. Ability to comprehend, interpret, and advise on federal, state, and sponsoring agencies rules, regulations, policies regarding sponsored projects. Strong analytical, technical, interpersonal, and organizational skills to independently determine workload priorities, manage multiple tasks, work within strict time constraints, and set timetable to meet deadlines, goals, and objectives. Must have experience in developing and monitoring budgets, contracts, accounting, fiscal reporting and government compliance. Ability to think and work independently as well as part of a team. Ability to provide excellent customer focused service and deal tactfully and professionally with a diverse customer base both internal and externally. Must be able to communicate and interact professionally, openly and effectively with faculty, administrators, staff, and the community with the ability to identify and understand questions and provide helpful responses for problem resolution. Ability to establish and maintain cooperative working relationships within and outside the workgroup and serve a liaison for the organizational unit. Proficiency using computer programs such as Word, Excel, and PowerPoint. Outlook and database related programs. Must be dependable, self-motivated and detail oriented. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, Temporary, "Exempt" position. Work Schedule: Typically, Monday through Thursday, 10:00 am - 7:00 pm, Friday 8:00 am - 5:00 pm, occasional weekend hours. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 10, 2020. Required Application Materials: Please attach a (1) cover letter, (2) resume (or curricula vitae) and (3) diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words). The University: California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates approximately 4,500 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, with the second highest African American and Hispanic enrollments of all public universities in California. Eighty-one percent of students are the first in their families to attend college. The Division: The Division of University Advancement promotes Cal State San Bernardino's educational mission through private philanthropic support, strategic communications, and alumni relations. University Development creates fundraising initiatives, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations by developing relationships that foster and stimulate giving to the university. Position Summary: The Annual Giving Operations Specialist is a vital development team member engaged in the strategic planning and implementation of multi-channel annual giving campaigns that increase contributions and participation from alumni/ae, parents, students, and friends of the University. Under the direct leadership of the Director of Annual Giving, the Annual Giving Operations Specialist will assist with the design and execution of a dynamic annual giving program informed by cutting-edge predictive data analytics and best practices of both the CSU community and the annual giving community-at-large. This position requires a strong commitment to philanthropy, effective communication and writing skills, prospect research and organizational skills, and knowledge of annual giving best practices, trends, and technology. Current employees will be given preferred consideration. This position requires a self-starter with experience in multi-channel fundraising. The incumbent will possess in-depth knowledge of current trends and best practices in annual giving, strong written, oral, and interpersonal communication skills, well-developed computer skills, and the ability to work in a team-oriented environment with students, faculty, and staff. Typical duties may include, but are not limited to: Annual Giving Campaigns & Programs: The Annual Giving Operations Specialist will assist with the design and implementation of annual giving campaigns including the groundbreaking Coyote Ambassadors Program, the Coyote Proud Fund call center, online crowd funding campaigns, and annual giving campaigns utilizing email, social media, direct mail, and other solicitation channels to meet established fundraising and participation metrics: Coordination of the Coyote Ambassadors Program which utilizes student fundraisers to engage alumni through in person meetings, phon-a-thons, and crowd funding campaigns. Supervision of the Coyote Proud Fund call center, including a comprehensive fundraising incentive program. Oversight of a 12-20 crowd funding campaigns per year. Supervision of 10-15 student fundraisers, including scheduling and staffing for fundraising shifts to maintain optimal student staff levels. Execution of multi-channel alumni, parent, and student giving campaigns. Creation of effective programs to engage and solicit alumni/ae, parents, students, and friends of the University. Design of fundraising solicitations, email, and other collateral. Coordination of annual giving level campaigns for the colleges and other campus programs. Assistance with strategic planning and implementation of campus-wide giving days, peer-to-peer fundraising campaigns, and other programs to improve annual fund outcomes both in the percentage of alumni, parents, students, and friends participating and in the total dollars raised. Budget oversight to ensure that annual giving programs are cost effective and adhere to fiscal requirements. Other duties as assigned. University Advancement Participation: The Annual Giving Operations Specialist is part of an effective University Advancement team and shall: Participate in divisional strategic planning, goal setting, event planning, and project status sessions. Maintain the highest standards of development procedures and protocols utilizing various forms, report formats, databases, and clearance procedures. Collaborate with the Office of Strategic Communication to ensure that all development-oriented direct mail and email solicitations, communications, and events adhere to campus-wide and divisional graphics and professional communication standards. Integrate development efforts with central advancement staff and gift processing staff to ensure accurate gift recording and receipting. Assist with general donor cultivation, solicitation, and stewardship as part of a development team that attracts additional support important to all colleges, schools, and programs. Other duties as assigned. Education and Experience: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs AND two (2) years of related experience. Desirable Qualifications: One (1) to three (3) years of effective fundraising experience. Demonstrated experience increasing fundraising results in a multi-channel annual giving environment. Experience with annual fund and development software including Campus Call, Advance, and Reeher. Design and graphic arts experiences. Experience working in a higher education fundraising setting desired. Knowledge Skills and Abilities: Excellent oral and written skills required in order to write fundraising appeals, reports and letters, and to communicate effectively with a variety of constituents, including high-profile leaders and donors. Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues. Demonstrated ability and success in donor identification, cultivation, solicitation, and stewardship of individuals at the annual giving level of support. Demonstrated ability to reflect the highest standards of professional conduct and integrity. Exceptional leadership and strategic planning skills. Strong research and problem-solving skills. Strong communication, writing, and editing abilities; strong team player. Excellent attention to detail; proficiency in locating and synthesizing materials from multiple sources. High degree of organization and initiative. Well-developed sense of curiosity, ingenuity, and perseverance. Complete respect for confidentiality. Ability to gather data, analyze information, and prepare reports. Ability to interpret, analyze, and summarize complex biographical, business, and financial data. Ability to handle deadlines and changing priorities with good judgment. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role, and as a liaison and representative of the department, division, college, and the university. Ability to work cooperatively with all levels of the organization. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position. Work Schedule: Monday- Friday 8:00 a.m. - 5:00 p.m. The work schedule for this position during the summer months is Monday through Thursday from 7:00 a.m. - 5:30 p.m. (30 minute unpaid meal period). First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 10, 2020. Current employees will be given preferred consideration. Position Summary: Under the general supervision of the Director of Parking and Transportation Services and Events Specialist, the Administrative Support Coordinator I is distinguished by the administrative nature and scope of the support work performed, and often, ongoing work coordination and/or lead responsibilities with notable accountability for the work results. The administrative work performed is usually operational and procedural in nature. The work is often project-oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. The interpersonal contacts are varied and can be at a higher level and tend to involve a broad range of problem-solving activities. Under the general direct supervision of the Director of Parking and Transportation Services, the Administrative Support Coordinator I will report to the Director, Parking and Transportation Services, and under the direct supervision of the Events Specialist. Typical duties include, but are not limited to the following: The incumbent will effectively collaborate, establish and maintain cooperative work relationships within a diverse university community. The incumbent must be able to collect and analyze data, establish facts, define problems and recommend solutions. The incumbent will coordinate the hiring, onboarding, scheduling, mentoring and oversight of Community Service Officers (CSO) assigned to the Information Center. The incumbent will enroll new CSO's to various required trainings (e.g. Cash Handling, Defensive Driving and coordinating uniform issuance). The incumbent will serve as a resource to student employees when they are unable to answer a query. The incumbent serves as the department's primary point of contact to the Parking email Listserv. The incumbent will respond to all emails that entail researching citations, permits, payment histories, reviews citation photos, and providing customer information and direction based on an analysis of the situation and experience from prior situations. The incumbent serves as the backup for the adjudication of citations at the first level. The incumbent will review and process daily parking permit cash and debit/credit sales receipts from Information Center II by preparing daily parking permit deposits (which include reconciliation, verification, preparation of deposit slips and bag, and posting deposits into General Ledger). The incumbent will process additional financial reports for overages and shortages. The incumbent will also prepare and submit daily credit card revenue reconciliation reports for the Dispenser Machine and ParkMobile App to the Student Financial Services Office for posting into the Department General Ledger. The incumbent will be responsible for reviewing Volunteer and Recreational Sports permit requests in ensuring that individuals qualify to receive these permits. The incumbent will process the permit in T2 Flex system and submit chargeback to the Recreational Sports Department. The incumbent will provide support to department staff and student assistants by submitting key requests and quarterly key requests approvals. The incumbent will submit work requests for supplies, maintenance, and upkeep of the ICs. The incumbent will submit IT requests for support needed at the ICs. The incumbent will provide general office or other administrative duties, which may include but are not limited to filing documents, submitting Staples Orders or answering phones, updating or developing departmental policies and procedures. The incumbent will be responsible for processing separated or retired Faculty and Staff DocuSign Clearance Forms. The incumbent will review T2 Flex to check for any outstanding citations and unpaid permits. The incumbent will serve as a back-up for the adjudication of citations at the first level. The incumbent will create documents using the Microsoft Office Suite, including Word, Visio, and Excel. The incumbent will create intermediate to advanced features including mail merge, formulas and reviewing mode. The incumbent will prepare correspondences, edits documents and performs support tasks to the Events Specialist and the Budget Analyst. Other duties as assigned. Education & Experience: High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work. Preferred Qualifications: The incumbent who is familiar with T2 FLEX CashNet, PeopleSoft, Microsoft Outlook, Excel and Word is preferred. Knowledge, Skills and Abilities: A thorough knowledge of applicable university infrastructure, policies, and procedures. A thorough knowledge of English grammar, punctuation, and spelling. A thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. The ability to independently handle multiple work unit priorities and projects. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. A thorough knowledge of budget policies and procedures. The ability to draft and compose correspondence and standard reports. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, At-Will, Exempt position, included in the Management Personnel Plan (MPP). Work Schedule: Monday through Friday from 8:00 a.m. - 5:00 p.m., occasional evenings and weekends as needed. Compensation: Salary is commensurate with experience and qualifications. A comprehensive benefits package is provided. First Review Deadline: This position will remain open until filled. Review of applications will begin February 10, 2020. The Position: Under the general direction of the Custodial Manager, the Assistant Custodial Manager supervises daily custodial operations and is responsible for planning, organizing, and directing the work of employees and contracted vendors engaged in custodial services for approximately 2.2 million square feet of classrooms, offices, laboratories, and other academic or public buildings. About CSUSB: California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and the second-highest African American and Hispanic enrollments of all public universities in California. Over eighty percent of our graduates are first-generation college students. Opened in 1965, the university serves more than 20,000 students and graduates approximately 5,000 students annually on its main campus set at the foothills of the beautiful San Bernardino Mountains, as well as its Palm Desert Campus. Inclusively, social justice and equity are explicitly articulated as core values of the university. Typical duties include, but are not limited to the following: The incumbent will perform a variety of supervisory, administrative and other duties as required in order to meet the operational needs of the department. The incumbent sets cleaning and sanitation standards and establishes procedures and schedules to ensure standards are met or exceeded; conducts inspections of custodial work assignments and projects; oversees a custodial quality control program; and meets with faculty, staff, and students to address service-related concerns. The incumbent maintains and reviews records on custodial maintenance management software related to usage of equipment, materials, and supplies, and labor required to complete projects and perform custodial duties. The incumbent will supervise both union and contract employees, participates in personnel matters including staff selection, training, evaluation and corrective action; assists in the management and preparation of the custodial budget, including planning to ensure the best possible utilization of personnel, supplies and equipment. The incumbent will maintain vendor contact to stay abreast of current and new methods, forecasts and estimates needs, and prepares requisition requests for procurement of materials and supplies. The incumbent keeps accurate records, and prepares reports on program results; ensures equipment is maintained properly and repaired or replaced as necessary. Other duties as assigned. Education & Experience: The equivalent to a high school diploma or GED. Applicants must possess the equivalent to three (3) years of related experience in custodial operations. Applicants will experience with a unionized staff in education, healthcare, or service industries is preferred. Knowledge, Skills & Abilities: Applicants must possess strong communication skills. Applicants must have a working knowledge of office software such as MS Word and Excel and should be familiar with custodial cleaning management software along with a thorough knowledge of the principles of supervision and organization. Applicants must have a thorough knowledge of materials, methods, and equipment used in custodial work. A working knowledge of the principles and methods of material control and equipment use and maintenance is required along with familiarity with OSHA safety requirements as they pertain to the custodial operation. Applicants must be well versed in all facets of cleaning, as well as the ability to manage in a diverse environment with a focus on client and customer services. The ability to train subordinates and conduct an in-house training program is required. Applicants must have the ability to recognize problems and effect solutions; coordinate custodial activities within an academic environment, and knowledge of APPA or ISSA cleaning standards. Incumbent must be willing to respond to campus emergencies during off-hours as necessary. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs. Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet. Must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending. Depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent). Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 10, 2020. Overview of Duties: The Reprographics Specialist position performs the full range of reprographics functions, high speed copying, digital printing, offset printing, bindery and related services. Reprographics creates a wide range of print material and media including, but not limited to, campus stationery, brochures, newsletters, banners, posters, magnets, signage, fabric printing and CD and DVD reproduction. Incumbents receive master material from hard copy, digital or electronic media or on-line ordering programs; perform pre-press work; and prepare and operate offset presses, digital presses and high-speed copiers. In addition, incumbents proof materials and perform final finishing work such as binding, cutting and folding. Current employees will be given preferred consideration. Under general supervision, the Reprographics Specialist II, the incumbent will independently perform complex technical duties, typically in more than one core function, for the department. Responsibilities include but are not limited to the following: Prepare materials for production including graphics manipulation,limited graphic design work, desktop publishing and imposing files. Perform high speed duplication work including basic variable data. Work involves receiving master material from hard copies or electronic media, basic manipulation of color, preparing and setting up files and equipment for copying and finishing, reviewing all proofs and final product samples produced before releasing to customers or performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required. Perform high - quality digital printing work including advanced variable data. Work involves receiving master material electronically, digitally manipulating color values, preparing and setting up files and equipment for printing and finishing, reviewing all proofs and final product samples produced before releasing to customers or performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required. Perform offset printing from single- to multi-color work. Work involves receiving hard copies or electronic files and processing using computer-generated output systems. Set-up and operate one, and/or multi-color presses, mixing inks and monitoring density and registration; and performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required. Set up assigned machines to specifications for binding, monitor machines during the run to ensure adherence to specifications, unload, stack and prepare for shipping and delivery. In addition, perform hand bindery operations as the job requires. Maintain and troubleshoot equipment. Initiate maintenance and service calls and record in maintenance log book, as required. Inspect incoming files for compliance with graphic design branding standards. Ensure that the campus logo is used correctly according to graphic standards manual on each order. Create postcards layouts for use of campus mail indicia and mail merge. May also be tasked with data merge of campus business cards and email electronic proofs to customers for approval to make sure all their information is correct. Perform bindery operations to complete jobs (folding, cutting, scoring, perforating, collating, saddle stitch, numbering, coil binding, three hole drill, laminate, tabbing). Maintain and troubleshoot equipment when needed. In addition to print duties, incumbents may perform reprographics related administrative functions such as serving as the shop coordinator; assisting customers with production orders; performing customer service functions including estimating, scheduling and tracking jobs; maintaining department budget and billing records; maintaining inventories and coordinating supplies and materials; coordinating shipping and delivery of finished products; ensuring safety and quality control; overseeing equipment maintenance; and scheduling student workers. Other duties as assigned. Education & Experience: High school education or equivalent certification plus one year of related experience or an equivalent combination of experience and education. Preferred Qualifications: Minimum 2 years of experience in operation of offset and digital printing systems, color management, general binding experience and good interpersonal skills. Knowledge: Knowledge of paper substrates, inks and bindery processes. General knowledge of computer software including Adobe InDesign, Acrobat and Microsoft Office and imposition software. Knowledge of inks, papers, and production processes. General knowledge of the operation of a folder, collator-stitcher-trimmer, perfect binding, auto punching and various other binding processes. Thorough knowledge of the operation, adjustment and routine maintenance of mechanical, digital and computerized equipment and systems. Working knowledge of desktop publishing and graphic software and the ability to manipulate and translate media, as well as process electronic files using pre-press software. Thorough knowledge of campus graphics standards and procedures. Requires a thorough knowledge of lithography and reprographics systems and operations. Thorough knowledge of mixing and matching ink, manipulating color values and ensuring even density on the sheet and consistent color throughout the job using applicable equipment. Thorough knowledge of applicable U.S. Postal Service requirements and processes related to standard and automated mailing processes and other shipping and receiving methods. Skills/Abilities: General office skills including general computer skills and customer service. Must be adaptable to a wide variety of daily applications and job functions. Possess specialized skills as well as a broad knowledge of reprographics operations, processes and systems. Proficiency in applicable PC and Macintosh platforms, their operating systems and applicable software packages. Ability to set up and operate high-speed copiers (black & white and color), digital presses and/or multicolor offset presses to produce high-quality work. Effective communication and customer service skills including the ability to advise customers on print needs and effectively work with designers to find creative solutions to provide products that satisfy requirements established by the customer and designer and satisfactorily resolve customer complaints. Effective organizational skills to coordinate work within a specified area within reprographics. Ability to effectively manage priorities in a fast-paced and changing environment that requires the ability to quickly learn and operate applicable equipment/software and to obtain certifications when necessary. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, Probationary "Exempt" Position. Work Schedule: Typically, Monday through Friday 8:00 a.m.-5:00 pm. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 11, 2020. Position Summary: In support of California State University, San Bernardino's (CSUSB) research, creative, and scholarly activities, the Sponsored Programs Administration office provides post-award financial and compliance oversight of funded grants and contracts from award issuance to close out. Under general direction of the Director of Sponsored Programs Administration (SPA) the Research Analyst (RA) will act as a post award liaison and will require close coordination with funding agencies, principal investigator/project director (Pl/PD), Auxiliary Financial Services (AFS), Auxiliary Payroll (Payroll), University Enterprises Corporation Human Resources (UEC HR), Office of Research & Sponsored Programs (ORSP) and various University departments, colleges, and divisions. Current employees will be given preferred consideration. Typical duties may include, but are not limited to: The Research Analyst (RA) will apply independent judgement and expertise to perform timely, compliant, post award administration to multiple moderately complex grants and contracts in accordance with sponsor specific regulations, OMB 2 CFR 200, and institutional policies and will have direct responsibility and accountability for work results. Will be a point of contact, for PI/PD, related to all post-award issues and policy and procedural matters to ensure compliance with applicable regulations and funding terms and conditions. Perform work in situations where numerous demands are involved and will determine approaches to project management and prioritize and manage an assigned workload of projects. Utilize analytical skills to perform policy research, analysis and evaluation, related to grants and contracts fund management to include, fiscal and budget analysis, financial management, accounting, compliance, and problem solving. Utilize knowledge of agency regulations, OMB 2 CFR 200, and institutional policies to manage, review and authorize various transactions, expenditure documents, travel claims/advances, and contracts. Conduct account analysis, budget variance analysis, review of financial statements, queries of expenditure transactions, and encumbrances to identify and resolve problems. Compile all required supporting documentation, certifications, and approvals to develop and issue project related external subawards and subcontracts. Prepare budget adjustments or modifications and cost transfers, journal entries and generate requests to funding agency for approval and/or for processing in PeopleSoft. Provide financial administration and oversight of assigned projects in accordance with institutional policies and processes, funding agency terms and conditions, OMB 2 CFR 200 from notice of award to closeout. Provide training to PI/PD and project staff on how to generate and read CFS financial statements, queries and drilldowns. Provide advice and guidance to PI/PD and project staff for collection of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/ quarterly basis, and meet with project staff as needed to follow up on collection of documents. Provide advice and guidance to PI/PD and project staff for collection of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/ quarterly basis, and meet with project staff as needed to follow up on collection of documents. Analysis and review of expenditures to determine funds availability, adherence to budget, allowability, allocability, and compliance with agency and institutional regulations and policies to ascertain accurate and complete submission of supporting documentation. Approve and track contractor expenditure activity/invoices to ensure compliance with applicable contractual and regulatory commitments/obligations and deliverables. Monitor and track cost share commitments and effort certification for compliance, accuracy and timeliness. Oversee and conduct award close out in accordance with funding agency/institutional policies and record retention management to ensure contractual obligations and compliance requirements are met. Other duties as assigned. Education and Experience: Bachelor's degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field. Desirable Qualifications: Three (3) to Five (5) years experience and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Experience in an academic, public entity, or non-profit research administration environment (post award) is desired. Knowledge, Skills and Abilities: Applicants must have general knowledge and understanding of accounting basics and financial record keeping methods, procedures and practices. Excellent analytical, critical thinking, and problem solving abilities is essential. Experience in developing and monitoring budgets and/or contracts, accounting, fiscal reporting, and government compliance is essential. Ability to review financial documents for accuracy, completeness, validity, and adherence to regulations. The ability to read and interpret contracts is essential. Must have excellent organization and strong interpersonal, communication and writing skills. Must be dependable, self-motivated and detail-oriented. Must be able to work in a diverse team environment and possess excellent customer service skills. Thorough knowledge of Microsoft Office Suite and knowledge of working with PeopleSoft Common Finance Systems is desired. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "Non-Exempt" Probationary position. Work Schedule: Typically, Monday-Friday 8:00 AM-5:00 PM. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 11, 2020. Position Summary: Under the general supervision of the Director of Parking and Transportation, in consultation with the Budget Analyst. This position is distinguished by the administrative nature and scope of the support work performed, and often, ongoing work coordination and/or lead responsibilities with notable accountability for the work results. The administrative work performed is usually operational and procedural in nature. Work is often project oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. Interpersonal contacts are varied and can be at the higher level and tend to involve a broad range of problem solving activities. Current employees will be given preferred consideration. Typical duties may include, but are not limited to: This position reports to the Director, Parking and Transportation Services, and under the direct supervision of the Budget Analyst the incumbent will effectively collaborate, establish and maintain cooperative work relationships within a diverse university community. The incumbent must be able to collect and analyze data, establish facts, define problems and recommend solutions. The incumbent assists staff in reviewing, updating or developing departmental policies and procedures, especially when the topic is customer service, permitting, audit, or fiscal coordination. Responsible for the hiring, scheduling, leadership, mentoring and oversight of student employees assigned to the parking front office. Plan and execute start of the quarter permit sales, communications, and staffing. Serve as a resource to student employees when they are unable to answer a query. The incumbent will coordinate the setup of the annual permitting calendar, permit stock allocation, proration schedules, and sales process for various permit types in the T2 system. Work collaboratively with the Budget Analyst to ensure the systems are read for peak online sales periods. The incumbent will process check payments from the DMV and Franchise Tax Board for parking citations and posts information in T2. Removes related student holds as necessary. Leads the review and audit to process refunds for overpayment of citations. Process permit refunds based upon proration schedule. Reviews daily citation and permit payment records to identify, investigate and correct. Responsible for maintaining the accuracy of the DMV Pull program. Entails accessing the CLETS System to determine validity of driving licenses for staff, faculty and student employees enrolled in the Defensive Driving Program. Ensure continuous communication with the DMV to receive any updates on participants driving licenses status. Responsible for assigning the Defensive Driving Course to Staff or Faculty in SumTotal. Incumbent will register the individual and email instructions on how to complete and receive the defensive driving cards. They will assist in general office or other administrative duties, which may include but are not limited to filing documents, writing field reports or answering phones, updating or developing departmental policies and procedures. Prepare documents using Microsoft Office suite, including Word, Visio, and Excel. Use intermediate to advanced features including mail merge, formulas and reviewing mode. Prepares correspondence, edits documents and performs support tasks to the Budget Analyst. Other duties as assigned. Education and Experience: High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work. Desired Qualifications: Two years of experience in general office clerical work is preferred along with a thorough knowledge of office methods, procedures and practices. Familiarity with and frequently use the following: T2 FLEX CashNet, PeopleSoft, Microsoft Outlook, Excel and Word. Knowledge, Skills and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Working knowledge of budget policies and procedures. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "non-exempt", probationary position (with the possibility of converting to permanent). Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 12, 2020. Current employees will be given preferred consideration. Under the general supervision of the General Accounting Manager, the Accountant I primary function is the performance of professional accounting work. Typical duties may include, but are not limited to the following: The incumbent requires the application of theories, principles, and practices of the accounting profession. The incumbent shall be primarily responsible for a variety of tasks and duties such as: Preparing and posting journal entries both internal and external to record fund transactions; Preparing and posting transfers; Performing detailed account analysis and reconciliations; Assisting with the monthly and year-end closing process; Preparing and updating procedure desk manual as it relates to job tasks; Assisting with regularly occurring audits, and special projects as assigned by the supervisor. The incumbent will also provide guidance and assistance to other employees on campus as it relates to general accounting. The incumbent will interact with various departments on campus as well as outside agencies on a regular basis. Other duties as assigned. Education/Experience: Applicants must have a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: The applicant must have knowledge and understanding of Generally Accepted Accounting Principles, internal controls, and audit compliance. The applicant must have an in-depth knowledge of various software applications such as Excel, Word, and Access. The applicant must have advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Skills/Abilities: Applicants must be able to communicate clearly both orally and in writing. Applicants must be able to successfully work with a wide range of campus personnel. Applicants must possess the ability to apply accounting principles to the analysis of complex accounting problems and be able to analyze and interpret accounting data and prepare clear, accurate financial statements and reports. Applicants must have the ability to understand and apply applicable rules, regulations, policies, and procedures and be able to make sound decisions and recommendations regarding accounting activities. Preferred Qualifications: The applicant with three (3) years of progressively responsible professional accounting experience is preferred. The applicant with experience in governmental accounting methods and related laws, regulations, and rules is desirable. The applicant with working knowledge of accounting systems in a university setting and PeopleSoft financials is highly desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Area of Specialization: Open The Department of Public Administration at California State University, San Bernardino invites applications from a diverse group of qualified applicants for a Full Time Lecturer to begin August 2020. The Department of Public Administration seeks an energetic and innovative educator to join the team as a full-time Lecturer beginning August 2020. Candidates must be qualified to teach NASPAA and AACSB accredited courses in both upper division undergraduate and Master's level public administration. Preference will be given to candidates with teaching (online and face to face) and practitioner experience. California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palrri Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students, and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire, and the second highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and 1 doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB's commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB's ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. Typical Activities: Full-Time Lecturers focus on teaching. The teaching load for a Full-Time Lecturer begins at a 5/5 load, but maybe reduced through academic qualifications and other duties, including online and large class courses. Teaching responsibilities may include courses at either the San Bernardino or Palm Desert Campuses. The Lecturer will be a voting member of the Public Administration faculty subject to limitations in the Faculty Administrative Manual and participate in departmental activities such as department meetings, evaluating part-time lecturers, and grading the comprehensive exam. Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. Minimum Qualifications: A terminal degree in Public Administration or a related field is required by time of appointment. Supplemental Information: 1) Curriculum Vitae 2) Cover Letter that includes: a. A statement of your teaching experience and philosophy. b. A statement of your research experience and goals. c. A statement of how you might contribute to CSUSB's Strategic Plan. 3) If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. 4) Unofficial copies of all postsecondary degree transcripts (official transcripts will be required prior to appointment). 5) Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. 6) A Diversity Statement, which may include your interpretation of diversity, equity, and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). Formal review of applications will begin February 17, 2020, and continue until the position is filled. Information regarding CSUSB's Department of Public Administration can be found at https://https://www.csusb.edu/mpa. If you are interested in this opportunity, we invite you to apply at: https://www.governmentjobs.com/careers/csusb/transferjobs. Salary is commensurate with experience. Every posting must include the following: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: The Department of Public Administration at California State University, San Bernardino invites applications from a diverse group of qualified applicants for a tenure track position at the rank of Associate or Full Professor to begin August 2020. The Department of Public Administration at California State University, San Bernardino (CSUSB) seeks an innovative and passionate educator to join our NASPAA (Network of Schools of Public Affairs, Policy, and Administration) accredited team as Department Chair and MPA Director with tenure and rank (Full or Associate Professor) beginning August 2020. The Department has a strong commitment to public service values, ethical behavior, shared governance, diversity and student learning. The Master of Public Administration (MPA) is one of the premier graduate programs at CSUSB, with over 250 students, and one of the top MPA programs in the California State University system. We also administer an undergraduate concentration of approximately 90 students. The Jack H. Brown College of Business and Public Administration (JHBC), is accredited by NASPAA and AACSB, and consists of five academic departments: Accounting and Finance, Information and Decision Sciences, Management, Marketing, and Public Administration. We seek a strong leader to manage our highly successful department in a dynamic environment with diverse faculty who are heavily engaged in service to the university and the community. While we are a teaching institution, Public Administration faculty are particularly active in their research areas. To find out more about the Department of Public Administration, visit https://jhbc.csusb.edu/mpa or contact the current Chair Dr. Jonathan Anderson at jonathan.anderson@csusb.edu. California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palm Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students, and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire and the second-highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and 1 doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds, and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB's commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB's ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. Typical Activities: The successful candidate will: Create and maintain PA course schedules and teaching assignments; Manage department activities and administration; Oversee Graduate and Undergraduate Programs and supervise their Coordinators; Supervise and assist in branding and marketing the MPA Program; Mentor and develop Public Administration faculty and staff; Supervise and develop part-time faculty; Manage Public Administration internet presence and public relations efforts; Build and maintain engagements with alumni and the regional community; Maintain excellent relations across the College and the University; Attend various leadership functions; Teach one class per term and a professional development seminar for students; Maintain academic qualifications. A complete description of the duties of Chairs at California State University, San Bernardino can be found at https://www.csusb.edu/sites/default/files/upload/file/%28Admin%29Chair_Responsibilities.pdf Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. In addition, new faculty are encouraged to develop and participate in activities that support the University's strategic plan. This plan emphasizes: a) student success; b) faculty and staff success; c) stewarding resources; d) community engagement and partnerships; and, e) enhancing the campus identity. CSUSB's Strategic Plan is available at https://www.csusb.edu/strategic-plan Minimum Qualifications: A Ph . D. in Public Administration or a related field is required by time of appointment. Demonstrated administrative experience in working effectively with faculty, scheduling, and budgeting; Demonstrated excellence in collegiate teaching at the undergraduate and graduate level; A mature and developed research and publication record; Demonstrated commitment to working with underrepresented groups; Demonstrated commitment to community engagement. DESIRED/PREFERRED QUALIFICATIONS: Experience working with underrepresented groups Experience as a government or non-profit practitioner. Experience with hybrid and online instruction Experience mentoring faculty Experience with NASPAA accreditation Supplemental Information: To apply please submit the following required documents: 1) Curriculum Vitae 2) Cover Letter that includes: A statement of your teaching philosophy. A statement of your research experience and goals. A statement of how you might contribute to CSUSB's Strategic Plan 3) If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. 4) Unofficial copies of all postsecondary degree transcripts (official transcripts will be required prior to appointment). 5) Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. 6) A Diversity Statement, which may include your interpretation of diversity, equity, and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). 7) Additionally, your cover letter should outline; a. Why you feel your background is a good match to for this position at California State University, San Bernardino; b. A statement of your leadership philosophy and management standards; Formal review of applications will begin March 16, 2020, and continue until the position is filled. Information regarding CSUSB's Department of Public Administration can be found at: https://www.csusb.edu/public-administration If you are interested in this opportunity, we invite you to apply at: https://www.governmentjobs.com/careers/csusb/transferjobs. Salary is commensurate with experience. Every posting must include the following: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP). Work schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This is a continuous recruitment and will remain open until filled. The first review date of applications will be February 19, 2020. "Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)". The Associate Controller is a hands-on leader responsible for the financial reporting and compliance of the university, along with developing and performing the operational accounting activities of the university. This position oversees accounting assignments of diverse scope, including journal entry preparation, debt financing, reconciliations and analyses, accounts receivable, banking and treasury operations, chart of accounts, tax, fixed assets, and custom auxiliary reports for all campus units including auxiliaries. With high attention to detail and the ability to execute multiple initiatives against time constraints, the Associate Controller oversees the preparation of university financial statements and reports in accordance with GAAP, serves as liaison with external auditors, and ensures the timeliness in the completion of the fiscal month and year-end close. The Associate Controller develops and prepares a variety of communications and presentations for various campus stakeholders with an emphasis on auxiliary units and their boards. Other responsibilities: Interprets and stays current on campus, CSU, federal and state regulations, guidelines, policies and mandates that relate to the campus accounting functions. Implement all relevant accounting pronouncements derived from GAAP, GASB, and FASB. Ensures compliance with relevant laws, policies, and procedures referenced by the integrated CSU administrative manual (ICSUAM). Continually evaluates the current technology and need for new technology to meet the University's financial data processing, control, security and reporting requirements. Serves as the subject matter expert (SME) on PeopleSoft Common Financial System (CFS) for all accounting and financial reporting activities; leads CFS system upgrades and module implementations. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Builds effective teams committed to organizational goals, creating an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Education and Experience: Bachelor's Degree in Business (Master degree and/or Certified Public Accountant (CPA) license is preferred). Seven (7) years or more of accounting experience. Five (5) years or more of supervisory experience. Knowledge, Skills, and Abilities: Strong technical knowledge in Fund Accounting, Generally Accepted Accounting Principles (GAAP) Governmental Accounting Standards Board (GASB), & Financial Accounting Standards Board (FASB). Working knowledge of Enterprise Resource Planning (ERP System); Strong Microsoft Office skills. Excellent management, interpersonal and organizational skills. Excellent written and verbal communication. Ability to work in a team-oriented environment. Higher Education experience is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, Temporary, Exempt position (with the possibility of converting to probationary). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 13, 2020. The Position: Under the general supervision of the AVP for International Education and Dean of the College of Extended and Global Education (CEGE), the incumbent will provide high-level senior administrative support to the Dean's Office by preparing statistical and other reports, handling information requests, and performing senior-level clerical functions such as preparing correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The successful candidate must be proactive, possessing the ability to anticipate the needs of the AVP/Dean and Directors. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community. Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Typical duties include, but are not limited to: Advising on policy and procedures related to administrative, personnel, and related operational functions to meet college's needs and goals; Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems; Exercises discretion and independent judgment in matters of importance and ensures the general operations of the Dean's Office are functioning to maximum capacity and high level of confidentiality; Provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the College of Extended and Global Education; Day-to-day management of the AVP/Dean's meeting schedule and liaison with the ability to make executive decisions on the importance of calendaring and time-sensitive matters; Maintaining interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders; Performing clerical functions such as composing correspondence; organizing and maintaining the AVP/Dean's filing system, screening calls with professionalism and diplomacy; Evaluating, revising and developing drafts of policies and procedures, as needed; Maintaining meeting minutes; creating agenda for regular meetings; coordinating and obtain materials for meetings to include updates, reports, and sub-area reports; provide meeting materials to members prior to the meeting; Editing and proofreading confidential plans and staff correspondence; Planning, developing and coordinating multiple projects simultaneously; Providing direct support for the leadership team as required; Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records; Assisting the AVP/Dean in the preparation of information for presentations, reports, media, and speeches; Updating the AVP/Dean on key organizational issues and concerns when out of the office; Coordinating travel arrangements, assisting with changes during travel and process expense reports; Preparing hiring via NEOGOV and assisting with recruitment, scheduling/ coordination as necessary; Communicating well with all levels of internal management and staff regarding strategic plans; Developing, implementing and providing support to special projects; Responsible for coordinating audits performed by the Chancellor's office or other agencies, and annual audits to include preparing responses multiple questionnaires; Organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested, and provide responses to audit findings; Serves as primary contact with CSUSB Extended Education and International Programs; Oversees College payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.); Develops/ensures presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches and reviewing PowerPoint slides; Training lower-level administrative staff; May supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision; Other duties as assigned. Knowledge, Skills & Abilities: Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize issues and initiatives. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Emotional maturity and demonstrated proactive approaches to problem-solving with strong decision-making capability. Team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Advanced computer-based skills to maintain records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Education and Experience: A Bachelor's degree, or equivalent AND five (5) years of experience in general office administrative/clerical work is required. Preferred Qualifications: Master's degree preferred. At least three (3) years experience in executive-level support with a high degree of supervisory skills. At least three (3) years experience in a higher education institution or public agency, preferably in a unionized environment, is highly desirable. License/Certificate: This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling, and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Have the ability to supervise and evaluate employees and student personnel Experience in administrative operations in a high-paced, multi-faceted department. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package (Word, Excel, PowerPoint, Outlook) is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to format, prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easy handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Applicant Testing Notification: Applicants selected to interview may be required to complete a skills assessment test and writing sample. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent) Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 20, 2020. Current employees will be given preferred consideration. Position Summary: Positions in this classification are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Under general supervision of the Facilities Administrative Support Manager, the Administrative Support Coordinator will perform the following duties: Perform complex and responsible administrative support for and will serve as the administrative coordinator for warehouse operations. Manage electronic and hardcopy documentation of materials received submits receiving documents to Administrative Services for proper handling and verification. Primary point of contact for warehouse communications including sending and receiving emails, answering phones, etc. Interface with both internal facilities planning and management customers as well as with members of the campus community. Contact other university offices, suppliers, etc. and research issues briefing the FAS Manager and suggesting appropriate course of action. Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, duplicate materials, distribute office documents, and collect requested data and materials as needed, route and track requests for signature. Develop, implement, and maintain office systems and procedures, such as inventory management and hard and electronic filing systems, using technology to bring high efficiency and organization to warehouse operations. Foster and maintain excellent working relationships with all levels of the university and community, including other campus officials, Chancellor's Office personnel, government officials at local, state, and federal levels, as well as the President's Office, departmental divisions and colleges, Directors, and Deans. Perform high-level administrative support functions for the departments, its managers, and professional staff. Provide support as needed to departmental projects, reports, crisis intervention, and customer service in a high-volume interaction office with unpredictable service request, and perform other related duties as assigned. Will be working in a warehouse environment. Other duties as assigned. Education and Experience: High School Diploma or equivalent and equivalent to three (3) years of experience in general office administrative and clerical work. Knowledge, Skills, and Abilities: Must have experience using standard office software programs such as MS Word, Excel, Access, and email programs. Must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Ability to use word processing and spreadsheet programs is required. Must have the ability to create and maintain spreadsheets and databases. Must have the ability to coordinate and prioritize many different clerical tasks while adhering to project and budget guidelines, along with the ability to accurately maintain records and files. Must have strong organizational skills, be very detail-oriented. Ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis. Must have demonstrated the ability to maintain a high degree of confidentiality. Ability to draft and compose correspondence and standard reports is required. Ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those of a sensitive nature. Ability to work cooperatively with a diverse group of individuals. Must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Must have the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures. Must have the ability to coordinate many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly. Must possess the ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications: Experience working in a warehouse is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "Exempt," At-Will, position, included in the Management Personnel Plan (MPP). Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. First Review Deadline: This position will remain open until filled. This recruitment has been extended. Applications will be reviewed beginning February 28, 2020. Required Application Materials: All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position, and 4) Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared the candidate for this role at California State University, San Bernardino (maximum 250 words). The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. In collaboration with Director of Sponsored Programs Administration (SPA), assures pre d post-award compliance with federal and state policies and regulations: Reviews and negotiates contractual agreements and oversight of pre- and post-award compliance; maintains overall direction of all operations and cross training of the pre- and post- award services staff. Typical duties include, but are not limited to the following: This position oversees all operational aspects of the pre-award services: Provides direction, oversees, and implement all pre-award services to assist with successful grant submissions. Reviews and negotiates extramural contractual agreements; manages and oversees the maintenance of the database on proposal submissions and awards, and prepares sponsored program reports for both internal and external use. Manages and oversees the maintenance of the campus review and proposal approval and routing process via Cayuse, as well as ensuring appropriate training is provided to all campus relevant constituencies. Works closely with the Office of Research Development on identifying funding opportunities, developing grant proposals, and the ORD programs and activities. Implements educational training programs, workshops, seminars, and special projects related to grant and contract preparation, processing and submission, and administration. Provides opportunities for staff career advancement. Keeps current via attendance at NCURA, SRA, and other professional organizations. Maintains Sponsored Research and Projects website and newsletter. In collaboration with Director of SPA, providing direction and cross-training of the pre- and post-award support personnel and student assistants. Other duties as assigned. Education & Experience: Bachelor's Degree and seven (7) years experience related to grant proposal submission and administration of grants and contracts. Knowledge, Skills, & Abilities: Thorough knowledge of federal, state and local regulations and issues. Extensive experience in proposal development, review, and submission; familiarity with government and private submission processes and systems (i.e., Grants.gov, Fastlane). Extensive experience in contract review and negotiation. Extensive experience in grant proposal budget development and budget management. Excellent verbal, written and interpersonal skills. Excellent organizational skills. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: California State University, San Bernardino (CSUSB) is one of 23 campuses in the California State University system. Located equidistant between Los Angeles and Palm Springs, CSUSB serves the expansive San Bernardino and Riverside Counties (also known as the Inland Empire), whose more than four million residents live in 27,000 square miles - an area larger than 10 states. Voted the most beautiful CSU campus by students, CSUSB is nestled in the foothills of the picturesque San Bernardino Mountains, which provide a stunning backdrop to the 441-acre park-like campus. Cal State San Bernardino is a preeminent center of intellectual and cultural activity for the Inland Empire. With five academic colleges, along with a college of extended learning and a branch campus in Palm Desert, CSUSB enrolls more than 20,000 students and employs more than 2,300 faculty and staff. A minority-serving institution, the campus reflects the rich and dynamic diversity of the region and has as diverse a student population as any university in California. Application and Nomination Review of applications will begin April 3, 2020 and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanjohnson.com/open-positions. Nominations for this position may be emailed to Mark Hall at mah@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895. The Position Reporting to the Vice President for Student Affairs, the Associate Vice President for Student Affairs and Dean of Students (AVPDOS) is a member of the Division of Student Affairs Leadership Team and a larger leadership team that includes student affairs directors and the university's administrative council. The AVPDOS serves as second in charge of the division and has direct administrative responsibility for the following areas: student conduct and ethical development, Santos Manuel Student Union, Student Recreation and Wellness Center, housing and residential education, student engagement, CARE team, Cross Cultural Center, and Associated Students Incorporated. In coordination with the Associate Dean of Students, the AVPDOS oversees the establishment and training of hearing panels, assures the adjudication of student code of conduct violations, and coordinates the Division of Student Affairs response to student emergencies. In addition, the AVPDOS advises the Vice President on matters pertaining to student engagement and success; develops, implements, and assesses programs, services and initiatives that enhance the overall student experience on campus; and serves as advisor to Associated Students Incorporated. Qualifications A master's degree in a related field and the equivalent to 10 years of experience are required. A doctoral degree is preferred. The ideal candidate will possess the ability to work effectively and develop positive working relationships with diverse constituents including staff, students, faculty, and the external community; significant experience administering student conduct and disciplinary procedures; experience advising student organizations and clubs; excellent analytical and communication skills; and experience in program development and assessment. In addition, applicants must have the ability to navigate circumstances that require effective negotiation, mediation, and conflict resolution skills and knowledge of general business practices and fiscal management. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent). Work Schedule: Monday through Friday, 1:30 pm - 10:00 pm with the possibility of converting to an alternate work schedule. First Review Deadline: This position will remain open until filled. Review of applications will begin February 21, 2020. Current employees will be given preferred consideration. Typical duties may include, but are not limited to: Under the immediate supervision of an Administrator the incumbent will: Empty trash receptacles daily, remove loose trash and dump trash containers adjacent to buildings as directed. Will replace liners as needed, flatten old boxes and place in designated areas. The incumbent will replenish lavatory supplies, restock custodial closets, and assist lead workers in determining future needs. Will keep all dispensers full and an adequate supply of materials on hand in the custodial closet free of debris, personal items, and in a neat orderly fashion Sweep, mop, wax, scrub, strip, buff floors; vacuum and clean carpets; clean various auditoriums, shops, laboratories, locker rooms, classrooms, and offices Set up for special campus events. Dispense and/or move furniture in offices or classrooms. Unlock and lock windows; clean windows, walls, and light fixtures. Safeguard buildings and equipment from unauthorized use Perform other duties as assigned. Education & Experience: The equivalent to a high school diploma is required. Preferred Qualifications: The equivalent to one (1) year of custodial experience is desired. License/Certificate: Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination. Knowledge, Skills, and Abilities: Applicants must have the ability to read and write at a level appropriate to the duties of the position along with the ability to follow simple oral and written directions. Must have the ability to use and care for janitorial supplies and equipment. Must have the ability to work with a diverse group of people. A valid California Driver's License is a requirement for this position. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs. Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet. Must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending. Depending upon the project, the employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "Exempt," At-Will, position, included in the Management Personnel Plan (MPP). Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning March 18, 2020. Required Application Materials: All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The Position: The Director, Procurement and Contract Services reports to the Associate Vice President for Finance and Administrative Services and serves and the Chief Procurement Officer for the California State University, San Bernardino (CSUSB). The incumbent leads, directs, and participates in efforts that lead to cost optimization, improved quality, and enhanced innovation through the development of strategic sourcing initiatives, development of metrics/measurable goals for Procurement, risk mitigation, effective contracting, negotiation tools, and specification development. He/she must be someone whose focus on collaboration both within the University and with our suppliers enables the sourcing team to deliver quality contracts and procurement services at the most favorable cost. This position conducts University-wide, high profile, complex, and/or first-time commodity/service contract negotiations and uses exceptional negotiating skills to bring success to the University and staff. He/she must work closely with Legal Counsel, Risk Services and Financial Services to ensure effective contracting processes and templates are implemented as appropriate. This role will develop standard processes and expected levels of execution related to the development of functional and category strategic sourcing programs and will oversee the execution of vendor selection. In addition, the Director develops and implements procurement strategies for the University. This position requires analyzing market trends and benchmarks for the best practice and assists with specification development. The Director will be responsible for strategic cost management requiring extensive cross-functional interface within the University and administration and will furnish procurement analysis and cost data for planning, budgeting, and other functional duties. The position is the primary conduit for the multiple Consortium partnerships of the University. The Director uses his/her knowledge of spend and technology in order to drive best value for the University. The Director acts in a consultative role with management throughout the University by determining how the Procurement organization can assist each department in achieving their goals by understanding each department's unique purchasing needs and budgets and developing sourcing plans and strategies that best meets those needs. He/she also collaborates with other management staff on improvements to procurement processes and policies. The Director manages the teams responsible for sourcing of all commodities and services by providing oversight in team members efforts in market assessments, RFP, bid strategy developments, supplier negotiations, e-procurement, Procurement Card program, and contract development and implementation activities. The position leads, mentors, and motivates team members and provides direction and training to the team in order to improve members' skills. Typical duties include, but are not limited to: Leading the creation of a comprehensive and integrated strategic procurement and sourcing function with appropriate staffing, systems, technology, sourcing contracts, processes, tools, policies and reporting; Building engagement with the University community in the adoption of improved procurement services and enhancing relationships with diverse internal and external stakeholders; Negotiating effective and commercially sound contracts and strategic supplier arrangements; Other duties as assigned. To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the skill and/or ability required. Education: Applicant must possess the equivalent to a four-year degree from an accredited college of university Business, Finance or related field. Experience: Applicants must possess at least three (3) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Demonstrated experience in developing and managing strategic procurement services in a comparably large and complex environment. Preferred Qualifications: A professional designation such a Certified Purchasing Professional (CPP), Certified Professional Property Manager (CPPM), Certified Professional Buyer (CPPB) is preferred. Experience in higher education is preferred. Abilities: Ability to understand and define internal and external stakeholder requirements. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University. Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to interpret, communicate and apply policies and procedures. Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures. Skills: An inclusive leadership style and demonstrated collaborative working relationships Strong business intelligence and commercial acumen. Strategic and creative mindset. Sound project management and operational planning skills. Excellent communication and negotiation skills Organizational and time management skills. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude is highly desired. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
San Bernardino 5500 University Parkway, San Bernardino, CA 92407, USA
Jun 01, 2020
Full Time
Description: Employment Status: Full-time, "exempt", probationary position, with the possibility of converting to permanent. Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning March 3, 2020. Current employees will be given preferred consideration. Position Summary: The Lead Business Analyst is responsible for ensuring the day to day operation of Student Financial Services (SFS) functions, is involved in the analysis, design, and modification of SFS business systems, and initiates and oversees technology and process improvement initiatives. The Lead Business Analyst will perform a full range of work-related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. The incumbent will serve as a program administrator for assigned projects and areas of responsibilities and provide day to day operational oversite of the Student Financial Services functions and systems. Typical duties may include, but are not limited to the following: Ensure optimal day to day operation of the Student Financial Services functions by providing leadership, training, coaching, and guidance for staff on all student financial services functions including title IV and payment refunds, student account inquiries, third party payments, account reconciliations, item type management, collections, CASHNet Cashiering and eMarket administration, SF Term Configuration, Mass Communications, and upgrades and installations of campus enterprise systems. Execute independent decisions on day-to-day administrative and technical operations for the office of Student Financial Services. Evaluate business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions. Serve as the subject matter expert for CASHNet, PeopleSoft Student Financials Module, and other enterprise systems used on campus. Coordinate with technical and functional PeopleSoft teams to address system setup, upgrades, maintenance packs, interfaces with other campus systems, and new implementations. Performing user acceptance testing. Lead ongoing reviews of business processes and developing optimization strategies. Staying up-to-date on the latest process and IT advancements to automate and modernize systems. Effectively communicate your insights and plans to cross-functional team members and management. Gather critical information from meetings with various stakeholders and produce useful reports. Provide recommendations to update existing or create new policies and procedures regarding compliance with existing laws, regulations, and CSU systemwide guidelines. Coordinate Title IV and Direct Loan Funds, overseeing cash flow analysis and federal draw-downs, and ensuring financial aid disbursements are issued in a timely manner. Assist with preparing and evaluation of reconciliation of federal, state, and institutional financial aid programs. Resolve questions, disputes, and issues brought forth by students, faculty, and staff. Coordinate student accounts receivables, billings and collections including write-offs, and the preparation of 1098T statements. Maintain the accuracy of student financial systems, ensuring proper accounting treatment of transactions. Prepare and review journal entries, Schedule of Expenditures of Federal Awards, FISAP, and other financial schedules and reports. Assist with confirming all pertinent data is entered into PeopleSoft system, perform reviews and analysis as needed, and prepare reports as part of the Month-End, and Year-End closing process. Other duties as assigned. Education: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four years of related experience. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: The applicant with a Bachelor's degree in Business, Public Administration or related field is preferred. The applicant with at least five to seven (5-7) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity is preferred. Knowledge, Skills, and Abilities: A comprehensive and detailed knowledge of university infrastructure, policies, and procedures or in an organization with similar complexity is required. The ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. A strong competency in fiscal management and the ability to use campus Enterprise Systems to obtain the necessary information is strongly desired. Expertise in using office software, technology and systems including but not limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required. The ability to multitask and manage multiple initiatives simultaneously is required. The ability to establish and maintain cooperative working relationships and work effectively both independently and/or as part of a team is required. Skill in planning and performing research and participating in the development, alteration, implementation, and evaluation of the organization's programs, policies, and procedures. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled