Cal State University (CSU) San Francisco

44 job(s) at Cal State University (CSU) San Francisco

San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Academic & Event Scheduling Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Academic Resources Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,600 to $6,200 per month ($67,200 to $74,400 annually) Salary is commensurate with experience. Position Summary* Provide high level of academic analysis and administrative support for the Academic Scheduling Unit. The incumbent primarily responsible for academic, cohorts/programs, event scheduling and all duties pertinent to the production of the class schedule. The incumbent provides administrative analysis for planning, processing, organizing, and facilitating production of annually published online class schedules for the Fall, Spring, and Summer terms. The incumbent will work in close collaboration with entities within Academic Affairs, Information Technology Services, Academic Technology, Facilities & Service Enterprises, and across SF State and with external entities, as part of maintaining the scheduling system and facilitating the provision of information. Position Information Operations Planning, Scheduling and Oversight - Act as trouble-shooter/resource person during schedule building process. Ability to effectively develop and clarify class schedule related policies and procedure to college offices including presenting ideas and solutions. - Audit scheduling data throughout the process. Provide and direct necessary maintenance of the on-line information that is input by department users. Notify the college contacts of inconsistencies and facilitate modifications to data irregularities. Monitor the usability of existing audit reports and recommended develops new reports when needed. Provide quality control of user input. - Collaborate with the Curriculum Office to stay current with the changes being made to the master course data. - Perform quality assurance audits for class schedule data entry errors and update course attribute changes to scheduled courses per curriculum office. - Maintain and update the system specific rules and procedures required for the operation of the class scheduling process. - Implement the standard time blocks policy and apply exceptions to standard time block policy as per Course Review Committee (CRC) - Schedule and maintain cohorts/programs support by Academic Resources such as Metro Academy, American Language Institute, International Student, etc. - Process and maintain events and special room request from Housing, Dining & Conference Services - Ability to provide lead work direction and train others. - Ability to apply good judgment and develop new approaches and systematic solutions to address complex problems in all areas, including university restructuring and system conversion. - Excellent project management skills and superior knowledge of the Campus Solutions curriculum tables. Update Campus Solutions data and maintain all scheduling data in 25Live. Programs & System Coordination - Troubleshoot and route Campus Solutions questions to appropriate group. - Assist with coding sections for augmentation as directed by Associate Vice President, Academic Resources and Academic Scheduling Coordinator. - Work with Fiscal Affairs and Curriculum Planning to maintain, review and audit Category III Fees. - Coordinate and code registration edits in preparation for student registration. - Provide class schedule data and perform space searches for class relocations in the event the Emergency Operations Center (EOC) is activated that impact of classroom space. - Collaborate with Academic Technology, Facilities and colleges to facilitate classroom renovation. - Create and maintain documentation pertain to the class schedule procedure and process. - Collaborate with other CSU campuses and the Chancellor's Office to identify approaches and best practices related to class schedule. Lead efforts to implement these practices at SF State, when appropriate. Serve as the backfill contact for the 25Live/Schedule25 application for on campus and off campus entities, including various campus users and the application vendor. Serve as the backfill in maintaining the Academic Resources/Academic Scheduling website. Initiate ideas and develop links that display current and historical data in accordance with the needs of client units of Academic Resources. Serve as liaison to the AVP of Academic Resources and the Emergency Operations Center. In the event the EOC is activated for an emergency involving the closing of classroom space, provide class schedule related information to assist in relocating the impacted classes to the alternative classrooms. Implement and maintain Category III Course Fees. Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in an academic environment; - Experience working with colleges, departments and students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 02/06/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Information Commons Technology Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Library Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,504.00 - $6,000.00 per month ($66,048.00 - $72,000.00 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Head of Library Information Technology, coordinates the setup and management of computers and related equipment located in the library's public computing areas and computer-enhanced instruction spaces. Sets-up, tests, maintains, and upgrades software applications running on these computers. Coordinates projects with library IT staff members as well as trains and supervises student assistants. Sets-up and manages a range of server-based systems that support public computing in the library, such as UniPrint, PC Reservation, EMS, and Ghost, as well as license and patch management applications. Position Information Study Commons, Research Commons, Digital Media Studio (E) ¿ Provides lead operational responsibility for computer setup, support, and updating. Supports related equipment in these spaces, such as black and white and color printers, scanners, digital media editing, 3D printers, and audio/video equipment. Lead operational responsibility for installing a wide range of software, including specialized applications required for University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Instruction Rooms (E) - Lead operational responsibility for the setup and support of computers, plus related equipment such as AV equipment and printers, located in these rooms; ensures that they are properly setup and configured to support Library instruction; Lead operational responsibility for installing a wide range of software, including specialized applications required for Library instruction and University courses; coordinates troubleshooting hardware and software issues with other Library IT and campus staff as well as with outside vendors. Server-based Systems and Other Library IT Projects (E) ¿ System administration responsibility for setting up the hardware and software necessary to run a variety of server-based software applications used to support public computing in the Library. Systems include UniPrint, PC Reservation, EMS, Ghost and license management. Responsibilities include setting up and managing physical and/or virtual servers. Assist with other Library IT tasks or projects as assigned. Lead Worker (E)) ¿ Provides lead direction for Library IT staff and student Help Desk Assistants; set and monitor regular work priorities and goals as well as determine special projects; prepare and monitor student assistant scheduling and staffing budget; assist in the hiring and training of student employees. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Preferred Qualifications - Experience providing end-user technical support for both software and hardware, preferably in an academic setting. - Experience setting up, maintaining, and troubleshooting large numbers of computers and software applications. - Experience coordinating and providing lead support for installing, configuring, troubleshooting and patching current versions of the Windows and Macintosh operating systems and a variety of software applications, including Microsoft Office and Adobe Creative Suite applications. - Experience working with IT services' productivity software, such as ticketing, disk imaging, computer sign on, shift management, and room utilization applications. - Ability to communicate clearly with non-technical users as well as with IT staff in a dynamic team environment where projects and priorities can change quickly. - Ability to accurately document problems patrons encounter with Library technology and related services and to effectively communicate those problems to the appropriate library staff and faculty. - Ability to apply consultative skills to assess user needs and provide appropriate support. - Ability to perform system, database, and network maintenance tasks and to use standard software packages. - Experience working with an Integrated Library System. - Experience with web tools, scripting, and data integration. - Knowledge of digital video and audio hardware and software, such as Final Cut Pro and the Adobe Creative Suite. - Knowledge of specialized academic software, such as SPSS, Mathematica, and ARC GIS. - Experience with 3D printing and modeling, VR/AR and MakerSpace equipment. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Working evening and weekend hours may be required. Must be able to work 6-7 hours a day at a computer. May be required to move or lift 15-45 pounds on occasion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Director of Undergraduate Admissions and Recruitment Administrator Level This position is an Administrator III or in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) for Enrollment Management. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Undergraduate Admissions and Recruitment Time Base* Full-Time (1.0) Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* Reporting to the Associate Vice President (AVP) for Enrollment Management, the Director of Undergraduate Admissions and Recruitment serves as the primary point of contact for the University to the CSU Chancellor¿s Office and constituents in high school and community college concerning all matters related to undergraduate admissions. The Director provides leadership, management, and oversight of a comprehensive portfolio of programs that develop a pipeline of prospective undergraduate applicants, including recruitment activities that target high school seniors and community college students. The Director is also responsible for developing, organizing, and overseeing all aspects of the evaluation and admission processes for domestic and international first-time freshman and transfer students, including policies and procedures that optimize efficiency of the review and processing of undergraduate applications for admissions and applicants¿ transfer coursework. The Director is responsible for ensuring that technologies utilized by the organization effectively and adequately meet the demands of the work involved in admissions and outreach, particularly Campus Solutions, OnBase, and the University¿s Student Relationship Management software. The Director plays a key role in advising the AVP regarding strategic management of the undergraduate admissions outcomes. Position Information Leadership - Develop long-range vision, short- and long-term strategic plans, and goals relative to the recruitment and processing of applications for undergraduate admissions at SF State. - Contribute to the University¿s mission of creating and maintaining an environment of learning, and providing broad, accessible, higher education for residents of the region and state, as well as the nation and world. - Support the goals of the Division by aligning the services of unit with the operations of the offices of Educational Opportunity and Pathway Programs, Registrar¿s Office, Office of Student Financial Aid, One Stop Students Service Center, as well as key campus partners including, but not limited to, the Office of International Programs, New Student Programs, Developmental Studies, First Year Experience (FYE) Committee, Transfer Student Committee, College of Extended Learning, the Division of Equity & Community Inclusion, Office of Strategic Marketing & Communication, University Housing and Residential Life. - Establish, develop, and continually assess the organizational structure of the systems within the unit to achieve maximum efficiency and effectiveness in meeting student and institutional needs and goals. - Contribute to Division-wide initiatives to enhance the overall quality of services and programs of SF State. - Stay informed about CSU mandates and guidelines related to student outreach, admission requirements, policies and procedures related to college readiness, and trends in new student enrollment. - Instill a culture of continuous improvement within the Office of School Relations, Recruitment, and Undergraduate Admissions. - Participate in campus-wide committees and task forces as assigned, particularly as they pertain to the enrollment funnel and marketing of and communication of SF State¿s academic programs, admissions policies, and procedures. Strategic Planning, Execution & Assessment of Student Outreach - Responsible for the strategic planning and continuous assessment of outreach services to ensure that recruitment practices align with the University¿s academic master plan and will promote the reputation and growth of SF State academic programs. - Responsible for the effective utilization of the University¿s Student Relationship Management software for the explicit purpose of effective engagement with prospective students and their families and high school and community college counselors. - Provide information to the University concerning outreach efforts and corresponding yield rates. - Work closely with the AVP for Enrollment Management in building and maintaining relationships with high school and community college partners in California. - In consultation with and approval from the AVP for Enrollment Management, build and foster external partnerships that encourage pipeline collaborations with local high schools and California community colleges. - Provide regular written reports about the activities and outcomes of such activities with these partnerships. - Provide leadership to the Associate Director of the unit that directly manages recruitment efforts to ensure that planned activities correlate with the timeline of key admission dates. - Stay abreast on research concerning higher education enrollment, trends pertaining to student mobility and college selection, and best practices in student outreach. Undergraduate Admissions Administration - Responsible for the effective utilization of the Admissions Module in Campus Solutions and OnBase systems in order to generate optimal productivity of staff members performing functions related to admissions applications. - Lead the unit in providing pre-admission counseling to prospective and returning SF State students. - Deliver timely, accurate, high quality services that are essential to matriculation of new SF State students. - Coordinate with academic units, the processing of applications to impacted academic programs. - Provide leadership to Assistant Directors within the unit that directly manage the operations of admissions and evaluations, document and transcript imaging, and transfer credit processing. - Be responsible and accountable for the timely processing and submission of enrollment reports to the Chancellor¿s Office and to campus stakeholders. Operations/Staffing/Budget - In consultation with the AVP for Enrollment Management, recruit, appoint, direct, and promote the development of staff within a supportive working environment; this involves timely completion and submission of paperwork to the various partners within SAEM. - Initiate and manage personnel actions, including: employee posting, hiring, evaluation, and any corrective action required to maintain effective staffing levels. - Ensure that position descriptions are accurate and updated when responsibilities change. - Manage the attendance of staff in a manner that ensures adequate and continuous student-centered services. - Be responsible for timely reporting and approval of attendance for professional staff and student assistants. - Oversee the unit¿s budget by monitoring operational and ad hoc expenses. - In consultation with the AVP for Enrollment Management, develop/propose an annual budget prior to the next fiscal year and perform mid-year budget reviews for the Office of Undergraduate Admissions; proposed budgets must be made to maximize the utilization of funds and within the SAEM budget model. - In consultation with the AVP for Enrollment Management, submit requests for any additional funding in a manner that is consistent with the procedures set in Student Affairs and Enrollment Management. ____________________________________________________________________________ The Director is expected to work at scheduled campus events and be available on call as necessary, including evenings and weekends. Occasional in-state and out-of-state travel is required. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Other Duties as Assigned. ____________________________________________________________________________ Professional Behavior - Foster and promote the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles. - Promote and ensure the application of human resources professional responsibilities and ethical standards. ____________________________________________________________________________ Embody the Six Roles of Leader - Structuring Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations and delegate work. - Managing Talent: hire, coach, support employees. - Inspiring Performance: empower, appreciate, communicate constructive feedback - Building Teams: build trust and collaborate - Using & Sharing Information: open communication, transparency - Facilitating Change: encourage other to seek opportunities for different innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace. ____________________________________________________________________________ Embody the Core Competencies - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Minimum Qualifications* Master¿s Degree and a minimum 5 years¿ of progressively responsible supervisory experience in university admissions and outreach. Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. Excellent written and oral communication skills and ability to explain complex admissions decisions to students, families, and community stakeholders. The incumbent must have the ability to work effectively with individuals at all levels of the campus organization; work under general supervision; organize and plan activities, including handling multiple simultaneous priorities in a project environment; review and understand workflow concepts and principals; conduct systems and business process planning, development, and administration; and take initiative to independently plan, organize, coordinate, and perform work in various situations where numerous demands are involved. The incumbent must have the ability and/or interest in working in a multicultural/multiethnic environment. Knowledge, Skills and Abilities: Excellent communication, interpersonal, and oral skills; strong leadership, managerial, and analytical skills; demonstrated ability with enrollment information systems, web technologies, electronic data management, business process re-engineering, and predictive modeling; demonstrated ability to establish and maintain professional and cooperative working relationships with administrators, faculty, and staff; demonstrated ability to act decisively under stressful situations. Preferred Qualifications Demonstrated experience in successful development and execution of strategies for recruitment of first-time and transfer students for urban public colleges or universities. Experience in implementing and enhancing enterprise student administration systems, preferably within the CSU system or California public higher education; PeopleSoft Student Administration in reference to Admissions, Transfer Credit, and Campus Community; experience in project management/control or planning methodology for projects or large-scale activities relating to enterprise student administration systems. Knowledge/understanding of policies and procedures from the CSU Chancellor¿s Office perspective and how they impact the University and the technologies used to administer these policies and procedures. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Associate Director of Undergraduate Recruitment Administrator Level This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Director of Undergraduate Admissions and Recruitment. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Undergraduate Admissions and Recruitment Time Base* Full-Time (1.0) Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* Reporting directly to the Director of Undergraduate Admissions and Recruitment, the Associate Director for Undergraduate Recruitment is responsible for the development, implementation, and direction of a comprehensive and multifaceted communication and event plan that supports the campus mission, strategic plan, and the immediate enrollment objectives of increasing the number of newly admitted students (yield) enrolling at SF State. The incumbent, in collaboration with the Director, is responsible for the planning, execution and assessment of outreach programs and services. The coordination and implementation efforts will be directed by addressing all aspects of managing yield to meet SF State¿s enrollment targets and fiscal related goals, which includes supervision of staff performing outreach and yield activities and campus tours. As part of the Division of Enrollment Management, the incumbent will establish positive working relationships with internal and external constituents to ensure timely and coordinate flow of event information and prospective student information. The incumbent represents SF State and the California State University (CSU) at on and off campus events and programs. Position Information Recruitment, Yield & Outreach Events Coordination & Planning - Establish and maintain outreach strategies and local service regions in the state of California serving local K-12 schools and community colleges including the University Open House for Admitted students, several regional admitted student receptions throughout California. - Formulate and recommend to the Director of recruitment plans based on industry best practices designed to have a positive impact on the enrollment behaviors of undergraduate students. - In consultation with the Director, develop and manage recruitment territories, timelines, and calendars that are in line with the protocol of the CSU system. Approved plans must be communicated to appropriate University partners in a timely manner. - Develop and effectively communicate timelines and calendars for yield events to relevant campus partners - Represent the University in various outreach and community events as needed at local K-12 schools and community colleges. - In consultation with the Director, develop and conduct an effective program evaluation and assessment tool that measures the effectiveness of student recruitment events and activities in increasing new student enrollment at SF State; prepare regular reports on SF State outreach programs. Leadership - Oversee the development, planning, and delivery of various yield events, including Open Houses, admitted student receptions throughout California, Gator Days, Workshops, etc. - Provide leadership and supervision to staff in a manner that promotes professional growth, good work ethics and supportive of the mission and values of SF State. - In consultation with the Director, and in collaboration with Strategic Marketing and Communication, design various forms of promotional and informational materials. - Ensure accurate and current information is shared with the public by staff members regarding admission requirements, deadlines and other related events. Toward this end, work closely with the outreach teams within the Division of Equity & Community Inclusion, Office of International Programs, and University Housing at SF State. - Ensure adequate staffing of outreach and yield events; provide coverage at events as necessary, including during weekends and evening events. Occasional in-state and out-of-state travel is required. - Work collaboratively with all campus stakeholders including the Office of International Programs, New Student Programs, Developmental Studies, EYE Committee, Transfer Student Advisory Group, University Housing, Residential Life, College of Extended Learning, and the Division of Equity & Community Inclusion toward meeting the needs of the University with regards to recruiting practices, yield events and the delivery of services for new students. - Serve as the primary point of contact on matters concerning new student outreach and recruitment, Campus Visits & Tour Program, University-Wide Yield Efforts, Pre-Admissions Advising, and the College Readiness Program. - Actively participate in SF State and CSU on-campus and off-campus events and programs including: campus task forces, work groups and committees connected to Enrollment Management, Graduation Initiative, Student Success collaborations, educational equity, and access to higher education. Communicating with Prospective Students - Collaborate with administrators and designated staff members in the Division of Enrollment Management, First-Year Experience department, and other units working with incoming students, to strategically engage with applicants for admission and admitted students using accurate and current information in the student information system. - In consultation with the University¿s Strategic Marketing and Communications unit, create communication campaigns to prospective students for the purpose of converting admitted students to enrolled students. - Maintain currency and technological literacy in the use of various software applications and databases to track the pip&ine of prospective students and channels of communication to engage with them, such as Instagram, Twitter, YouTube, Facebook, and other social media. - Assist the Director in building automated communication plans and utilizing the University¿s Student Relationship Management software; as needed, coordinate training of campus system users in incorporating communications as part of their recruitment and yield efforts. Administrative Functions - Responsible for the timely completion of administrative tasks related to personnel management including: performance evaluations, absence management reports, requests for travel, and claims for expense reimbursements. - Responsible for the timely and accurate submission of requests by student outreach staff related to travel, and in compliance with the CSU Travel Policy, and SF State Hospitality Practice Directive. - Assist the Director in maintaining accurate and reliable budget information and updated metrics for yield programming; in coordination with staff, obtain pricing for labor and materials needed for outreach events. Other Duties as Assigned. ____________________________________________________________________________ Professional Behavior - Foster and promote the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles. - Promote and ensure the application of human resources professional responsibilities and ethical standards. ____________________________________________________________________________ Embody the Six Roles of Leader - Structuring Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations and delegate work. - Managing Talent: hire, coach, support employees. - Inspiring Performance: empower, appreciate, communicate constructive feedback - Building Teams: build trust and collaborate - Using & Sharing Information: open communication, transparency - Facilitating Change: encourage other to seek opportunities for different innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace. ____________________________________________________________________________ Embody the Core Competencies - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Minimum Qualifications* The incumbent must have the ability to work effectively with individuals at all levels of the campus organization; work under general supervision; organize and plan work and project tasks and activities, including handling multiple priorities in a project environment; review and understand workflow concepts and principals; conduct systems and business process planning, development, and administration; and take initiative to independently plan, organize, coordinate, and perform work in various situations where numerous demands are involved. The incumbent must have the ability and/or interest in working in a multicultural/multiethnic environment. Management Skills: Possess enthusiasm and ideas for managing staff that will result in a team that is cohesive, professional, and committed to providing consistent and high-quality service. Experience evaluating and coaching staff in ways which build employee skills and productivity. Knowledge of strategic budgeting principles. Technical Skills: Possess excellent analytical and technical skills. Ability to effectively use these skills when communicating with the various on and off-campus stakeholders of the services provided by SOS. Ability to work effectively with Microsoft Office Suite (Word, PowerPoint, Excel, etc.). Oral Communication: Demonstrated ability to communicate professionally and competently with various types of audience, including: College Deans, Academic Department Chairs, High School and Community College Counselors, in an individual or group setting. Report writing experience is highly desired. Ability to competently and professionally interact with a culturally and ethnically diverse population of students, faculty and staff. Written Communication: Demonstrated ability to communicate well in writing and prepare inter-office memos and other required University documents in a clear and professional manner. Event Management: Demonstrated ability to plan and organize events that cater to various types of audience. Education: Master¿s degree in counseling, education, management, public administration or a related degree. If incumbent does not hold a Master¿s degree, then they must have extensive experience demonstrating their ability to serve in this capacity. Preferred Qualifications A minimum of 5 years of progressively responsible supervisory experience in university admissions and outreach. Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. Ability to explain complex admissions decisions sensitively to students, their families and community stakeholders. Knowledge of CSU undergraduate admissions requirements and policies and procedures. Knowledge/understanding of policies and procedures from the CSU Chancellor¿s Office perspective and how they impact the University. Knowledge of local, state and federal laws and regulations that impact students and the University. Familiarity with the high schools and community colleges in California. Three years of experience in undergraduate student outreach or admissions. Experience with customer relations management software. Demonstrated ability to handle multiple projects at the same time. Experience working with Campus Solutions, a Student Relationship Management software and survey tools such as Qualtrics. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Director for Office of Student Financial Aid Administrator Level This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) of Enrollment Management. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Office of Student Financial Aid Time Base* Full-Time (1.0) Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* Reporting to the Associate Vice President for Enrollment Management, the Director of the Office of Student Financial Aid (OSFA) is a member of the Enrollment Management leadership team and helps develop long-range vision, short- and long-term strategic plans, and goals; contributes to division-wide initiatives to enhance the student experience, meet enrollment goals and maximize student retention; and instills a culture of continuous improvement within the Office of Student Financial Aid. The Director oversees the administration of federal Title IV and state financial aid programs, including institutional scholarships. In this capacity, the Director is responsible and accountable for the delivery of all student aid within the regulations set forth by all government and University entities, as well as the timely disbursement, reconciliation, and reporting of over $250 million in public and private funds. The Director must respond to increasing regulatory complexity and ensure compliance with all federal, state, CSU and University policies and procedures. Position Information Leadership - Develop long-range vision, short- and long-term strategic plans, and goals relative to the provision of financial aid services to prospective, new, and continuing SF State students. Ensure delivery of timely, accurate, high quality services that are essential to the academic life of all SF State students; - Lead the OSFA team toward the delivery of excellent service to students; - Contribute significantly to the University's mission of creating and maintaining an environment for learning and providing broadly accessible higher education for residents of the region and state, as well as the nation and world; - Support the goals of the Division by aligning the services of unit with the operations of the offices of Educational Opportunity and Pathway Programs, Registrar's Office, Undergraduate Admissions and Recruitment, One Stop Students Service Center, as well as key campus partners including, but not limited to, New Student Programs, First Year Experience (FYE) Committee, Transfer Student Committee, the Division of Equity & Community Inclusion, Office of Strategic Marketing & Communication, University Housing and Residential Life; - Contribute to Division-wide initiatives to enhance the overall quality of services and programs of SF State; - Stay informed about CSU mandates and guidelines related to financial aid, basic needs initiatives, and trends in new student enrollment; - Instill a culture of continuous improvement within the Office of Student Financial Aid; - Participate in campus-wide committees and task forces as assigned, particularly as they pertain to the enrollment funnel of SF State's academic programs, admissions policies, and procedures. Student Financial Aid Administration - Responsible for the effective utilization of the Financial Aid Module in Campus Solutions and OnBase systems in order to generate optimal productivity of staff members performing functions related to financial aid applications; - Lead the unit in providing financial aid counseling to prospective and returning SF State students; - Deliver timely, accurate, high quality services that are essential to matriculation of new SF State students; - Coordinate with academic units, the processing of applications to impacted academic programs; - Provide leadership to Assistant Directors within the unit that directly manage the unit's operations relative to determination of eligibility for aid, document imaging and review, and scholarship award processing; - Be responsible and accountable for the timely processing and submission of reports to the Chancellor's Office and other regulatory agencies; Operations/Staffing/Budget - In consultation with the AVP for Enrollment Management, recruit, appoint, direct, and promote the development of staff within a supportive working environment; this involves timely completion and submission of paperwork to the various partners within SAEM; - Initiate and manage personnel actions, including: employee posting, hiring, evaluation, and any corrective action required to maintain effective staffing levels; - Ensure that position descriptions are accurate and updated when responsibilities change; - Manage the attendance of staff in a manner that ensures adequate and continuous student-centered services; - Be responsible for timely reporting and approval of attendance for professional staff and student assistants; - Oversee the unit's budget by monitoring operational and ad hoc expenses; - In consultation with the AVP for Enrollment Management, develop/propose an annual budget prior to the next fiscal year and perform mid-year budget reviews for the Office of Student Financial Aid; proposed budgets must be made to maximize the utilization of funds and within the SAEM budget model; - In consultation with the AVP for Enrollment Management, submit requests for any additional funding in a manner that is consistent with the procedures set in Student Affairs and Enrollment Management. ____________________________________________________________________________ The Director of Financial Aid is expected to work at scheduled campus events and be available on call as necessary, including evenings and weekends. Occasional in-state and out-of-state travel is required. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Other Duties as Assigned. Minimum Qualifications* Required qualifications include a minimum of 5 years of progressively responsible experience in managing/leading/directing a student financial aid function within a college/university. Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. Excellent written and oral communication skills and ability to explain complex financial decisions sensitively to students, their families and community stakeholders. Preferred Qualifications Preferred qualifications include a Master's Degree, extensive background in managing technology-based operations and projects in a college/university setting, experience in a PeopleSoft environment and knowledge and understanding of best practices in student financial aid congruent with a strategic enrollment management model. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Employee and Labor Relations Advocate Positions Available 2 Positions Available. . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Human Resources . Appointment Type* This is a two-year probationary position. . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday: 8:00 a.m. - 5:00 p.m. . Anticipated Hiring Range* $7,083.00 - $8,333.00 Per Month ($84,996.00 - $99,996.00 Annually) Salary is commensurate with experience. . Position Summary* Under the general direction of the Director of Employee and Labor Relations, the incumbent will perform key responsibilities, which include contract administration, conducting meetings with union officials regarding grievances as well as writing grievances responses on behalf of the campus. The incumbent will serve as the primary conduit between the department, colleges, and union representatives. The incumbent will also conduct investigational interviews and provide training to campus leadership. Occasional travel may be required. The ideal candidate will be well organized and comfortable working in a fast-paced environment. They should be proficient in communicating both orally and written. The ideal candidate will be an individual dedicated to the institutional success of SFSU. The Employee and Labor Relations Office is part of Human Resources, which is overseen by the AVP of HR, who reports directly to the Vice President of Finance and Administration. . Position Information - Conduct meetings with employees, both represented and non-represented, to revolve grievances and employee concerns. - Guide campus supervisors in reconciling concerns with employee behavior, conduct, and attendance. Professional Behavior - Fosters and promote the Principles of Conduct for a Multi-Cultural University, User-Friendly Principles, and Anti-Bullying - Should be someone who is even-tempered - Ability to work with confidential information ethically and discretely. - High level of emotional intelligence. - Emphasis on regulatory compliance in working toward resolutions - Personal effectiveness and credibility, as demonstrated by interpersonal and professional confidence. - Fosters Diversity and Inclusion . Minimum Qualifications* - Graduation from a four-year college or university - 1-3 years of work experience in management, human resources, law, or related field. (advanced degree may be considered in place of work experience) - Exceptional negotiation, consultation, mediation and facilitation skills - Experience with employment-based investigations (e.g., discrimination, sexual harassment). - Ability to maintain and effectively deal with highly confidential matters and exercise sound judgment and decision-making. . Preferred Qualifications - J.D. or Master's degree in human resources or related field - SPHR Certification - Experience in and knowledge of administration of employment policies in an institution of Higher Education. - Work in a unionized environment. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Cloud Infrastructure Administrator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Information Technology Services Appointment Type* This is a one year probationary position. Work Schedule* Monday to Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $8,750.00 - $9,584.00 Per Month ($105,000.00 - $115,008.00 Annually) Salary is commensurate with experience. Position Summary* The incumbent, reporting to the Director of Systems Services and working under the directions and in close collaboration with the Infrastructure Lead Architect, serves as the expert-level primary hands-on administrator for the Private (VMware) and emerging Public Cloud infrastructure technologies. Incumbent¿s responsibilities encompass all phases of the services lifecycle from design to implementation and ongoing operations and support, and cover all of the IaaS/PaaS related compute/storage/network/security/automation areas. Position Information Provide full life-cycle of the services for Private and Public Cloud Infrastructure: - Design - Implement - Secure and harden - Operate and keep available - Apply patches in order to remediate issues and security vulnerabilities - Upgrade as necessary - Monitor for health and uptime - Ensure backup, restore, and Disaster Recovery Provide support for Cloud Infrastructure customers and projects involving Cloud Infrastructure needs. Work on troubleshooting of the complex problem that cross multiple areas and technology stacks. Other duties as assigned. Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in operating systems programs, maintenance and systems administration features is a prerequisite. This foundation would normally be obtained through a bachelor¿s degree, preferably in computer science, mathematics, or related technical fields, or equivalent technical training and/or experience. Foundation knowledge and skills for the Operating Systems Analyst include a working knowledge of the assigned computer operating systems, systems analysis, and systems-level programming. Expert: Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge of the technical specialty and working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from a broad, interactive perspective and are able to develop solutions that combine information and ideas in new unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. Preferred Qualifications Education: - Education: Bachelor's degree in Computer Science, Engineering or related technical field. Work Experience: - Minimum of seven years in computer/technology-related fields with progressively increasing responsibilities. - Minimum of five years of production experience with VMware vSphere server virtualization. - Minimum of three years of experience in server administration in an enterprise Windows and/or Linux environment (with 300+ managed systems). - Minimum of one year of experience in design, implementation and operations of the Public Cloud (AWS preferred). Technical skills and expertise: - In depth knowledge and solid hands-production experience with the VMware vSphere Enterprise. - Hands on experience setting up, maintaining and upgrading VMware DRS, HA, vSAN, Enterprise multipath storage/network. - Solid understanding and hands-on production experience with AWS and AWS tools and methodologies. - Proficiency and production experience with one or more common scripting or programming languages. (BASH/Perl/Python/PowerShell/etc) to develop scripts for configuration management and automation. - Experience with Infrastructure as Code and desire to apply automation to all aspects of the Cloud Administration and operations. - Working knowledge of Linux (RHEL or derivatives preferred) and its common components. - Working knowledge of Windows Server (2012/2016) and Active Directory. - Solid understanding of TCP/IP, network topologies, common networking and network security technologies, protocols and tools, such as subnets, VLAN¿s, firewalls, load balancers, SSL, SSH, PKI, NAT. - Solid foundations of systems and network security and best practices. Soft skills: - Passion to understand, learn, and dissect new technologies quickly on your own. - Demonstrated ability to analyze and resolve multi-faceted technology problems. - Good verbal and written communication skills - Ability to work in a team and lead when needed - Ability to work under pressure and maintain positive demeanor. Nice to have certifications and specialized technical experience: - VMware vSphere VCP-DCV certification - AWS Associate or Processional certification - RHEL and/or MCSE certification - Experience with Clustering and High Availability solutions and technologies - Experience with security vulnerability scanning and management - Experience with Hybrid Cloud deployment - Experience with Cloud migration - Familiarity with Change Management and ITIL Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork - Effective communication skills - Customer/Client Focus with an emphasis in problem solving and resolution - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence - Diversity and inclusion Environmental/Physical/Special Some work outside of business hours would be required to provide systems maintenance. The incumbent will be required to be available by cell phone and may be called after work hours to response to critical service outages. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Executive Director of Equity Programs & Compliance . Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the Vice President for Student Affairs & Enrollment Management. . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Equity Programs & Compliance . Time Base* Full-Time (1.0) . Anticipated Hiring Range* $12,000.00 - $13,000.00 Per Month ($144,000.00 - $156,000.00 Annually) Salary is commensurate with experience. . Position Summary* Reporting administratively to the Vice President for Student Affairs & Enrollment Management, the Executive Director of Equity Programs & Compliance serves as the campus' senior compliance officer regarding issues of harassment and discrimination. The Executive Director provides strategic guidance, advising, and decision-making in all areas pertaining to nondiscrimination related to protected categories including Title VI, Title VII, Title IX, the Violence Against Women Act, the Americans with Disabilities Act, and other related state and federal regulations as well as other protected categories outlined in university non-discrimination policies. The incumbent serves as the Title IX Coordinator and Discrimination, Harassment & Retaliation Administrator and CANRA Coordinator for San Francisco State University. The Executive Director shall have authority across all campus-based divisions and programs (e.g., Human Resources, Academic Affairs, Student Affairs, Athletics, Housing, University Police, etc.) to monitor, supervise, oversee, and ensure implementation of applicable CSU policies and procedures. Working in close, ongoing collaboration with the Dean of Students Office, Human Resources, Faculty Affairs, and other offices that assist and support campus compliance efforts, the Executive Director provides effective leadership, management, direction, and oversight for all programs and procedures that support relevant compliance efforts, and when necessary implements steps within the complaint reporting and resolution processes. Further, the Executive Director will also engage in partnerships with the Division of Student Affairs (including but not limited to Health Promotion & Wellness) and Human Resources to plan, develop, and deliver programs, activities and initiatives designed to reduce incidents of discrimination, harassment, sexual misconduct, and retaliation; and, promote, as well as improve, institutional effectiveness and capacity in the relevant areas of responsibility, including prevention education and training. . Position Information Coordination and Implementation of Discrimination, Harassment, & Retaliation Response and Resolution Processes As Title IX Coordinator and Discrimination, Harassment, and Retaliation (DHR) Administrator, ensure appropriate implementation of CSU Executive Orders 1095, 1096 and 1097 (and any successor executive orders) and related CSU policies, and coordinate compliance with laws prohibiting discrimination, harassment, and retaliation; and, oversee tasks assigned to Deputy DHR Administrators. Monitor, supervise, and oversee overall campus-wide implementation of and compliance with Title VI, Title VII, Title IX, and related CSU Executive Orders or policies, including coordination of training, education, communications, and administration of complaint procedures for employees, students, and third parties in the areas of discrimination and harassment including sexual harassment, sexual misconduct, dating and domestic violence, and stalking. - As needed, implement and carry out one or more aspects of the complaint resolution process including but not limited to : initial intake, provision of required notifications, determination and implementation of interim measures, determination and/or approval of resolution method, investigation oversight, and hearing coordination; - Review all investigative/hearing reports before they are final to ensure that they are sufficient, appropriate, impartial, and in compliance with all relevant Executive Orders; - Serve as the primary case manager in consensual relationship disclosures, including receiving and reviewing disclosures, determining actions/interventions to be taken to resolve any perceived or actual conflicts of interest, communicating needed response to the responsible MPP administrator, and documenting all relevant information. Review and analyze information to identify and address any systemic or other patterns of discrimination and harassment including sexual harassment, sexual misconduct, dating or domestic violence, or stalking, and make recommendations and/or implement corrective measures, as appropriate. - Monitor disparities in enrollment, including in nontraditional fields, by reviewing enrollment data, counseling practices, and appraisal materials, to ensure that disparities are not the result of discrimination on the basis of protected class; - Monitor the campus¿s administration of student discipline to ensure that similarly situated students are not disciplined differently based on protected class for the same offense and that the disciplinary policies do not have an unlawful disparate impact on students based on protected class; - Review the outcome of employee and student disciplinary proceedings involving cases of alleged sex discrimination, sexual harassment, sexual misconduct, dating and domestic violence, and stalking to determine whether they resolve all complaints, and whether any additional remedies need to be provided; and - Monitor the imposition of disciplinary sanctions against employees or students who have been found responsible for violating Executive Orders 1096 or 1097 (and any successor executive orders). In coordination with Health Promotion & Wellness, University Police Department, Office of Diversity & Student Equity, Human Resources, and Faculty Affairs, ensure the provision of culturally relevant training, education and preventive measures in the areas of discrimination and harassment including sex discrimination, sexual harassment, sexual misconduct, dating and domestic violence, and stalking. - Uphold annual training as required by CSU policy, as well as any other additional training, to ensure effective performance in executing core job responsibilities; - Provide training to students, administrators, faculty, and other staff so that they know that Title IX prohibits discrimination against pregnant and parenting students, and as appropriate assist the campus in helping to meet the unique educational, child care, and health care needs of pregnant and parenting students; - Develop, lead and initiate programming, events and activities regarding issues of harassment and discrimination designed to increase awareness of and develop ways to mitigate harassment and discrimination and move toward a working and learning environment free of harassment and discrimination. In collaboration with appropriate campus stakeholders, establish and convene one or more of the following: - Establish, and regularly convene, a case management team responsible for coordinating and monitoring reports, investigations, and hearings to assure that responses are timely, appropriate, impartial, and in compliance with all relevant Executive Orders; - A committee of employees, students, and campus officials to identify strategies for ensuring that employees and students know how to identify and report sex discrimination, sexual harassment, sexual misconduct, dating and domestic violence, and stalking, and know what remedies are available to victims; and - Working group to assist the campus in developing a method to survey the school climate and coordinate the collection and analysis of information from that survey on a periodic basis. Work collaboratively with relevant campus administrators to review recruitment materials, admissions/enrollment forms, procedures and practices for awarding financial assistance, and policies and practices to ensure that the campus does not discriminate on the basis of protected class in recruitment, admissions and/or financial aid. Oversee the creation and maintenance of a website, with a link prominently displayed on the campus' homepage, that includes the name and contact information of the Title IX Coordinator and any deputies, relevant policies and grievance procedures, and other resources related to Title IX compliance and gender equity. Compliance Functions Work with the Americans with Disabilities Act (ADA) Compliance Coordinator, and Disability Programs & Resources Center, Division of Instructional Technology, Human Resources, and other relevant campus partners to monitor and ensure compliance with ADA, Section 504, CSU Executive Order 1111 (and any successor executive orders) as it relates to disability support and accommodations. Work in close collaboration with campus partners, including but not limited to the designated Clery Director, University Police Department, Enterprise Risk Management, Dean of Students Office, Residential Life, and Human Resources, to ensure compliance with all regulatory requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and with CSU Executive Order 1107 (and any successor executive orders) related to the Clery Act. In close collaboration and consultation with Human Resources and University Police Department, ensure compliance with CSU Executive Order 1083 (and any successor executive orders) as it relates to The California Child Abuse and Neglect Reporting Act (CANRA), including identification of mandated reporters and training for these individuals. Coordinate or participate in other related compliance activities as need arises, contexts shift, or external mandates emerge. External Agency Discrimination Complaint Management In close consultation with University Counsel, Equal Employment Opportunity/Affirmative Action (EEO/AA), Risk Management, Disability Programs & Resource Center, Dean of Students Office, Office of Labor Relations, Faculty Affairs, and other relevant functions/units across the University, coordinate the campus response to discrimination-related complaints received from external agencies (e.g., Office of Civil Rights, EEO Commission, Fair Housing & Equal Opportunity, etc.) - Coordinate the collection and preparation of documents in multimedia formats as needed to respond to requests for information associated with these complaints; and - Coordinate the maintenance of documentation regarding receipt, response, and resolution on all complaints. Supervision & Administration Serve as the responsible administrator for the Office of Equity Programs & Compliance, ensuring that all fiscal, procurement, personnel, facility, and risk management matters are handled effectively and in accordance with applicable CSU policies and state laws. - Recruit, select, hire, train, supervise, evaluate, and continually develop professional team members in the unit; - Ensure that standard operating procedures are maintained and updated on a regular basis, including process work flows, checklists, forms, template communications, etc.; - Develop, implement, assess, and update a strategic plan for the unit, as well as related operational or programmatic plans for the unit; - Prepare and submit all reports, budgets and other documents on behalf of the unit; - Provide advice, guidance, and consultation to leadership and community as needed and required; - Serve as a member of the Student Affairs & Enrollment Management Executive Council and Leadership Council; and - Respond to media requests and community inquiries as needed. Professional Behavior - Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. - Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned . Minimum Qualifications* - The successful candidate must have an earned Master's degree from a regionally-accredited university; - 8+ years of progressively responsible experience in a related field; - Demonstrated commitment through actions and communications to values of equity, inclusion, and social justice; - Demonstrated ability to exercise discretion, superior judgment, and neutrality in highly sensitive situations involving investigations of alleged sexual assault, sexual harassment, stalking and relationship or domestic violence; - Extensive training and/or experience in issues related to civil rights investigation, hearings, and sanctioning; - Knowledge of the federal and state laws pertaining to sex and gender based-discrimination and harassment as they apply to colleges and universities; - Experience in and awareness of the sensitivity required when interacting with and addressing the needs of a diverse community on sensitive issues; - Experience developing and delivering training outreach on subject matter related to the core job functions with a wide range of audiences, including students, staff, and faculty; and - Ability to work weekends and evenings and travel (when necessary). . Preferred Qualifications - Juris Doctor or Terminal Degree in a related field (e.g., student affairs, counseling, criminology, social work, sociology) is strongly preferred; - Prior experience as Title IX Coordinator or Deputy Title IX Coordinator (or similar institutional role) is highly desired; - The successful candidate will demonstrate excellent oral and written communication, and clear analytical thinking and reasoning; - Proof of additional training in capacities related to core job functions; and - The successful candidate must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff, possess a demonstrated commitment to diversity and inclusion, and be cognizant of issues of difference, power, and privilege, and how they manifest themselves in higher education environments. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Employee and Labor Relations Advocate . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Human Resources . Appointment Type* This is a two-year probationary position. . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday: 8:00 a.m. - 5:00 p.m. . Anticipated Hiring Range* $7,083.00 - $8,333.00 Per Month ($84,996.00 - $99,996.00 Annually) Salary is commensurate with experience. . Position Summary* Under the general direction of the Director of Employee and Labor Relations, the incumbent will perform key responsibilities, which include contract administration, conducting meetings with union officials regarding grievances as well as writing grievances responses on behalf of the campus. The incumbent will serve as the primary conduit between the department, colleges, and union representatives. The incumbent will also conduct investigational interviews and provide training to campus leadership. Occasional travel may be required. The ideal candidate will be well organized and comfortable working in a fast-paced environment. They should be proficient in communicating both orally and written. The ideal candidate will be an individual dedicated to the institutional success of SFSU. The Employee and Labor Relations Office is part of Human Resources, which is overseen by the AVP of HR, who reports directly to the Vice President of Finance and Administration. . Position Information - Conduct meetings with employees, both represented and non-represented, to revolve grievances and employee concerns. - Guide campus supervisors in reconciling concerns with employee behavior, conduct, and attendance. Professional Behavior - Fosters and promote the Principles of Conduct for a Multi-Cultural University, User-Friendly Principles, and Anti-Bullying - Should be someone who is even-tempered - Ability to work with confidential information ethically and discretely. - High level of emotional intelligence. - Emphasis on regulatory compliance in working toward resolutions - Personal effectiveness and credibility, as demonstrated by interpersonal and professional confidence. - Fosters Diversity and Inclusion . Minimum Qualifications* - Graduation from a four-year college or university - 1-3 years of work experience in management, human resources, law, or related field. (advanced degree may be considered in place of work experience) - Exceptional negotiation, consultation, mediation and facilitation skills - Experience with employment-based investigations (e.g., discrimination, sexual harassment). - Ability to maintain and effectively deal with highly confidential matters and exercise sound judgment and decision-making. . Preferred Qualifications - J.D. or Master's degree in human resources or related field - SPHR Certification - Experience in and knowledge of administration of employment policies in an institution of Higher Education. - Work in a unionized environment. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title General Accountant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Accounting Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM This position may have to work on weekends, evenings and/or holidays. Anticipated Hiring Range* $4,326 to $4,807 per month ($51,912 to $57,684 annually) Salary is commensurate with experience. Position Summary* This position is reporting to the Associate Controller. Under the lead of Senior Bank Accountant, the Accountant I performs a wide range of accounting and analytical functions with the understanding of generally accepted accounting principles (GAAP) and CSU policies and procedures. The incumbent will prepare, analyze, and interpret financial reports, statements, and records for completeness with the specifications of standard practice, internal controls, and established policies and procedures. The incumbent will identify and resolve accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles; and prepare various financial reports, financial statements, and banking schedules. The incumbent must be able to resolve and communicate effectively on complex accounting problems related to the cashiering system, finance system, and student financial system. The incumbent will provide cross training and support to team staff. Position Information - Perform technical accounting functions, analysis, review, research and reconciliations for general accounting, student financial accounting, daily banking transactions, advance payments, cash management schedules, and misc. recharges. Manage university unclaimed property and escheatment, check replacement requests, cash posting orders, petty cash, and change funds accountability. Provide input and cross training for accounting functions and operations; provide backup support to other professional and/or technical staff in Fiscal Affairs/Accounting. - Perform general accounting support, functions, journal entries and technical work requiring the application of both knowledge and judgment in using GAAP, internal controls, and CSU policies and procedures. Reconcile, analyze, interpret financial data and prepare financial reports to ensure discrepancies are resolved in a timely manner. - Prepare GAAP journal entries, worksheets and schedules. - Other Duties as Assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field or a combination of education and experience which provides the required knowledge and abilities. General knowledge and understanding of generally accepted accounting principles (GAAP) and internal control methods; office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to interpret and follow accounting procedures, policies, standards, and principles to make sound judgment in solving accounting problems; utilize problem solving techniques in research; maintain good etiquette and collegial working relationships within a diverse academic and multi-cultural working environment; and communicate effectively with others inside and outside of the unit, including conveying technical information to non-accountants. Preferred Qualifications - Minimum 1+ years of experience in higher education and fund accounting. - Experience working with auditors and preparing audit schedules. - Advanced computer skills with computer applications (i.e., Excel, Word, Access, financial accounting software). - Ability to work independently with minimum supervision and meet deadlines. - Knowledge and experience of cash management systems, banking activities reconciliation, and PeopleSoft financial system for general ledger, accounts receivable and billing, and student financials. - Knowledge of State Administrative Manual, CSU policies and procedures, SCO reporting, government accounting methods, rules, and regulations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/29/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Part Time
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday - Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,350.00 per month ($16,200.00 annually) @ Time Base of (0.5) $2,700.00 per month ($32,400.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, the custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets, and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications - General knowledge of methods, materials, chemicals and equipment used in custodial services. - Experience in custodial or commercial housekeeping and experience working in educational facility. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Part Time
Description: Working Title Laborer SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.5) Work Schedule* Monday to Friday; 4:00AM - 8:00AM Anticipated Hiring Range* $1,394.50 per month ($16,734.00 annually) @ Time Base of (0.5) $2,789.00 per month ($33,468.00 annually) @ Time Base of (1.0) Salary is commensurate with experience. Position Summary* Under direct supervision, laborers perform general, unskilled manual labor. The Laborer is responsible for grounds cleaning, waste collection, recycling collection, parking lot cleaning, small paving repairs, posting signage, construction and grounds support labor, replacing restroom dispensers, assistance with moving furniture and equipment, and other similar tasks. Position Information Performs tasks of the unit. The list below identifies typical unit tasks: - Cleaning and hardscape maintenance on grounds, parking structures, and roads. - Performs general cleaning of all campus outdoor areas: clearing drains, sweeping, picking up bulky debris and vegetation, washing trash cans, removing graffiti, tape, stains, posters, etc. - Pressure washes walkways and parking structures. - Maintains all entryways, campus furniture, and signage in exceptionally clean condition. - Operates a variety of vehicles (tractor, street sweeper, forklift, utility carts, trucks, etc.) safely in the performance of duties. Performs operator safety checks and maintenance. - Operates power blowers. - Uses other tools and equipment as necessary to insure cleanliness of outdoor campus areas. - Installs and maintains asphalt, concrete, pavers, etc. with repair patches, sealers, etc. - Cleans catch basins and drains on the grounds. - Constructs and maintains trash enclosures and other fences, maintains signs, etc. - May assist Grounds landscape staff in grounds work and tree care operations. - Assists in the moving of furniture and equipment, tents and mats and other requested items for the University events. Waste management activities as follows: - Picks up and exchanges garbage containers, tow bins, and tilt bins from assigned areas on campus using appropriate vehicles -forklifts, trucks, carts, trailers, etc. - Collects, transports and sorts various recycling materials. - Cleans, disinfects, and maintains all material handling containers, trash equipment and work areas. - Inspects forklifts, pull bins, tractor, and trash compactor daily before operation, performs minor maintenance on wheels, casters, tow links, etc. and reports equipment malfunctions to Supervisor. - Records activities such as transport pickup schedules, collection quantities, corrective work needed on vehicles or equipment, and fills out timesheets. Replace restroom dispenser and activities as follows: - Replaces broken restroom dispensers. - Delivers emergency supplies to various locations around campus. - Responds to work orders from the customer service desk. - Reports all nonworking light fixtures to the customer service desk to be referred to an electrician for appropriate action. Overtime work may be required after-hours and on weekends. May be assigned to wear uniform clothing provided. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Abilities: Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; perform regular strenuous manual labor; and safely move heavy items in excess of 50 pounds. Preferred Qualifications - Knowledge of the common terminology, methods, practices, tools, chemicals and procedures related to laborer activities. Knowledge of safety and sanitation measures appropriate for laborer work. - Must be able to perform proficiently a variety of laborer tasks; operate all applicable tools and equipment including motor vehicles, tractor, forklift, street sweeper, power washer, concrete mixer, grinder, leaf blower, and manual and power tool; follow standard oral and written instructions and procedures; perceive locations on maps, read and write at a level appropriate to the position to receive training and work instructions such as safety warnings, dispatch instructions to remote locations, list of task, and conditional instructions; knowledge of safety and the ergonomics of physical labor and sanitation measures; demonstrate the ability to learn and use care with laborer supplies and equipment; observe and follow safe working practices; and demonstrate the ability to learn additional laborer functions as job assignments change with circumstances. - Knowledge of safety, the ergonomics of physical labor, and sanitation measures. Ability to read and write English, as needed for receiving training and work instructions - such as safety warnings, dispatch instructions to remote locations, lists of tasks and conditional instructions. - Experience working in public higher education. - Possession of valid Forklift operator certification. - Possession of Defensive Driver certification. Core Competencies embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Possess a Valid unrestricted California Driver's License; comply with the Defensive Driver's Training program requirements if a vehicle is used on official business. Environmental/Physical/Special Physical Requirements: Laborers are required to walk, lift, stand, push, pull, grasp, reach, kneel, twist, climb and drive University vehicles. Environmental Factors: Laborers must be able to work in and out-of-doors under all weather conditions. Expectations Regarding Working Relationships and Conditions: - Cleans, maintains and services work areas, materials, tools and equipment used in the performance of duties. - Performs all work in accordance with safety procedures and instructions or training. - Maintains a safe and clean work environment. - Completes job tasks, related support tasks such as cleaning the shop, and emergency response assignments according to the priority in which they are assigned, understanding that specific duties can vary widely from task to task and day to day. - Works various days and shifts as assigned to meet operational requirements. - Coordinates work activities with other department trades and offices to achieve cooperative and effective work relationships and schedules. - Wears distinctive work clothing, protective clothing and shoes and safety equipment and devices to clearly identify campus employees to the public and to provide protection of employees and those around them. - Communicates with supervisor and colleagues verbally in person, in writing, and by telephone and radio to receive work assignments, communicate circumstances from remote sites and clarify work schedules, assignments and any obstacles or opportunities encountered. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Project Manager Positions Available 1 Position Available. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Description Capital Planning, Design, and Construction provides management of programming, planning, architecture, engineering, and construction of new and remodeled capital projects in support of the university's mission. CPDCs team of design and sustainability professionals, environmental review specialists, space analysts, construction project managers, construction inspectors, and cost control and contract specialists represent the interests of the campus, working with the university community, the CSU Office of the Chancellor, and state and local agencies to coordinate and manage the development of capital projects. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. unless otherwise noted - Work schedules for this position may vary in order to accommodate the operational needs of the University. Anticipated Hiring Range* $5,833 to $6,250 per month ($70,000 to $75,000 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Director of Capital Project Management (DCPM), the Project Manager (PM) manages the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The Project Manager coordinates these projects throughout their various phases - schematic, preliminary, and construction documents, bidding, construction and occupancy - by ongoing and timely communication with university representatives, off-campus design consultants and contractors. The Project Manager assists the Director of CPM to define project, develop a set of tasks to implement the project, coordinate and monitor the work involved in the tasks, and deliver a completed project on time and within the prescribed budget constraints. This position is required to interface with a variety of Colleges and Departments including Faculty, Staff and Administrators, Chancellor's office officials, as well as Federal, State and local agencies, and a variety of vendors and contractors. Position Information - Coordinates and monitors work in progress of design professionals and contractors. Works with all project participants, clients/users, architects, consultants, cost estimators, construction managers, inspectors, code enforcement agencies, and contractors. Participates in preparation and administration of agreements between the University and design professionals/contractors. Be sufficiently familiar with all agreements between the University and design professionals/contractors. Alerts Director of CPM to any lack of information and project issues that may affect the project schedule and/or budget. Under direct supervision of Director of CPM the coordinator is responsible for the contract administration of construction projects. - Works with building users, University colleges and departments; obtains approvals and decisions from the client (user) in timely manner that allows the project to flow smoothly and quickly through each phase of design and construction. Alerts the Director of CPM to any change in scope, lack of information, or decision from clients that may affect the project schedule or budget. - Arranges for timely submission of documents for in-house and client (user) milestone progress reviews. - Coordinates and conducts reviews of the projects on a timely basis with designer and consultants, construction manager and inspectors to ensure proper coordination and beneficial input from project team members. - At closeout of each project: prepares project history data including construction analysis, special design features, evaluation feedback for future projects, and other pertinent data and reports. - Other duties as assigned. ____________________________________________________________________________ At All Times: - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Associate and/or Bachelor's degree and/or equivalent training in architecture, engineering or equivalent - Five (5) years of education, training, and experience commensurate with the requirements of this position. - Knowledge of building and safety codes and understanding of construction and operational work practices. - Ability to work in an environment of demanding pressure and short deadlines. - Ability to prepare construction and contract documents, project estimates and ability to relate technical problems of design and construction. - Working knowledge of operational and fiscal analyses and techniques. Ability to perform business math, analyses budgetary data, and makes accurate projections. - Expertise data management programs, Internet use for research, and Microsoft Programs (i.e. Excel, Word, etc.). - Expertise on English language grammar, spelling, punctuation, and syntax; through knowledge of office methods, procedures, and practices. - Experience working in the maintenance or construction department of an institution of higher education. Ability to Interpret and apply a wide variety of complex procedural policy applications to students, the public, and other campus employees. - Construction Management or Project Management Certification. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Environmental/Physical/Special Ability to work in construction site. Environmental/Physical/Special Work schedules for this position may vary in order to accommodate the operational needs of the University. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 1/22/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Administrative Analyst/Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Student Affairs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range* $5,000.00 to $5,500.00 per month ($60,000.00 $66,000.00 annually) Salary is commensurate with experience. Position Summary* Under the general direction of the Associate Vice President for Student Affairs (AVPSA), the Administrative Analyst/Specialist II (AA/S II) serves as the Division of Student Affairs (DSA) primary administrative operations analyst and budget advisor. More specifically, the AA/S II duties include: provide DSA with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; and provides Personal Assistant Services to the AVPSA as a reasonable accommodation. Position Information Office Management: - Provide the Division of Student Affairs (DSA) with training, planning, coordination, and leadership in areas of policies and procedures, including: personnel, fiscal affairs, program management, and executive support; - Manage the DSA office, providing administrative operations and maintaining a welcoming and professional office environment; - Collaborate with DSA units, SAEM, and the broader University to enhance intradepartmental and interpersonal communications and decision making; - Handle a broad, higher range of interpersonal contacts to include confidential and sensitive information regarding student records and personnel matters; - Liaise between DSA units and the Office of the Vice President for SAEM; - Communicate with University partners on behalf of AVPSA; - Represent AVPSA at workshops, committee meetings, as requested; - Write, edit and proof documents, correspondence, and reports; - Identify opportunities to relieve AVPSA of non-critical tasks; - Prepare weekly, monthly, quarterly and annual reports as requested. - Train, schedule, and distribute work to DSA administrative personnel; - Provide administrative support/guidance to AVPSA led committees and task forces; - Develop, implement, and administer DSA systems and procedures; - Coordinate executive communications, including taking calls, responding to emails, and interfacing with students, faculty, and staff; - Lead semi-regular DSA administrative personnel meetings to ensure consistency and best practices across the division; and - Develop, update, and distribute DSA templates for action memos, personnel forms, and other administrative resources for use by DSA unit managers/directors and administrative personnel. Personnel Liaison - Collaborate with DSA unit managers/directors to investigate operational, staffing, programming and administrative needs, both present and future; - Draft, edit, and track all DSA personnel documents, including: position descriptions, recruitment and hiring, separation, retirement, and other appointment changes; - Liaise between DSA units and the Office of the Vice President for SAEM on all personnel matters; and - Identify any personnel and funding conflicts and make recommendations to resolve the same; - Train, coach, provide constructive feedback, and support DSA administrative personnel; and - Develop, maintain, and implement onboarding for new DSA unit managers/directors and administrative personnel; Budget Management - Work with AVPSA to develop and maintain divisional budget procedures and practices that are congruent with University policies; - Advise AVPSA on all divisional budget matters; - Interpret budget policies and make recommendations to AVPSA and divisional managers/directors; - Maintain Fiscal Management System (FMS) for the AVPSA's office; - Ensure regular checks and balances on all AVPSA accounts; - Prepare AVPSA's annual budget requests, mid-year financial status reports, and all other mandatory reports; - Review proposed expenditure plans to determine cost allowance and to ensure compliance with University and California State University (CSU) system policies and procedures; - Perform research and recommend solutions to any budgetary problems that might arise, and ensure effectiveness of those solutions; - Reconcile and track department procurement card purchases and expense reports; and - Prepare and track fiscal memos, purchase orders, payment requests, expense reports, etc. Personal Assistant Services Other Duties as Assigned ____________________________________________________________________________ At All Times -Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and -Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications - Bachelor's Degree and/or a minimum of 4 years of professional experience in a business environment; - 2 years of progressive experience in an executive assistant role, preferably in student affairs/higher education; - Experience working with college students within a highly diverse and fast-paced environment; - Proven ability to exercise excellent judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures; - Ability to become familiar with and obtain thorough working knowledge of the California State University (CSU) policies and procedures, Title 5, University organizational structures, and the policies that govern them; - Ability to become familiar with and obtain thorough working knowledge of the University accounting, procurement, budgeting and human resources systems and procedures; - Proven ability to assess, formulate and evaluate the impact of recommended or implemented policies from a strategic and operational perspective; - Strong technology, software, and hardware skills including the use of Word, Excel, Outlook, PowerPoint, internet, etc.; - Demonstrated ability to independently determine priorities, coordinate, execute and evaluate multiple projects, and meet deadlines; - Excellent interpersonal and communication skills, with a strong ability to maintain a cooperative work environment and handle a broad, higher range of interpersonal contacts that may include confidential and sensitive information; and - Demonstrated proficiency in writing skills, English grammar, punctuation and spelling, and the ability to draft and compose correspondence and standard reports. ____________________________________________________________________________ Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork; - Effective oral, written and nonverbal communication skills; - Customer/Client Focus with an emphasis in problem solving and resolution; - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence; and - Diversity and inclusion. Environmental/Physical/Special Incumbent has their own work area and must be able to work effectively with a variety of individuals and function in a high visibility area, occasionally under pressure. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must maintain a scent-free office to ensure access for people with chemical sensitivities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/21/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Development Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,584 per month ($55,008 annually) Salary is commensurate with experience. Position Summary* Under the supervision of the Executive Director of Development and Campaign Operations, the Development Office Coordinator provides a broad range of administrative support for the Development office and the development officers and serve as a member of the Development Office administration support team. The Development Office Coordinator is responsible for administrating highly sensitive and a high volume of duties including: tracking overall Development department expenses such as professional development and work study, assisting development officers with reimbursements, ordering office supplies, reconciling procurement card reports and invoices, maintaining conference room schedules, greeting visitors, answering phones, assisting with scheduling recruitment, payroll and absence administration, creating requisitions, and assisting with monitoring/training student assistants. The incumbent will serve as the front office representative, providing professional and friendly customer service. The incumbent will also master ConCur and train other staff on it and other related software. The Development Coordinator will collaborate with Advancement¿s Finance and Operations team on fiscal affairs and human resources functions for University Development. Position Information Administrative Support: Day-to-Day operations - Sends daily news clips to Development staff - Schedules meetings, reserves rooms, requests equipment set-up, orders food and beverages as appropriate, prepares printed agendas and other documents/presentations - Answers phone and routes calls as appropriate - Greets and escorts visitors - Routes internal and external mail/correspondence - Oversees overall orderliness and cleanliness of office - Oversees maintenance of equipment and supplies - Orders keys and assists with phone line and email set-up for Development staff - Submits service requests for moves, repairs, cleaning, etc - Serves as a backup to other administrative support staff - Manage the conference room calendar Administrative Support: Fundraising - As necessary, gathers pertinent background material and information to assist officers with donor correspondence - Assists with mailing of donor correspondence and fundraising appeals, as appropriate - Provides officers with background information for meetings (maps, directions, etc.) - Assists with arranging facilities, food service, audio visual, and other logistical tasks for meetings, programs and selected events involving officers - Handles travel arrangements for officers - Arranges daily parking permits for officers - Prepares travel itineraries Fiscal Affairs - Present and train Development staff on policies and procedures - Processes invoices for General Fund and University Corporation - Processes travel, hospitality and miscellaneous reimbursements for officers - Reconciles procurement card for Office Max and general purchases - Develops, coordinates and executes purchase processes and requests; creates and submits online requisitions - Processes direct pay forms and reimbursements forms - Orders and maintains office supplies, furniture, equipment and stationery - Manages all invoices, payments and payment approval processes for Development - Assist the Executive Director of Development with fiscal and budget oversight and usage of Development funds including tracking professional development funds and other funds deemed appropriate - Prepare fund transfers as needed HR/Personnel - Coordinate Human Resources (HR) activities and processes, including hiring, posting, position changes, classification and compensation, on-boarding and separation for the Development department, in collaboration with the Operations Coordinator - Submits ETRACs for staff, consultants and student assistants - Handle personnel and payroll transactions, including processing required paperwork and online transactions. - Posts ads and positions online, as needed - Oversees absence management process to ensure that the reported time are submitted accurately and approved in a timely manner for the Development department - Sends daily out of office notices - Tracks student hours and approves student payroll - Collaborates with the Operations Coordinator from University Advancement - Leads the onboarding process for all new hires for Development employees, including obtaining building access and parking, providing telecommunications equipment as well as orientation, etc - Works with the Executive Director of Development to update and maintain the Development onboarding deck Other duties as assigned. Minimum Qualifications* - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. -Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Preferred Qualifications - Minimum of three years of administrative support experience. - Excellent written, verbal communication, and interpersonal skills. - Demonstrated attention to detail and ability to prioritize and meet frequent deadlines. - Ability to handle sensitive and confidential matters. - Strong organizational and time management skills - Applicant must be proficient in using software such as MS Word, Excel, Outlook, Adobe Acrobat, Internet and other software applications. - Experienced in producing presentation materials such as flow charts, tables and graphic displays. - Demonstrates strong team player skills and the ability to work harmoniously with a diverse workforce. - High level of poise, judgement, and resilience professional. - Positive attitude and a team player. - Experience working in Development, Advancement or other related departments. - Solid knowledge of fundraising-related aspects is highly desired. - Experience working in a fundraising environment. - Familiarity with donor management databases, preferably Advance Web Access (AWA). Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/16/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title OneCard Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* OneCard Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,000 to $5,250 per month ($60,000 to $63,000 annually) Salary is commensurate with experience. Position Summary* The OneCard Operations Lead is responsible for the ongoing implementation and management of the University's multi-use identification, debit, and access card program and will be expected to, under general direction, undertake broad and complex student financial activities to achieve programmatic goals while ensuring compliance with applicable regulations or government requirements. With little or no supervision, the incumbent must be able to independently manage and direct all aspects of the OneCard operations and program maintenance, working with internal staff to represent user needs and ensure peak program performance levels are met. The incumbent must be able to support and execute a marketing strategy to promote use of the card to campus constituency. Develop working relations with the representatives of various offices as well as vendors to coordinate projects with other activities. This position will be required to perform analysis and assist in the OneCard replacement system's project planning as well as playing a key role in the implementation of any new system. The incumbent must have excellent judgement and be able to recommend policy decisions with regard to administrative and fiscal programs as well as new system implementation. The incumbent must have the ability work with multiple departments across campus to implement and maintain a OneCard system that maximizes benefits to students and key stakeholders. In addition, the incumbent will manage the Gator Pass transit pass daily uploads and trouble shooting. The incumbent will also work with the Director of Fiscal Operations to manage the relationships and communications with our transit pass partners and vendors. Position Information OneCard System Implementation - Lead the new OneCard system project planning and implementation through coordination with outside vendors and campus partners. Independently make daily decisions on the best approach and priorities to achieve project goals. Serve as prime contact for the OneCard office for students, faculty, staff, campus partners and the new OneCard system vendor. Develop new policies and proceedures for the OneCard system based on new system requirements. Lead OneCard/Gator Pass Team - Provide lead direction to OneCard staff for daily tasks and special events like student orientation. Manage front office operations, including trouble shooting all system. Work with transit partners to design and procure special card stock with 6 month production lead time. Oversee OneCard Add-Value collections, deposits and merchant payment activities. OneCard/Gator Pass Marketing and Communications - Use creativity and innovation to develop new approaches to OneCard/Gator Pass participation in students' special events such as Orientation, Sneak Preview, etc. Enhance the creativity and reach of the OneCard web site. Use ingenuity and innovation to increase visability of the OneCard and Gator Pass programs to students and campus partners. OneCard/Gator Pass System Support - Oversee operations for OneCard, Photo ID and Gator Pass System/device support and maintenance. Use excellent judgement in system performance monitoring which will have broad impact within Fiscal Affairs and throughout campus. Participate in planning and development of system enhancements to the Gator Pass transit program with our transit partners (Clipper, SF Muni, SFMTA, SFCTA and BART). Use analysis and judgement to assess impact of program changes on strategic and operational objectives. Response/troubleshooting for inquiries and reported problems. Analysis and Planning - Analysis/Distribution of OneCard/Gator Pass departmental reports. Use excellent judgement to develop new and innoviative recommendations for the Gator transit funds for the benefit of the students. Oversee Daily, Weekly and Monthly reporting and reconciliations. Make recommendations for action based on reporting data. Perform monthly reconciliation of vendor payments. Perform regular fraud detection process and analyze systems for any vulnerabilities in order to implement process/system improvements on an ongoing basis. Other duties as assigned. At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public a business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications - The incumbent must have management and organizational skills including the ability to market the campus card products to on campus and off campus vendors. - Ability to build and maintain strong working relationships. The incumbent must have the skills and ability to deal with the ongoing challenges of the campus card product. - Ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campus. - Ability to relate/support the overall objectives and policies of the University, Trustees and the Office of the Chancellor. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrative consultative skills in working with internal and external constituent groups in higher educations. - Extensive experience in managing administrative operations and systems analysis. - Ability to utilize complex statistical and other types of research methods. - Ability to interpret and evaluate results to develop recommendations for future plans and actions. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles and policies to conceive of and develop solutions. - Demonstrated expertise in leading meetings and negotiations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Operations Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Bursar's Office Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,200 to $4,600 per month ($50,400 to $55,200 annually) Salary is commensurate with experience. Position Summary* The Operations Analyst will perform administrative and analytical responsibilities supporting the University Bursar's office operations. The duties include analysis, reporting and evaluation of the projects supporting the Bursar office mission and goals. Working closely with the University Bursar, the incumbent of this position will assist with the implementation of the multiple programs and enhancements of systems in support of existing and future changes to policies and procedures. The incumbent will also act as back-up to the University Bursar for processes including semester preparation and student financials processes in Campus Solutions, providing assistance with developing and maintaining eMarkets (online commerce) in CASHNet Cashiering System and assisting with the Collections process (placement, recording payment, and reporting). Additionally, the Operations Analyst will perform a wide range of accounting and analytical duties perform complex accounting and technical work requiring the application of both knowledge and judgment in using Accounting Standards, Federal and State regulations, and university policies and procedures. Working closely with the University Bursar, the incumbent will provide feedback and recommendations on policies and procedures to be reviewed, approved and implemented by the University Bursar. Under direction of the University Bursar, the incumbent will provide assistance with implementation of the University policies/procedures and the State University Administrative Manual to ensure compliance of student financial activities. Additionally, incumbent will act as primary backup to the University Bursar, in providing functional support for the PeopleSoft Student Administrative System for the Bursar¿s Office/Student Financials including: querying reports, term preparation (item type copies/rolls, setup, and maintenance), preparing adjustment calendars that drive pro-rations and withdrawal charges. Position Information - Student Accounts Receivables management (collections) - Cashiering Operations Web and Online Support which includes eMarket administration and transactional support as needed - Supporting the University Bursar with projects to accomplish departmental mission and goals- -Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - In depth knowledge of PeopleSoft CS-Student Financials set up/configuration, and statistical and mathematical data presentation within a higher education environment. - Thorough knowledge of ICSUAM, Title IV and V, and practices in the CSU environment - Advanced financial and/or statistical research and analysis skills - In-depth knowledge of SF State and CSU fee reporting - Analyze and evaluate operational policies and procedures and recommend changes for further enhancement. - Interpret and apply policies independently, and use judgements and discretion to act when precedents do not exist. - Excellent written, verbal communication and customer service skills. - Ability to make decisions and find alternative solutions to problems. - Motivate and provide training to fellow employees. - Ability to work on multiple projects and tasks. - Ability to working independently without direct supervision on day to day operations, is required. - Experience working in a collaborative/team environment. - Ability to develop strong and productive working relationships with colleagues within campus community and outside organizations. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin January 16, 2020 Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Part Time
Description: Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Race & Resistance Studies Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.50) Work Schedule* Monday to Friday; 8 a.m. to 12 p.m. Classification Salary Range* $4,180.00 to $4,644.00 per month @ a Time Base of (1.0) $2,090.00 to $2,322.00 per month @ a Time Base of (0.5) Position Summary* Serve as Administrative Analyst Specialist to the Department of Race & Resistance. Oversee/coordinate the administrative/office support necessary to operate the department; assist Chair in leading/ coordinating the administrative, budgetary and office support functioning of developing and implementing policies/procedures; coordinate/oversee the fiscal department budget and course scheduling; hire/lead/train staff and work-study students; develop/maintain the administrative departmental policies/procedures faculty handbook; interpret/ administer University/college academic regulations; act as liaison between the department and the College Dean's Office and between the academic departments and students/faculty/staff/public community. Position Information Administrative Office Support - Develops, in consultation with the Chair, the calendar, schedule, deadlines, logistics, agendas and supporting information, reports. - Plan, organize, and set up all regular meetings, coordinate standing committees, retreats and other special meetings. - Attend department meetings and take minutes. - Prepare monitor, and proof class schedules from the preliminary planning stage through all phases of the scheduling cycle. - On a continual basis, update class schedules and post class schedule changes and cancellations. - Provide information to faculty, staff and students concerning scheduling policies and changes. - Process appropriate forms for schedules and post class schedule changes and cancellations. - Effectively communicate with high-level and diverse contacts within and outside of the CSU System. - Recommend course of action to department chair as well as the college office on various student matters by critically troubleshooting and analyzing unprecedented issues and problems to develop recommendations and conclusions with evaluation and improvements. Program Administration - Frontline to the Department Chair, greeting guests with courtesy and de-escalating high emotions that may be entering into the front office. - Serve as a resource to the Department Chair and assist with facilitating project management, long-range strategic planning, streamlining processes, and conducting research as directed by the Chair on various topics/subjects in preparation of presentations, speeches and/or training. - Plan agenda, schedule guest appearances, and take notes for the Race & Resistance Studies meetings as well retreats and parties such as graduation. - Manage Department level elections. - Ensure compliance with applicable regulations or policy requirements governing the department - Takes the lead in negotiating contracts with vendors for catering and facilities usage agreements for events as assigned by the Department Chair, Prepares direct payment requests and hospitality forms to comply with the university regulations. - Maintains the department directory - Initiates and facilitates all areas of College facilities, including ordering of keys, inventory of administrative office space and faculty offices in concert with the department chairs, and building repair. - Interfaces with Parking and Transportation services for parking permits and other related activities. - Distribution of pay warrants for the department and other College-wide payroll activities. - Serve as a Budget assistant with all the department fund sources and help with maintaining expenditures and balances from Race Resistance department account. Database Base Management - Updates and manages department faculty and staff email list. - Coordinates department office space assignments. - Campus Solutions scheduling system; build Race & Resistance course schedules, run reports and maintain and audit the course schedule for all academic semesters. Other duties as assigned At All Times - Demonstrate behaviors that are in line with the User Friendly Principles fPS3OC) and Principles of Conduct for a Multi-Cultural University (P300) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* - Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally be obtained through a bachelor¿s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Skills: High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs, website page design and graphics programs. University Campus Solutions, PeopleSoft system used in HR, Academic Scheduling and Financial Affairs preferred. Abilities: Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Knowledge: University policies and procedures; university business systems. Baccalaureate Degree in field related to the position and at least two years¿ experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students to assist them in completing standard forms. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Part Time
Description: Working Title Program and Research Associate SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* College of Liberal and Creative Arts - Documentary Film (DocFilm) Institute Appointment Type* This is a one year probationary position. Time Base* Part-Time (0.80) Work Schedule* Monday to Thursday: 8:30 a.m. - 5:30 p.m. Anticipated Hiring Range* $4,560.00 - $4,800.00 Per Month @ Part-Time (.80) $5,700.00 - $6,000.00 Per Month @ Full-Time Salary is commensurate with experience. Position Summary* The Program and Research Associate is responsible for acting as the production manager, AOC and web publishing supervisor for all Institute programs and projects which includes general paperwork, budgeting, scheduling, coordinating, planning and executing shoots, and post-production schedules as well as managing and creating content for web-based programs and applications. Incumbent also contributes to the overall operations of the Institute by providing support for all projects in the form of archiving information, managing data, prepping forms and documents as well as films for distribution. The Program and Research Associate helps to develop donor pipelines, corporate opportunities and secures contracts on behalf of the Institute. They work closely with students, faculty and staff to accomplish projects under the Institute's umbrella. Additionally, the incumbent is asked to produce and direct films and work-for-hire pieces through the institute as well as handle any administrative task that may need tending. The Program and Research Associate communicates with clients, attends meetings and contributes to the strategic thinking of the institute as needed. Additional duties may be assigned as needed. This position reports to the Director of The Documentary Film Institute (DocFilm). Position Information Production Management - Responsible for acting as the production manager for all DocFilm productions including budgets, scheduling, coordinating, planning and executing shoot and post-production schedules. - Directing/Producing DocFilm Projects produce and direct films and work-for-hire pieces through the institute as well as communicate with clients, attend meetings and contribute to strategic planning within the Institute as needed. Most of these tasks are done in the office with occasional on location production work. Web development/Publishing - Responsible for all web-based publications layout, copy editing and management of publication workflow. Maintains and manages social media platforms and content. Administrative/Operational Duties - Filing, managing data, preparing all forms (honoraria, travel reimbursements, direct payment requests) and documents as well as films for distribution. - Purchasing of small equipment and supplies as needed by DocFilm. - Managing communications and workflow of journal/conference submissions. Development - Participates and contributes to grants, donor development, corporate opportunities and other fund development strategies and campaigns. Other duties as assigned Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Master's Degree in a relevant field, Nonfiction film research interests, University Teaching Experience; Familiarity with LCA production resources and venues. Film/Video production skills, web-based skills, experience with emerging medias a plus. Experience managing student workers; collaborating with faculty and staff on events, films and projects. Ability to manage relationships with outside entities or agencies and manage sensitive information and situations. This position will also oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results Computer Skills: Adobe Creative Suite, Premiere, Final Cut Pro, Wordpress, Squarespace, Basic Drupal, Social Media and blogging; superior organizational skills. Experience in documentary film producing and finance; ability to research and interpret local and national trends in documentary production and exhibition, including festivals and film series. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Aug 03, 2020
Full Time
Description: Working Title Junior Imaging Supporting Technician SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Undergraduate Admissions Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,179 per month ($50,148 annually) Salary is commensurate with experience. Position Summary* Reporting to the Assistant Director for International Admissions and Transfer Credit, the incumbent works in support of mailroom scanning and imaging activities within the Transfer Credit section of the Undergraduate Admissions Office. The incumbent: processes incoming mail and identifies transcripts belonging to applicants and students; creates and modifies Optical Character Recognition (OCR) templates to capture the image and text information of all transcripts submitted by applicants for admission or continuing students; input manual entries of transcript data into the Transfer Credit module; and archive scanning of transcripts into OnBase. Position Information Centralized Document Scanning/Support - Create, build, and modify templates to capture the image and text of any given transcript. - Document the template process, modifications and additions. - Maintain OCR templates for processing of Transcript data. - Document and screen incoming transcripts and documents; review status; and assure proper processing requirements are met performing necessary database updates. - Serve as the contact person for matters related to student documents for internal and external customers, including troubleshooting, reporting errors and issues, and working with colleges/universities as needed. - Distribute Completed Documents to appropriate departments. - Download Electronic Transcripts from approved vendors. - Investigate and troubleshoot transcript issues. OCR Transcript Processing - Process and edit transcripts using a transcript processing application, including handling deletion or correction of any given field or line of text, and evaluate the need to manually enter specific data directly from a transcript. - Modify the transcript file as necessary to ensure data accuracy before it is uploaded to Campus Solutions (CS). - Load, troubleshoot, and post data from transcripts to the student information system. - Coordinate and monitor eTranscript CA batch request processing for applicants and students. - Request individual EDI transcripts through eTranscript CA for applicants and students when receiving paper transcripts from schools that accept online EDI request. Other duties as assigned. ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - Two years of experience using CS student records database and other technical systems that support CS. - Two years of experience communicating with applicants concerning university enrollment requirements and with continuing students regarding transfer credit. Environmental/Physical/Special Must be able to work for extended periods at personal computers and computing screens. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 01/01/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled