The Massachusetts court system resembles a pyramid. Cases commence in one of the 7 trial court departments, and are first decided there. Cases are initiated in the particular court which has subject matter and geographic jurisdiction over the issues and parties involved.
MASSACHUSETTS TRIAL COURT
Boston, MA, US
NOTES Position will remain open until filled. Starting salary will be commensurate with the qualifications of the successful candidate. This position is designated as Management and is covered by the Personnel Policies and Procedures Manual. You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT The Trial Court is committed to: Fair and impartial administration of justice; Protection of constitutional and statutory rights and liberties; Equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; Efficient, effective, and accountable resolution of disputes; Prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-fiscal-affairs-department POSITION SUMMARY The Massachusetts Trial Court is in the midst of broad-based process re-engineering, driven by commitments to improve technology, the user experience, and workforce development for the 21st century. The Director for the Fiscal Department of the Office of Court Management (OCM) serves as the Trial Court's Chief Financial Officer (CFO) and is responsible for: budgetary and fiscal oversight for all Trial Court operations and all required internal and external financial reporting; analyzing budget issues and preparing budgetary plans to meet statutory and strategic needs on a variety of complex financial matters; contingency planning for possible future budget scenarios, that support workforce development and technology investment within available resources; all internal audit activities including increasing capabilities for using audit for enterprise risk management and for process improvement; and managing the procurement process to ensure the fair, timely and cost effective acquisition of necessary goods and services. This position requires leadership, a commitment to continuous improvement, a keen understanding of state budgets and the budget process, the ability to manage the 50 person departmental fiscal staff, and the ability to foster the professional development of the team of skilled financial administrators providing essential services. Project tracking and meeting strategic benchmarks is expected, as is evaluating fiscal operations and making recommendations for automating processes and increasing work efficiency. The CFO must be an effective communicator and collaborator with executive leadership. The CFO serves as a key member of the Trial Court's executive leadership team. SUPERVISION RECEIVED: Reports to the Court Administrator and receives general supervision from the Associate Court Administrator in performing duties which require substantial independent judgment, innovation, and initiative. MAJOR DUTIES Strategy, Planning and Management Assesses and evaluates the financial performance of the organization with regard to long-term operational goals, budgets and forecasts; Provides insight and recommendations to both short-term and long-term strategic plan of organization; Identifies, acquires and implements workflow systems and software to provide critical financial and operational information; Evaluate departments and make suggestions for automating processes and increasing working efficiency; work with State Enterprise systems; Creates and establishes yearly budget and multi-year budget models and alternatives that align with the organization's strategic plans; Recruits, interview and hires budget, audit, procurement, accounting and payroll Fiscal Managers and other departmental staff; Mentors and develops a team of senior managers, managing work allocation, systems training, performance evaluations, and the building of an effective and efficient team dynamic; Participates in pivotal decisions as they relate to strategic initiatives and operational models; Develops an Enterprise Risk Management approach to manage internal and external risks; Implements policies, procedures and processes as deemed appropriate by the executive leadership team; Financial Analysis, Budgeting and Forecasting Prepares and presents regular financial budgeting reports as related to forecasts and projections; Identify, develop and execute analysis of business initiatives and/or new service offerings; Develops and maintains annual operating budget; Manages all financial planning and analysis staff; supervises creation of reports, software implementation and tools for budgeting and forecasting; Accounting, General Ledger, Administration and Operations Supervise the accounting department to ensure the proper functioning of all systems, databases and financial software; Provides regular maintenance and backup of all accounting systems and supervise company financial staff; Reviews and ensures the application of appropriate internal controls financial procedures; Ensures timeliness and accuracy of financial and management reporting; Oversees the preparation and communication of weekly, monthly and annual financial statements; Reviews all month-end closing activities including general ledger accounts, balance sheet accounts and overhead cost allocation; Enhances and implements financial and accounting systems, processes, tools and control systems; Serves as a key point of contact for external auditors; manages the preparation and support of all internal audits; Utilizes forward-looking models and activity-based analyses to provide financial insight into the organization's plans and operating budgets; Develops and administers systems for monitoring expenditures and fiscal operations within the various Departments, Divisions and Administrative Offices of the Trial Court and establishes uniform standards and procedures for developing and reviewing the court system's budget; Prepares and coordinates system-wide data collection and prepares related financial reports; Gathers financial data and to analyze complex issues related to the budget, and make appropriate recommendations; Maintains accurate records; Prepares automated spreadsheets for internal use and/or for use by courts and offices; Prepares and distributes financial reports with operating results (consolidated and departmental level) and provide quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities; Leads special projects; and Performs related duties as required. JOB COMPETENCIES All applicants must be able, through the interview process, to demonstrate the development and support of professional activities to increase team performance and innovation as well as knowledge and understanding of the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions. Applied Knowledge Demonstrates advanced accounting, auditing, and investigative knowledge with an ability to responsibly and effectively administer all fiscal protocols. Team Building Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Strategic Thinking and Planning Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. POSITION REQUIREMENTS The following are the minimum requirements for consideration for the position of Chief Financial Officer; A Bachelor's Degree in business, accounting or public administration from an accredited college or university and fifteen years (15) of professional work experience in fiscal affairs, of which eight (8) or more must be in a senior managerial capacity within a large organization; or an equivalent combination of education and experience. Considerable knowledge of budget forecasting, modelling, and budget contingency planning, and related analysis; Comprehensive knowledge and experience with the budget procedures followed by the Commonwealth of Massachusetts is very strongly preferred, but experience in a similarly complex environment will earn consideration; Demonstrated experience with financial planning and analysis; Excellent knowledge of accounting and financial processes; Experience in developing, analyzing and monitoring financial reporting tools in the context of financial modeling. Demonstrated knowledge of statistics, data collection, and data processing techniques; Advanced working knowledge of and ability to use personal computers and related business software, including Microsoft Office; Highly proficient with Excel, including pivot tables; Ability to conduct detailed fiscal analysis concerning the budget and to convey the fiscal implications of different courses of action; Ability to organize and present factual and fiscal data in a clear and understandable format; Ability to train, supervise, and coordinate the activities of professional and support staff; Ability to defend budget positions, challenging budget requests and representing the Office of Court Management's position on Fiscal Affairs matters; Ability to establish work priorities and to work independently; Ability to analyze and solve problems within overall policies and resource limitations; Ability to maintain accurate records with an attention to detail; Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to handle sensitive matters on a confidential basis; Ability to work independently and as part of a team; Ability to travel to as necessary throughout the Commonwealth; and Ability to supervise the work of subordinate staff. OTHER HOW TO APPLY: Applicants must apply by completing a Trial Court online application by clicking "Apply for this job online" button at the top of this page. If you are not viewing this online, go to the Trial Court Jobs page at https://careers-trialcourtsofmass.icims.com/jobs and search for this job. PLEASE NOTE: Paper, faxed or emailed applications or resumes are not accepted for any Trial Court position. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
MASSACHUSETTS TRIAL COURT
Boston, MA, US
NOTES This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT : The Trial Court is committed to: fair and impartial administration of justice; protection of constitutional and statutory rights and liberties; equal access to justce for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion; efficient, effective, and accountable resolution of disputes; prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence. DEPARTMENTAL MISSION STATEMENT MISSION STATEMENT OF THE EXECUTIVE OFFICE OF THE TRIAL COURT: The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the Trial Court's seven Departments and Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to support and enhance the delivery of justice in the Trial Court. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court. ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/admin/aotc.html POSITION SUMMARY POSITION SUMMARY: Working within the Executive Office of the Trial Court the Emergency Preparedness Manager will develop and manage the Emergency Planning Program for the Massachusetts Trial Court. This will include the implementation of an Emergency Response Plan to assess and respond to emergencies and disasters in order to minimize risk to employees, court users and facilities as well as the Continuity of Operation Plan (COOP) to ensure the operation of all Court, and Office of Court Management Departments are able to perform their essential functions during and after a disaster. SUPERVISION RECEIVED: Receives general direction from the Associate Court Administrator in performing duties in accordance with established guidelines. MAJOR DUTIES MAJOR DUTIES: Develops and executes the Massachusetts Trial Court Emergency Response Plan including, evacuations, medical emergencies protocol, disaster response and shelter in place policies, and update plans accordingly, in accordance with local, state, and federal guidelines; Oversees the management and implementation of the Massachusetts Trial Court's, Continuity of Operation Plan (COOP); Develops and coordinates exercises across the state to provide training in and testing of emergency/contingency plans, procedures, and programs during and following emergencies; including the coordination of functional, tabletop or full-scale exercises, emergency drills, development of scenarios, objectives, and critique; Responds to the scene of major emergencies to observe and assist emergency management and public safety personnel as required; Prepares and analyzes damage assessments following disasters or emergencies; Regularly assesses and monitors the status of Emergency Response and Continuity of Operations Plan based on performance exercises, After-Action-Reviews, and Corrective Action Plans; Collaborates with peers to share lessons learned/best practices and updating plans accordingly; Partners with the Trial Court Security Department to coordinate preparedness and emergency contingency plans; In coordination with the Security Department, acts as a liaison between the Trial Court and local police, fire, emergency medical and other public safety agencies concerning emergency preparedness matters affecting the Trial Court; Coordinates the development and implementation of cybersecurity and backup systems with the Judicial Information Systems Department (JISD); Collaborates with Judicial Information Services Department to ensures that a system failure and back-up plan to mitigate the effects of a total or partial system failure is in places; Implements and maintain a physical and technical communication warning and information system capable of receiving warnings and disseminating information to court leaders, court employees, emergency personnel and the public; Prepares and presents briefings to court leaders as necessary; Participates in strategic planning activities; Meets with public safety officials and be a contributing member of various emergency management and public safety committees; Makes recommendation regarding emergency management equipment and facilities; Maintains the inventory of equipment and materials required for emergency preparedness; Performs related duties as required. JOB COMPETENCIES JOB COMPETENCIES: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court. Mission Understands, upholds, and communicates the Trial Court mission Applied Knowledge Advanced understanding and practical application of current emergency management principles and practices and Federal, State and County laws, regulations and guidelines pertaining to emergency management operations. Problem Solving Accurately assesses issues concerning emergency management and disaster recovery of information systems in support of continuity of operation plans. Performance Measurement Understands the value and importance of performance measures and other metrics as a basis for both individual and departmental assessments, and to support continuous improvement for all staff. Strategic Planning Utilizes the best available information to successfully position the Security Department to achieve aspirational goals at both the departmental and local levels. Team Building (Motivating Others) Contributes to shared departmental goals and accountabilities through the development of positive relationships in order to promote a healthy work environment. Collaboration Works cooperatively with law enforcement, other departments, managers, and officials, in contributing to a work environment that focuses on shared departmental goals. POSITION REQUIREMENTS REQUIRED EXPERIENCE, SKILLS, AND EDUCATION : These are the minimum requirements necessary to apply for the position of the Emergency Preparedness Manager: A Bachelor's degree and (5) years of professional experience with emergency management and disaster recovery of information systems in support of continuity of operation plans; or an equivalent combination of education and experience; Knowledge of work history with the practical application of current emergency management principles and practices and Federal, State and County laws, regulations and guidelines pertaining to emergency management operations; Ability to interpret Federal and State policy directives and guidance to develop and coordinate continuity plans; Certified Emergency Manager (CEM) through the International Association of Emergency Managers, and/or s Six Sigma or Lean Certification (Greenbelt) or similar certification is a preferred; Demonstrated ability to develop new concepts and ways of approaching and solving difficult emergency preparedness and response problems and to reason logically from available data; Demonstrated ability to effectively communicate orally and in writing; Skills in analytical and evaluative methods and techniques; Strong planning, organizational, record keeping and time management skills; Demonstrated ability to effectively obtain information from and disseminate information to other agencies; Ability to create partnerships, engage internally and external stakeholders and coordinate efforts in joint problem-solving to ensure public safety in the event of emergency situations; Strong interpersonal skills and the ability to work professionally with persons at all levels to maintain effective working relationships; Ability to establish work priorities; Ability to work independently and as part of a team; and Ability to travel to court and other locations throughout the Commonwealth. OTHER HOW TO APPLY : Applicants must apply by completing a Trial Court online application at the following web address: http://www.mass.gov/courts/jobs/index.html Paper, faxed or emailed applications are no longer accepted for any Trial Court position. If you are not currently viewing this posting online, please visit the Trial Court website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER