Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Licenses or Certifications: None Notes to Applicants The Contract Management Supervisor II will have the opportunity to be part of the Finance and Support Services team in the Communications and Technology Management ( CTM ) department. This position will be instrumental in managing the Contract Management & Purchasing Support team within CTM and a robust Information and Technology (IT) contract management program. The associated IT contracts have a diverse range of complexity, risk, and dollar value. Duties will include providing oversight for contract planning, development, monitoring, compliance, and deliverables tracking. The position will work closely with a wide range of teams, end users, FSD -Central Procurement, and vendors. There are teleworking opportunities for the position, however, it may require onsite presence as operational needs require. About the Department: The City of Austin Communication and Technology Management ( CTM ) Department provides and empowers the City’s business partners and Austin’s residents, visitors and businesses with sustained, reliable, and efficient technology services, infrastructure, and telecommunications. By leveraging state-of-the-art tools, innovative methods, and strategic partnerships, we are at the center of shaping the City of Austin’s IT strategy. Application Instructions: In completing your job application, be sure to provide a COMPLETE employment history including past job titles, employment dates and a detailed summary of your job duties, functions, responsibilities, and skills/abilities. A detailed and complete job application is required to help us determine base pay in the event you are selected for this position. NOTE : A cover letter and/or resume will NOT be accepted or used to substitute for an incomplete job application. Once a position is closed, no additional applications or application changes will be accepted. All interviews are being conducted virtually via Microsoft Teams. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference. Working with the City of Austin provides a number of benefits, including medical, paid leave time, a great retirement plan, training opportunities and more! Click here for more information. Pay Range $37.14 - $47.35 Hours Standard Business Hours, between 8:00 a.m. - 5:00 p.m. Job Close Date 05/27/2024 Type of Posting Reserved for City Employees Department Communications & Tech Mgmt Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Austin, Texas 78744 Preferred Qualifications Experience with information technology contract monitoring, tracking contract deliverables, and contract compliance. Experience developing, interpreting, and enforcing contracts, terms and conditions, and contract provisions. Experience with identifying contract risks and problems and making recommendations for implementing solutions. Experience working with a cross-functional leadership team. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes. Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of general business and management processes. Knowledge of contracts and contract terms. Knowledge of cost/benefit analysis. Knowledge of project management. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritization. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work independently. Ability to understand, interpret and apply detailed and complex information. Ability to lead and manage a multi-discipline work force. Ability to write reports. Ability to evaluate contract agreements. Ability to provide internal consulting services. Ability to negotiate. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Are you a current City of Austin employee? Yes No * Please describe your experience with information technology contract monitoring, tracking contract deliverables, and contract compliance. (Open Ended Question) * Please describe your experience developing, interpreting, and enforcing contracts, terms and conditions, and contract provisions. (Open Ended Question) * Describe and detail your experience with identifying contract risks and problems and making recommendations for implementing solutions. (Open Ended Question) * Describe your experience working with a cross-functional leadership team. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
May 11, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Licenses or Certifications: None Notes to Applicants The Contract Management Supervisor II will have the opportunity to be part of the Finance and Support Services team in the Communications and Technology Management ( CTM ) department. This position will be instrumental in managing the Contract Management & Purchasing Support team within CTM and a robust Information and Technology (IT) contract management program. The associated IT contracts have a diverse range of complexity, risk, and dollar value. Duties will include providing oversight for contract planning, development, monitoring, compliance, and deliverables tracking. The position will work closely with a wide range of teams, end users, FSD -Central Procurement, and vendors. There are teleworking opportunities for the position, however, it may require onsite presence as operational needs require. About the Department: The City of Austin Communication and Technology Management ( CTM ) Department provides and empowers the City’s business partners and Austin’s residents, visitors and businesses with sustained, reliable, and efficient technology services, infrastructure, and telecommunications. By leveraging state-of-the-art tools, innovative methods, and strategic partnerships, we are at the center of shaping the City of Austin’s IT strategy. Application Instructions: In completing your job application, be sure to provide a COMPLETE employment history including past job titles, employment dates and a detailed summary of your job duties, functions, responsibilities, and skills/abilities. A detailed and complete job application is required to help us determine base pay in the event you are selected for this position. NOTE : A cover letter and/or resume will NOT be accepted or used to substitute for an incomplete job application. Once a position is closed, no additional applications or application changes will be accepted. All interviews are being conducted virtually via Microsoft Teams. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference. Working with the City of Austin provides a number of benefits, including medical, paid leave time, a great retirement plan, training opportunities and more! Click here for more information. Pay Range $37.14 - $47.35 Hours Standard Business Hours, between 8:00 a.m. - 5:00 p.m. Job Close Date 05/27/2024 Type of Posting Reserved for City Employees Department Communications & Tech Mgmt Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Austin, Texas 78744 Preferred Qualifications Experience with information technology contract monitoring, tracking contract deliverables, and contract compliance. Experience developing, interpreting, and enforcing contracts, terms and conditions, and contract provisions. Experience with identifying contract risks and problems and making recommendations for implementing solutions. Experience working with a cross-functional leadership team. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes. Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of general business and management processes. Knowledge of contracts and contract terms. Knowledge of cost/benefit analysis. Knowledge of project management. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritization. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work independently. Ability to understand, interpret and apply detailed and complex information. Ability to lead and manage a multi-discipline work force. Ability to write reports. Ability to evaluate contract agreements. Ability to provide internal consulting services. Ability to negotiate. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Are you a current City of Austin employee? Yes No * Please describe your experience with information technology contract monitoring, tracking contract deliverables, and contract compliance. (Open Ended Question) * Please describe your experience developing, interpreting, and enforcing contracts, terms and conditions, and contract provisions. (Open Ended Question) * Describe and detail your experience with identifying contract risks and problems and making recommendations for implementing solutions. (Open Ended Question) * Describe your experience working with a cross-functional leadership team. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Requirements MOS Code: 62E1G (Airforce), 11Z (Army), 28 (Coast Guard), 7595 (Marine Corps), 8583 (Navy) Education and Experience : A Bachelor's degree or higher in business or public administration, management or related field, and three (3) years of professional administrative support experience. Licenses and Certificates : Some positions may require a Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, serve as a key lead in the oversight and maintenance of contract and regulatory compliance for grant-funded agencies and programs or City contractors. Typical Duties Monitor, review, coordinate and supervise work involved in contract and regulatory compliance throughout the project. Involves: Oversee and review contract documents for competitive bidding and procurement of services. Coordinate, schedule and attend pre-construction conference. Oversee and review contract documents for contract conditions and specifications including labor, materials, equipment, transportation and all other costs and expenses. Monitor contractors and enforce compliance to contract provisions including federal regulations, insurance requirements, submittal requirements, apprenticeship provisions, and application for payment, wage rates and other provisions, including minority subcontract participation. Oversee monitoring of rental rates for housing built with federal funds for compliance with construction grant agreement. Oversee and monitor marketing practices of grant recipient landlords for compliance with affirmative marketing grant stipulations. Oversee and investigate contractor qualifications, contract performance and compliance with specifications and federal requirements. Involves: Monitor and review contract documents for specification of legal requirements, federal procurement guidelines and state regulations. Lead and conduct inspections, payroll verification and job-site interviews to assure compliance with established wage scales. Oversee investigations on complaints of alleged discriminatory procurement practices, wage and salary disputes. Approve recommended appropriate corrective action. Lead and perform site visits and review grant or contract for compliance. Involves: Perform periodic audits on files maintained by staff in preparation for visits by contracting agency. Coordinate compilation of files and contracts including verifying that appropriate insurances are in effect and filed accurately. Perform on-site review. Discuss program performance, inspect facility, review records and check for contract compliance. Interview workers at job sites to verify job classification and wages. Review and approve reports on findings, concerns and recommendations. Ensure follow-up on findings and concerns are conducted. Review and approve processing of agency billing. Review performance reports and other grant reports. Receive, review and approve audit reports and other subrecipient reports. Represent the department and provide technical support, information and guidance on contract or grant compliance issues. Involves: Respond to requests for information on pertinent regulations, policies and related matters. Advise management and contractors on contract compliance regulations. Prepare and revise department procedures in response to findings and recommendations made by federal agencies. Prepare periodic reports for submission to state and federal funding agencies on finances, environmental protection compliance or other designated category. Recommend changes to policies in compliance with changes in laws and regulations. Attend City Council or other meetings to represent the department. Perform related duties as required. Involves: Substitute for supervisor or coworkers if necessary to ensure continuity of operations during absences. Advise immediate supervisor in a timely manner of situations or issues that have or could lead to deviation from expected results and recommend appropriate solutions or options. Supervise or serve as a designated lead worker to assigned personnel. Involves: Organize and coordinate workflow. Instruct, review, guide and check work. Appraise employee performance. Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants. Recommend hires, termination, transfer, disciplinary action, payroll, leave, merit pay or other employee status changes. General Information For complete job specification, click here . Please note: This is an unclassified contract position . Note: This is a new advertisement for Senior Project Compliance Specialist. You must apply if you are still interested in this position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 5/28/2024 11:59 PM Mountain
May 24, 2024
Full Time
Requirements MOS Code: 62E1G (Airforce), 11Z (Army), 28 (Coast Guard), 7595 (Marine Corps), 8583 (Navy) Education and Experience : A Bachelor's degree or higher in business or public administration, management or related field, and three (3) years of professional administrative support experience. Licenses and Certificates : Some positions may require a Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, serve as a key lead in the oversight and maintenance of contract and regulatory compliance for grant-funded agencies and programs or City contractors. Typical Duties Monitor, review, coordinate and supervise work involved in contract and regulatory compliance throughout the project. Involves: Oversee and review contract documents for competitive bidding and procurement of services. Coordinate, schedule and attend pre-construction conference. Oversee and review contract documents for contract conditions and specifications including labor, materials, equipment, transportation and all other costs and expenses. Monitor contractors and enforce compliance to contract provisions including federal regulations, insurance requirements, submittal requirements, apprenticeship provisions, and application for payment, wage rates and other provisions, including minority subcontract participation. Oversee monitoring of rental rates for housing built with federal funds for compliance with construction grant agreement. Oversee and monitor marketing practices of grant recipient landlords for compliance with affirmative marketing grant stipulations. Oversee and investigate contractor qualifications, contract performance and compliance with specifications and federal requirements. Involves: Monitor and review contract documents for specification of legal requirements, federal procurement guidelines and state regulations. Lead and conduct inspections, payroll verification and job-site interviews to assure compliance with established wage scales. Oversee investigations on complaints of alleged discriminatory procurement practices, wage and salary disputes. Approve recommended appropriate corrective action. Lead and perform site visits and review grant or contract for compliance. Involves: Perform periodic audits on files maintained by staff in preparation for visits by contracting agency. Coordinate compilation of files and contracts including verifying that appropriate insurances are in effect and filed accurately. Perform on-site review. Discuss program performance, inspect facility, review records and check for contract compliance. Interview workers at job sites to verify job classification and wages. Review and approve reports on findings, concerns and recommendations. Ensure follow-up on findings and concerns are conducted. Review and approve processing of agency billing. Review performance reports and other grant reports. Receive, review and approve audit reports and other subrecipient reports. Represent the department and provide technical support, information and guidance on contract or grant compliance issues. Involves: Respond to requests for information on pertinent regulations, policies and related matters. Advise management and contractors on contract compliance regulations. Prepare and revise department procedures in response to findings and recommendations made by federal agencies. Prepare periodic reports for submission to state and federal funding agencies on finances, environmental protection compliance or other designated category. Recommend changes to policies in compliance with changes in laws and regulations. Attend City Council or other meetings to represent the department. Perform related duties as required. Involves: Substitute for supervisor or coworkers if necessary to ensure continuity of operations during absences. Advise immediate supervisor in a timely manner of situations or issues that have or could lead to deviation from expected results and recommend appropriate solutions or options. Supervise or serve as a designated lead worker to assigned personnel. Involves: Organize and coordinate workflow. Instruct, review, guide and check work. Appraise employee performance. Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants. Recommend hires, termination, transfer, disciplinary action, payroll, leave, merit pay or other employee status changes. General Information For complete job specification, click here . Please note: This is an unclassified contract position . Note: This is a new advertisement for Senior Project Compliance Specialist. You must apply if you are still interested in this position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 5/28/2024 11:59 PM Mountain
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information Department of Mental Health Exam Number: b9038A First Day of Filing: 08/29/2016 Open Competitive Job Opportunity This examination will remain open until the need of the service are met and is subject to close without prior notice. THIS ANNOUNCEMENT IS A REBULLETIN TO REOPEN THE FILING PERIOD. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE MONTHS NEED NOT REAPPLY, BUT MAY SUBMIT ADDITIONAL INFORMATION TO BE ATTACHED TO THEIR ORIGINAL APPLICATION. THIS INFORMATION MUST INCLUDE THE CORRECT EXAMINATION NUMBER AND EXAMINATION TITLE. DEFINITION: At the full professional level and under the general direction of a licensed clinical program manager, supervises and coordinates multidisciplinary and ancillary support staff in the provision of mental health services to clients. Provides daily administrative oversight to the team, with technical supervision of licensed clinical staff exercised in accordance with scope-of-practice guidelines. CLASSIFICATION STANDARDS: Positions allocable to this class report to a higher-level licensed clinical program manager and are assigned to community mental health facilities, psychiatric hospitals, outpatient mental health clinics, and specialized mental health treatment programs. Incumbents supervise multidisciplinary and ancillary support staff to plan and organize a mental health services program for mentally or emotionally disturbed adults, children, youth, or elderly clients; and assist in coordinating social work and treatment activities with medical, psychological, and other professional services. Incumbents in this class oversee a staff of three or more licensed clinicians as well as professional, paraprofessional and/or general service staff; administer and interpret policies and procedures; supervise teaching programs; and present orientation lectures. Essential Job Functions Trains, instructs, and evaluates workers and makes work assignments. Effectively communicates program, administrative, and clinical direction to subordinate staff. Discusses problem cases with workers and makes suggestions and recommendations. Reviews case records for completeness, consistency, and quality of mental health services provided including application of proper techniques; ensures compliance with state and federal mandates. Consults with individual workers to promote staff development and to suggest solutions to problem cases. Studies and makes suggestions and recommendations on special, complicated, or problem cases. Confers with program manager concerning human resources and work problems. Assists in planning, developing, and implementing mandatory and discretionary mental health programs in accordance with applicable laws, ordinances, and regulations by determining type and level of services to be provided; measures of quality-assurance to be employed; and formulating and carrying out policies and procedures. Keeps informed of new developments in the field of psychiatric social work or marriage and family therapy. Identifies staff training and development requirements and provides training and guidance to administrative and clinical staff to ensure mental health services delivery effectiveness. May carry a caseload that includes the more complicated or emergency casework assignments as required. May review and/or approve treatment authorization requests from hospitals, contracted network and/or legal entity community-based providers/programs and recommend approval or denial of requests per specified state and Department of Mental Health contract compliance requirements. Requirements MINIMUM REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: Two years of post-licensure social work experience in a recognized social services or mental health care setting involving problems of mental or emotional adjustment and the use of psychiatric consultation. Option II: Two years of post-licensure marriage and family therapy experience in a recognized social services or mental health care setting involving problems of mental or emotional adjustment and the use of techniques of family systems therapy. LICENSE: A valid, active license as a Licensed Clinical Social Worker issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. OR A valid, active license as a Marriage and Family Therapist or Marriage, Family, and Child Counselor issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required. PHYSICAL CLASS: Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of training and experience based upon application information weighted 100%. Candidate must achieve a passing score of 70% or higher in order to be placed on the eligible register. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies within the Department of Mental Health. ELIGIBILITY INFORMATION : The name of the candidates receiving a passing score on the examination will appear on the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once in a twelve (12) month period. APPLICATION AND FILING INFORMATION : All applicants are required to submit a Standard County of Los Angeles Employment Application online only. Resumes cannot be accepted in lieu of applications, although resumes may be uploaded as attachments to the applications. This examination will remain open until the need of the services are met, and is subject to closure without prior notice. We must receive your application by 5:00 pm, PST, on the last day of filing. TRANSCRIPTS: In order to receive credit for any college coursework, or any type of college degree, such as a Master's degree or higher, you must provide a legible copy of the official diploma, official transcripts or official letter from the accredited* institution which shows the area of specialization, at the time of filing or within 15 calendar days from the application filing date. ACCREDITATION INFORMATION: *Accreditation: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or The Association of International Credential Evaluators, Inc. (AICE). Additional documents may be sent to exams@dmh.lacounty.gov , please include exam number and exam title in the subject line. IMPORTANT NOTICE: Prime Variance Reports (PVRs), also known as Master Time Records, are not accepted, or required as part of the application process; this includes the selection interview and the background-check. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements. Please be sure your application indicates complete information, including dates for education and jobs held which relate to this position. For each job held, give the name and addresses of your employer, your job title, beginning and ending dates, description of work performed, total number of hours worked (full or part-time) and salary earned. Resumes showing training and experience may be attached to the Los Angeles County Application. All information and records are subject to verification. Falsification of records can result in disqualification from the examination or termination of employment. SPECIAL INFORMATION : Appointees may be required to work any shift, including evenings, nights, holidays or weekends. All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Past and present mental health clients and family members are encouraged to apply. SOCIAL SECURITY NUMBER LANGUAGE All applicants must enter a valid social security number at the time of filing. Entering anything other than a valid social security number (i.e. 000-00-0000, 111-11-1111, etc.) will result in an automatic rejection of your application. COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Department Contact Name: Nicholas Jordan Department Contact Phone: (323) 705-3925 Department Contact Email: exams@dmh.lacounty.gov California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 ADA Coordinator Phone: (323) 705-4113 For detailed information, please click here Closing Date/Time: Continuous
Apr 22, 2024
Full Time
Position/Program Information Department of Mental Health Exam Number: b9038A First Day of Filing: 08/29/2016 Open Competitive Job Opportunity This examination will remain open until the need of the service are met and is subject to close without prior notice. THIS ANNOUNCEMENT IS A REBULLETIN TO REOPEN THE FILING PERIOD. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE MONTHS NEED NOT REAPPLY, BUT MAY SUBMIT ADDITIONAL INFORMATION TO BE ATTACHED TO THEIR ORIGINAL APPLICATION. THIS INFORMATION MUST INCLUDE THE CORRECT EXAMINATION NUMBER AND EXAMINATION TITLE. DEFINITION: At the full professional level and under the general direction of a licensed clinical program manager, supervises and coordinates multidisciplinary and ancillary support staff in the provision of mental health services to clients. Provides daily administrative oversight to the team, with technical supervision of licensed clinical staff exercised in accordance with scope-of-practice guidelines. CLASSIFICATION STANDARDS: Positions allocable to this class report to a higher-level licensed clinical program manager and are assigned to community mental health facilities, psychiatric hospitals, outpatient mental health clinics, and specialized mental health treatment programs. Incumbents supervise multidisciplinary and ancillary support staff to plan and organize a mental health services program for mentally or emotionally disturbed adults, children, youth, or elderly clients; and assist in coordinating social work and treatment activities with medical, psychological, and other professional services. Incumbents in this class oversee a staff of three or more licensed clinicians as well as professional, paraprofessional and/or general service staff; administer and interpret policies and procedures; supervise teaching programs; and present orientation lectures. Essential Job Functions Trains, instructs, and evaluates workers and makes work assignments. Effectively communicates program, administrative, and clinical direction to subordinate staff. Discusses problem cases with workers and makes suggestions and recommendations. Reviews case records for completeness, consistency, and quality of mental health services provided including application of proper techniques; ensures compliance with state and federal mandates. Consults with individual workers to promote staff development and to suggest solutions to problem cases. Studies and makes suggestions and recommendations on special, complicated, or problem cases. Confers with program manager concerning human resources and work problems. Assists in planning, developing, and implementing mandatory and discretionary mental health programs in accordance with applicable laws, ordinances, and regulations by determining type and level of services to be provided; measures of quality-assurance to be employed; and formulating and carrying out policies and procedures. Keeps informed of new developments in the field of psychiatric social work or marriage and family therapy. Identifies staff training and development requirements and provides training and guidance to administrative and clinical staff to ensure mental health services delivery effectiveness. May carry a caseload that includes the more complicated or emergency casework assignments as required. May review and/or approve treatment authorization requests from hospitals, contracted network and/or legal entity community-based providers/programs and recommend approval or denial of requests per specified state and Department of Mental Health contract compliance requirements. Requirements MINIMUM REQUIREMENTS: TRAINING AND EXPERIENCE: Option I: Two years of post-licensure social work experience in a recognized social services or mental health care setting involving problems of mental or emotional adjustment and the use of psychiatric consultation. Option II: Two years of post-licensure marriage and family therapy experience in a recognized social services or mental health care setting involving problems of mental or emotional adjustment and the use of techniques of family systems therapy. LICENSE: A valid, active license as a Licensed Clinical Social Worker issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. OR A valid, active license as a Marriage and Family Therapist or Marriage, Family, and Child Counselor issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required. PHYSICAL CLASS: Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of an evaluation of training and experience based upon application information weighted 100%. Candidate must achieve a passing score of 70% or higher in order to be placed on the eligible register. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies within the Department of Mental Health. ELIGIBILITY INFORMATION : The name of the candidates receiving a passing score on the examination will appear on the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once in a twelve (12) month period. APPLICATION AND FILING INFORMATION : All applicants are required to submit a Standard County of Los Angeles Employment Application online only. Resumes cannot be accepted in lieu of applications, although resumes may be uploaded as attachments to the applications. This examination will remain open until the need of the services are met, and is subject to closure without prior notice. We must receive your application by 5:00 pm, PST, on the last day of filing. TRANSCRIPTS: In order to receive credit for any college coursework, or any type of college degree, such as a Master's degree or higher, you must provide a legible copy of the official diploma, official transcripts or official letter from the accredited* institution which shows the area of specialization, at the time of filing or within 15 calendar days from the application filing date. ACCREDITATION INFORMATION: *Accreditation: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or The Association of International Credential Evaluators, Inc. (AICE). Additional documents may be sent to exams@dmh.lacounty.gov , please include exam number and exam title in the subject line. IMPORTANT NOTICE: Prime Variance Reports (PVRs), also known as Master Time Records, are not accepted, or required as part of the application process; this includes the selection interview and the background-check. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements. Please be sure your application indicates complete information, including dates for education and jobs held which relate to this position. For each job held, give the name and addresses of your employer, your job title, beginning and ending dates, description of work performed, total number of hours worked (full or part-time) and salary earned. Resumes showing training and experience may be attached to the Los Angeles County Application. All information and records are subject to verification. Falsification of records can result in disqualification from the examination or termination of employment. SPECIAL INFORMATION : Appointees may be required to work any shift, including evenings, nights, holidays or weekends. All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Past and present mental health clients and family members are encouraged to apply. SOCIAL SECURITY NUMBER LANGUAGE All applicants must enter a valid social security number at the time of filing. Entering anything other than a valid social security number (i.e. 000-00-0000, 111-11-1111, etc.) will result in an automatic rejection of your application. COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Department Contact Name: Nicholas Jordan Department Contact Phone: (323) 705-3925 Department Contact Email: exams@dmh.lacounty.gov California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 ADA Coordinator Phone: (323) 705-4113 For detailed information, please click here Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Manager II, Contract & Compliance, will perform highly complex work for the procurement of major capital and rehabilitation projects, rolling stock, professional services, materials and equipment, construction, and information technology. The obligation of individual contracts may range from thousands to millions of dollars, and individual contracts may include multiple programs and levels of service and may involve, as a basis for reimbursement, fee-for-service, actual cost, or negotiated rate. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. SUPERVISION EXERCISED AND RECEIVED Receives oversight from Director or Executive roles This position is responsible for managing and monitoring work performance for a group of employees ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Manage teams of buyers and contract and compliance administrators in a variety of procurement and contract administration activities. Perform highly complex work for the procurement of major capital projects and Construction projects. Participate as a member of committees and teams to discuss procurement planning as necessary to develop procurement and project strategies and ensure funding availability. Develop an understanding of internal customers' goals, schedules, and budgets for projects and provide strategic consultation to benefit both the project and the agency. Assist project managers in establishing contractor performance evaluation criteria and assist project managers in monitoring their performance. Organize, direct, and lead negotiating teams in evaluating and negotiating contracts. Participate in the review of contract award letters and notices. Review bids and proposals and evaluate recommendations made by buyers and contract administrators. Perform quality control and conformity checks for the direct reports' activities. Review all related requisitions for funds availability and proper budget coding. Develop and present training sessions for SCRRA staff, industry, and other organizations on procurement policies and procedures. Enforce county, state, and federal regulations, laws, and ordinances and recommend corrective actions in cases of non-compliance. These include laws and regulations related to small and disadvantaged business participation. Act as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints. Participate in developing strategies designed to keep projects on schedule and avoid claims such as damage assessment and effect on time schedules. Work with the Legal Department and Protest Officer to evaluate merits of protests and make protest recommendations. Assist the Director on matters necessary to recommend award, termination for convenience, non-performance, or other dispute resolution arising from non-compliance or breach of contract. Participate with SCRRA staff in reviewing contract administration and procurement processes. Assist with preparing complex contract amendments, revisions, terminations, and closeouts in situations where procedures may not be prescribed or well-defined. Serve as a subject matter expert on the interpretation of contracting principles, applicable laws, regulations, policies, and procedures. Present items to the SCRRA Board of Directors, Member Agencies, and other key stakeholders when required. Drive process improvement within the department by recommending procedural changes (if needed), ensure team is following standardized processes, and provide training. Provide leadership, employee development, and training for the team. Hold regular staff meetings and one-on-ones with employees on the team. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor's degree in Public Administration, Business, or related field. A minimum of seven (7) years of progressively responsible work experience in the procurement function, contract administration, and supply chain, preferably in public transportation, railroad, or manufacturing industry. A minimum of three (3) years of work experience supervising staff performing procurement or contract administration. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. A valid Class "C" California driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years. PREFERRED QUALIFICATIONS Procurement experience in the public sector Familiarity with Davis-Bacon requirements Experience with Oracle EBS platform Experience with Planet Bids solicitation portal Six Sigma Certification or Training Knowledge, Skills, and Abilities Knowledge of: Public contracting principles, including preparation of solicitations, contract negotiation, and contract law. California and Federal laws and regulations applicable to contracts used by public agencies. Federal Acquisition Regulations and/or Federal Transit Administration Circular 4220.1F or most recent version. Microsoft Office, Oracle FIS, Planet Bids, or other automated procurement and contracting applications. Statistical and cost/price analysis. Railroad environment. Skilled in: Verbal and written communication. Microsoft Office, including Word, Excel, PowerPoint. Organization and time management. Data accuracy and analysis. Organization and time management. Employee development Ability to: Draft complex contracts and solicitations. Read and comprehend complex contracts and proposals. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple competing priorities. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery. Transport equipment or boxes up to 25 lbs. Exchange ideas by means of communication. Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Apr 18, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Manager II, Contract & Compliance, will perform highly complex work for the procurement of major capital and rehabilitation projects, rolling stock, professional services, materials and equipment, construction, and information technology. The obligation of individual contracts may range from thousands to millions of dollars, and individual contracts may include multiple programs and levels of service and may involve, as a basis for reimbursement, fee-for-service, actual cost, or negotiated rate. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. SUPERVISION EXERCISED AND RECEIVED Receives oversight from Director or Executive roles This position is responsible for managing and monitoring work performance for a group of employees ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Manage teams of buyers and contract and compliance administrators in a variety of procurement and contract administration activities. Perform highly complex work for the procurement of major capital projects and Construction projects. Participate as a member of committees and teams to discuss procurement planning as necessary to develop procurement and project strategies and ensure funding availability. Develop an understanding of internal customers' goals, schedules, and budgets for projects and provide strategic consultation to benefit both the project and the agency. Assist project managers in establishing contractor performance evaluation criteria and assist project managers in monitoring their performance. Organize, direct, and lead negotiating teams in evaluating and negotiating contracts. Participate in the review of contract award letters and notices. Review bids and proposals and evaluate recommendations made by buyers and contract administrators. Perform quality control and conformity checks for the direct reports' activities. Review all related requisitions for funds availability and proper budget coding. Develop and present training sessions for SCRRA staff, industry, and other organizations on procurement policies and procedures. Enforce county, state, and federal regulations, laws, and ordinances and recommend corrective actions in cases of non-compliance. These include laws and regulations related to small and disadvantaged business participation. Act as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints. Participate in developing strategies designed to keep projects on schedule and avoid claims such as damage assessment and effect on time schedules. Work with the Legal Department and Protest Officer to evaluate merits of protests and make protest recommendations. Assist the Director on matters necessary to recommend award, termination for convenience, non-performance, or other dispute resolution arising from non-compliance or breach of contract. Participate with SCRRA staff in reviewing contract administration and procurement processes. Assist with preparing complex contract amendments, revisions, terminations, and closeouts in situations where procedures may not be prescribed or well-defined. Serve as a subject matter expert on the interpretation of contracting principles, applicable laws, regulations, policies, and procedures. Present items to the SCRRA Board of Directors, Member Agencies, and other key stakeholders when required. Drive process improvement within the department by recommending procedural changes (if needed), ensure team is following standardized processes, and provide training. Provide leadership, employee development, and training for the team. Hold regular staff meetings and one-on-ones with employees on the team. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor's degree in Public Administration, Business, or related field. A minimum of seven (7) years of progressively responsible work experience in the procurement function, contract administration, and supply chain, preferably in public transportation, railroad, or manufacturing industry. A minimum of three (3) years of work experience supervising staff performing procurement or contract administration. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. A valid Class "C" California driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years. PREFERRED QUALIFICATIONS Procurement experience in the public sector Familiarity with Davis-Bacon requirements Experience with Oracle EBS platform Experience with Planet Bids solicitation portal Six Sigma Certification or Training Knowledge, Skills, and Abilities Knowledge of: Public contracting principles, including preparation of solicitations, contract negotiation, and contract law. California and Federal laws and regulations applicable to contracts used by public agencies. Federal Acquisition Regulations and/or Federal Transit Administration Circular 4220.1F or most recent version. Microsoft Office, Oracle FIS, Planet Bids, or other automated procurement and contracting applications. Statistical and cost/price analysis. Railroad environment. Skilled in: Verbal and written communication. Microsoft Office, including Word, Excel, PowerPoint. Organization and time management. Data accuracy and analysis. Organization and time management. Employee development Ability to: Draft complex contracts and solicitations. Read and comprehend complex contracts and proposals. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple competing priorities. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery. Transport equipment or boxes up to 25 lbs. Exchange ideas by means of communication. Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information FIRST DAY OF FILING APRIL 9, 2024, at 8:00 A.M. (PT) THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXECEPTIONS. EXAM NUMBER J4229N TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY DEFINITION Monitors, audits and evaluates a private agency's performance in providing the appropriate kind and level of service specified in the contract agreement. CLASSIFICATION STANDARDS Positions allocable to this class report to a higher-level supervisor and are primarily responsible for monitoring the overall quality of services provided by the contractor and for conducting random and detailed audits and evaluations of specific aspects of contracted services. Essential Job Functions Monitors and evaluates services provided by contractors and/or subcontractors by preparing timelines of tasks and deadlines; selecting random sample sizes for administrative responsibility, fiscal accountability, and service delivery reviews; and conducting on-site visits and desk reviews; etc. in order to ensure the contractors are performing at optimal levels, and are in compliance with contract agreements and rules and regulations set forth by the County . Conducts on-site visits to contractor’s place of business bydriving a vehicle (e.g., County vehicle, personal vehicle, etc.) to various sites throughout the County of Los Angeles; using alternate forms of transportation; conducting entrance and exit meetings to discuss the purpose of the visit, preliminary findings, and provide technical assistance; reviewing and verifying documents and files; and performing detailed inspections/walkthroughs of services in order to ensure: a) effective services are delivered to participants and in compliance with local, State, federal, rules/regulations; b) billing accuracy, c) County is satisfied with the contractor’s performance. Investigates potential problems and/or areas of non-compliance by documenting discrepancies and communicating to appropriate staff/management, conducting follow-up inspections to ensure corrective action has been taken, completing all required reviews and monitoring activities within contracted specified timeframes, and initiating additional action through the supervisor if necessary in order to ensure the appropriate type and level of service specified in the contract agreement are met. Prepares various documents (e.g., investigation reports, contract discrepancy reports, change notices, amendments, various letters and correspondence, monitoring tools, etc.) by compiling information into an appropriate format (e.g., text, table, chart, graph, presentation, etc.), and manually or electronically operating computer software programs (e.g., email, word processing, spreadsheet, database, etc.) in order to solicit, convey, record, or present the information. Reviews, analyzes, and processes various documents (e.g., Monthly Management Reports, Customer Service Questionnaires, Ad Hoc reports, single-audit reports, computerized records/reports, supporting documents, invoices, budgets, financial statements, corrective action plan, close-out reports, etc.) by checking the documents’ contents for accuracy, completeness, and compliance with terms of the contract (e.g., reaching adequate number of participants, reaching identified target group, etc.), State, county, and federal regulations; reviewing contractor’s invoices to see whether expenses were necessary, proper, and reasonable and in line with the contract budget; and assessing financial penalties and bonuses of contracts in order to ensure compliance, accuracy, and completeness prior to supervisor’s review. Maintains records of contractor activities and expenditures by creating files that include all actions and correspondence pertaining to contracts; tracking contract expenditures; scanning documents; arranging, classifying, sorting, and filing the records according to a specified sequencing method (e.g., alphabetic, numerical, chronological, by subject matter, department-specific coding systems, etc.); and utilizing the office’s hardcopy and/or electronic filing systems in order to ensure their accessibility, accuracy, safe-keeping, and relevance. Serves as a liaison with various agencies and organizations (e.g., stakeholders, contractors, other County departments, the public, etc.) by establishing and/or maintaining working relationships with individuals; providing individuals with requested services, information, guidance, and remedial solutions to programmatic issues; consulting with individuals for information needed; and coordinating and scheduling trainings, visits, entrance and exit meetings, etc. in order to obtain, exchange, or provide information in connection with contracts. Assists supervisor in contract development, change notices, amendments, etc. by researching applicable laws and regulations; reviewing specifications and/or scope of work; identifying errors with contract language that results in change orders or amendments; etc. in order to maximize financial and operational performance of the department and minimize risk. Requirements MINIMUM REQUIREMENTS OPTION I One year of experience at the level of Los Angeles County's class of Administrative Assistant III*. OPTION II Two years of experience in a contract environment at the level of Los Angeles County's class of Administrative Assistant II* consisting of maintaining, monitoring, auditing, and evaluating contract agreements. OPTION III Three years of experience at the working supervisor** level involving fleet management and/or maintenance***. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION *For full descriptions of class specifications of Los Angeles County classes Administrative Assistant III (Item #0889) or Administrative Assistant II (Item #0888) please click on the hyperlink on each title OR go to the Department of Human Resources website at https://.hr.lacounty.gov/ and type in the job title or item number under the "FIND JOB DESCRIPTIONS" search box. **Experience at the working supervising level refers to working with and supervising a crew of at least three or more journey-level automotive, bus, or truck technicians. Supervisory capacity refers to providing direct administration and technical supervision to include planning, assigning, and reviewing the work of staff, evaluating employee performance, approving leave of absence, counseling and recommending discipline. Journey-Level experience applies to a person who has completed an apprenticeship program or is an experienced worker, not a trainee, and is fully qualified and able to perform a specific trade without supervision. ***Fleet management and maintenance refers to the inspection, maintenance, repair, procurement, assignment, and disposal of a diverse fleet of vehicles and equipment used for construction, maintenance operations, emergency response, and/or for basic transportation purposes, and having knowledge of the industry repair and maintenance practices and regulations. ENDORSEMENT OF COUNTY QUALIFICATIONS Applicants who wish to qualify using experience gained in County classifications that are not at the level of the classification listed in the requirements must provide verification of qualifying out-of-class bonus, temporary assignment bonus, or reclassification study from CEO at the time of filing, or within seven (7) calendar days from the date of application submission. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and exam number. Applicants do not need to submit such verification if they hold or have held a position at the level of the classification listed in the requirements, or a position deemed to be at equivalent level. SHERIFF'S DEPARTMENT EMPLOYEES Sheriff Department employees must complete the Special Pay Verification Form (SPVF) accessible at Special Pay Verification Form - Employees - Power Apps at the time of filing or within seven (7) calendar days from the date of filing your online application. The Classifications Unit will email the approved SPVF to the applicant and the Professional Examinations Unit. If you have additional questions, please call the Classifications Unit at (213) 229-3193. Verification of Experience (VOE) forms previously approved by the Classifications Unit will be accepted. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title, and exam number. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience and Supplemental Questions sections of their application. SUPPLEMENTAL QUESTIONNAIRE As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait twelve (12) months from the date of the disqualification in order to reapply. Additional Information EXAMINATION CONTENT This examination will consist of two (2) parts: PART I A multiple choice and/or simulation assessment(s), weighted 30% , assessing: Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change. Applicants must achieve a passing score of 70% or higher on PART I in order to be invited to PART II. PART II A performance test, weighted 70% , assessing: Reading Comprehension Decision Making Fact Finding and Data Analysis Problem Solving Analyzing Information Written Communication Payroll Audit and Analysis Responsibility MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS AND PERFORMANCE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. TRANSFER OF TEST COMPONENTS Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. CANDIDATES MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART TO BE PLACED ON THE ELIGIBLE REGISTER. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practicetests . Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test, and you are invited to study and review whatever material you believe will help you prepare. VETERAN'S CREDIT If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review. ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an "as received" basis and promulgated to the register accordingly. SELECTIVE CERTIFICATION In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training. A Selective Certification may be established for the following areas: Automotive Specific knowledge of the specialized functional areas may be the subject of the departmental hiring interview. If you wish to be considered in any areas above, you MUST indicate the specialized experience on your application and supplemental questionnaire. Any inconsistencies or discrepancies with your job description on the application and supplemental questionnaire will not be considered as qualifying. REMINDER: Applicants are required to respond to all supplemental questions during the application process. Be sure to provide detailed and accurate responses to all questions. The questions are designed to elicit information to confirm the applicant qualifies not only for the position itself, but also for placement on any Selective Certification lists. Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the General and Selective Certification lists. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation. ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff's Department has a "zero tolerance" policy for its employees for the following: use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. VACANCY INFORMATION The eligible register resulting from this register will be used to fill vacancies throughout the Los Angeles County Sheriff's Department. AVAILABLE SHIFT: Any APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS. APPLICATION FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION. All applicants are required to submit a Standard County of Los Angeles employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application. Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application. Apply online by clicking on the green "Apply" button at the top right corner of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT, on the last day of filing. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline , as you may be required to verify your email address. This needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and ensure that you do not enter an incorrect email address. IMPORTANT NOTES Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL All notices, including result letters and notices of non-acceptance, will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add selockwo@lasd.org, yrodriguez@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email the documents to sheriffexamsunit@lasd.org at the time of filing, or within seven (7) calendar days from the date of application filing. Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 229-1621 Teletype Phone: (213) 626-0251 Department Contact Name: Professional Examinations Unit Department Contact Phone: (323) 526-5611 Department Contact Email: sheriffexamsunit@lasd.org For more information on Employment Information, click on the link below. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
Apr 09, 2024
Full Time
Position/Program Information FIRST DAY OF FILING APRIL 9, 2024, at 8:00 A.M. (PT) THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXECEPTIONS. EXAM NUMBER J4229N TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY DEFINITION Monitors, audits and evaluates a private agency's performance in providing the appropriate kind and level of service specified in the contract agreement. CLASSIFICATION STANDARDS Positions allocable to this class report to a higher-level supervisor and are primarily responsible for monitoring the overall quality of services provided by the contractor and for conducting random and detailed audits and evaluations of specific aspects of contracted services. Essential Job Functions Monitors and evaluates services provided by contractors and/or subcontractors by preparing timelines of tasks and deadlines; selecting random sample sizes for administrative responsibility, fiscal accountability, and service delivery reviews; and conducting on-site visits and desk reviews; etc. in order to ensure the contractors are performing at optimal levels, and are in compliance with contract agreements and rules and regulations set forth by the County . Conducts on-site visits to contractor’s place of business bydriving a vehicle (e.g., County vehicle, personal vehicle, etc.) to various sites throughout the County of Los Angeles; using alternate forms of transportation; conducting entrance and exit meetings to discuss the purpose of the visit, preliminary findings, and provide technical assistance; reviewing and verifying documents and files; and performing detailed inspections/walkthroughs of services in order to ensure: a) effective services are delivered to participants and in compliance with local, State, federal, rules/regulations; b) billing accuracy, c) County is satisfied with the contractor’s performance. Investigates potential problems and/or areas of non-compliance by documenting discrepancies and communicating to appropriate staff/management, conducting follow-up inspections to ensure corrective action has been taken, completing all required reviews and monitoring activities within contracted specified timeframes, and initiating additional action through the supervisor if necessary in order to ensure the appropriate type and level of service specified in the contract agreement are met. Prepares various documents (e.g., investigation reports, contract discrepancy reports, change notices, amendments, various letters and correspondence, monitoring tools, etc.) by compiling information into an appropriate format (e.g., text, table, chart, graph, presentation, etc.), and manually or electronically operating computer software programs (e.g., email, word processing, spreadsheet, database, etc.) in order to solicit, convey, record, or present the information. Reviews, analyzes, and processes various documents (e.g., Monthly Management Reports, Customer Service Questionnaires, Ad Hoc reports, single-audit reports, computerized records/reports, supporting documents, invoices, budgets, financial statements, corrective action plan, close-out reports, etc.) by checking the documents’ contents for accuracy, completeness, and compliance with terms of the contract (e.g., reaching adequate number of participants, reaching identified target group, etc.), State, county, and federal regulations; reviewing contractor’s invoices to see whether expenses were necessary, proper, and reasonable and in line with the contract budget; and assessing financial penalties and bonuses of contracts in order to ensure compliance, accuracy, and completeness prior to supervisor’s review. Maintains records of contractor activities and expenditures by creating files that include all actions and correspondence pertaining to contracts; tracking contract expenditures; scanning documents; arranging, classifying, sorting, and filing the records according to a specified sequencing method (e.g., alphabetic, numerical, chronological, by subject matter, department-specific coding systems, etc.); and utilizing the office’s hardcopy and/or electronic filing systems in order to ensure their accessibility, accuracy, safe-keeping, and relevance. Serves as a liaison with various agencies and organizations (e.g., stakeholders, contractors, other County departments, the public, etc.) by establishing and/or maintaining working relationships with individuals; providing individuals with requested services, information, guidance, and remedial solutions to programmatic issues; consulting with individuals for information needed; and coordinating and scheduling trainings, visits, entrance and exit meetings, etc. in order to obtain, exchange, or provide information in connection with contracts. Assists supervisor in contract development, change notices, amendments, etc. by researching applicable laws and regulations; reviewing specifications and/or scope of work; identifying errors with contract language that results in change orders or amendments; etc. in order to maximize financial and operational performance of the department and minimize risk. Requirements MINIMUM REQUIREMENTS OPTION I One year of experience at the level of Los Angeles County's class of Administrative Assistant III*. OPTION II Two years of experience in a contract environment at the level of Los Angeles County's class of Administrative Assistant II* consisting of maintaining, monitoring, auditing, and evaluating contract agreements. OPTION III Three years of experience at the working supervisor** level involving fleet management and/or maintenance***. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION *For full descriptions of class specifications of Los Angeles County classes Administrative Assistant III (Item #0889) or Administrative Assistant II (Item #0888) please click on the hyperlink on each title OR go to the Department of Human Resources website at https://.hr.lacounty.gov/ and type in the job title or item number under the "FIND JOB DESCRIPTIONS" search box. **Experience at the working supervising level refers to working with and supervising a crew of at least three or more journey-level automotive, bus, or truck technicians. Supervisory capacity refers to providing direct administration and technical supervision to include planning, assigning, and reviewing the work of staff, evaluating employee performance, approving leave of absence, counseling and recommending discipline. Journey-Level experience applies to a person who has completed an apprenticeship program or is an experienced worker, not a trainee, and is fully qualified and able to perform a specific trade without supervision. ***Fleet management and maintenance refers to the inspection, maintenance, repair, procurement, assignment, and disposal of a diverse fleet of vehicles and equipment used for construction, maintenance operations, emergency response, and/or for basic transportation purposes, and having knowledge of the industry repair and maintenance practices and regulations. ENDORSEMENT OF COUNTY QUALIFICATIONS Applicants who wish to qualify using experience gained in County classifications that are not at the level of the classification listed in the requirements must provide verification of qualifying out-of-class bonus, temporary assignment bonus, or reclassification study from CEO at the time of filing, or within seven (7) calendar days from the date of application submission. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and exam number. Applicants do not need to submit such verification if they hold or have held a position at the level of the classification listed in the requirements, or a position deemed to be at equivalent level. SHERIFF'S DEPARTMENT EMPLOYEES Sheriff Department employees must complete the Special Pay Verification Form (SPVF) accessible at Special Pay Verification Form - Employees - Power Apps at the time of filing or within seven (7) calendar days from the date of filing your online application. The Classifications Unit will email the approved SPVF to the applicant and the Professional Examinations Unit. If you have additional questions, please call the Classifications Unit at (213) 229-3193. Verification of Experience (VOE) forms previously approved by the Classifications Unit will be accepted. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title, and exam number. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience and Supplemental Questions sections of their application. SUPPLEMENTAL QUESTIONNAIRE As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait twelve (12) months from the date of the disqualification in order to reapply. Additional Information EXAMINATION CONTENT This examination will consist of two (2) parts: PART I A multiple choice and/or simulation assessment(s), weighted 30% , assessing: Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change. Applicants must achieve a passing score of 70% or higher on PART I in order to be invited to PART II. PART II A performance test, weighted 70% , assessing: Reading Comprehension Decision Making Fact Finding and Data Analysis Problem Solving Analyzing Information Written Communication Payroll Audit and Analysis Responsibility MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS AND PERFORMANCE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. TRANSFER OF TEST COMPONENTS Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. CANDIDATES MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART TO BE PLACED ON THE ELIGIBLE REGISTER. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at https://hr.lacounty.gov . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practicetests . Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test, and you are invited to study and review whatever material you believe will help you prepare. VETERAN'S CREDIT If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review. ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an "as received" basis and promulgated to the register accordingly. SELECTIVE CERTIFICATION In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training. A Selective Certification may be established for the following areas: Automotive Specific knowledge of the specialized functional areas may be the subject of the departmental hiring interview. If you wish to be considered in any areas above, you MUST indicate the specialized experience on your application and supplemental questionnaire. Any inconsistencies or discrepancies with your job description on the application and supplemental questionnaire will not be considered as qualifying. REMINDER: Applicants are required to respond to all supplemental questions during the application process. Be sure to provide detailed and accurate responses to all questions. The questions are designed to elicit information to confirm the applicant qualifies not only for the position itself, but also for placement on any Selective Certification lists. Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the General and Selective Certification lists. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation. ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff's Department has a "zero tolerance" policy for its employees for the following: use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. VACANCY INFORMATION The eligible register resulting from this register will be used to fill vacancies throughout the Los Angeles County Sheriff's Department. AVAILABLE SHIFT: Any APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS. APPLICATION FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION. All applicants are required to submit a Standard County of Los Angeles employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application. Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application. Apply online by clicking on the green "Apply" button at the top right corner of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT, on the last day of filing. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline , as you may be required to verify your email address. This needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and ensure that you do not enter an incorrect email address. IMPORTANT NOTES Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL All notices, including result letters and notices of non-acceptance, will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add selockwo@lasd.org, yrodriguez@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email the documents to sheriffexamsunit@lasd.org at the time of filing, or within seven (7) calendar days from the date of application filing. Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 229-1621 Teletype Phone: (213) 626-0251 Department Contact Name: Professional Examinations Unit Department Contact Phone: (323) 526-5611 Department Contact Email: sheriffexamsunit@lasd.org For more information on Employment Information, click on the link below. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) For detailed information, please click here Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Apr 18, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information Starting salary up to $63.02/hour ($131,530/year) and a competitive total compensation package!* Join Our Team Permit Sonoma is the County's land use planning and development permitting agency. Virtually any land development or construction that takes place in the unincorporated area of Sonoma County (outside the city limits of the nine cities) is reviewed, permitted, and inspected by Permit Sonoma. As a Engineering Inspection Supervisor, you will perform a variety of county-wide engineering construction inspections. Your responsibilities will also include: Scheduling inspections for the engineering team Reviewing inspections completed by contractors and homeowners Applying your knowledge of right-of-way, property boundaries, road design, earthwork, and grading plans Drawing upon your understanding of sanitary sewer, stormwater, and drainage systems Work involves both office and field settings, in various weather conditions, and requires flexibility for occasional evening or weekend work, per project demands. What You Bring As the next Engineering Inspection Supervisor, you bring your strong analytical and problem solving skills, good judgment and the ability to make sound decisions, effective verbal and written communication skills. You also bring: Construction inspection experience, including experience negotiating with contractors Knowledge of traffic control standards and utility company operations Experience determining quantities from construction plans and/or field measurements General of general construction practices, including ADA compliance and environmental compliance Experience in environmental review, permitting, and compliance Advanced proficiency in Microsoft Office and industry-specific software The ability to problem-solve within contractual specifications Additionally, training and certifications in the following are highly desired: construction safety training, Nuclear Gauge certification, Qualified Strom Water Pollution Prevention Plan Designer (QSD) certification, Qualified Strom Water Pollution Prevention Plan Practitioner (QSP) certification, Supervisory training courses, Traffic control training. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $650 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . Permit Sonoma is currently recruiting to fill one Engineering Inspection Supervisor position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of the position is Engineering Technician IV. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, five years of subprofessional engineering experience, would provide such opportunity. Supervisory or lead worker experience is desirable. Education: Academic course work in plane geometry, trigonometry, algebra, drafting, computer aided drafting and design, and land surveying, and engineering technology. An Associate in Arts degree in Engineering Technology and courses in supervision are desirable. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Extensive knowledge of: mathematics, including algebra, geometry, and trigonometry and of engineering practices, including the making of complex engineering computations; electronic information systems, computers and computer aided drafting and design; the principles, techniques and terminology of subprofessional civil engineering and familiarity with mechanical and electrical engineering; building construction methods, materials, and equipment, the principles, techniques, and terminology relating to inspection and skill in determining quality, materials, and workmanship through inspection and to determine compliance with specifications; traffic engineering principles, problems, techniques, terminology and traffic manuals used in traffic engineering; the methods, materials, and equipment used in the testing of materials and skill in the making of complex materials tests. Working knowledge of: survey principles, problems, techniques, and instruments used in cross-section, profile, location, topographic and construction layout surveys, skills in the use and adjustment of complex surveying and computing instruments, and computer aided design software and equipment. Ability to: supervise, train and evaluate the work of subordinates, determine quality, materials, and workmanship through inspection and to determine compliance with specifications; analyze engineering documents such as maps and survey data, plans and specifications; make complex technical and mathematical computations; prepare and compile complex written technical reports and board resolutions; utilize a computer in the performance of assignments; maintain effective public relations with property owners, contractors, and other individuals and groups in the community; coordinate work with other individuals and groups in the community; coordinate work with other divisions and agencies; utilize electronic information systems and analyze and interpret such information. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CA HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/6/2024 11:59 PM Pacific
May 16, 2024
Full Time
Position Information Starting salary up to $63.02/hour ($131,530/year) and a competitive total compensation package!* Join Our Team Permit Sonoma is the County's land use planning and development permitting agency. Virtually any land development or construction that takes place in the unincorporated area of Sonoma County (outside the city limits of the nine cities) is reviewed, permitted, and inspected by Permit Sonoma. As a Engineering Inspection Supervisor, you will perform a variety of county-wide engineering construction inspections. Your responsibilities will also include: Scheduling inspections for the engineering team Reviewing inspections completed by contractors and homeowners Applying your knowledge of right-of-way, property boundaries, road design, earthwork, and grading plans Drawing upon your understanding of sanitary sewer, stormwater, and drainage systems Work involves both office and field settings, in various weather conditions, and requires flexibility for occasional evening or weekend work, per project demands. What You Bring As the next Engineering Inspection Supervisor, you bring your strong analytical and problem solving skills, good judgment and the ability to make sound decisions, effective verbal and written communication skills. You also bring: Construction inspection experience, including experience negotiating with contractors Knowledge of traffic control standards and utility company operations Experience determining quantities from construction plans and/or field measurements General of general construction practices, including ADA compliance and environmental compliance Experience in environmental review, permitting, and compliance Advanced proficiency in Microsoft Office and industry-specific software The ability to problem-solve within contractual specifications Additionally, training and certifications in the following are highly desired: construction safety training, Nuclear Gauge certification, Qualified Strom Water Pollution Prevention Plan Designer (QSD) certification, Qualified Strom Water Pollution Prevention Plan Practitioner (QSP) certification, Supervisory training courses, Traffic control training. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $650 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . Permit Sonoma is currently recruiting to fill one Engineering Inspection Supervisor position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of the position is Engineering Technician IV. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, five years of subprofessional engineering experience, would provide such opportunity. Supervisory or lead worker experience is desirable. Education: Academic course work in plane geometry, trigonometry, algebra, drafting, computer aided drafting and design, and land surveying, and engineering technology. An Associate in Arts degree in Engineering Technology and courses in supervision are desirable. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Extensive knowledge of: mathematics, including algebra, geometry, and trigonometry and of engineering practices, including the making of complex engineering computations; electronic information systems, computers and computer aided drafting and design; the principles, techniques and terminology of subprofessional civil engineering and familiarity with mechanical and electrical engineering; building construction methods, materials, and equipment, the principles, techniques, and terminology relating to inspection and skill in determining quality, materials, and workmanship through inspection and to determine compliance with specifications; traffic engineering principles, problems, techniques, terminology and traffic manuals used in traffic engineering; the methods, materials, and equipment used in the testing of materials and skill in the making of complex materials tests. Working knowledge of: survey principles, problems, techniques, and instruments used in cross-section, profile, location, topographic and construction layout surveys, skills in the use and adjustment of complex surveying and computing instruments, and computer aided design software and equipment. Ability to: supervise, train and evaluate the work of subordinates, determine quality, materials, and workmanship through inspection and to determine compliance with specifications; analyze engineering documents such as maps and survey data, plans and specifications; make complex technical and mathematical computations; prepare and compile complex written technical reports and board resolutions; utilize a computer in the performance of assignments; maintain effective public relations with property owners, contractors, and other individuals and groups in the community; coordinate work with other individuals and groups in the community; coordinate work with other divisions and agencies; utilize electronic information systems and analyze and interpret such information. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CA HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/6/2024 11:59 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job MAKE A DIFFERENCE TODAY AND JOIN THE PRESCHOOL SERVICES TEAM! According to criteria established in the Preschool Services Memorandum of Understanding (MOU) ( see pages 47-48 ). The Preschool Services Department (PSD) is recruiting for Site Supervisors I who oversee the daily operation of a preschool site. Site Supervisors observe instructional staff and evaluate performance; review weekly lesson plans for adherence to curriculum guidelines; conduct meetings with parents and staff; attend regularly scheduled meetings; assist in the preparation of goals, objectives, and budget for the site and program; and ensure compliance with program guidelines and guarantee the safety and security of participants and employees. The eligible list established may be used to fill current and future vacancies throughout the County as they occur. *Official Title: PSD Site Supervisor I - Contract For more detailed information, refer to the PSD Site Supervisor I job description. These are contract positions to work approximately 9 or 12 months per year, depending on program needs. For more information about PSD benefits, see links for: PSD 9 Month Contract or PSD 12 Month Contract . Click here to view the Preschool Services Department Memorandum of Understanding (MOU). CONDITIONS OF EMPLOYMENT 1) Must be able to lift and carry a small child (up to 50 lbs.) as needed; in the event of an emergency. Other physical demands include: sitting, walking, standing, bending, squatting, climbing, kneeling, crawling, twisting, grasping, fine manipulation, pushing/pulling, reaching, stooping, using smell and touch, working outside and vision and hearing. 2) Must pass a pre-employment physical including a tuberculosis test and required immunizations (SB792). 3) Must obtain a valid San Bernardino County Food Handler's card and qualifying First Aid/CPR cards within two (2) weeks of hire and maintain throughout employment. 4) Travel throughout the County may be required. A valid California Class C driver license and proof of automobile liability insurance may be required at the time of hire for the person providing the transportation. 5) Employees may be assigned to work at any Head Start service area . Employee preference of geographic location will be taken into consideration, whenever possible, depending upon staffing needs. Spo nsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. BACKGROUND INVESTIGATION Job offers are contingent upon passing a background investigation which includes a fingerprint check and search of the Child Abuse Index before appointment. If an individual has been convicted of a crime other than a minor traffic violation, the individual cannot work or be present in any community care facility unless they request and subsequently obtain a criminal record exemption from the Community Care Licensing Division, Care Provider Management Bureau (CPMB). With the exception of minor traffic violations, all convictions, including misdemeanors, felonies, and convictions occurring a long time ago, require an exemption. CPMB also examines arrest records to determine if there is a possible danger to clients. Crimes against children and convictions of a violent nature, such as sex offenses, murder, manslaughter, arson, and robbery are crimes for which an exemption cannot be issued. (Health & Safety Code section 1596.871) Minimum Requirements REQUIRED: EXPERIENCE Must possess one (1) year of full-time equivalent experience as a teacher or supervisor in a preschool program . PERMIT Must possess and maintain a valid/active CA Child Development Site Supervisor Permit (or higher-level permit) issued by the California Commission on Teacher Credentialing (CTC). EDUCATION Must possess a completed/awarded Associate degree (or higher) which includes 3 semester (6 quarter) completed Infant/Toddler units . REQUIRED DOCUMENTATION (Must be attached): A copy of the required valid/active CA Child Development Site Supervisor Permit (or higher-level permit), a legible copy of transcripts (unofficial are accepted) AND a copy of the degree. Transcripts must include Infant/Toddler coursework as required. Required documentation MUST be attached to your application o r submit Attn: Site Supervisor I - Preschool Services to: Email: employment@hr.sbcounty.gov Fax: (909) 387-5819 Failure to provide the requested documents at the time of application submittal may result in disqualification of the application. IMPORTANT NOTES: PERMIT For information on how to obtain a Child Development Permit, click here . (Inquire within for further questions on Permit requirements.) EDUCATION Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Desired Qualifications A Bachelor's degree in Early Childhood Education, Child Development, or closely related field is preferred. Individuals who possess previous Site Supervisor and/or Early Head Start experience at a State Preschool or Federal Head Start program are highly encouraged to apply . Additionally, possession of CLASS (Classroom Assessment and Scoring System) Reliability certification is desirable, as well as resource referral experience and computer skills (Microsoft Office). Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application as soon as possible. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process PSD12 Month Contract Specific benefit informationcan be found in your employment contract. For a summary of benefits, please click here . For more detailed information, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits websiteat hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Apr 21, 2024
Full Time
The Job MAKE A DIFFERENCE TODAY AND JOIN THE PRESCHOOL SERVICES TEAM! According to criteria established in the Preschool Services Memorandum of Understanding (MOU) ( see pages 47-48 ). The Preschool Services Department (PSD) is recruiting for Site Supervisors I who oversee the daily operation of a preschool site. Site Supervisors observe instructional staff and evaluate performance; review weekly lesson plans for adherence to curriculum guidelines; conduct meetings with parents and staff; attend regularly scheduled meetings; assist in the preparation of goals, objectives, and budget for the site and program; and ensure compliance with program guidelines and guarantee the safety and security of participants and employees. The eligible list established may be used to fill current and future vacancies throughout the County as they occur. *Official Title: PSD Site Supervisor I - Contract For more detailed information, refer to the PSD Site Supervisor I job description. These are contract positions to work approximately 9 or 12 months per year, depending on program needs. For more information about PSD benefits, see links for: PSD 9 Month Contract or PSD 12 Month Contract . Click here to view the Preschool Services Department Memorandum of Understanding (MOU). CONDITIONS OF EMPLOYMENT 1) Must be able to lift and carry a small child (up to 50 lbs.) as needed; in the event of an emergency. Other physical demands include: sitting, walking, standing, bending, squatting, climbing, kneeling, crawling, twisting, grasping, fine manipulation, pushing/pulling, reaching, stooping, using smell and touch, working outside and vision and hearing. 2) Must pass a pre-employment physical including a tuberculosis test and required immunizations (SB792). 3) Must obtain a valid San Bernardino County Food Handler's card and qualifying First Aid/CPR cards within two (2) weeks of hire and maintain throughout employment. 4) Travel throughout the County may be required. A valid California Class C driver license and proof of automobile liability insurance may be required at the time of hire for the person providing the transportation. 5) Employees may be assigned to work at any Head Start service area . Employee preference of geographic location will be taken into consideration, whenever possible, depending upon staffing needs. Spo nsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. BACKGROUND INVESTIGATION Job offers are contingent upon passing a background investigation which includes a fingerprint check and search of the Child Abuse Index before appointment. If an individual has been convicted of a crime other than a minor traffic violation, the individual cannot work or be present in any community care facility unless they request and subsequently obtain a criminal record exemption from the Community Care Licensing Division, Care Provider Management Bureau (CPMB). With the exception of minor traffic violations, all convictions, including misdemeanors, felonies, and convictions occurring a long time ago, require an exemption. CPMB also examines arrest records to determine if there is a possible danger to clients. Crimes against children and convictions of a violent nature, such as sex offenses, murder, manslaughter, arson, and robbery are crimes for which an exemption cannot be issued. (Health & Safety Code section 1596.871) Minimum Requirements REQUIRED: EXPERIENCE Must possess one (1) year of full-time equivalent experience as a teacher or supervisor in a preschool program . PERMIT Must possess and maintain a valid/active CA Child Development Site Supervisor Permit (or higher-level permit) issued by the California Commission on Teacher Credentialing (CTC). EDUCATION Must possess a completed/awarded Associate degree (or higher) which includes 3 semester (6 quarter) completed Infant/Toddler units . REQUIRED DOCUMENTATION (Must be attached): A copy of the required valid/active CA Child Development Site Supervisor Permit (or higher-level permit), a legible copy of transcripts (unofficial are accepted) AND a copy of the degree. Transcripts must include Infant/Toddler coursework as required. Required documentation MUST be attached to your application o r submit Attn: Site Supervisor I - Preschool Services to: Email: employment@hr.sbcounty.gov Fax: (909) 387-5819 Failure to provide the requested documents at the time of application submittal may result in disqualification of the application. IMPORTANT NOTES: PERMIT For information on how to obtain a Child Development Permit, click here . (Inquire within for further questions on Permit requirements.) EDUCATION Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Desired Qualifications A Bachelor's degree in Early Childhood Education, Child Development, or closely related field is preferred. Individuals who possess previous Site Supervisor and/or Early Head Start experience at a State Preschool or Federal Head Start program are highly encouraged to apply . Additionally, possession of CLASS (Classroom Assessment and Scoring System) Reliability certification is desirable, as well as resource referral experience and computer skills (Microsoft Office). Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application as soon as possible. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process PSD12 Month Contract Specific benefit informationcan be found in your employment contract. For a summary of benefits, please click here . For more detailed information, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits websiteat hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job WANT TO BE PART OF A TEAM THAT MAKES A DIFFERENCE IN THE COMMUNITY? APPLY TODAY TO GET STARTED! IMMEDIATE VACANCIES AVAILABLE! The Preschool Services Department (PSD) is recruiting for Home Visiting Program (HVP) Site Supervisors - Contract who oversee the daily operation of the HVP. Site Supervisors observe instructional staff and evaluate performance; review weekly lesson plans for adherence to curriculum guidelines; conduct meetings with parents and staff; attend regularly scheduled meetings; assist in the preparation of goals, objectives, and budget for the site and program; and ensure compliance with program guidelines and guarantee the safety and security of participants and employees. *Official Title: HVP Site Supervisor II - Contract Current vacancy exists in the High Desert. The list established from this recruitment may be used to fill the current vacancies and any future vacancies as they occur throughout the county. ADDITIONAL INFORMATION The Preschool Services Department (PSD) and the Transitional Assistance Department (TAD) are partnering together to provide a new home visiting program to eligible San Bernardino County residents. The program is funded by the California Work Opportunity and Responsibility to Kids (CalWORKs) Home Visiting Program (HVP) grant. The purpose of the HVP is to support positive health, development, and well-being outcomes for parenting and pregnant women, families and infants born into poverty, expanding their future educational, economic, and financial capability opportunities, and improving the likelihood that they will exit poverty. CONDITIONS OF EMPLOYMENT 1) Must be able to lift and carry a small child (up to 50 lbs.) as needed/in the event of an emergency. Other physical demands include: sitting, walking, standing, bending, squatting, climbing, kneeling, crawling, twisting, grasping, fine manipulation, pushing/pulling, reaching, stooping, using smell and touch, working outside and vision and hearing. 2) Must pass a pre-employment physical including a tuberculosis test and required immunizations (SB792). 3) Must obtain a valid San Bernardino County Food Handler's card and qualifying First Aid/CPR cards within two weeks of hire and maintain throughout employment. 4) Travel throughout the County may be required. A valid California Class C driver license and proof of automobile liability insurance may be required at the time of hire for the person providing the transportation. 5) This is a contract position and continued employment is based on funding availability. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. BACKGROUND INVESTIGATION Job offers are contingent upon passing a background investigation which includes a fingerprint check and search of the Child Abuse Index before appointment. If an individual has been convicted of a crime other than a minor traffic violation, the individual cannot work or be present in any community care facility unless they request and subsequently obtain a criminal record exemption from the Community Care Licensing Division, Care Provider Management Bureau (CPMB). With the exception of minor traffic violations, all convictions, including misdemeanors, felonies, and convictions occurring a long time ago, require an exemption. CPMB also examines arrest records to determine if there is a possible danger to clients. Crimes against children and convictions of a violent nature, such as sex offenses, murder, manslaughter, arson, and robbery are crimes for which an exemption cannot be issued. (Health & Safety Code section 1596.871) Minimum Requirements REQUIRED: EXPERIENCE Must possess two (2) years of full-time equivalent experience as a teacher or supervisor in a preschool program . PERMIT Must possess and maintain a valid/active CA Child Development Site Supervisor Permit (or higher-level permit) issued by the California Commission on Teacher Credentialing (CTC). EDUCATION Must possess a completed/awarded Associate degree (or higher) which includes 3 semester (6 quarter) completed Infant/Toddler units . REQUIRED DOCUMENTATION (Must be attached): A copy of the required valid/active CA Child Development Site Supervisor Permit (or higher-level permit), a legible copy of transcripts (unofficial are accepted) AND a copy of the degree. Transcripts must include Infant/Toddler coursework as required. Required documentation MUST be attached to your application . Or submit Attn: Site Supervisor II - HVP to: Email: employment@hr.sbcounty.gov or Fax: (909) 387-5819 Failure to provide the requested documents at the time of application submittal may result in disqualification of the application. IMPORTANT NOTES: EXPERIENCE SUBSTITUTION Applicants may substitute a Bachelor's degree for one (1) year of the required experience. PERMIT For information on how to obtain a Child Development Permit, click here . (Inquire within for further questions on Permit requirements.) EDUCATION Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Desired Qualifications A Bachelor's degree in Early Childhood Education, Child Development, or closely related field is preferred. Individuals who possess previous Site Supervisor experience at a State Preschool or Federal Head Start program are especially encouraged to apply. Additionally, possession of CLASS (Classroom Assessment and Scoring System) Reliability certification is desirable, as well as resource referral experience and computer skills (Microsoft Office). Selection Process There will be a determination of minimum qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Home Visiting Program(HVP) - Contract Specific benefit informationcan be found in your employment contract. For a summary of benefits, please clickhere. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
The Job WANT TO BE PART OF A TEAM THAT MAKES A DIFFERENCE IN THE COMMUNITY? APPLY TODAY TO GET STARTED! IMMEDIATE VACANCIES AVAILABLE! The Preschool Services Department (PSD) is recruiting for Home Visiting Program (HVP) Site Supervisors - Contract who oversee the daily operation of the HVP. Site Supervisors observe instructional staff and evaluate performance; review weekly lesson plans for adherence to curriculum guidelines; conduct meetings with parents and staff; attend regularly scheduled meetings; assist in the preparation of goals, objectives, and budget for the site and program; and ensure compliance with program guidelines and guarantee the safety and security of participants and employees. *Official Title: HVP Site Supervisor II - Contract Current vacancy exists in the High Desert. The list established from this recruitment may be used to fill the current vacancies and any future vacancies as they occur throughout the county. ADDITIONAL INFORMATION The Preschool Services Department (PSD) and the Transitional Assistance Department (TAD) are partnering together to provide a new home visiting program to eligible San Bernardino County residents. The program is funded by the California Work Opportunity and Responsibility to Kids (CalWORKs) Home Visiting Program (HVP) grant. The purpose of the HVP is to support positive health, development, and well-being outcomes for parenting and pregnant women, families and infants born into poverty, expanding their future educational, economic, and financial capability opportunities, and improving the likelihood that they will exit poverty. CONDITIONS OF EMPLOYMENT 1) Must be able to lift and carry a small child (up to 50 lbs.) as needed/in the event of an emergency. Other physical demands include: sitting, walking, standing, bending, squatting, climbing, kneeling, crawling, twisting, grasping, fine manipulation, pushing/pulling, reaching, stooping, using smell and touch, working outside and vision and hearing. 2) Must pass a pre-employment physical including a tuberculosis test and required immunizations (SB792). 3) Must obtain a valid San Bernardino County Food Handler's card and qualifying First Aid/CPR cards within two weeks of hire and maintain throughout employment. 4) Travel throughout the County may be required. A valid California Class C driver license and proof of automobile liability insurance may be required at the time of hire for the person providing the transportation. 5) This is a contract position and continued employment is based on funding availability. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. BACKGROUND INVESTIGATION Job offers are contingent upon passing a background investigation which includes a fingerprint check and search of the Child Abuse Index before appointment. If an individual has been convicted of a crime other than a minor traffic violation, the individual cannot work or be present in any community care facility unless they request and subsequently obtain a criminal record exemption from the Community Care Licensing Division, Care Provider Management Bureau (CPMB). With the exception of minor traffic violations, all convictions, including misdemeanors, felonies, and convictions occurring a long time ago, require an exemption. CPMB also examines arrest records to determine if there is a possible danger to clients. Crimes against children and convictions of a violent nature, such as sex offenses, murder, manslaughter, arson, and robbery are crimes for which an exemption cannot be issued. (Health & Safety Code section 1596.871) Minimum Requirements REQUIRED: EXPERIENCE Must possess two (2) years of full-time equivalent experience as a teacher or supervisor in a preschool program . PERMIT Must possess and maintain a valid/active CA Child Development Site Supervisor Permit (or higher-level permit) issued by the California Commission on Teacher Credentialing (CTC). EDUCATION Must possess a completed/awarded Associate degree (or higher) which includes 3 semester (6 quarter) completed Infant/Toddler units . REQUIRED DOCUMENTATION (Must be attached): A copy of the required valid/active CA Child Development Site Supervisor Permit (or higher-level permit), a legible copy of transcripts (unofficial are accepted) AND a copy of the degree. Transcripts must include Infant/Toddler coursework as required. Required documentation MUST be attached to your application . Or submit Attn: Site Supervisor II - HVP to: Email: employment@hr.sbcounty.gov or Fax: (909) 387-5819 Failure to provide the requested documents at the time of application submittal may result in disqualification of the application. IMPORTANT NOTES: EXPERIENCE SUBSTITUTION Applicants may substitute a Bachelor's degree for one (1) year of the required experience. PERMIT For information on how to obtain a Child Development Permit, click here . (Inquire within for further questions on Permit requirements.) EDUCATION Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Desired Qualifications A Bachelor's degree in Early Childhood Education, Child Development, or closely related field is preferred. Individuals who possess previous Site Supervisor experience at a State Preschool or Federal Head Start program are especially encouraged to apply. Additionally, possession of CLASS (Classroom Assessment and Scoring System) Reliability certification is desirable, as well as resource referral experience and computer skills (Microsoft Office). Selection Process There will be a determination of minimum qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Home Visiting Program(HVP) - Contract Specific benefit informationcan be found in your employment contract. For a summary of benefits, please clickhere. Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Compliance Officer I will monitor contractor performance to ensure the contractor meets specified standards including Standard Operating Procedures, efficiency testing and training. In addition, this position performs quality assurance measures necessary to provide support and coordinate the flow of passengers at outlying stations in the six county SCRRA service areas. TO APPLY: This is a continuous recruitment with the first review of applications beginning December 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level in the Compliance Officer series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee the day-to-day operations of contractors and foreign railroads operating and/or maintaining SCRRA equipment at various SCRRA locations. Ensure that contractor performance meets specific standards including all federal and state regulations, Standard Operating Procedures, efficiency testing, and training. Recommends corrective actions as needed. Work closely with other Agency personnel to ascertain the root causes for failures, injuries and incidents and recommend remedial action. Respond to any incidents of alleged rule violations by SCRRA operations or contractor employees. Collects and/or documents evidence of incidents and performs investigative tasks. Prepare reports and documents for agency management. Respond to incidents involving SCRRA trains on SCRRA and foreign railroad territories. Work in conjunction with other first responders from SCRRA, SCRRA contractors, other railroads, state and federal entities, law enforcement, fire, and medical personnel that may arrive the scene of an incident. Act as Railroad Incident Commander and perform other duties as assigned during service disruptions including working as a liaison with first responders such as law enforcement, fire and medical personal that respond to scenes. Collect reports, facts, recorded information, and statistics to create reports on a monthly, quarterly, semiannual, and annual basis for documentation of trends for submission to agency management and state and federal government regulators. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High school diploma, GED or its equivalent. A minimum of two (2) years of work experience in railroad operations regulatory compliance. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C California Driver's License with a satisfactory driving record of no more than three (3) moving violations and no DUI's within the last three (3) years. Preferred Qualifications Undergraduate degree preferred. Regulatory experience in 49 CFR 213 and 214 Regularity experience in 49 CFR 234 and 236. Knowledge, Skills, and Abilities Knowledge of : The Authority’s operations and business practices, as well as the railroad regulatory environment Crew and equipment manipulations, and all rolling stock and related air brake equipment On track safety standards utilized by the authority. Federal, state, local laws, and rules and regulations for equipment, on-train safety and control systems including 49 CFR, parts 200-299 Skilled in : Use of Microsoft Office General Code of Operating rules/ Maintenance of Way Operating Rules Ability to : Communicate effectively, both orally and in writing, to individuals and groups at all levels within and outside of the organization Investigate and evaluate disruptions of service Respond to various crises in a composed manner Multitask and manage multiple projects Interpret a variety of data and recognize trends and nonconformities Work irregular hours, nights, and weekends when necessary PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in an outdoor environment with exposure to varying weather conditions, frequent exposure to freight, passenger and vehicular traffic. This position also requires performing field working including site surveys, measurements, hy-rail trips in a railroad environment in conformance with rules using personal protective equipment. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Compliance Officer I will monitor contractor performance to ensure the contractor meets specified standards including Standard Operating Procedures, efficiency testing and training. In addition, this position performs quality assurance measures necessary to provide support and coordinate the flow of passengers at outlying stations in the six county SCRRA service areas. TO APPLY: This is a continuous recruitment with the first review of applications beginning December 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level in the Compliance Officer series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee the day-to-day operations of contractors and foreign railroads operating and/or maintaining SCRRA equipment at various SCRRA locations. Ensure that contractor performance meets specific standards including all federal and state regulations, Standard Operating Procedures, efficiency testing, and training. Recommends corrective actions as needed. Work closely with other Agency personnel to ascertain the root causes for failures, injuries and incidents and recommend remedial action. Respond to any incidents of alleged rule violations by SCRRA operations or contractor employees. Collects and/or documents evidence of incidents and performs investigative tasks. Prepare reports and documents for agency management. Respond to incidents involving SCRRA trains on SCRRA and foreign railroad territories. Work in conjunction with other first responders from SCRRA, SCRRA contractors, other railroads, state and federal entities, law enforcement, fire, and medical personnel that may arrive the scene of an incident. Act as Railroad Incident Commander and perform other duties as assigned during service disruptions including working as a liaison with first responders such as law enforcement, fire and medical personal that respond to scenes. Collect reports, facts, recorded information, and statistics to create reports on a monthly, quarterly, semiannual, and annual basis for documentation of trends for submission to agency management and state and federal government regulators. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High school diploma, GED or its equivalent. A minimum of two (2) years of work experience in railroad operations regulatory compliance. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C California Driver's License with a satisfactory driving record of no more than three (3) moving violations and no DUI's within the last three (3) years. Preferred Qualifications Undergraduate degree preferred. Regulatory experience in 49 CFR 213 and 214 Regularity experience in 49 CFR 234 and 236. Knowledge, Skills, and Abilities Knowledge of : The Authority’s operations and business practices, as well as the railroad regulatory environment Crew and equipment manipulations, and all rolling stock and related air brake equipment On track safety standards utilized by the authority. Federal, state, local laws, and rules and regulations for equipment, on-train safety and control systems including 49 CFR, parts 200-299 Skilled in : Use of Microsoft Office General Code of Operating rules/ Maintenance of Way Operating Rules Ability to : Communicate effectively, both orally and in writing, to individuals and groups at all levels within and outside of the organization Investigate and evaluate disruptions of service Respond to various crises in a composed manner Multitask and manage multiple projects Interpret a variety of data and recognize trends and nonconformities Work irregular hours, nights, and weekends when necessary PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in an outdoor environment with exposure to varying weather conditions, frequent exposure to freight, passenger and vehicular traffic. This position also requires performing field working including site surveys, measurements, hy-rail trips in a railroad environment in conformance with rules using personal protective equipment. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Contra Costa County, CA
Contra Costa County, California, United States
The Position Bargaining Unit: Local 1 - FACS Site Supervisor Unit The Community Services Bureau in the Employment & Human Services Department is offering an excellent employment opportunity as a Site Supervisor III. Under the direction of a Assistant Director, Site Supervisor III's provide day-to-day administration of a large capacity child development site providing general child care, infant/toddler care and/or preschool services. These are excellent opportunities for persons interested in overseeing and supervising the care, development and instruction of young children. Site Supervisor III's perform a variety of duties to ensure that daily staffing requirements and child/staff ratios are met at all times, provide guidance and supervision to teaching and support staff and ensure compliance with State licensing, Federal requirements, and contract requirements, oversees the Site Supervisor I-Project. Positions in this classification are exempt from the classified service and work in Federally and/or State funded project positions administered by Contra Costa County. Typical Tasks Ensures that daily staffing requirements and child/staff ratios are met at all times Provides guidance and supervision to teaching and support staff as required Ensures compliance with State licensing, Federal requirements, and contract requirements Reviews instructional programs to ensure compliance with State and Federal requirements and developmentally appropriate practices Makes recommendations on staffing, program and expenditures, and maintains inventory documents Assists in interviewing, hiring, training, evaluating, and mentoring staff Monitors parent involvement through individual and group contacts and meetings Prepares and submits accurate and timely reports and correspondence as required Maintains effective community relations, and advocates for young children Interviews and certifies parent eligibility for services Ensures maintenance of required children, family, and program files Ensures appropriate career development for self and staff and maintains documentation as needed. Follows procedures for making verbal and written reports of suspected child abuse to Children's Protective Services and to others as required. Reports unusual incidents to Community Care Licensing and to supervisors as required. Complies with standards of conduct as required by Federal, State, and County regulations Performs other tasks as may be required for the efficient operation of the comprehensive, integrated program Minimum Qualifications License Required: Candidates must possess and maintain throughout the duration of employment a valid California Motor Vehicle Operator's License. Out of state valid Motor Vehicle Operator's License will be accepted during the application process. Certificate Required: Possession of a Child Development Site Supervisor Permit issued by the State of California Commission or official written verification that all requirements for the permit have been completed and application has been made to the State. Employment will require mandatory maintenance of the permit by taking continuing education courses as specified by the State for its renewal. Experience: Four (4) years of full time or its equivalent experience as a Site Supervisor in a publicly funded pre-school or child development program. Special Requirements: Ability to meet such standards as may be required by the Federal Head Start Performance Standards, California Department of Education Title V, and California Department of Social Services Title XXII regulations dealing with pre-school and child development programs. REQUIRED BY LAW, all appointees to this class must successfully pass fingerprint and tuberculosis clearances and a current physical examination. PLEASE NOTE: All applicants must submit official or unofficial transcripts and verification of their Child Development Site Supervisor Permit with the application. Make sure to include your name on all application documents. If you are unable to attach your permit and/or transcripts to your online application you may email scanned copies to exam@hrd.cccounty.us within seven (7) days of applying. Failure to do so will result in your automatic rejection. For full information regarding the requirements of all Child Development Permits issued by the California Commission on Teacher Credentialing as well as instructions on how to apply, please see the Child Development Permit Leaflet. You may obtain additional information and assistance by contacting: Certification Officer California Commission on Teacher Credentialing 1812 9th Street Sacramento, CA 95814-7000 E-Mail: credentials@ctc.ca.gov Web Site: www.ctc.ca.gov Selection Process Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. If you have any questions regarding this position, please contact the Community Services Bureau directly at 925-608-5020. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Apr 21, 2024
The Position Bargaining Unit: Local 1 - FACS Site Supervisor Unit The Community Services Bureau in the Employment & Human Services Department is offering an excellent employment opportunity as a Site Supervisor III. Under the direction of a Assistant Director, Site Supervisor III's provide day-to-day administration of a large capacity child development site providing general child care, infant/toddler care and/or preschool services. These are excellent opportunities for persons interested in overseeing and supervising the care, development and instruction of young children. Site Supervisor III's perform a variety of duties to ensure that daily staffing requirements and child/staff ratios are met at all times, provide guidance and supervision to teaching and support staff and ensure compliance with State licensing, Federal requirements, and contract requirements, oversees the Site Supervisor I-Project. Positions in this classification are exempt from the classified service and work in Federally and/or State funded project positions administered by Contra Costa County. Typical Tasks Ensures that daily staffing requirements and child/staff ratios are met at all times Provides guidance and supervision to teaching and support staff as required Ensures compliance with State licensing, Federal requirements, and contract requirements Reviews instructional programs to ensure compliance with State and Federal requirements and developmentally appropriate practices Makes recommendations on staffing, program and expenditures, and maintains inventory documents Assists in interviewing, hiring, training, evaluating, and mentoring staff Monitors parent involvement through individual and group contacts and meetings Prepares and submits accurate and timely reports and correspondence as required Maintains effective community relations, and advocates for young children Interviews and certifies parent eligibility for services Ensures maintenance of required children, family, and program files Ensures appropriate career development for self and staff and maintains documentation as needed. Follows procedures for making verbal and written reports of suspected child abuse to Children's Protective Services and to others as required. Reports unusual incidents to Community Care Licensing and to supervisors as required. Complies with standards of conduct as required by Federal, State, and County regulations Performs other tasks as may be required for the efficient operation of the comprehensive, integrated program Minimum Qualifications License Required: Candidates must possess and maintain throughout the duration of employment a valid California Motor Vehicle Operator's License. Out of state valid Motor Vehicle Operator's License will be accepted during the application process. Certificate Required: Possession of a Child Development Site Supervisor Permit issued by the State of California Commission or official written verification that all requirements for the permit have been completed and application has been made to the State. Employment will require mandatory maintenance of the permit by taking continuing education courses as specified by the State for its renewal. Experience: Four (4) years of full time or its equivalent experience as a Site Supervisor in a publicly funded pre-school or child development program. Special Requirements: Ability to meet such standards as may be required by the Federal Head Start Performance Standards, California Department of Education Title V, and California Department of Social Services Title XXII regulations dealing with pre-school and child development programs. REQUIRED BY LAW, all appointees to this class must successfully pass fingerprint and tuberculosis clearances and a current physical examination. PLEASE NOTE: All applicants must submit official or unofficial transcripts and verification of their Child Development Site Supervisor Permit with the application. Make sure to include your name on all application documents. If you are unable to attach your permit and/or transcripts to your online application you may email scanned copies to exam@hrd.cccounty.us within seven (7) days of applying. Failure to do so will result in your automatic rejection. For full information regarding the requirements of all Child Development Permits issued by the California Commission on Teacher Credentialing as well as instructions on how to apply, please see the Child Development Permit Leaflet. You may obtain additional information and assistance by contacting: Certification Officer California Commission on Teacher Credentialing 1812 9th Street Sacramento, CA 95814-7000 E-Mail: credentials@ctc.ca.gov Web Site: www.ctc.ca.gov Selection Process Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. If you have any questions regarding this position, please contact the Community Services Bureau directly at 925-608-5020. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Post-Award Supervisor provides leadership and training of existing staff, new staff, and student assistants. Works closely with the Director on the creation, revision, and implementation of RSP-wide process improvement procedures, and may act as a liaison between pre- and post-award offices for planning, training, evaluation, and monitoring to meet goals and resolve problems. Provides expertise, support, and advice to other Post-Award Analysts, Administrative support staff and works collaboratively with Grants and Contracts Analysts to support research growth and development. Functions and makes decisions independently yet is highly collaborative and able to anticipate problems early and as they arise. Additionally, the Post-Award Supervisor must be able to assist department staff of any post-award administration responsibilities, including providing guidance, information and services to administrators, faculty, and staff engaged in management of extramurally funded research awards. The Post-Award Supervisor is independently responsible for representing the University to sponsors in the management and delivery of materials related to complex contracts and funding awards; coordinating with administration, academic departments, colleges, centers, and RSP pre-award staff; assisting and advising faculty, staff, and administrators in budget and expenditure management; independently interpreting and analyzing sponsor guidelines, completion of required forms, assurances and certifications, collection of necessary or pertinent data, compilation of and review of supporting documentation for consistency, and compliance with sponsor, government, and internal program guidelines and requirements; and monitor and ensure drawdowns and accounts receivables are collected and entered in a timely basis. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the initial escalation point for the Principal Investigator (PI) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between PI and TUC Payroll, Human Resources and Accounting staff. Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. Review and interpret contracts and grant awards. Facilitate internal quality assurance review and ensure timely submission of accurate expenditure requests and associated documentation in accordance with all applicable policies and procedures. (25%) Peer and support staff training and development: Onboard and train new Post-Award Analysts, RSP Administrative Assistants, and student assistants in post-award workflow and operations. Provide leadership, training, and technical support for faculty, CSUN staff, and RSP staff; provide ongoing support, mentorship, and retraining to RSP team members as needed. Provide expertise on matters relating to research and sponsored programs-based grants, contracts, and subcontracts. Prepare content for and lead various campus-wide events, workshops, and meetings. Develop and update a procedure manual and shared resource library for research administrators and PIs/PDs. (20%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the PI. Monitor and review the expenditure, budget adjustment activities, and close outs associated with successful grants management. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $25,000 and to write off expenditures of up to $5,000 each against the Sponsored Programs Reserve in consultation with the Director. Work with external funding agencies to develop accurate invoices and follow-up on payments. Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Monitor and ensure drawdowns and accounts receivables are collected and entered in a timely manner. (10%) Lead process improvement efforts and assist in maintaining compliance to avoid risks for TUC and CSUN: Continuously evaluate, streamline, and document RSP standard operating procedures; recommend and implement updated policies as needed or required by the University and CSU. Independently identify and contribute to resolving compliance issues related to award administration. Develop and implement process improvement initiatives related to workflow and documentation for the above-noted compliance areas. Provide updates, training, and process review of above subjects on a regular basis. Regularly review accounts to independently identify, judge, and address areas of potential risk. Contribute and assist to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors. Provide expert assistance to the Directors of RSP. (5%) Other Responsibilities : Regularly review literature on research administration and attend special conferences, workshops and trainings to stay abreast of most recent federal, state and other sponsor requirements and management responsibilities. Represent CSUN within the sponsored research community and at professional organization meetings, including those held by federal and state funding agencies. Perform other duties as assigned. Qualifications: Bachelor's degree from an accredited college or university. Master’s degree preferred. At least four in research administration, budget management, fund administration, or contract review, with at least a year in post-award administration of grants and contracts in a university setting. One-year supervisory experience preferred. Knowledge, Specialized Skills, and Abilities: Broad working knowledge of Office of Management and Budget (OMB) Uniform Guidance (UG) and other federal agency guidelines, including Federal Acquisition Regulation. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Experience with policy and procedure development. Ability to maintain a detail-oriented workload. Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills and ability to effectively communicate at all levels is essential to optimize positive support to faculty while ensuring compliance. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Familiarity and comfort with Cayuse SP, PeopleSoft, Adobe Sign and Adobe Acrobat Pro; thorough knowledge of Microsoft Office applications, including Word and Excel. Ability to use queries in Peoplesoft with ease. Comfort with navigating and retrieving information from the Internet. CRA and/or CFRA Certification preferred. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $70,000 - $75,000 Annually Full pay range: $63,276- $114,444 Annually Time Base: Full-Time Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Tuesday, March 19th, and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Post-Award Supervisor provides leadership and training of existing staff, new staff, and student assistants. Works closely with the Director on the creation, revision, and implementation of RSP-wide process improvement procedures, and may act as a liaison between pre- and post-award offices for planning, training, evaluation, and monitoring to meet goals and resolve problems. Provides expertise, support, and advice to other Post-Award Analysts, Administrative support staff and works collaboratively with Grants and Contracts Analysts to support research growth and development. Functions and makes decisions independently yet is highly collaborative and able to anticipate problems early and as they arise. Additionally, the Post-Award Supervisor must be able to assist department staff of any post-award administration responsibilities, including providing guidance, information and services to administrators, faculty, and staff engaged in management of extramurally funded research awards. The Post-Award Supervisor is independently responsible for representing the University to sponsors in the management and delivery of materials related to complex contracts and funding awards; coordinating with administration, academic departments, colleges, centers, and RSP pre-award staff; assisting and advising faculty, staff, and administrators in budget and expenditure management; independently interpreting and analyzing sponsor guidelines, completion of required forms, assurances and certifications, collection of necessary or pertinent data, compilation of and review of supporting documentation for consistency, and compliance with sponsor, government, and internal program guidelines and requirements; and monitor and ensure drawdowns and accounts receivables are collected and entered in a timely basis. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the initial escalation point for the Principal Investigator (PI) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between PI and TUC Payroll, Human Resources and Accounting staff. Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. Review and interpret contracts and grant awards. Facilitate internal quality assurance review and ensure timely submission of accurate expenditure requests and associated documentation in accordance with all applicable policies and procedures. (25%) Peer and support staff training and development: Onboard and train new Post-Award Analysts, RSP Administrative Assistants, and student assistants in post-award workflow and operations. Provide leadership, training, and technical support for faculty, CSUN staff, and RSP staff; provide ongoing support, mentorship, and retraining to RSP team members as needed. Provide expertise on matters relating to research and sponsored programs-based grants, contracts, and subcontracts. Prepare content for and lead various campus-wide events, workshops, and meetings. Develop and update a procedure manual and shared resource library for research administrators and PIs/PDs. (20%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the PI. Monitor and review the expenditure, budget adjustment activities, and close outs associated with successful grants management. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $25,000 and to write off expenditures of up to $5,000 each against the Sponsored Programs Reserve in consultation with the Director. Work with external funding agencies to develop accurate invoices and follow-up on payments. Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Monitor and ensure drawdowns and accounts receivables are collected and entered in a timely manner. (10%) Lead process improvement efforts and assist in maintaining compliance to avoid risks for TUC and CSUN: Continuously evaluate, streamline, and document RSP standard operating procedures; recommend and implement updated policies as needed or required by the University and CSU. Independently identify and contribute to resolving compliance issues related to award administration. Develop and implement process improvement initiatives related to workflow and documentation for the above-noted compliance areas. Provide updates, training, and process review of above subjects on a regular basis. Regularly review accounts to independently identify, judge, and address areas of potential risk. Contribute and assist to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors. Provide expert assistance to the Directors of RSP. (5%) Other Responsibilities : Regularly review literature on research administration and attend special conferences, workshops and trainings to stay abreast of most recent federal, state and other sponsor requirements and management responsibilities. Represent CSUN within the sponsored research community and at professional organization meetings, including those held by federal and state funding agencies. Perform other duties as assigned. Qualifications: Bachelor's degree from an accredited college or university. Master’s degree preferred. At least four in research administration, budget management, fund administration, or contract review, with at least a year in post-award administration of grants and contracts in a university setting. One-year supervisory experience preferred. Knowledge, Specialized Skills, and Abilities: Broad working knowledge of Office of Management and Budget (OMB) Uniform Guidance (UG) and other federal agency guidelines, including Federal Acquisition Regulation. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Experience with policy and procedure development. Ability to maintain a detail-oriented workload. Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills and ability to effectively communicate at all levels is essential to optimize positive support to faculty while ensuring compliance. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Familiarity and comfort with Cayuse SP, PeopleSoft, Adobe Sign and Adobe Acrobat Pro; thorough knowledge of Microsoft Office applications, including Word and Excel. Ability to use queries in Peoplesoft with ease. Comfort with navigating and retrieving information from the Internet. CRA and/or CFRA Certification preferred. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $70,000 - $75,000 Annually Full pay range: $63,276- $114,444 Annually Time Base: Full-Time Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Tuesday, March 19th, and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Solano County, CA
Fairfield, California, United States
Delivering Solutions for a Safe Community The Department of Resource Management is a comprehensive agency comprised of the Public Works, Building and Safety, Planning Services, Environmental Health Services, Parks, and Administrative Services Divisions. The department provides for the well-being of Solano County's present and future residents and the public at-large through administration and enforcement of Federal, State, and Local laws and policies pertaining to transportation, building construction, land use planning environmental health, and recreation. The Public Works-Engineering & Surveying Division is committed to providing a safe, well maintained, and efficient roadway system. Additionally, the division designs and performs contract construction of road and bridge improvements, issues multiple permits, and performs traffic counts and speed surveys on County roads. To learn more about the Department of Resource Management, please visit: Solano County - Resource Management Essential Duties The Position The Engineering Services Supervisor provides first-line supervision to staff and operations, planning the design and construction of scheduled projects. As the Engineering Services Supervisor, you would be responsible for coordinating daily work activities, ensuring compliance with applicable codes, laws, and regulations, consulting with the Engineering Manager, and managing the preparation of design plans, contract specifications, and cost estimates. The ideal candidate will possess and practice the following competencies: • Comprehending how mechanical, electrical, and structural systems operate and interact • Understanding, interpreting, and ensuring compliance with laws and regulations • Focusing on the details of work content, work steps, and final work products • Informing - Proactively obtaining and sharing information • Establishing rapport and maintaining mutually productive relationships POSITION REQUIREMENTS Education : A Bachelor's degree is required from an accredited college or university in Civil Engineering or closely related field. See Document Submittal Requirements for more information. Experience : Five (5) years previous experience that includes civil engineering, transportation engineering, project design, roadway construction, project management, right-of-way acquisition, environmental reporting, and supervision. Other : Possession of a valid Professional Engineering (P.E.) License from the California State Board of Registration for Professional Engineers. See Document Submittal Requirements for more information. Possession of a valid Class C California Driver's License To view the full job description please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15791 Position Requirements Selection Process 05/28/24 - 5:00pm Deadline to submit application and required documents for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal A Bachelor’s degree and a valid Professional Engineering (P.E.) License from the California State Board of Registration for Professional Engineers are required for this position . All candidates are strongly encouraged to submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date may be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Engineering Services Supervisor) and the recruitment number (24-375010-01) in your email or fax. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 5/28/2024 5:00 PM Pacific
May 09, 2024
Full Time
Delivering Solutions for a Safe Community The Department of Resource Management is a comprehensive agency comprised of the Public Works, Building and Safety, Planning Services, Environmental Health Services, Parks, and Administrative Services Divisions. The department provides for the well-being of Solano County's present and future residents and the public at-large through administration and enforcement of Federal, State, and Local laws and policies pertaining to transportation, building construction, land use planning environmental health, and recreation. The Public Works-Engineering & Surveying Division is committed to providing a safe, well maintained, and efficient roadway system. Additionally, the division designs and performs contract construction of road and bridge improvements, issues multiple permits, and performs traffic counts and speed surveys on County roads. To learn more about the Department of Resource Management, please visit: Solano County - Resource Management Essential Duties The Position The Engineering Services Supervisor provides first-line supervision to staff and operations, planning the design and construction of scheduled projects. As the Engineering Services Supervisor, you would be responsible for coordinating daily work activities, ensuring compliance with applicable codes, laws, and regulations, consulting with the Engineering Manager, and managing the preparation of design plans, contract specifications, and cost estimates. The ideal candidate will possess and practice the following competencies: • Comprehending how mechanical, electrical, and structural systems operate and interact • Understanding, interpreting, and ensuring compliance with laws and regulations • Focusing on the details of work content, work steps, and final work products • Informing - Proactively obtaining and sharing information • Establishing rapport and maintaining mutually productive relationships POSITION REQUIREMENTS Education : A Bachelor's degree is required from an accredited college or university in Civil Engineering or closely related field. See Document Submittal Requirements for more information. Experience : Five (5) years previous experience that includes civil engineering, transportation engineering, project design, roadway construction, project management, right-of-way acquisition, environmental reporting, and supervision. Other : Possession of a valid Professional Engineering (P.E.) License from the California State Board of Registration for Professional Engineers. See Document Submittal Requirements for more information. Possession of a valid Class C California Driver's License To view the full job description please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15791 Position Requirements Selection Process 05/28/24 - 5:00pm Deadline to submit application and required documents for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal A Bachelor’s degree and a valid Professional Engineering (P.E.) License from the California State Board of Registration for Professional Engineers are required for this position . All candidates are strongly encouraged to submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date may be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Engineering Services Supervisor) and the recruitment number (24-375010-01) in your email or fax. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 5/28/2024 5:00 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus six (6) years of experience in electric utility construction, inspection, maintenance, and/or design, including (2) years of experience in leading or supervising the coordination or scheduling of electric utility construction or maintenance projects. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants The Pole Attachment Services, applications and attachment management team supervisor plans, coordinates, and directs Austin Energy’s (AE) Pole Attachment Services, which manages third- party attachments of wireless and wire-line facilities attached to Austin Energy’s infrastructure and ground lease space. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Work Schedule: This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin. Work hours may include after hours, holidays, and weekends Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is classified as NON - EXEMPT . Driving Requirement: This position requires a valid Texas Class C Drivers’ License or the ability to acquire one by your hire date. City of Austin employees that promote or transfer into driving required positions must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than six City Driver Points ( CDP ) within a period of thirty-six (36) months. Pay Range $38.97 - $50.67 Hours Monday - Friday; 6:30 a.m. - 3:00 p.m. Job Close Date 06/06/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2500 Montopolis Drive (SCC), Austin, TX Preferred Qualifications Preferred Experience: Experience with pole attachment application processes and joint use transfer notification software Experience working with contract biding processes and field inspections within a utility environment Experience with negotiating joint use and standard pole attachment license agreements between a utility and telecommunications, video, internet, broadband or other data transmission services providers Experience working with electric utility design, construction and engineering standards and specifications In depth knowledge of Federal, State, and local laws and rules and regulations pertaining to 3rd party wireless and wireline attachments Other: Ability to travel to multiple sites as part of the regular job duties Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assigns, organizes, and monitors task completion for work group. Communicates with both internal and external stakeholders to ensure project requirements are met. Develops, revises, and implements standard operating procedures for the section/division. Interprets, explains, and enforces City of Austin policies, procedures, building codes, specifications, and ordinances. Ensures compliance with Austin Energy (AE) Safety Rules and Regulations, Construction Standards, Design Criteria Manual, and Quality Management System. Determines goals, objectives, resource requirements, and budget for associated activities. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable AE and Occupational Safety and Health Administration ( OSHA ) safety policies and regulations. Knowledge of electrical construction practices, equipment, and techniques. Knowledge of AE Electric Service Delivery ( ESD ) Quality Management System. Knowledge of supervisory and managerial techniques and principles. Skill in estimating time, materials, and labor for assigned jobs. Skill in communicating both orally and in writing. Skill in handling multiple tasks and prioritizing. Skill in planning and organizing. Skill in using computers, current mapping software, current scheduling software, and related software applications. Skill in analyzing complex data and efficiently solving problems. Ability to perform field inspections. Ability to respond to unscheduled and emergency situations. Ability to quickly recognize and analyze irregular events. Ability to read and interpret plans, maps, contracts, and written specifications. Ability to establish and maintain effective communication and working relationships with subordinate staff, management, City employees, and the public. Ability to work with frequent interruptions and changes in priorities. Ability to supervise and train others. Ability to produce and maintain an acceptable driving record. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited high school or equivalent, plus six (6) years of experience in electric utility construction, inspection, maintenance, and/or design, including (2) years of experience in leading or supervising the coordination or scheduling of electric utility construction or maintenance projects. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position is classified as an “essential” position. The candidate must be able to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Shifts may change according to departmental needs. Are you able to meet these schedule requirements? Yes No * This position requires a Texas Class C Drivers License. Do you have a Texas Class C Drivers License or if selected for this position, do you have the ability to acquire a Texas Class C Drivers License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience with pole attachment application processes and joint use transfer notification software (Open Ended Question) * Describe your experience working with contract biding processes and field inspections within a utility environment (Open Ended Question) * Describe your experience with negotiating joint use and standard pole attachment license agreements between a utility and telecommunications, video, internet, broadband or other data transmission services providers (Open Ended Question) * Describe your experience working with electric utility design, construction and engineering standards and specifications (Open Ended Question) * Describe your knowledge of Federal, State, and local laws and rules and regulations pertaining to 3rd party wireless and wireline attachments. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Apr 23, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus six (6) years of experience in electric utility construction, inspection, maintenance, and/or design, including (2) years of experience in leading or supervising the coordination or scheduling of electric utility construction or maintenance projects. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants The Pole Attachment Services, applications and attachment management team supervisor plans, coordinates, and directs Austin Energy’s (AE) Pole Attachment Services, which manages third- party attachments of wireless and wire-line facilities attached to Austin Energy’s infrastructure and ground lease space. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Work Schedule: This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin. Work hours may include after hours, holidays, and weekends Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Fair Labor Standards Act: This position is classified as NON - EXEMPT . Driving Requirement: This position requires a valid Texas Class C Drivers’ License or the ability to acquire one by your hire date. City of Austin employees that promote or transfer into driving required positions must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than six City Driver Points ( CDP ) within a period of thirty-six (36) months. Pay Range $38.97 - $50.67 Hours Monday - Friday; 6:30 a.m. - 3:00 p.m. Job Close Date 06/06/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2500 Montopolis Drive (SCC), Austin, TX Preferred Qualifications Preferred Experience: Experience with pole attachment application processes and joint use transfer notification software Experience working with contract biding processes and field inspections within a utility environment Experience with negotiating joint use and standard pole attachment license agreements between a utility and telecommunications, video, internet, broadband or other data transmission services providers Experience working with electric utility design, construction and engineering standards and specifications In depth knowledge of Federal, State, and local laws and rules and regulations pertaining to 3rd party wireless and wireline attachments Other: Ability to travel to multiple sites as part of the regular job duties Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assigns, organizes, and monitors task completion for work group. Communicates with both internal and external stakeholders to ensure project requirements are met. Develops, revises, and implements standard operating procedures for the section/division. Interprets, explains, and enforces City of Austin policies, procedures, building codes, specifications, and ordinances. Ensures compliance with Austin Energy (AE) Safety Rules and Regulations, Construction Standards, Design Criteria Manual, and Quality Management System. Determines goals, objectives, resource requirements, and budget for associated activities. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable AE and Occupational Safety and Health Administration ( OSHA ) safety policies and regulations. Knowledge of electrical construction practices, equipment, and techniques. Knowledge of AE Electric Service Delivery ( ESD ) Quality Management System. Knowledge of supervisory and managerial techniques and principles. Skill in estimating time, materials, and labor for assigned jobs. Skill in communicating both orally and in writing. Skill in handling multiple tasks and prioritizing. Skill in planning and organizing. Skill in using computers, current mapping software, current scheduling software, and related software applications. Skill in analyzing complex data and efficiently solving problems. Ability to perform field inspections. Ability to respond to unscheduled and emergency situations. Ability to quickly recognize and analyze irregular events. Ability to read and interpret plans, maps, contracts, and written specifications. Ability to establish and maintain effective communication and working relationships with subordinate staff, management, City employees, and the public. Ability to work with frequent interruptions and changes in priorities. Ability to supervise and train others. Ability to produce and maintain an acceptable driving record. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited high school or equivalent, plus six (6) years of experience in electric utility construction, inspection, maintenance, and/or design, including (2) years of experience in leading or supervising the coordination or scheduling of electric utility construction or maintenance projects. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position is classified as an “essential” position. The candidate must be able to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Shifts may change according to departmental needs. Are you able to meet these schedule requirements? Yes No * This position requires a Texas Class C Drivers License. Do you have a Texas Class C Drivers License or if selected for this position, do you have the ability to acquire a Texas Class C Drivers License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience with pole attachment application processes and joint use transfer notification software (Open Ended Question) * Describe your experience working with contract biding processes and field inspections within a utility environment (Open Ended Question) * Describe your experience with negotiating joint use and standard pole attachment license agreements between a utility and telecommunications, video, internet, broadband or other data transmission services providers (Open Ended Question) * Describe your experience working with electric utility design, construction and engineering standards and specifications (Open Ended Question) * Describe your knowledge of Federal, State, and local laws and rules and regulations pertaining to 3rd party wireless and wireline attachments. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the Arts or other related field, plus two (2) years of experience developing and implementing arts or cultural education programs. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The Asian American Resource Center’s ( AARC ) mission is to create a space of belonging and healing for Asian American communities in Austin and beyond. The center does this through community collaborations and partnerships; providing rental space; organizing cultural, educational and health wellness programs; and curating art and historical exhibitions. The purpose of this Culture & Arts Education Supervisor position is to supervise cultural arts programming, facility operation and maintenance, and staff of the Asian American Resource Center ( AARC ) with primary responsibilities for signature programs, customer service, contract management, facility rentals, and budget monitoring. The position will also be responsible for the full range of supervisory activities including recruiting, training, professional development of full time and temporary staff members. The position has direct supervision of approximately four (4) full-time employees and 4-6 temporary staff. Additionally, this position will provide leadership in the Asian American community and interface with numerous community organizations and a Council appointed Commission. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) may be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to thirty-five (35) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues. Other: Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $26.26 - $31.45 per hour Hours Work/Location Schedule Notes: Monday - Friday, 9:00 a.m. - 6:00 p.m. Hours vary depending upon Departmental needs. May be required to work during special events, evenings, weekends & holidays. May be required to work during city emergencies such as extreme weather events. Job Close Date 05/27/2024 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8401 Cameron Road, Austin, 78754 Preferred Qualifications Preferred Education: Degree in related fields include Public Administration, Arts Administration, Museum Studies, Visual Arts, Humanities. Related major course work in Education, Ethnic Studies, Asian American Studies, Social Sciences, Fine Arts. Preferred Experience: Experience working with diverse populations, and communities, including interacting with individuals with limited English proficiency and of diverse social, cultural, economic and educational backgrounds. Experience in providing logistical support for large-scale events, in-house programs, and rentals, including contract management, staffing, budgeting, and program execution. Experience in managing public relations for an employer in community development through Cultural Arts, including acting as a liaison for the employer between different organizational units, communities, and stakeholders. Programming experience related to Asian American cultures, including educational and historical programming, exhibitions and/or in the performing arts. Experience with developing relationships, partnerships, and collaborations with culturally based artists, non-profit organizations, educational institutions, and community stakeholders. Experience in working at a cultural facility, museum, or performing arts center, and overseeing facility and safety operations for staff, guests and visiting artists. Preferred Skill: Ability to fluently communicate (reading, writing, speaking) in one or more Asian languages. Intermediate level or above in Microsoft Office to include Word, Excel, Publisher, Power Point, and Outlook. Other: Ability to travel to more than one location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, develops, organizes, evaluates, manages, and monitors the facility’s education and cultural programs and activities. Develops, coordinates and conducts programs and education curricula, schedules and activities, etc. Oversees the promotion and marketing of the programs being offered. Manages and oversees the safe operation, maintenance and usage of the facility, collections, grounds, and equipment. Recommends purchases or deaccessions. Assists with the budget. Identifies needs for program changes and/or new programs. Solicits funds and other resources for programs and facilities. Represents the City and the Department in meetings. Investigates and responds to complaints and resolves conflicts. Prepares memos, correspondence, reports, grants and proposals and monitors their compliance. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of cultural arts and education programs. Knowledge of City practice, policy and procedures. Knowledge of Federal, State, and local laws and ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Knowledge of safety practices and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the Arts or other related field, plus two (2) years of experience developing and implementing arts or cultural education programs. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications. (Open Ended Question) * Describe your proficiency to communicate in one or more Asian languages. Please speak to your ability to read or write and the ability to interpret or translate. (Open Ended Question) * As related to this position, do you have programming experience related to Asian American Cultures, including education history, performing and/or visual arts? If yes, how many years and describe your experience as in which position(s) on your Application (Employment Record) you gained this experience. If none, please enter “N/A” (Open Ended Question) * As related to this position, do you have experience in overseeing a multi-purpose or cultural facility including experience with short and long-term maintenance, safety, rentals, or scheduling? No Experience 1 - 3 years' experience 4 - 7 years' experience 8 or more year's experience * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 11, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the Arts or other related field, plus two (2) years of experience developing and implementing arts or cultural education programs. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The Asian American Resource Center’s ( AARC ) mission is to create a space of belonging and healing for Asian American communities in Austin and beyond. The center does this through community collaborations and partnerships; providing rental space; organizing cultural, educational and health wellness programs; and curating art and historical exhibitions. The purpose of this Culture & Arts Education Supervisor position is to supervise cultural arts programming, facility operation and maintenance, and staff of the Asian American Resource Center ( AARC ) with primary responsibilities for signature programs, customer service, contract management, facility rentals, and budget monitoring. The position will also be responsible for the full range of supervisory activities including recruiting, training, professional development of full time and temporary staff members. The position has direct supervision of approximately four (4) full-time employees and 4-6 temporary staff. Additionally, this position will provide leadership in the Asian American community and interface with numerous community organizations and a Council appointed Commission. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) may be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to thirty-five (35) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues. Other: Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $26.26 - $31.45 per hour Hours Work/Location Schedule Notes: Monday - Friday, 9:00 a.m. - 6:00 p.m. Hours vary depending upon Departmental needs. May be required to work during special events, evenings, weekends & holidays. May be required to work during city emergencies such as extreme weather events. Job Close Date 05/27/2024 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 8401 Cameron Road, Austin, 78754 Preferred Qualifications Preferred Education: Degree in related fields include Public Administration, Arts Administration, Museum Studies, Visual Arts, Humanities. Related major course work in Education, Ethnic Studies, Asian American Studies, Social Sciences, Fine Arts. Preferred Experience: Experience working with diverse populations, and communities, including interacting with individuals with limited English proficiency and of diverse social, cultural, economic and educational backgrounds. Experience in providing logistical support for large-scale events, in-house programs, and rentals, including contract management, staffing, budgeting, and program execution. Experience in managing public relations for an employer in community development through Cultural Arts, including acting as a liaison for the employer between different organizational units, communities, and stakeholders. Programming experience related to Asian American cultures, including educational and historical programming, exhibitions and/or in the performing arts. Experience with developing relationships, partnerships, and collaborations with culturally based artists, non-profit organizations, educational institutions, and community stakeholders. Experience in working at a cultural facility, museum, or performing arts center, and overseeing facility and safety operations for staff, guests and visiting artists. Preferred Skill: Ability to fluently communicate (reading, writing, speaking) in one or more Asian languages. Intermediate level or above in Microsoft Office to include Word, Excel, Publisher, Power Point, and Outlook. Other: Ability to travel to more than one location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, develops, organizes, evaluates, manages, and monitors the facility’s education and cultural programs and activities. Develops, coordinates and conducts programs and education curricula, schedules and activities, etc. Oversees the promotion and marketing of the programs being offered. Manages and oversees the safe operation, maintenance and usage of the facility, collections, grounds, and equipment. Recommends purchases or deaccessions. Assists with the budget. Identifies needs for program changes and/or new programs. Solicits funds and other resources for programs and facilities. Represents the City and the Department in meetings. Investigates and responds to complaints and resolves conflicts. Prepares memos, correspondence, reports, grants and proposals and monitors their compliance. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of cultural arts and education programs. Knowledge of City practice, policy and procedures. Knowledge of Federal, State, and local laws and ordinances. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Knowledge of safety practices and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the Arts or other related field, plus two (2) years of experience developing and implementing arts or cultural education programs. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications. (Open Ended Question) * Describe your proficiency to communicate in one or more Asian languages. Please speak to your ability to read or write and the ability to interpret or translate. (Open Ended Question) * As related to this position, do you have programming experience related to Asian American Cultures, including education history, performing and/or visual arts? If yes, how many years and describe your experience as in which position(s) on your Application (Employment Record) you gained this experience. If none, please enter “N/A” (Open Ended Question) * As related to this position, do you have experience in overseeing a multi-purpose or cultural facility including experience with short and long-term maintenance, safety, rentals, or scheduling? No Experience 1 - 3 years' experience 4 - 7 years' experience 8 or more year's experience * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
SAN BERNARDINO SUPERIOR COURT
San Bernardino, California, United States
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. Salary Update Effective the first full pay period on October 2024, the salary range will increase by 3%; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
Apr 13, 2024
Full Time
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. Salary Update Effective the first full pay period on October 2024, the salary range will increase by 3%; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
Los Angeles Metro
Los Angeles, California, United States
Basic Function Supervises technical personnel and contractors performing projects and contract oversight, contracted services management, budget administration, maintenance tasks, and services, including graffiti abatement, glass replacement, landscape and irrigation, power sweeping, waste management, pest control, and elevators/escalators maintenance services. Example Of Duties Supervises subordinates and monitors completion of service requests, incidents, and job specifications in a timely manner Reviews design criteria and provides detailed maintenance standards requirements and guidelines Initiates and coordinates all procurement actions to ensure timely execution and service continuity Prepares requisitions, detailed scope of work packages, cost estimates, and justifications for procurement of goods or services Recommends contract amendments and considers opportunities to improve existing scope of work for maintenance contracts Prepares or assists Contract Administrators in the preparation of Requests for Proposals and Invitation for Bid Evaluates bids and proposals Works closely with Procurement, Real Estate, Third Party Administrators, Engineering, and other Metro departments as well as various other public agencies to identify maintenance needs and responsibilities Communicates effectively with the general public responding to inquiries and resolving maintenance issues Conducts routine site inspections for all work in progress and completed projects, assessing contractors′ performance and quality of services performed Administers service or maintenance contracts; ensures they meet applicable standards and are performed satisfactorily and in accordance with contract requirements Instructs subordinates and contract personnel on safety practices; enforces safety regulations, and ensures regulatory compliance Diagnoses maintenance problems; directs repairs, upgrades, and modifications; or recommends corrective action Develops, implements, and oversees maintenance programs; ensures compliance with preventive maintenance plans and schedules Reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports Prepares comprehensive reports, spreadsheets, and correspondence, and keeps up-to-date documents and filing systems electronically and in hard copies Develops annual maintenance budgets; ensures expenditures are in accordance with contract requirements and Board approved authority, and that contracts and projects are completed on-time within approved budget Assists in remodeling planning Informs other supervisors and management of problems and work in progress status Tracks, maintains, and distributes licenses and required permits for repairs on construction Utilizes a computer-based information system to submit requisitions along with complete bid packages, process work orders, incidents, timesheets, material requests, and performs other related tasks Supervises a multi-skilled staff in a variety of locations, including conducting performance evaluations Accounts for subordinate and personal compliance with all of Metro′s safety rules, polices, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Engineering, Public Administration, Business, or a related field Experience Three years of relevant supervisory experience in contracts management and budget administration of construction and/or maintenance contracts in the following areas facilities operations, track, signal, or traction maintenance, or rail engineering Certifications/Licenses/Special Requirements Valid California Class C Driver License 24 hour on-call Depending on assignment may be required to climb up to 50 feet Possible exposure to physical, weather, electrical, mechanical, and chemical hazards Knowledge: Theories, principles, and practices of the repair and maintenance of facilities and associated systems, including hydraulic, compressed air, and construction Basic engineering Contract maintenance management procedures Applicable local, state, and federal laws, rules, and regulations relating to safety requirements and procedures, including HAZMAT (Hazardous Materials) and Storm Water Pollution Act Principles of supervision Maintenance Information Systems Skills: Planning, organizing, and monitoring the work of multi-skilled workers in a variety of locations or direct the work of contractors in maintaining and repairing facilities and related systems Analyzing situations, identifying problems, and recommending solutions Exercising sound judgment and creativity in making decisions Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Abilities: Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Determine strategies to achieve goals Prepare comprehensive reports and correspondence Supervise internal or external subordinate staff Manage workforce in a cost-effective manner Read, write, speak, and understand English Working Conditions Typical office situation Close exposure to computer monitors and video screen Physical Effort Required Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required Good distance vision and/or depth perception to judge distances Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.) Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (AS) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 07-JUN-24
May 08, 2024
Full Time
Basic Function Supervises technical personnel and contractors performing projects and contract oversight, contracted services management, budget administration, maintenance tasks, and services, including graffiti abatement, glass replacement, landscape and irrigation, power sweeping, waste management, pest control, and elevators/escalators maintenance services. Example Of Duties Supervises subordinates and monitors completion of service requests, incidents, and job specifications in a timely manner Reviews design criteria and provides detailed maintenance standards requirements and guidelines Initiates and coordinates all procurement actions to ensure timely execution and service continuity Prepares requisitions, detailed scope of work packages, cost estimates, and justifications for procurement of goods or services Recommends contract amendments and considers opportunities to improve existing scope of work for maintenance contracts Prepares or assists Contract Administrators in the preparation of Requests for Proposals and Invitation for Bid Evaluates bids and proposals Works closely with Procurement, Real Estate, Third Party Administrators, Engineering, and other Metro departments as well as various other public agencies to identify maintenance needs and responsibilities Communicates effectively with the general public responding to inquiries and resolving maintenance issues Conducts routine site inspections for all work in progress and completed projects, assessing contractors′ performance and quality of services performed Administers service or maintenance contracts; ensures they meet applicable standards and are performed satisfactorily and in accordance with contract requirements Instructs subordinates and contract personnel on safety practices; enforces safety regulations, and ensures regulatory compliance Diagnoses maintenance problems; directs repairs, upgrades, and modifications; or recommends corrective action Develops, implements, and oversees maintenance programs; ensures compliance with preventive maintenance plans and schedules Reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports Prepares comprehensive reports, spreadsheets, and correspondence, and keeps up-to-date documents and filing systems electronically and in hard copies Develops annual maintenance budgets; ensures expenditures are in accordance with contract requirements and Board approved authority, and that contracts and projects are completed on-time within approved budget Assists in remodeling planning Informs other supervisors and management of problems and work in progress status Tracks, maintains, and distributes licenses and required permits for repairs on construction Utilizes a computer-based information system to submit requisitions along with complete bid packages, process work orders, incidents, timesheets, material requests, and performs other related tasks Supervises a multi-skilled staff in a variety of locations, including conducting performance evaluations Accounts for subordinate and personal compliance with all of Metro′s safety rules, polices, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Engineering, Public Administration, Business, or a related field Experience Three years of relevant supervisory experience in contracts management and budget administration of construction and/or maintenance contracts in the following areas facilities operations, track, signal, or traction maintenance, or rail engineering Certifications/Licenses/Special Requirements Valid California Class C Driver License 24 hour on-call Depending on assignment may be required to climb up to 50 feet Possible exposure to physical, weather, electrical, mechanical, and chemical hazards Knowledge: Theories, principles, and practices of the repair and maintenance of facilities and associated systems, including hydraulic, compressed air, and construction Basic engineering Contract maintenance management procedures Applicable local, state, and federal laws, rules, and regulations relating to safety requirements and procedures, including HAZMAT (Hazardous Materials) and Storm Water Pollution Act Principles of supervision Maintenance Information Systems Skills: Planning, organizing, and monitoring the work of multi-skilled workers in a variety of locations or direct the work of contractors in maintaining and repairing facilities and related systems Analyzing situations, identifying problems, and recommending solutions Exercising sound judgment and creativity in making decisions Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Abilities: Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Determine strategies to achieve goals Prepare comprehensive reports and correspondence Supervise internal or external subordinate staff Manage workforce in a cost-effective manner Read, write, speak, and understand English Working Conditions Typical office situation Close exposure to computer monitors and video screen Physical Effort Required Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required Good distance vision and/or depth perception to judge distances Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.) Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (AS) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 07-JUN-24
City of Vallejo
Vallejo, California, United States
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 125,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DEPARTMENT The Building Division is responsible for the building and safety standards for design, construction, use, and occupancy of all buildings and structures within the City of Vallejo. They provide plan checking, permitting, and inspection services for new construction, additions, renovations, alterations and remodels to assure all structures meet the minimum life safety standards of State and local codes adopted by the City of Vallejo. For more information about the Building Division, please visit their webpage. THE POSITION To supervise, assign, review, and participate in the work of staff responsible for performing technical building inspection and plan check work in enforcing compliance with building codes, regulations and ordinances; to perform inspection tasks for major and complex projects, and to perform a variety of technical tasks relative to assigned area of responsibility. Why It's a Great Opportunity: The Building Inspection Supervisor position offer those in the industry a chance to bring their knowledge and experience to government and directly impact the local community. You will be part of a team that is the face of the City, conducting inspections while developing and nurturing strong relationships with a diverse group of customers. Why It's a Great Department: The Planning and Development Services Department has an excellent reputation for being an employer that is committed to providing top-notch service to its customers. Our goal is to be the best public agency, and your role as a Building Inspection Supervisor can help us get there. We offer a competitive salary and benefits package as well as the opportunity to be a part of an organization that prides itself on customer service. How to be Successful in the Role: Positive customer interactions are the key to your success as you efficiently balance your workload, the workloads of building inspectors, and perform daily inspections throughout the City. In order to meet project timelines, it is critical to determine appropriate courses of action while ensuring corrections are completely addressed in a timely manner. Successful inspection logs will need to be detailed and accurate so that the public as well as other team members can effectively follow up on corrections. Successful Building Inspection Supervisor candidates will be innovative and creative problem solvers with excellent communication skills, both written and verbal, with the ability to communicate concisely and effectively with contractors, developers, home owners, tenants, co-workers, and other City staff members. For the Building Inspection Supervisor position, successful candidates should already be in possession of their ICC C8 certification as a combination inspector (or equivalent) and ICC C5 commercial combination inspector certification (or equivalent) and will be required to maintain their certification while employed with the City. While not required, CASp certification, and Central Square and/or TRAKiT software experience is highly desirable. Your Future in this Role: The Building Inspection Supervisor position allows many levels of professional growth while gaining experience and obtaining additional certifications towards your career development. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Building Inspection Manager. Exercises direct supervision over technical staff. Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Plan, prioritize, assign, supervise and review the work of assigned building inspection staff; assign daily work activities, review work for accuracy and compliance with Division policies and procedures. Participate in the selection of assigned staff; provide training to employees on work methods, procedures and techniques to ensure efficient and proper operation of the Building Division. Recommend building inspection services goals and objectives; assist in the development and implementation of policies and procedures necessary for providing effective building inspection and plan check services. Participate in the development and implementation of the Building Division work plan; review and evaluate services, methods and procedures. Participate in preparing the Building Division budget; assist in budget implementation and monitoring; participate in forecasting additional funds needed for staffing, equipment, materials and supplies; participate in the administration of the approved budget; assist in the preparation of special budget programs. Perform highly skilled inspection and plan review work for complex electrical, plumbing, mechanical ADA green building and Title 24 energy projects. Inspect foundation, concrete, steel, masonry, wood construction, framing, plastering, plumbing, heating and electrical installations and a large variety of complex and routine building system elements. Examine plans and specifications of new construction additions and alterations to residential, commercial and industrial buildings to determine compliance with the provisions of the construction codes, ordinances, and regulations/ Issue "stop work" and "No Occupancy" orders, write citations, warning letters in preparation for possible legal actions. Approve issuance of building and occupancy permits. Coordinate inspection activities with other City departments and divisions. Confer with architects, contractors, builders and the general public in the office and in the field, explain and interpret requirements and restrictions; attend and participate in professional organization and attend classes to keep abreast of changes and new trends. Maintain files and prepare reports regarding inspection activities and findings; input data to the City's computerized permit tracking system. Oversee the division's operations in the absence of the Building Inspection Manager as required. Perform related duties and responsibilities as assigned. Minimum Qualifications/Knowledge, Skills & Abilities MINIMUM QUALIFICATIONS Experience: Four years of increasingly responsible building inspection experience including one year of lead or supervisory responsibility. Training: Equivalent to the completion of the twelfth grade and specialized training in the building and construction trades, supplemented by 30-40 units of related college level course work in engineering, architecture, or construction. AA degree preferred. License or Certificate Possess and maintain and appropriate, valid California driver's license and a safe driving record. Possess and maintain I.C.B.O/I.C.C. or other city-approved agencies certification as a combination commercial building inspector. Knowledge, Skills & Abilities Candidates who qualify for this position should possess knowledge of: Operation, services and activities of a comprehensive building inspection program. Principles of supervision, training and performance evaluation. Building related codes and ordinances enforced by the City, including the California Building, Electrical, Plumbing and mechanical Codes, and Zoning codes. Complex principles and techniques of building inspection work; proper inspection techniques to examine workmanship and materials to detect deviations from plan, regulations and standard construction practices. Principles of structural design and engineering mathematics. Pertinent Federal, State and local laws, codes and regulations. Major types of building construction, materials, and methods. Accepted safety standards and methods of building construction for commercial, industrial and residential buildings. Budgeting practices and procedures. Candidates who qualify for this position should possess the ability to: Supervise and train technical building inspection staff. Interpret and apply pertinent Federal, State, and local laws, codes and regulations. Read and interpret complex building plan, specifications and building codes. Determine if construction system conform to City code requirements. Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations and standard construction practices. Advise on standard construction methods and requirements for residential, commercial and industrial buildings. Prepare service goals and objectives; assist in the development and implementation of policies and procedures necessary for delivering effective services. Assist in the development and implementation of a work plan; review and evaluate services; methods, and procedures. Assist in the preparation, implementation and administration of the Building Division budget; participate in the forecast of additional funds needs for staffing, equipment, materials, and supplies; assist in the preparation of special budget programs. Use an operate a personal computer to input data to a permit tracking system; write reports and other documents using a personal computer. Make mathematical computations rapidly and accurately. Enforce necessary regulations with firmness and tact. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationship with those contact in the course of performing work. Additional Information Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process 1. ) Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. 2.) Applications will be screened for overall qualifications the week of May 27, 2024. 3.) Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4.) Candidates placed on the Register of Eligible (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department by emailing Martha.galo@cityofvallejo.net to request an accommodation. PRIOR TO HIRE The selected candidate will be required to: 1.) Submit to reference checks 2.) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3.) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: 5/27/2024 5:00 PM Pacific
May 04, 2024
Full Time
Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 125,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks. THE DEPARTMENT The Building Division is responsible for the building and safety standards for design, construction, use, and occupancy of all buildings and structures within the City of Vallejo. They provide plan checking, permitting, and inspection services for new construction, additions, renovations, alterations and remodels to assure all structures meet the minimum life safety standards of State and local codes adopted by the City of Vallejo. For more information about the Building Division, please visit their webpage. THE POSITION To supervise, assign, review, and participate in the work of staff responsible for performing technical building inspection and plan check work in enforcing compliance with building codes, regulations and ordinances; to perform inspection tasks for major and complex projects, and to perform a variety of technical tasks relative to assigned area of responsibility. Why It's a Great Opportunity: The Building Inspection Supervisor position offer those in the industry a chance to bring their knowledge and experience to government and directly impact the local community. You will be part of a team that is the face of the City, conducting inspections while developing and nurturing strong relationships with a diverse group of customers. Why It's a Great Department: The Planning and Development Services Department has an excellent reputation for being an employer that is committed to providing top-notch service to its customers. Our goal is to be the best public agency, and your role as a Building Inspection Supervisor can help us get there. We offer a competitive salary and benefits package as well as the opportunity to be a part of an organization that prides itself on customer service. How to be Successful in the Role: Positive customer interactions are the key to your success as you efficiently balance your workload, the workloads of building inspectors, and perform daily inspections throughout the City. In order to meet project timelines, it is critical to determine appropriate courses of action while ensuring corrections are completely addressed in a timely manner. Successful inspection logs will need to be detailed and accurate so that the public as well as other team members can effectively follow up on corrections. Successful Building Inspection Supervisor candidates will be innovative and creative problem solvers with excellent communication skills, both written and verbal, with the ability to communicate concisely and effectively with contractors, developers, home owners, tenants, co-workers, and other City staff members. For the Building Inspection Supervisor position, successful candidates should already be in possession of their ICC C8 certification as a combination inspector (or equivalent) and ICC C5 commercial combination inspector certification (or equivalent) and will be required to maintain their certification while employed with the City. While not required, CASp certification, and Central Square and/or TRAKiT software experience is highly desirable. Your Future in this Role: The Building Inspection Supervisor position allows many levels of professional growth while gaining experience and obtaining additional certifications towards your career development. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Building Inspection Manager. Exercises direct supervision over technical staff. Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Plan, prioritize, assign, supervise and review the work of assigned building inspection staff; assign daily work activities, review work for accuracy and compliance with Division policies and procedures. Participate in the selection of assigned staff; provide training to employees on work methods, procedures and techniques to ensure efficient and proper operation of the Building Division. Recommend building inspection services goals and objectives; assist in the development and implementation of policies and procedures necessary for providing effective building inspection and plan check services. Participate in the development and implementation of the Building Division work plan; review and evaluate services, methods and procedures. Participate in preparing the Building Division budget; assist in budget implementation and monitoring; participate in forecasting additional funds needed for staffing, equipment, materials and supplies; participate in the administration of the approved budget; assist in the preparation of special budget programs. Perform highly skilled inspection and plan review work for complex electrical, plumbing, mechanical ADA green building and Title 24 energy projects. Inspect foundation, concrete, steel, masonry, wood construction, framing, plastering, plumbing, heating and electrical installations and a large variety of complex and routine building system elements. Examine plans and specifications of new construction additions and alterations to residential, commercial and industrial buildings to determine compliance with the provisions of the construction codes, ordinances, and regulations/ Issue "stop work" and "No Occupancy" orders, write citations, warning letters in preparation for possible legal actions. Approve issuance of building and occupancy permits. Coordinate inspection activities with other City departments and divisions. Confer with architects, contractors, builders and the general public in the office and in the field, explain and interpret requirements and restrictions; attend and participate in professional organization and attend classes to keep abreast of changes and new trends. Maintain files and prepare reports regarding inspection activities and findings; input data to the City's computerized permit tracking system. Oversee the division's operations in the absence of the Building Inspection Manager as required. Perform related duties and responsibilities as assigned. Minimum Qualifications/Knowledge, Skills & Abilities MINIMUM QUALIFICATIONS Experience: Four years of increasingly responsible building inspection experience including one year of lead or supervisory responsibility. Training: Equivalent to the completion of the twelfth grade and specialized training in the building and construction trades, supplemented by 30-40 units of related college level course work in engineering, architecture, or construction. AA degree preferred. License or Certificate Possess and maintain and appropriate, valid California driver's license and a safe driving record. Possess and maintain I.C.B.O/I.C.C. or other city-approved agencies certification as a combination commercial building inspector. Knowledge, Skills & Abilities Candidates who qualify for this position should possess knowledge of: Operation, services and activities of a comprehensive building inspection program. Principles of supervision, training and performance evaluation. Building related codes and ordinances enforced by the City, including the California Building, Electrical, Plumbing and mechanical Codes, and Zoning codes. Complex principles and techniques of building inspection work; proper inspection techniques to examine workmanship and materials to detect deviations from plan, regulations and standard construction practices. Principles of structural design and engineering mathematics. Pertinent Federal, State and local laws, codes and regulations. Major types of building construction, materials, and methods. Accepted safety standards and methods of building construction for commercial, industrial and residential buildings. Budgeting practices and procedures. Candidates who qualify for this position should possess the ability to: Supervise and train technical building inspection staff. Interpret and apply pertinent Federal, State, and local laws, codes and regulations. Read and interpret complex building plan, specifications and building codes. Determine if construction system conform to City code requirements. Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations and standard construction practices. Advise on standard construction methods and requirements for residential, commercial and industrial buildings. Prepare service goals and objectives; assist in the development and implementation of policies and procedures necessary for delivering effective services. Assist in the development and implementation of a work plan; review and evaluate services; methods, and procedures. Assist in the preparation, implementation and administration of the Building Division budget; participate in the forecast of additional funds needs for staffing, equipment, materials, and supplies; assist in the preparation of special budget programs. Use an operate a personal computer to input data to a permit tracking system; write reports and other documents using a personal computer. Make mathematical computations rapidly and accurately. Enforce necessary regulations with firmness and tact. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationship with those contact in the course of performing work. Additional Information Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process 1. ) Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. 2.) Applications will be screened for overall qualifications the week of May 27, 2024. 3.) Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 4.) Candidates placed on the Register of Eligible (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department by emailing Martha.galo@cityofvallejo.net to request an accommodation. PRIOR TO HIRE The selected candidate will be required to: 1.) Submit to reference checks 2.) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3.) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: 5/27/2024 5:00 PM Pacific
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the general direction of the Managed Applications Services Section (MASS) Manager, the Information Technology Supervisor II (IT Sup II) is responsible for the management of the Firearms Applications Support (FASU) Unit. The IT Sup II provides both management and technical oversight relating to the analysis, quality assurance, and reporting maintenance of Bureau of Firearms (BOF) applications and systems. This includes managing FASU staff that performs essential functions related to the support and maintenance of the department’s most high profile and complex custom systems and Commercial off the Shelf (COTS) systems. The IT Sup II plans, organizes, and manages staff to maintain quality, support, operate, enhance, and troubleshoot systems to ensure optimum performance. The incumbent must demonstrate a high level of technical expertise and leadership skills required to effectively manage technical and development staff, highly complex application development projects, technical integration tasks, coordination and implementation activities. The position is responsible and accountable for all phases of a large-scale system and project life cycle, including developing and documenting business requirements, concept definitions, planning, project start-up, project performance, risk management, configuration management, and close-out. The incumbent should possess a strong knowledge of the technologies used within the FASU, including, but not limited to, Java 1.6 and higher, JBoss Enterprise Application Platform 5 and higher, Oracle 11g database and higher, PL/SQL, Jasper Reports, Linux shell scripting, Microsoft Active Directory, javascript, Jasper Reports, and Oracle Forms and Reports. Additional responsibilities include the development, monitoring and maintenance of project plans, program/section budget, procurement, contract management, hiring, supervision, software, on-going support & maintenance, and coordination of activities with DOJ Management, local and federal agencies. The incumbent must develop and maintain effective communications and working relationships within the Bureau, Division, and Department as well as with other governmental agencies at all levels. The incumbent ensures FASU staff complies with policies, processes, and procedures. An essential duty is maintaining cooperative relationships with managers, staff, client, and vendors through professional actions and verbal and written communications. The incumbent represents DOJ in meetings with other state and federal agencies regarding FASU systems. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is eligible for telework up to 5 days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies. Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION TECHNOLOGY SUPERVISOR II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-431681 Position #(s): 420-964-1404-001 Working Title: Unit Supervisor Classification: INFORMATION TECHNOLOGY SUPERVISOR II $8,016.00 - $10,741.00 # of Positions: 1 Work Location: Sacramento County Telework: Telework Job Type: Permanent, Full Time Work Shift: Day Shift Work Week: Monday - Friday Department Information This position is located in the California Justice Information Services Division, Application Development Bureau, Firearms & Enterprise Systems Branch, Managed Applications Services Section, Firearms Applications and Support Unit. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 431681 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/4/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Malina Velarde JC - 431681 PO Box 160608 Sacramento , CA 95816-0608 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Malina Velarde JC - 431681 4949 Broadway Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please see Additional Job Related Information Section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Direct the activities of teams, maintain schedules, and bring projects to a timely closure. Ability to meet business needs through innovative solutions. Demonstrate a service oriented, customer relations-sensitive attitude. Ability to communicate effectively in a clear and concise manner. Ability to establish and maintain cooperative working relationships with all levels of staff and management, communicate effectivelywith peers, users, developers, management and others. Ability to manage multiple high priority initiatives in a fast-paced achievement-oriented environment. Effective technical writing and verbal communication skills. Possess strong project management skills and ability to obtain project approvals following the Project Approval Lifecycle (PAL)process. Strong analytic al skills with the ability to analyze information, think strategically, and identify and develop solutions to problems. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Malina Velarde (916) 210-2513 malina.velarde@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job Related Information Your response should be typed in Arial 12 point font and no more than two pages in length. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements. 1. Describe how your work experience, education, and achievements qualify you for this position in respect to the duty statement and desirable qualifications. 2. Please describe your experience supervising and providing leadership and provide a specific example of how you mentored a member of your team. 3. Please describe your Software Development Life Cycle (SDLC) experience. 4. Please provide an example that demonstrates your outstanding customer service skills and strong communication skills. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/4/2024
May 21, 2024
Full Time
Job Description and Duties Under the general direction of the Managed Applications Services Section (MASS) Manager, the Information Technology Supervisor II (IT Sup II) is responsible for the management of the Firearms Applications Support (FASU) Unit. The IT Sup II provides both management and technical oversight relating to the analysis, quality assurance, and reporting maintenance of Bureau of Firearms (BOF) applications and systems. This includes managing FASU staff that performs essential functions related to the support and maintenance of the department’s most high profile and complex custom systems and Commercial off the Shelf (COTS) systems. The IT Sup II plans, organizes, and manages staff to maintain quality, support, operate, enhance, and troubleshoot systems to ensure optimum performance. The incumbent must demonstrate a high level of technical expertise and leadership skills required to effectively manage technical and development staff, highly complex application development projects, technical integration tasks, coordination and implementation activities. The position is responsible and accountable for all phases of a large-scale system and project life cycle, including developing and documenting business requirements, concept definitions, planning, project start-up, project performance, risk management, configuration management, and close-out. The incumbent should possess a strong knowledge of the technologies used within the FASU, including, but not limited to, Java 1.6 and higher, JBoss Enterprise Application Platform 5 and higher, Oracle 11g database and higher, PL/SQL, Jasper Reports, Linux shell scripting, Microsoft Active Directory, javascript, Jasper Reports, and Oracle Forms and Reports. Additional responsibilities include the development, monitoring and maintenance of project plans, program/section budget, procurement, contract management, hiring, supervision, software, on-going support & maintenance, and coordination of activities with DOJ Management, local and federal agencies. The incumbent must develop and maintain effective communications and working relationships within the Bureau, Division, and Department as well as with other governmental agencies at all levels. The incumbent ensures FASU staff complies with policies, processes, and procedures. An essential duty is maintaining cooperative relationships with managers, staff, client, and vendors through professional actions and verbal and written communications. The incumbent represents DOJ in meetings with other state and federal agencies regarding FASU systems. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is eligible for telework up to 5 days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. A teleworker is considered Remote-centered if they work fifty percent or more of their time from an alternate work location. The successful candidate must reside in California upon appointment. This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies. Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION TECHNOLOGY SUPERVISOR II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-431681 Position #(s): 420-964-1404-001 Working Title: Unit Supervisor Classification: INFORMATION TECHNOLOGY SUPERVISOR II $8,016.00 - $10,741.00 # of Positions: 1 Work Location: Sacramento County Telework: Telework Job Type: Permanent, Full Time Work Shift: Day Shift Work Week: Monday - Friday Department Information This position is located in the California Justice Information Services Division, Application Development Bureau, Firearms & Enterprise Systems Branch, Managed Applications Services Section, Firearms Applications and Support Unit. Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check is required. Clearly indicate JC - 431681 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/4/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Malina Velarde JC - 431681 PO Box 160608 Sacramento , CA 95816-0608 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Malina Velarde JC - 431681 4949 Broadway Sacramento , CA 95820 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Please see Additional Job Related Information Section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Direct the activities of teams, maintain schedules, and bring projects to a timely closure. Ability to meet business needs through innovative solutions. Demonstrate a service oriented, customer relations-sensitive attitude. Ability to communicate effectively in a clear and concise manner. Ability to establish and maintain cooperative working relationships with all levels of staff and management, communicate effectivelywith peers, users, developers, management and others. Ability to manage multiple high priority initiatives in a fast-paced achievement-oriented environment. Effective technical writing and verbal communication skills. Possess strong project management skills and ability to obtain project approvals following the Project Approval Lifecycle (PAL)process. Strong analytic al skills with the ability to analyze information, think strategically, and identify and develop solutions to problems. Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Malina Velarde (916) 210-2513 malina.velarde@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job Related Information Your response should be typed in Arial 12 point font and no more than two pages in length. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements. 1. Describe how your work experience, education, and achievements qualify you for this position in respect to the duty statement and desirable qualifications. 2. Please describe your experience supervising and providing leadership and provide a specific example of how you mentored a member of your team. 3. Please describe your Software Development Life Cycle (SDLC) experience. 4. Please provide an example that demonstrates your outstanding customer service skills and strong communication skills. Additional Information about Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/4/2024
City of Grand Prairie, TX
Grand Prairie, Texas, United States
Job Summary Grand Prairie Animal Services serves a rapidly expanding community of over 200,000 people and their pets. Last fiscal year, over 7,500 animals were cared for across both onsite and field operations. As a division, we pride ourselves in being an Ally for the Animals, a Resource for the Community, and having Compassion for All. In the newly created role of Medical Supervisor, you will have the opportunity to continue the development of an exceptional team, set direction and promote operational change for better efficiency and effectiveness, and enhance the veterinary resources available for the public as access to pet care becomes more limited than ever before. If this resonates with you, apply now to join and complete our leadership team at Grand Prairie Animal Services. We offer competitive salaries, comprehensive benefits, and opportunities for career growth and development. Our team is committed to fostering a diverse and inclusive workplace culture, where all employees feel valued and respected. The purpose of this position is to direct vision, coordinate staff, and effectively lead operations for assigned subsects of the Animal Services Division in all matters ranging from day-to-day operations to public safety emergencies. This position oversees Raving Fans customer service, certification, and compliance in line with both state and federal laws, public communications, and life-saving programming. Other duties include holding or facilitating proper state-mandated licensing, responding to citizen inquiries or complaints, and performing other duties as required. Essential Job Functions Supervises personnel by observing and monitoring work tasks; innovatively identifying methods to maximize department's effectiveness and providing feedback to employees accordingly; evaluating work performance; assisting input to correct deficiencies; coordinating training, certification, and continuing education to meet state requirements and internal expectations; scheduling work assignments; and providing input on hiring and disciplinary actions. Quickly responds and modifies operations during times of emergent response that pose a public safety risk or threat to the community's domestic pet population, including but not limited to severe weather events; zoonotic or highly contagious disease outbreaks; and aggressive animals. Provides daily Raving Fans service to citizens by overseeing coordination of assigned operations; ensuring adequate staffing levels to handle responsibilities; answering questions; and handling complaints. Assesses/approves animals for humane euthanasia when necessary. Assists Animal Services Manager with developing, organizing, and implementing activities and action plans to achieve divisional goals and objectives; reviews and proposes modifications to standard operating procedures to ensure efficient and economical use of resources. Facilitates strong relationships with other city departments, local education institutions, outside businesses, community organizations, nonprofits, contracted vendors, and community leaders. Audits, assesses, and troubleshoots animal services software systems and complementing technologies. Maintains inventory, records and equipment; and overseeing interns, volunteers or temporary staff when needed. Overseeing programming and associated staffing, directly or indirectly based on supervisory assignment, in the following areas: Animal Resource Call Center; Social Media Strategy & Operations; PPAC Customer Care & Administrative Support; Contract Administration & Budgetary Recommendations; Invoice Payment & Operating Inventory Coordination; Training, Certification & General Licensing Coordination; Building Maintenance & Asset Coordination; Event Programming & Operations; Foster Programming & Operations; Rescue Programming & Operations; PPAC Admission Strategy & Operations; Coordination/Development of Contracted Veterinarians & Clinics Relations; Onsite Neonatal & Underaged Animal Care; Intensive Care Unit Programming & Onsite Care; Medical Appointment/Drop-off Coordination; Spay/Neuter & Animal Medical Wellness Operations; After-Hours Emergent Animal Medical Care Coordination; Radiation Safety & Operations; Clinic Drug Log & DEA Licensing Coordination; Community Cat Programming; 24/7 Field Service Request Response; Rabies Testing & Quarantine Coordination; Animal Cruelty Investigation & Response; Onsite Animal Population Care; Onsite Animal Routing & Disposition. Performs all duties of subordinate animal services employees when necessary and serves as Acting Animal Services Manager as needed. All other duties as assigned by a direct supervisor within the department. Functional Area Essential Duties Supervises an exceptional team comprised of a Lead Veterinary Technician, (2) Veterinary Technicians, and a Veterinary Assistant.Oversees recruitment, scheduling, and relationship development with contracted veterinarians, both contracted and through community partnerships.Facilitates day-to-day care of onsite underaged animal care as well as animals in critical medical status, including but not limited to those being treated for Panleukopenia or Parvovirus.Works closely with the Operations Development Team to coordinate medical appointments and/or drop-off for animals served through our programs, including but not limited to adoption and foster.Coordinates and oversees on- and off-site spay/neuter operations as well as assignment of staff to ensure proper administration of prescribed medications, both oral and injectable, and general wellness care of the onsite animal population.Ensures on-call duties are properly covered and rotated amongst the Medical Team for after-hours emergency response and, if needed, coordination with the emergency clinic.Functions as Radiation Safety Officer and ensures compliance with state regulations regarding X-ray operations.Maintains clinic drug log as required by DVM in possession of the facility’s DEA license & coordinates any changes in licensing as needed. Minimum Qualifications Work requires a high school diploma or G.E.D. Five years of related experience. Valid Texas Class C Driver's License preferred. Texas Euthanasia Technician Certification or ability to receive certification within 120 days of employment. Ability to read and understand papers, periodicals, journals, manuals, written directions, policies, etc. Typically, this level is obtained in high school up to college. However, it may be obtained from experience and self-study. Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. The physical demands of this position are considered medium in nature. Typically, this means exerting 20 - 50 lbs. occasionally, 10 - 25 lbs. frequently, or up to 10 lbs. constantly. Closing Date/Time: 6/28/2024 5:00 PM Central
Apr 12, 2024
Full Time
Job Summary Grand Prairie Animal Services serves a rapidly expanding community of over 200,000 people and their pets. Last fiscal year, over 7,500 animals were cared for across both onsite and field operations. As a division, we pride ourselves in being an Ally for the Animals, a Resource for the Community, and having Compassion for All. In the newly created role of Medical Supervisor, you will have the opportunity to continue the development of an exceptional team, set direction and promote operational change for better efficiency and effectiveness, and enhance the veterinary resources available for the public as access to pet care becomes more limited than ever before. If this resonates with you, apply now to join and complete our leadership team at Grand Prairie Animal Services. We offer competitive salaries, comprehensive benefits, and opportunities for career growth and development. Our team is committed to fostering a diverse and inclusive workplace culture, where all employees feel valued and respected. The purpose of this position is to direct vision, coordinate staff, and effectively lead operations for assigned subsects of the Animal Services Division in all matters ranging from day-to-day operations to public safety emergencies. This position oversees Raving Fans customer service, certification, and compliance in line with both state and federal laws, public communications, and life-saving programming. Other duties include holding or facilitating proper state-mandated licensing, responding to citizen inquiries or complaints, and performing other duties as required. Essential Job Functions Supervises personnel by observing and monitoring work tasks; innovatively identifying methods to maximize department's effectiveness and providing feedback to employees accordingly; evaluating work performance; assisting input to correct deficiencies; coordinating training, certification, and continuing education to meet state requirements and internal expectations; scheduling work assignments; and providing input on hiring and disciplinary actions. Quickly responds and modifies operations during times of emergent response that pose a public safety risk or threat to the community's domestic pet population, including but not limited to severe weather events; zoonotic or highly contagious disease outbreaks; and aggressive animals. Provides daily Raving Fans service to citizens by overseeing coordination of assigned operations; ensuring adequate staffing levels to handle responsibilities; answering questions; and handling complaints. Assesses/approves animals for humane euthanasia when necessary. Assists Animal Services Manager with developing, organizing, and implementing activities and action plans to achieve divisional goals and objectives; reviews and proposes modifications to standard operating procedures to ensure efficient and economical use of resources. Facilitates strong relationships with other city departments, local education institutions, outside businesses, community organizations, nonprofits, contracted vendors, and community leaders. Audits, assesses, and troubleshoots animal services software systems and complementing technologies. Maintains inventory, records and equipment; and overseeing interns, volunteers or temporary staff when needed. Overseeing programming and associated staffing, directly or indirectly based on supervisory assignment, in the following areas: Animal Resource Call Center; Social Media Strategy & Operations; PPAC Customer Care & Administrative Support; Contract Administration & Budgetary Recommendations; Invoice Payment & Operating Inventory Coordination; Training, Certification & General Licensing Coordination; Building Maintenance & Asset Coordination; Event Programming & Operations; Foster Programming & Operations; Rescue Programming & Operations; PPAC Admission Strategy & Operations; Coordination/Development of Contracted Veterinarians & Clinics Relations; Onsite Neonatal & Underaged Animal Care; Intensive Care Unit Programming & Onsite Care; Medical Appointment/Drop-off Coordination; Spay/Neuter & Animal Medical Wellness Operations; After-Hours Emergent Animal Medical Care Coordination; Radiation Safety & Operations; Clinic Drug Log & DEA Licensing Coordination; Community Cat Programming; 24/7 Field Service Request Response; Rabies Testing & Quarantine Coordination; Animal Cruelty Investigation & Response; Onsite Animal Population Care; Onsite Animal Routing & Disposition. Performs all duties of subordinate animal services employees when necessary and serves as Acting Animal Services Manager as needed. All other duties as assigned by a direct supervisor within the department. Functional Area Essential Duties Supervises an exceptional team comprised of a Lead Veterinary Technician, (2) Veterinary Technicians, and a Veterinary Assistant.Oversees recruitment, scheduling, and relationship development with contracted veterinarians, both contracted and through community partnerships.Facilitates day-to-day care of onsite underaged animal care as well as animals in critical medical status, including but not limited to those being treated for Panleukopenia or Parvovirus.Works closely with the Operations Development Team to coordinate medical appointments and/or drop-off for animals served through our programs, including but not limited to adoption and foster.Coordinates and oversees on- and off-site spay/neuter operations as well as assignment of staff to ensure proper administration of prescribed medications, both oral and injectable, and general wellness care of the onsite animal population.Ensures on-call duties are properly covered and rotated amongst the Medical Team for after-hours emergency response and, if needed, coordination with the emergency clinic.Functions as Radiation Safety Officer and ensures compliance with state regulations regarding X-ray operations.Maintains clinic drug log as required by DVM in possession of the facility’s DEA license & coordinates any changes in licensing as needed. Minimum Qualifications Work requires a high school diploma or G.E.D. Five years of related experience. Valid Texas Class C Driver's License preferred. Texas Euthanasia Technician Certification or ability to receive certification within 120 days of employment. Ability to read and understand papers, periodicals, journals, manuals, written directions, policies, etc. Typically, this level is obtained in high school up to college. However, it may be obtained from experience and self-study. Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. The physical demands of this position are considered medium in nature. Typically, this means exerting 20 - 50 lbs. occasionally, 10 - 25 lbs. frequently, or up to 10 lbs. constantly. Closing Date/Time: 6/28/2024 5:00 PM Central