LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER: E9313J TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from December 10, 2021 until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. DEFINITION: The Election Assistant II, NC works under the supervision of an Election Assistant III or other higher level supervisor on a variety of assignments essential to the conduct of primary, general and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Participates in a variety of election related duties, such as, conducting recruitment for specialized operations; assists in coordinating the functions of centers that provide election information to voters; assists in the placement of vote center leads and assistant leads. Receives and accounts for election materials and supplies delivered to vote centers, headquarters, and other RR/CC facilities and coordinates the operational set-up and removal of such materials and equipment. Serves as lead of a vote center or mobile pop-up center, which may include, open and close vote centers; process voters; answer election related inquiries; reconcile end-of-day reports; and drop off voted ballots to assigned locations. Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining the need for and kind of training visual aids; schedule, secure training rooms and conducts election related training classes. Participates in the production of election related training or employee orientation videos by operating camera, lighting, sound or editing equipment, or by script writing. Transports supplies and election materials between warehouses, truck-yard, vote centers, and other operations. Procures locations that can serve as vote centers and assesses locations to ensure all ADA guidelines are met. Configures, installs, and tests personal computers and printers; troubleshoots related software and hardware problems. Proofreads, reviews, and edits election material for proper use of grammar and content in English or other languages; translates election material from the English language to another language, as needed. Recruits and place multilingual election workers. Performs a variety of clerical duties related to elections process. Requirements SELECTION REQUIREMENTS : Six months clerical, computer technical support*, or prior election** experience. Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions PHYSICAL CLASS: This job may require one of the following physical requirements: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Physical Class 3 - Moderate Work: This class requires that the incumbent stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Physical Class 4 - Arduous Work: This class involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinary physical activity such as those in Safety positions. SPECIAL REQUIREMENT INFORMATION: *For this examination, computer technical support is defined as experience in configuring, installing, and testing personal computers and computer peripheral devices. **For this examination, prior election experience is defined as experience working on assignments for the preparation and execution of local, state, and municipal elections. Additional Information EXAMINATION CONTENT : This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. SELECTIVE CERTIFICATION: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list(s) must indicate their foreign language on the application and supplemental questionnaire. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add ecastorena@rrcc.lacounty.gov, info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone : ( 562) 462-2274 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Elizabeth Castorena Department Contact Phone: (562) 462-2274 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Apr 22, 2024
Temporary
Position/Program Information EXAM NUMBER: E9313J TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from December 10, 2021 until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. DEFINITION: The Election Assistant II, NC works under the supervision of an Election Assistant III or other higher level supervisor on a variety of assignments essential to the conduct of primary, general and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Participates in a variety of election related duties, such as, conducting recruitment for specialized operations; assists in coordinating the functions of centers that provide election information to voters; assists in the placement of vote center leads and assistant leads. Receives and accounts for election materials and supplies delivered to vote centers, headquarters, and other RR/CC facilities and coordinates the operational set-up and removal of such materials and equipment. Serves as lead of a vote center or mobile pop-up center, which may include, open and close vote centers; process voters; answer election related inquiries; reconcile end-of-day reports; and drop off voted ballots to assigned locations. Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining the need for and kind of training visual aids; schedule, secure training rooms and conducts election related training classes. Participates in the production of election related training or employee orientation videos by operating camera, lighting, sound or editing equipment, or by script writing. Transports supplies and election materials between warehouses, truck-yard, vote centers, and other operations. Procures locations that can serve as vote centers and assesses locations to ensure all ADA guidelines are met. Configures, installs, and tests personal computers and printers; troubleshoots related software and hardware problems. Proofreads, reviews, and edits election material for proper use of grammar and content in English or other languages; translates election material from the English language to another language, as needed. Recruits and place multilingual election workers. Performs a variety of clerical duties related to elections process. Requirements SELECTION REQUIREMENTS : Six months clerical, computer technical support*, or prior election** experience. Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions PHYSICAL CLASS: This job may require one of the following physical requirements: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Physical Class 3 - Moderate Work: This class requires that the incumbent stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Physical Class 4 - Arduous Work: This class involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinary physical activity such as those in Safety positions. SPECIAL REQUIREMENT INFORMATION: *For this examination, computer technical support is defined as experience in configuring, installing, and testing personal computers and computer peripheral devices. **For this examination, prior election experience is defined as experience working on assignments for the preparation and execution of local, state, and municipal elections. Additional Information EXAMINATION CONTENT : This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. SELECTIVE CERTIFICATION: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list(s) must indicate their foreign language on the application and supplemental questionnaire. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add ecastorena@rrcc.lacounty.gov, info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone : ( 562) 462-2274 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Elizabeth Castorena Department Contact Phone: (562) 462-2274 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: The Department: With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission. ABOUT THE POSITION Employees will perform a variety of tasks that may include the following, with an emphasis on logistics Logistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes. Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions. Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots. May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration. There are multiple vacancies for the March 5, 2024 Presidential Primary Election. The estimated start date would be January 22, 2024 and work will last about 8-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am - 4:00pm. ABOUT YOU We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position: Minimum Qualifications One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience. Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public. Certificates and Licenses Possession of a valid Class C California Driver's License and a satisfactory driving history as obtained from the Department of Motor Vehicle is required at time of appointment. IMPORTANT INFORMATION Please note: The first 10 qualified candidates meeting minimum qualifications will continue to the next step in the recruitment process and have their application materials reviewed. Applicants are strongly encouraged to apply early. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for Open and Continuous may be closed at any time. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Apr 10, 2024
Temporary
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: The Department: With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission. ABOUT THE POSITION Employees will perform a variety of tasks that may include the following, with an emphasis on logistics Logistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes. Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions. Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots. May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration. There are multiple vacancies for the March 5, 2024 Presidential Primary Election. The estimated start date would be January 22, 2024 and work will last about 8-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am - 4:00pm. ABOUT YOU We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position: Minimum Qualifications One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience. Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public. Certificates and Licenses Possession of a valid Class C California Driver's License and a satisfactory driving history as obtained from the Department of Motor Vehicle is required at time of appointment. IMPORTANT INFORMATION Please note: The first 10 qualified candidates meeting minimum qualifications will continue to the next step in the recruitment process and have their application materials reviewed. Applicants are strongly encouraged to apply early. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for Open and Continuous may be closed at any time. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
County of Mendocino, CA
Ukiah, California, United States
The Position The current vacancies are in Ukiah with Air Quality and the Assessor's Office. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; and, two (2) years of experience performing general office duties that included typing, filing, and answering telephones; or an equivalent combination of related training, education, and experience performing clerical and office tasks. Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Internal department policies and procedures. External governmental bodies and agencies related to areas of assignment. Computer applications and hardware related to the performance of the essential functions of the job. Time and project management. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All applications will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. The examination process will consist of a written exam (weight 50%) and those who pass the written exam will be invited to participate in a qualifications appraisal panel (oral exam, weight 50%). The written and oral examinations will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regarding Employee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 5/30/2024 11:59 PM Pacific
May 16, 2024
Full Time
The Position The current vacancies are in Ukiah with Air Quality and the Assessor's Office. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; and, two (2) years of experience performing general office duties that included typing, filing, and answering telephones; or an equivalent combination of related training, education, and experience performing clerical and office tasks. Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Internal department policies and procedures. External governmental bodies and agencies related to areas of assignment. Computer applications and hardware related to the performance of the essential functions of the job. Time and project management. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All applications will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. The examination process will consist of a written exam (weight 50%) and those who pass the written exam will be invited to participate in a qualifications appraisal panel (oral exam, weight 50%). The written and oral examinations will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regarding Employee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 5/30/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER: E9313L TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from Tuesday, May 7, 2024, at 9:00 a.m. (PT) until the needs of the department are met and is subject to closure without prior notice. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. DEFINITION: The Election Assistant II, NC - Trainer works under the supervision of an Election Assistant III or other higher level supervisor conducting training classes for poll workers and presenting information in a clear and engaging manner. As well as perform a variety of assignments essential to the conduct of primary, general, and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining training needs. Schedules and secures training facilities. Evaluates poll workers and training facilities and provide recommended improvements. Drives to various training locations to conduct training sessions. Delivers, s et up, and breakdown of all training equipment and materials. Leads trainings, orientations, and gives instructions in a group setting. Assists poll workers with one-on-one interactive scenarios. Prepares poll workers on Election Day procedures, customer service, and accessibility. Answers questions about Election Day procedures. We are Looking for Someone who has: Some experience in public speaking or conducting classes or trainings in a group setting. Possess a valid CA driver’s license. Be able to lift objects over 25 pounds. Travel to various class locations throughout Los Angeles County. Requirements SELECTION REQUIREMENTS : Six (6) months of full-time*, experience in conducting training classes, seminars, workshops, or in video production. *Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. LICENSE: A valid California Class "C" Driver License is required at the time of hiring. Successful applicants for this position must possess a valid driver's license for the duration of the assignment. Applicants may be required to provide a driving record from the California Department of Motor Vehicles (DMV) or other state/jurisdiction. Applicants should NOT present a copy of their driving record until asked to do so by the hiring department. PHYSICAL CLASS: This job may require one of the following physical requirements: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Physical Class 3 - Moderate Work: This class requires that the incumbent stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Physical Class 4 - Arduous Work: This class involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinary physical activity such as those in Safety positions. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill TEMPORARY vacancies at the Registrar-Recorder/County Clerk Headquarters, located in Norwalk, CA. Appointees may be required to travel to various locations throughout Los Angeles County, work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add ecastorena@rrcc.lacounty.gov , info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2274 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Elizabeth Castorena Department Contact Phone: (562) 462-2274 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
May 04, 2024
Temporary
Position/Program Information EXAM NUMBER: E9313L TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from Tuesday, May 7, 2024, at 9:00 a.m. (PT) until the needs of the department are met and is subject to closure without prior notice. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. DEFINITION: The Election Assistant II, NC - Trainer works under the supervision of an Election Assistant III or other higher level supervisor conducting training classes for poll workers and presenting information in a clear and engaging manner. As well as perform a variety of assignments essential to the conduct of primary, general, and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining training needs. Schedules and secures training facilities. Evaluates poll workers and training facilities and provide recommended improvements. Drives to various training locations to conduct training sessions. Delivers, s et up, and breakdown of all training equipment and materials. Leads trainings, orientations, and gives instructions in a group setting. Assists poll workers with one-on-one interactive scenarios. Prepares poll workers on Election Day procedures, customer service, and accessibility. Answers questions about Election Day procedures. We are Looking for Someone who has: Some experience in public speaking or conducting classes or trainings in a group setting. Possess a valid CA driver’s license. Be able to lift objects over 25 pounds. Travel to various class locations throughout Los Angeles County. Requirements SELECTION REQUIREMENTS : Six (6) months of full-time*, experience in conducting training classes, seminars, workshops, or in video production. *Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. LICENSE: A valid California Class "C" Driver License is required at the time of hiring. Successful applicants for this position must possess a valid driver's license for the duration of the assignment. Applicants may be required to provide a driving record from the California Department of Motor Vehicles (DMV) or other state/jurisdiction. Applicants should NOT present a copy of their driving record until asked to do so by the hiring department. PHYSICAL CLASS: This job may require one of the following physical requirements: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Physical Class 3 - Moderate Work: This class requires that the incumbent stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional lifting of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. Physical Class 4 - Arduous Work: This class involves frequent heavy lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinary physical activity such as those in Safety positions. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill TEMPORARY vacancies at the Registrar-Recorder/County Clerk Headquarters, located in Norwalk, CA. Appointees may be required to travel to various locations throughout Los Angeles County, work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add ecastorena@rrcc.lacounty.gov , info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2274 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Elizabeth Castorena Department Contact Phone: (562) 462-2274 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER E9312J TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Receives, opens, and processes voted ballot card boxes from different precinct locations. Checks ballot card envelops for write in votes and determines if vote is valid according to election laws and regulations and tallies the votes. Checks ballot cards for extraneous material or chads that would inhibit processing by computer and removes material. Receives computer processed ballot cards and stores in appropriate container according to precinct location. Records storage location of voted ballot cards from each precinct so as to facilitate prompt location. Refers problems to supervisor. Participates in voter outreach activities by distributing voter information materials and registration forms that address different topics on voter registration, the election process, new election legislation as well as what types of programs the Department offers. Recruits bilingual and special program poll workers by providing volunteer information, application, and materials to the public. Explains polling place operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections process such as mailing election material, checking, listings, and packing sample ballots. Loads and unloads election materials and supplies. Requirements MINIMUM REQUIREMENTS: No training or experience is required. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Apr 22, 2024
Temporary
Position/Program Information EXAM NUMBER E9312J TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Receives, opens, and processes voted ballot card boxes from different precinct locations. Checks ballot card envelops for write in votes and determines if vote is valid according to election laws and regulations and tallies the votes. Checks ballot cards for extraneous material or chads that would inhibit processing by computer and removes material. Receives computer processed ballot cards and stores in appropriate container according to precinct location. Records storage location of voted ballot cards from each precinct so as to facilitate prompt location. Refers problems to supervisor. Participates in voter outreach activities by distributing voter information materials and registration forms that address different topics on voter registration, the election process, new election legislation as well as what types of programs the Department offers. Recruits bilingual and special program poll workers by providing volunteer information, application, and materials to the public. Explains polling place operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections process such as mailing election material, checking, listings, and packing sample ballots. Loads and unloads election materials and supplies. Requirements MINIMUM REQUIREMENTS: No training or experience is required. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
County of Mendocino, CA
Ukiah, California, United States
The Position The current vacancy is with the District Attorney's office in Ukiah, CA. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under direct supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; or an equivalent combination of training and education sufficient to provide the knowledge, skills, and abilities necessary to perform the essential functions of the job. Knowledge, Skills, and Abilities Knowledge of (or Ability to Learn): Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regarding Employee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 5/30/2024 11:59 PM Pacific
May 16, 2024
Full Time
The Position The current vacancy is with the District Attorney's office in Ukiah, CA. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under direct supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; or an equivalent combination of training and education sufficient to provide the knowledge, skills, and abilities necessary to perform the essential functions of the job. Knowledge, Skills, and Abilities Knowledge of (or Ability to Learn): Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regarding Employee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 5/30/2024 11:59 PM Pacific
City of Tulare, CA
Tulare, California, United States
Position Description RECRUITMENT OVERVIEW The City of Tulare is currently recruiting to fill the position of Administration Analyst. We have one immediate vacancy and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months. Thank you for your interest in the position. We look forward to the opportunity to consider you as an applicant. The dates associated with the various steps of our recruitment process are outlined in this job posting. Please be sure to make note of the dates and plan now to participate in each phase of the process. The City of Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The city provides a full-range of services to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, you are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. For planning purposes, we are including reference to the written exam. Additional details regarding the exam will be sent via email, to qualified applicants after our screening process is complete on or after May 24th at 5 p.m. TYPING CERTIFICATE To be considered for this position applicants must submit a detailed application and a typing certificate demonstrating their ability to type a minimum of 40 WPM issued within the past twelve months. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com WRITTEN EXAM If we determine that you meet the minimum requirements for the position you will be invited to take a written exam which is the first phase of our recruitment process. The written examination will be administered on the morning of: THURSDAY, JUNE 6th. INTERVIEW Applicants that achieve a minimum passing score of 70% on the written exam will be eligible to participate in the interview phase which will be conducted on: Monday, June 17th. POSITION OVERVIEW Under general supervision, performs complex, confidential, analytical, and technical level duties in varied areas of the Administration Department involving a high degree of independent judgment, tact, and discretion requiring a thorough knowledge of City processes and procedures; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Chief Deputy City Clerk with additional direction from the City Manager, Assistant City Manager, and Human Resources Director. No direct supervision of staff is exercised, but this position is required to engage in detailed coordination efforts with managers throughout the organization for various special projects and the City’s Records and Information Management Program. CLASS CHARACTERISTICS This is a single incumbent position classification that is responsible for assisting in the administration and daily operations of the City Clerk's Office under the direction of the Chief Deputy City Clerk. This classification performs a variety of administrative duties including assisting in municipal elections, administration of filings, development of the Board of Public Utilities Commissioners agendas, coordination with City departments, publication of legal notices, maintenance of the City's Municipal Code, management of City contracts, and coordination of the City's Records and Information Management Program. Incumbents perform the full range of duties as assigned, working independently and exercising judgment and initiative. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The nature, scope, and diversity of responsibilities of this classification require a broad understanding of City functions with particular emphasis in records management and the capability of relieving the Chief Deputy City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the Chief Deputy City Clerk in his/her absence. This class is distinguished from the Chief Deputy City Clerk in that the latter is accountable for accomplishing goals and objectives for the office and for furthering City goals and objectives within general policy guidelines. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Provides responsible clerical, administrative, and analytical support for the City Manager's Office and Human Resources Department. Support for other departments may be assigned as needed. Assists staff in performing and conducting studies, special projects, administrative, analytical, and technical functions; Compiles and coordinates a variety of information and resources for department staff. Assists in the planning, organizing, and /or overseeing of special projects. Researches, tracks, and assists with contracts, agreements, and grant writing. Prepares and distributes administrative and public reports, bulletins, questionnaires, notices for public hearings, and other documents as assigned. Receives and screens visitors and telephone calls; provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances. Assists in the preparation of the City Council and Board of Public Utilities Commissioners meeting agendas; assembles agenda materials and supporting documents. Attends assigned meetings; interacts with outside agencies and commissions; participates in teams or committees, as needed. Prepares and submits City Manager and City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities. In the absence of the Chief Deputy City Clerk, takes minutes of official meetings including City Council and Board of Public Utilities Commissioners meetings; transcribes and prepares minutes; prepares minute orders, resolutions, and ordinances in draft or final form; coordinates the review and approval of official actions with the City Council, the City Manager, citizens, community groups, and others. Assists in the preparation and coordination of follow-up items from the City Council or Board of Public Utilities Commissioners meetings, such as contracts, resolutions, and ordinances in draft or final form. Assists in planning and conducting periodic municipal elections; administration of state campaign and disclosure laws; prepares necessary correspondence and resolutions for City Council approval related to the election process; and monitors potential candidates. Assists in maintaining information regarding various boards, commissions, and committees, including attending meetings, preparing agendas, taking minutes, tracking members’ terms, solicit applications when vacancies occur, schedule interviews, and correspond with applicants during the appointment process and following appointments. Assists in notifying, tracking, and reviewing Fair Political Practices Commission (FPPC) filings. Develops statistical and related reports and forms requiring analysis of data and provides digests or summaries for management; prepares special reports, charts, graphs, or statistical data as required. Participates in records management operations; processes destruction requests, schedules shredding, and schedules imagining of records. Assists in receiving, coordinating, tracking, and responding to requests for public records; provides assistance to the public by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act. Performs a variety of routine to complex administrative and office support duties related to official record-keeping for the City; processes destruction requests, schedules shredding, and schedules imaging of records. Composes letters, memoranda, and reports; proofreads reports, forms, and other typed, handwritten, graphic, or photographic information for accuracy, grammar, punctuation, math, and procedural accuracy. Develops informational material for departmental publications and promotions, including brochures, reports, articles, public service announcements, and related materials as assigned. Makes public presentations to and receives information from boards, commissions, and committees or city council. Prepares material using various computer software programs including photo and video editing and graphics software. Provides notary services and certification on City documents. Performs other duties as assigned. Qualifications / Requirements Knowledge of: Applicable policies, procedures, laws, and regulations pertaining to assigned programs, including the Brown Act and California Public Records Act. A variety of public documents including contracts and ordinances. Standard office administrative and secretarial practices and procedures, including the use of standard office equipment. Computer software including PowerPoint, photo and video editing software, and graphics software. English usage, grammar, spelling, syntax, punctuation, and principles of effective written communication. Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone and representing the City at various business, professional, educational, regulatory, and legislative organizations. Strong analytical skills with the ability to summarize findings and formulate recommendations. Public presentation principles and techniques. Graphic design principles and layout techniques. Principles and practices related to continuous improvement methods and principles. Ability to: Prepare meeting agendas, minutes, resolutions, and ordinances. Provide varied, confidential, and responsible secretarial and office administrative work requiring the use of independent judgment, tact, and discretion. Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests/interruptions. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Evaluate and develop improvements in operations, procedures, policies, or methods. Conduct research and prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations, and ordinances. Compose correspondences and reports independently or from brief instructions. Type with accuracy and speed sufficient to ensure successful work performance. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Organize own work, coordinate projects, set priorities, meet critical deadlines, and follow-up on assignments with minimal direction and competing deadlines. Understand and follow oral and written instructions. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Prepare appealing and professional quality public presentation material and to make public presentations using such materials. Manage multiple, high-priority projects with competing deadlines. Work beyond normal business hours as needed. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework in paralegal studies, communications, public or business administration, or a closely related field, and four (4) years of increasingly responsible clerical/administrative support experience involving taking and transcribing minutes of meetings, maintaining complex files, explaining policies, procedures, and regulations, and applying analytical skills to create reports. Experience with a municipality or other public agency is highly desirable. License: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. Possession of, or ability to obtain, within six (6) months of appointment, certification as Notary Public. Certificate: Typing Certificate (issued within the past six months) documenting the ability to type a minimum of 40 Words Per Minute. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds and heavier weights with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 5/22/2024 11:59 PM Pacific
May 02, 2024
Full Time
Position Description RECRUITMENT OVERVIEW The City of Tulare is currently recruiting to fill the position of Administration Analyst. We have one immediate vacancy and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months. Thank you for your interest in the position. We look forward to the opportunity to consider you as an applicant. The dates associated with the various steps of our recruitment process are outlined in this job posting. Please be sure to make note of the dates and plan now to participate in each phase of the process. The City of Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The city provides a full-range of services to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, you are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. For planning purposes, we are including reference to the written exam. Additional details regarding the exam will be sent via email, to qualified applicants after our screening process is complete on or after May 24th at 5 p.m. TYPING CERTIFICATE To be considered for this position applicants must submit a detailed application and a typing certificate demonstrating their ability to type a minimum of 40 WPM issued within the past twelve months. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com WRITTEN EXAM If we determine that you meet the minimum requirements for the position you will be invited to take a written exam which is the first phase of our recruitment process. The written examination will be administered on the morning of: THURSDAY, JUNE 6th. INTERVIEW Applicants that achieve a minimum passing score of 70% on the written exam will be eligible to participate in the interview phase which will be conducted on: Monday, June 17th. POSITION OVERVIEW Under general supervision, performs complex, confidential, analytical, and technical level duties in varied areas of the Administration Department involving a high degree of independent judgment, tact, and discretion requiring a thorough knowledge of City processes and procedures; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Chief Deputy City Clerk with additional direction from the City Manager, Assistant City Manager, and Human Resources Director. No direct supervision of staff is exercised, but this position is required to engage in detailed coordination efforts with managers throughout the organization for various special projects and the City’s Records and Information Management Program. CLASS CHARACTERISTICS This is a single incumbent position classification that is responsible for assisting in the administration and daily operations of the City Clerk's Office under the direction of the Chief Deputy City Clerk. This classification performs a variety of administrative duties including assisting in municipal elections, administration of filings, development of the Board of Public Utilities Commissioners agendas, coordination with City departments, publication of legal notices, maintenance of the City's Municipal Code, management of City contracts, and coordination of the City's Records and Information Management Program. Incumbents perform the full range of duties as assigned, working independently and exercising judgment and initiative. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The nature, scope, and diversity of responsibilities of this classification require a broad understanding of City functions with particular emphasis in records management and the capability of relieving the Chief Deputy City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the Chief Deputy City Clerk in his/her absence. This class is distinguished from the Chief Deputy City Clerk in that the latter is accountable for accomplishing goals and objectives for the office and for furthering City goals and objectives within general policy guidelines. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Provides responsible clerical, administrative, and analytical support for the City Manager's Office and Human Resources Department. Support for other departments may be assigned as needed. Assists staff in performing and conducting studies, special projects, administrative, analytical, and technical functions; Compiles and coordinates a variety of information and resources for department staff. Assists in the planning, organizing, and /or overseeing of special projects. Researches, tracks, and assists with contracts, agreements, and grant writing. Prepares and distributes administrative and public reports, bulletins, questionnaires, notices for public hearings, and other documents as assigned. Receives and screens visitors and telephone calls; provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances. Assists in the preparation of the City Council and Board of Public Utilities Commissioners meeting agendas; assembles agenda materials and supporting documents. Attends assigned meetings; interacts with outside agencies and commissions; participates in teams or committees, as needed. Prepares and submits City Manager and City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities. In the absence of the Chief Deputy City Clerk, takes minutes of official meetings including City Council and Board of Public Utilities Commissioners meetings; transcribes and prepares minutes; prepares minute orders, resolutions, and ordinances in draft or final form; coordinates the review and approval of official actions with the City Council, the City Manager, citizens, community groups, and others. Assists in the preparation and coordination of follow-up items from the City Council or Board of Public Utilities Commissioners meetings, such as contracts, resolutions, and ordinances in draft or final form. Assists in planning and conducting periodic municipal elections; administration of state campaign and disclosure laws; prepares necessary correspondence and resolutions for City Council approval related to the election process; and monitors potential candidates. Assists in maintaining information regarding various boards, commissions, and committees, including attending meetings, preparing agendas, taking minutes, tracking members’ terms, solicit applications when vacancies occur, schedule interviews, and correspond with applicants during the appointment process and following appointments. Assists in notifying, tracking, and reviewing Fair Political Practices Commission (FPPC) filings. Develops statistical and related reports and forms requiring analysis of data and provides digests or summaries for management; prepares special reports, charts, graphs, or statistical data as required. Participates in records management operations; processes destruction requests, schedules shredding, and schedules imagining of records. Assists in receiving, coordinating, tracking, and responding to requests for public records; provides assistance to the public by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act. Performs a variety of routine to complex administrative and office support duties related to official record-keeping for the City; processes destruction requests, schedules shredding, and schedules imaging of records. Composes letters, memoranda, and reports; proofreads reports, forms, and other typed, handwritten, graphic, or photographic information for accuracy, grammar, punctuation, math, and procedural accuracy. Develops informational material for departmental publications and promotions, including brochures, reports, articles, public service announcements, and related materials as assigned. Makes public presentations to and receives information from boards, commissions, and committees or city council. Prepares material using various computer software programs including photo and video editing and graphics software. Provides notary services and certification on City documents. Performs other duties as assigned. Qualifications / Requirements Knowledge of: Applicable policies, procedures, laws, and regulations pertaining to assigned programs, including the Brown Act and California Public Records Act. A variety of public documents including contracts and ordinances. Standard office administrative and secretarial practices and procedures, including the use of standard office equipment. Computer software including PowerPoint, photo and video editing software, and graphics software. English usage, grammar, spelling, syntax, punctuation, and principles of effective written communication. Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone and representing the City at various business, professional, educational, regulatory, and legislative organizations. Strong analytical skills with the ability to summarize findings and formulate recommendations. Public presentation principles and techniques. Graphic design principles and layout techniques. Principles and practices related to continuous improvement methods and principles. Ability to: Prepare meeting agendas, minutes, resolutions, and ordinances. Provide varied, confidential, and responsible secretarial and office administrative work requiring the use of independent judgment, tact, and discretion. Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests/interruptions. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Evaluate and develop improvements in operations, procedures, policies, or methods. Conduct research and prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations, and ordinances. Compose correspondences and reports independently or from brief instructions. Type with accuracy and speed sufficient to ensure successful work performance. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Organize own work, coordinate projects, set priorities, meet critical deadlines, and follow-up on assignments with minimal direction and competing deadlines. Understand and follow oral and written instructions. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Prepare appealing and professional quality public presentation material and to make public presentations using such materials. Manage multiple, high-priority projects with competing deadlines. Work beyond normal business hours as needed. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework in paralegal studies, communications, public or business administration, or a closely related field, and four (4) years of increasingly responsible clerical/administrative support experience involving taking and transcribing minutes of meetings, maintaining complex files, explaining policies, procedures, and regulations, and applying analytical skills to create reports. Experience with a municipality or other public agency is highly desirable. License: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. Possession of, or ability to obtain, within six (6) months of appointment, certification as Notary Public. Certificate: Typing Certificate (issued within the past six months) documenting the ability to type a minimum of 40 Words Per Minute. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds and heavier weights with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 5/22/2024 11:59 PM Pacific