CITY OF PETALUMA, CA
Petaluma, California, United States
Summary/Class Characteristics Human Resources Analyst I/II The Human Resources Department is looking to fill one vacancy at the Human Resources Analyst I or Human Resources Analyst II level depending on the experience and qualifications of the successful candidate. SALARY AND BENEFITS PACKAGE SALARY RANGE: Human Resources Analyst I: $79,435.20 - $96,553.60 (+3% COLA in July 2024 & +3% COLA in July 2025) : Human Resources Analyst II: $91,436.80 - $111,113.60 (+3% COLA in July 2024 & +3% COLA in July 2025) : FOR YOUR HEALTH AND WELL BEING: MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo . DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City. LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City. WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future) FOR YOUR FINANCIAL FUTURE: CALPERS RETIREMENT PACKAGE 2% at 60 for Classic CalPERS members 2% at 62 for PEPRA CalPERS members DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. FOR YOUR WORK / LIFE BALANCE (annual amounts): Vacation: 80 hours, increasing with years of service/ up to 5 years service credit towards vacation accrual rate for prior qualifying employment Sick Leave: 96 hours Holidays: 12 fixed days Personal Leave: 8 hours Other Exceptional Benefits: 4/10 Work Schedule Monday - Thursday Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding Unlimited Free Bus Rides on Petaluma Transit Public Service Loan Forgiveness Program Employer For more information regarding the benefits associated with this position, please visit our website and look at the Unit 11 MOU and Employee Benefits . #petalumaproud A City that Works for Everyone Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community. Summary Perform analytical work in human resources program areas, including recruitment, examination and selection, classification, employee relations, salary and benefits administration, training, workers’ compensation, and workplace safety. Class Characteristics General supervision is provided by the Director of Human Resources; responsibilities may include the indirect supervision of technical and/or support staff. Human Resources Analyst I This is the entry-level class of the Human Resources Analyst series. The incumbent provides technical and professional human resources services to departments. This class is distinguished from the Human Resources Analyst II in that the latter works independently on assignments with a greater level of difficulty and or complexity and has a working knowledge of rules, policies, procedures, and work practices of the City. Since this class is the entry level professional in the series, employees may have only limited directly related work experience. Employees work under general supervision while learning job tasks. This class is alternately staffed with the Human Resources Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency that meets the qualifications for the higher level class. Human Resources Analyst II This is the journey-level class of the Human Resources Analyst series. Incumbents provide a full range of human resources services to departments. Incumbents are expected to work independently and exercise considerable judgment and initiative in the performance of their duties. Incumbents will have the primary responsibility to oversee the recruitment and examination program. This class is distinguished from the Human Resources Specialist in that the Analyst works independently on assignments with a greater level of difficulty, complexity, and responsibility. Duties The following describes the duties and responsibilities. The duties shown below are not intended to show every job duty of the classification, and instead are focused on the key concepts for the work at this level. Plan, coordinate, and conduct the City’s recruitment and examination activities. Conduct various studies, surveys, and analyses and make recommendations. Develop and revise class specifications. Assist and participate in employee relations activities, including negotiations. Provide human resources support, services, and information to employees, supervisors, managers, and the public in a variety of areas related to human resources. Interpret, apply, and explain labor contracts, policies, procedures, rules, regulations, and case law. Investigate complaints and prepare written reports. Prepare and process agenda items for the City Council. Oversee and administer the City’s performance evaluation appraisal system. Determine training needs; identify training resources; develop, coordinate, and schedule training programs. Perform analytical activities and participates in the administration and analysis of the City’s benefit program operations, including health, dental, employee assistance, and leave program, including facilitating the interactive process. Perform related duties as assigned. Qualifications Knowledge of: Principles and practices of public human resources administration. Federal, state, and local laws and regulations related to human resources administration. Analytical concepts and methods. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to education and experience is likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Human Resources Analyst I/II Education: A Bachelor’s degree with major course work in public administration, business administration, human resources, or a related field. Human Resources Analyst II Experience: Two years of professional human resources administration experience similar to a Human Resources Analyst I with the City of Petaluma. Certifications/Licenses: Possession of a valid California Class C driver’s license. Additional Requirements : Must be available to work outside normal working hours when necessary. Physical Demands and Working Environment While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. The City of Petaluma offers a wide range of benefits. For details, please find the information here https://cityofpetaluma.org/employee-handouts-and-benefits/ Closing Date/Time: 5/3/2024 12:00 AM Pacific
Apr 25, 2024
Full Time
Summary/Class Characteristics Human Resources Analyst I/II The Human Resources Department is looking to fill one vacancy at the Human Resources Analyst I or Human Resources Analyst II level depending on the experience and qualifications of the successful candidate. SALARY AND BENEFITS PACKAGE SALARY RANGE: Human Resources Analyst I: $79,435.20 - $96,553.60 (+3% COLA in July 2024 & +3% COLA in July 2025) : Human Resources Analyst II: $91,436.80 - $111,113.60 (+3% COLA in July 2024 & +3% COLA in July 2025) : FOR YOUR HEALTH AND WELL BEING: MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo . DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City. LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City. WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future) FOR YOUR FINANCIAL FUTURE: CALPERS RETIREMENT PACKAGE 2% at 60 for Classic CalPERS members 2% at 62 for PEPRA CalPERS members DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. FOR YOUR WORK / LIFE BALANCE (annual amounts): Vacation: 80 hours, increasing with years of service/ up to 5 years service credit towards vacation accrual rate for prior qualifying employment Sick Leave: 96 hours Holidays: 12 fixed days Personal Leave: 8 hours Other Exceptional Benefits: 4/10 Work Schedule Monday - Thursday Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding Unlimited Free Bus Rides on Petaluma Transit Public Service Loan Forgiveness Program Employer For more information regarding the benefits associated with this position, please visit our website and look at the Unit 11 MOU and Employee Benefits . #petalumaproud A City that Works for Everyone Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community. Summary Perform analytical work in human resources program areas, including recruitment, examination and selection, classification, employee relations, salary and benefits administration, training, workers’ compensation, and workplace safety. Class Characteristics General supervision is provided by the Director of Human Resources; responsibilities may include the indirect supervision of technical and/or support staff. Human Resources Analyst I This is the entry-level class of the Human Resources Analyst series. The incumbent provides technical and professional human resources services to departments. This class is distinguished from the Human Resources Analyst II in that the latter works independently on assignments with a greater level of difficulty and or complexity and has a working knowledge of rules, policies, procedures, and work practices of the City. Since this class is the entry level professional in the series, employees may have only limited directly related work experience. Employees work under general supervision while learning job tasks. This class is alternately staffed with the Human Resources Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency that meets the qualifications for the higher level class. Human Resources Analyst II This is the journey-level class of the Human Resources Analyst series. Incumbents provide a full range of human resources services to departments. Incumbents are expected to work independently and exercise considerable judgment and initiative in the performance of their duties. Incumbents will have the primary responsibility to oversee the recruitment and examination program. This class is distinguished from the Human Resources Specialist in that the Analyst works independently on assignments with a greater level of difficulty, complexity, and responsibility. Duties The following describes the duties and responsibilities. The duties shown below are not intended to show every job duty of the classification, and instead are focused on the key concepts for the work at this level. Plan, coordinate, and conduct the City’s recruitment and examination activities. Conduct various studies, surveys, and analyses and make recommendations. Develop and revise class specifications. Assist and participate in employee relations activities, including negotiations. Provide human resources support, services, and information to employees, supervisors, managers, and the public in a variety of areas related to human resources. Interpret, apply, and explain labor contracts, policies, procedures, rules, regulations, and case law. Investigate complaints and prepare written reports. Prepare and process agenda items for the City Council. Oversee and administer the City’s performance evaluation appraisal system. Determine training needs; identify training resources; develop, coordinate, and schedule training programs. Perform analytical activities and participates in the administration and analysis of the City’s benefit program operations, including health, dental, employee assistance, and leave program, including facilitating the interactive process. Perform related duties as assigned. Qualifications Knowledge of: Principles and practices of public human resources administration. Federal, state, and local laws and regulations related to human resources administration. Analytical concepts and methods. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to education and experience is likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Human Resources Analyst I/II Education: A Bachelor’s degree with major course work in public administration, business administration, human resources, or a related field. Human Resources Analyst II Experience: Two years of professional human resources administration experience similar to a Human Resources Analyst I with the City of Petaluma. Certifications/Licenses: Possession of a valid California Class C driver’s license. Additional Requirements : Must be available to work outside normal working hours when necessary. Physical Demands and Working Environment While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. The City of Petaluma offers a wide range of benefits. For details, please find the information here https://cityofpetaluma.org/employee-handouts-and-benefits/ Closing Date/Time: 5/3/2024 12:00 AM Pacific
CITY OF PETALUMA, CA
Petaluma, California, United States
Summary/Class Characteristics Senior Management Analyst Please click here to view the full recruitment brochure Are you passionate about local government, serving a compassionate and engaged community, and joining a progressive City team? The City of Petaluma is seeking creative, agile, and solutions-oriented team members with public sector experience and leadership and analytical skills to manage high-impact projects and citywide initiatives and serve as a resource to city departments and as a process lead. If this sounds like a fit, apply today to be part of our Petaluma team and a dynamic City that is leading the way! This recruitment will be used to fill current Senior Management Analyst vacancies in the City Manager's Office and the Community Development Department but may be used to fill other vacancies that may occur in various departments across the City. SALARY AND BENEFITS PACKAGE SALARY RANGE $99,528.00 - $120,972.80 (+3% COLA in July 2024 & +3% COLA in July 2025) : FOR YOUR HEALTH AND WELL BEING: MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo . DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City. LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City. WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future) FOR YOUR FINANCIAL FUTURE: CALPERS RETIREMENT PACKAGE 2% at 60 for Classic CalPERS members 2% at 62 for PEPRA CalPERS members DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. FOR YOUR WORK / LIFE BALANCE (annual amounts): Vacation: 80 hours, increasing with years of service/ up to 5 years credit for service at other qualifying employers towards vacation accrual rate Administrative Leave: 80 hours Sick Leave: 96 hours Holidays: 12 fixed days Personal Leave: 8 hours Other Exceptional Benefits: Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding Unlimited Free Bus Rides on Petaluma Transit Public Service Loan Forgiveness Program Employer For more information regarding the benefits associated with these positions, please visit our website and look at the Unit 9 MOU and Employee Benefits . #petalumaproud A City that Works for Everyone Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community. Summary Perform a wide variety of complex and diverse advanced level administrative, financial, systems, statistical, personnel and other management analyses for an assigned department, division, or program; perform responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring and regulatory compliance; and serve as advisor to the department’s management team. Class Characteristics General direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of professional, technical and administrative support personnel. This is the advanced journey level class in the Management Analyst series. Positions at this level are distinguished from other classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken and by the nature, scope and impact of the public contact made. Employees perform the most difficult, complex and responsible types of duties assigned to classes within this series, which may include providing direct supervision over assigned personnel. Duties Plan, prioritize, and review the work of professional, technical and administrative support staff assigned to support daily operations of the department. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Plan, coordinate and/or conduct large and/or highly sensitive studies, analyses or projects and corresponding documentation and technical reports; make recommendations; prepare, edit and/or critically evaluate Council agenda reports prepared by department personnel. Coordinate, facilitate, and oversee the preparation, development, monitoring and administration of department or division operating, multi-year and/or capital improvement budgets; develop and update fiscal projections for various departmental operating funds. Provide highly responsible analytical assistance in the research, evaluation, and preparation of complex statistical, financial, demographic and operational data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area; maintain and track key quality measures for assigned department. Research and analyze pending legislation and/or regulations and identify impact to department programs and activities; develop recommendations for changes to City programs, policies, and procedures in response to legislation. Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Develop and implement departmental strategic plans. Participate in or direct the conduct of rate studies; revise and develop fees; negotiate and administer contracts and leases; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances. Develop and analyze departmental policies, procedures and systems; recommend goals and objectives. Prepare and submit regulatory reports. Receive, research, and respond to the more complex and/or politically sensitive questions from outside agencies, other City departments and the general public. Prepare and present staff reports and presentations at various venues including commissions, councils, boards, and other governmental meetings and professional, industry, and community groups; draft City Council documents; serve on various committees and task forces. Research grant opportunities and prepare grant proposals; monitor and administer grants. Select and manage consultants and contractors; develop and administer contracts. Evaluate departmental, division and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related duties as assigned. Qualifications Knowledge of: Principles and practices of organization and administration. Principles and practices of municipal budget development, analysis and administration. Principles, practices and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles and practices of grant development and administration. Programs, processes and structure of assigned department. Principles of continuous process improvement and key quality measurement tracking. Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory processes. Principles of project and contract management. Principles and practices of supervision. Principles and practices of business writing. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a closely related field is required. A Master’s degree is desirable. Experience: Three years of experience performing increasingly responsible professional administrative, analytical and/or program management duties directly related to area of assignment, preferably in a municipal government setting. Certifications/Licenses: Possession of a valid California Class C driver’s license. Physical Demands and Working Environment While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate. The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/ Closing Date/Time: 5/12/2024 11:59 PM Pacific
Apr 12, 2024
Full Time
Summary/Class Characteristics Senior Management Analyst Please click here to view the full recruitment brochure Are you passionate about local government, serving a compassionate and engaged community, and joining a progressive City team? The City of Petaluma is seeking creative, agile, and solutions-oriented team members with public sector experience and leadership and analytical skills to manage high-impact projects and citywide initiatives and serve as a resource to city departments and as a process lead. If this sounds like a fit, apply today to be part of our Petaluma team and a dynamic City that is leading the way! This recruitment will be used to fill current Senior Management Analyst vacancies in the City Manager's Office and the Community Development Department but may be used to fill other vacancies that may occur in various departments across the City. SALARY AND BENEFITS PACKAGE SALARY RANGE $99,528.00 - $120,972.80 (+3% COLA in July 2024 & +3% COLA in July 2025) : FOR YOUR HEALTH AND WELL BEING: MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo . DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City. LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City. WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future) FOR YOUR FINANCIAL FUTURE: CALPERS RETIREMENT PACKAGE 2% at 60 for Classic CalPERS members 2% at 62 for PEPRA CalPERS members DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. FOR YOUR WORK / LIFE BALANCE (annual amounts): Vacation: 80 hours, increasing with years of service/ up to 5 years credit for service at other qualifying employers towards vacation accrual rate Administrative Leave: 80 hours Sick Leave: 96 hours Holidays: 12 fixed days Personal Leave: 8 hours Other Exceptional Benefits: Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding Unlimited Free Bus Rides on Petaluma Transit Public Service Loan Forgiveness Program Employer For more information regarding the benefits associated with these positions, please visit our website and look at the Unit 9 MOU and Employee Benefits . #petalumaproud A City that Works for Everyone Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community. Summary Perform a wide variety of complex and diverse advanced level administrative, financial, systems, statistical, personnel and other management analyses for an assigned department, division, or program; perform responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring and regulatory compliance; and serve as advisor to the department’s management team. Class Characteristics General direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of professional, technical and administrative support personnel. This is the advanced journey level class in the Management Analyst series. Positions at this level are distinguished from other classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken and by the nature, scope and impact of the public contact made. Employees perform the most difficult, complex and responsible types of duties assigned to classes within this series, which may include providing direct supervision over assigned personnel. Duties Plan, prioritize, and review the work of professional, technical and administrative support staff assigned to support daily operations of the department. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Plan, coordinate and/or conduct large and/or highly sensitive studies, analyses or projects and corresponding documentation and technical reports; make recommendations; prepare, edit and/or critically evaluate Council agenda reports prepared by department personnel. Coordinate, facilitate, and oversee the preparation, development, monitoring and administration of department or division operating, multi-year and/or capital improvement budgets; develop and update fiscal projections for various departmental operating funds. Provide highly responsible analytical assistance in the research, evaluation, and preparation of complex statistical, financial, demographic and operational data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area; maintain and track key quality measures for assigned department. Research and analyze pending legislation and/or regulations and identify impact to department programs and activities; develop recommendations for changes to City programs, policies, and procedures in response to legislation. Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Develop and implement departmental strategic plans. Participate in or direct the conduct of rate studies; revise and develop fees; negotiate and administer contracts and leases; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances. Develop and analyze departmental policies, procedures and systems; recommend goals and objectives. Prepare and submit regulatory reports. Receive, research, and respond to the more complex and/or politically sensitive questions from outside agencies, other City departments and the general public. Prepare and present staff reports and presentations at various venues including commissions, councils, boards, and other governmental meetings and professional, industry, and community groups; draft City Council documents; serve on various committees and task forces. Research grant opportunities and prepare grant proposals; monitor and administer grants. Select and manage consultants and contractors; develop and administer contracts. Evaluate departmental, division and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related duties as assigned. Qualifications Knowledge of: Principles and practices of organization and administration. Principles and practices of municipal budget development, analysis and administration. Principles, practices and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles and practices of grant development and administration. Programs, processes and structure of assigned department. Principles of continuous process improvement and key quality measurement tracking. Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory processes. Principles of project and contract management. Principles and practices of supervision. Principles and practices of business writing. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a closely related field is required. A Master’s degree is desirable. Experience: Three years of experience performing increasingly responsible professional administrative, analytical and/or program management duties directly related to area of assignment, preferably in a municipal government setting. Certifications/Licenses: Possession of a valid California Class C driver’s license. Physical Demands and Working Environment While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate. The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/ Closing Date/Time: 5/12/2024 11:59 PM Pacific
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE SEIU Professional Step 1 ($45.64/hourly) - Step 5 ($59.66/hourly) REPORTS TO Manager of Accounting DEFINITION Under general supervision, performs professional accounting work of a moderate to difficult nature; performs related duties as assigned. CURRENT ASSIGNMENT This announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next 12 months. The incumbent will independently perform full range of accounting duties in the General Accounting Department under the Office of the Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions. Under general supervision, the incumbent will perform professional work of a moderate to difficult nature; performs analysis, interact with budget coordinators and other department personnel inside and outside the District and perform general ledger functions as assigned by the Manager of Accounting. Successful applicants may be assigned to work on any or all of the following entities: BART, CCJPA (Capitol Corridor Joint Powers Authority), and RHBT (Retiree Health Benefit Trust). Responsibilities may include, but are not limited to, the following: - Analyzes capital project and operating cost reports for BART or Capitol Corridor on a continuing basis including coordination with other departments to ensure correctness of the reports. - Performs a various range of analysis and reconciliation as it pertains to capital projects, assets and liabilities and revenues and expense accounts. - Extracts and analyzes billable charges for BART or Capitol Corridor from the Project Billing financial module and prepares and updates billing related worksheets, schedules, and sends invoices to granting agencies; manage grants and ensure that billable charges are billed timely. - Manages outstanding receivables; resolves any questions or disputed charges and ensure payments are received timely. - Prepares journal entries, analyzes transactions and accounts and assists in the monthly and year-end close of Capitol Corridor and the District’s books and records. - Examines and tests reliability of accounting documents and transactions to ensure accuracy of information and calculations. - Assists in the preparation of schedules, reports, and analysis required by internal and external auditors. - Assists in the preparation of monthly, quarterly and annual financial reports - Retiree Health Benefit Trust, Survivor Benefit Trust, State Controller's Report for Capitol Corridor, BART, National Transit Database for BART, others as required. - Organizes financial data using Advanced Excel functions and prepares pertinent documentation and reports. - Provides technical support to other departments, accountants and clerical staff. - Recommends changes to accounting policies and procedures for improvement and to conform with federal or state laws and generally accepted accounting principles. - Communicates with necessary parties inside and outside District to resolve accounting questions; Interprets and applies rules and regulations of the District and other government rules and regulations affecting the District in accounting matters. - Performs other tasks as assigned. SELECTION PROCESS This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. Tentative Selection Process Timeline: Deadline to Submit Application May 17, 2024 Review for Minimum Qualifications May 20, 2024 Written Exam on Accounting Principles May 31, 2024 Interview and Practical Exam (Excel) Week of June 13, 2024 APPLICATION PROCESS This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Analyzes capital project cost reports on a continuing basis including coordination with other departments to ensure correctness of the reports. Reconciles capital project cost reports to the general ledger and fixed asset records. Assists in the preparation of schedules, reports, and records analysis required by internal and external auditors. Establishes or revises accounting procedures to conform with federal or state laws and generally accepted accounting principles. Creates, updates, and maintains operating manuals of policies, functions and projects within the Controller’s Office. Examines and tests reliability of payroll records, accounts payable documents and general accounting records. Assists in the monthly and year-end close of the District’s books and records. Reviews journal entries prepared by accountants for propriety, accuracy and completeness. Responds to surveys, questionnaires and other statistical inquiries related to the District’s financial reports. Provides technical support to other departments, accountants, and clerical staff. Minimum Qualifications Education : Possession of a bachelor’s degree in accounting or a related field from an accredited college or university. Experience: The equivalent of four (4) years of professional verifiable experience in professional accounting experience, preferably in a government or public agency setting. Substitution: An Associate in Arts degree in accounting plus seven (7)years of sub-professional accounting support work as a full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience. A bachelor’s degree is preferred. Knowledge and Skills Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting Principles and practices of payroll processing and wage and benefit plan concepts Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information Preparation, interpretation and analysis of computer and manual input/output documents. Budgeting principles and terminology Standard office practices and procedures Applicable laws and regulations including those regulating public fiscal operations Skill/Ability in : Reviewing and interpreting complex financial reports, ledgers, records and legal documents Verifying the accuracy of financial data Ensuring proper authorization and documentation for disbursements Analyzing, posting, balancing and reconciling financial data and accounts; making accurate mathematical calculations Preparing clear, concise and complete financial reports and statements Establishing and maintaining effective working relationships with those contacted in the course of work Explaining technical subjects to non-technical personnel and others Making sound independent decisions within established guidelines Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 10 observed holidays and 3 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/17/2024 11:59 PM Pacific
May 02, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE SEIU Professional Step 1 ($45.64/hourly) - Step 5 ($59.66/hourly) REPORTS TO Manager of Accounting DEFINITION Under general supervision, performs professional accounting work of a moderate to difficult nature; performs related duties as assigned. CURRENT ASSIGNMENT This announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next 12 months. The incumbent will independently perform full range of accounting duties in the General Accounting Department under the Office of the Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions. Under general supervision, the incumbent will perform professional work of a moderate to difficult nature; performs analysis, interact with budget coordinators and other department personnel inside and outside the District and perform general ledger functions as assigned by the Manager of Accounting. Successful applicants may be assigned to work on any or all of the following entities: BART, CCJPA (Capitol Corridor Joint Powers Authority), and RHBT (Retiree Health Benefit Trust). Responsibilities may include, but are not limited to, the following: - Analyzes capital project and operating cost reports for BART or Capitol Corridor on a continuing basis including coordination with other departments to ensure correctness of the reports. - Performs a various range of analysis and reconciliation as it pertains to capital projects, assets and liabilities and revenues and expense accounts. - Extracts and analyzes billable charges for BART or Capitol Corridor from the Project Billing financial module and prepares and updates billing related worksheets, schedules, and sends invoices to granting agencies; manage grants and ensure that billable charges are billed timely. - Manages outstanding receivables; resolves any questions or disputed charges and ensure payments are received timely. - Prepares journal entries, analyzes transactions and accounts and assists in the monthly and year-end close of Capitol Corridor and the District’s books and records. - Examines and tests reliability of accounting documents and transactions to ensure accuracy of information and calculations. - Assists in the preparation of schedules, reports, and analysis required by internal and external auditors. - Assists in the preparation of monthly, quarterly and annual financial reports - Retiree Health Benefit Trust, Survivor Benefit Trust, State Controller's Report for Capitol Corridor, BART, National Transit Database for BART, others as required. - Organizes financial data using Advanced Excel functions and prepares pertinent documentation and reports. - Provides technical support to other departments, accountants and clerical staff. - Recommends changes to accounting policies and procedures for improvement and to conform with federal or state laws and generally accepted accounting principles. - Communicates with necessary parties inside and outside District to resolve accounting questions; Interprets and applies rules and regulations of the District and other government rules and regulations affecting the District in accounting matters. - Performs other tasks as assigned. SELECTION PROCESS This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. Tentative Selection Process Timeline: Deadline to Submit Application May 17, 2024 Review for Minimum Qualifications May 20, 2024 Written Exam on Accounting Principles May 31, 2024 Interview and Practical Exam (Excel) Week of June 13, 2024 APPLICATION PROCESS This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Analyzes capital project cost reports on a continuing basis including coordination with other departments to ensure correctness of the reports. Reconciles capital project cost reports to the general ledger and fixed asset records. Assists in the preparation of schedules, reports, and records analysis required by internal and external auditors. Establishes or revises accounting procedures to conform with federal or state laws and generally accepted accounting principles. Creates, updates, and maintains operating manuals of policies, functions and projects within the Controller’s Office. Examines and tests reliability of payroll records, accounts payable documents and general accounting records. Assists in the monthly and year-end close of the District’s books and records. Reviews journal entries prepared by accountants for propriety, accuracy and completeness. Responds to surveys, questionnaires and other statistical inquiries related to the District’s financial reports. Provides technical support to other departments, accountants, and clerical staff. Minimum Qualifications Education : Possession of a bachelor’s degree in accounting or a related field from an accredited college or university. Experience: The equivalent of four (4) years of professional verifiable experience in professional accounting experience, preferably in a government or public agency setting. Substitution: An Associate in Arts degree in accounting plus seven (7)years of sub-professional accounting support work as a full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience. A bachelor’s degree is preferred. Knowledge and Skills Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting Principles and practices of payroll processing and wage and benefit plan concepts Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information Preparation, interpretation and analysis of computer and manual input/output documents. Budgeting principles and terminology Standard office practices and procedures Applicable laws and regulations including those regulating public fiscal operations Skill/Ability in : Reviewing and interpreting complex financial reports, ledgers, records and legal documents Verifying the accuracy of financial data Ensuring proper authorization and documentation for disbursements Analyzing, posting, balancing and reconciling financial data and accounts; making accurate mathematical calculations Preparing clear, concise and complete financial reports and statements Establishing and maintaining effective working relationships with those contacted in the course of work Explaining technical subjects to non-technical personnel and others Making sound independent decisions within established guidelines Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 10 observed holidays and 3 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/17/2024 11:59 PM Pacific
CITY OF FRESNO, CA
Fresno, California, United States
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works, Animal Center Department and Public Utilities Wastewater Management Division. The Department of Public Utilities, Wastewater Management Division (WMD) has one vacancy that will be managing the Asset Management Program. The incumbent in the position manages a collection of sub-programs: the maintenance management program for assets under the WMD's purview, field validate assets in a wastewater treatment environment, set and enforce standards for all aspects of WMD's asset addition, documentation, and tracking. Establish and maintain asset condition assessment program. Establish, and maintain a critical spares program. Oversee planning and predictive maintenance program. Develop KPI's to monitor maintenance efficiency by sub-program, assets, and trades. The incumbent will assist in creating specifications for various capital improvement projects and consultant contracts. The Animal Center Department has one vacancy. This position will manage a team of Community Coordinators and Animal Program Coordinators. The incumbent in this position manages a collection of sub-programs: Dog and Cat Foster program, Adoption Program, Rescue Program, Social Media, Community Outreach and Education. This Program Manager will provide coordination and oversight of new and existing programs, and develop ways to utilize grant funds. Incumbents assigned to the Animal Center will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and may be required to handle and restrain animals humanely and safely using approved protocols and practices. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 07/21/2024
Mar 07, 2024
Full Time
Position Description This recruitment is Open Until Filled and may close at any time. Program Managers, under general supervision, manage, develop, monitor, and evaluate assigned programs; and provide stakeholder education and outreach to develop partnerships that build trust in City departments and strengthen the community. Incumbents ensure compliance with specific regulatory requirements, industry best practices, grant(s) and alternatively-funded programs; establish and maintain collaborative partnerships with State, regional, local, and community-based agencies and organizations and businesses; develop and implement strategies to manage comprehensive programs; participate in the development of the division budget and complete all mandated reporting associated with program funds and regulatory compliance. This is an unclassified position in which incumbents serve at the will of the Department Director. The full job description may be viewed at: https://www.fresno.gov/personnel/wp-content/uploads/sites/12/2023/06/Program-Manager-06_23.pdf The current vacancies exist in the Department of Public Works, Animal Center Department and Public Utilities Wastewater Management Division. The Department of Public Utilities, Wastewater Management Division (WMD) has one vacancy that will be managing the Asset Management Program. The incumbent in the position manages a collection of sub-programs: the maintenance management program for assets under the WMD's purview, field validate assets in a wastewater treatment environment, set and enforce standards for all aspects of WMD's asset addition, documentation, and tracking. Establish and maintain asset condition assessment program. Establish, and maintain a critical spares program. Oversee planning and predictive maintenance program. Develop KPI's to monitor maintenance efficiency by sub-program, assets, and trades. The incumbent will assist in creating specifications for various capital improvement projects and consultant contracts. The Animal Center Department has one vacancy. This position will manage a team of Community Coordinators and Animal Program Coordinators. The incumbent in this position manages a collection of sub-programs: Dog and Cat Foster program, Adoption Program, Rescue Program, Social Media, Community Outreach and Education. This Program Manager will provide coordination and oversight of new and existing programs, and develop ways to utilize grant funds. Incumbents assigned to the Animal Center will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and may be required to handle and restrain animals humanely and safely using approved protocols and practices. Public Works has one vacancy in the Sustainable Fresno Division. The Sustainability Program is expanding to include research, review, and analysis of grant opportunities, municipal energy management systems, and various industry energy and sustainability related functions. The Program Manager will provide coordination and oversight of new and existing projects which could include renewable energy opportunities, expanded energy efficiency projects, city mobility and alternative transportation initiatives as well as the selection and implementation of a new energy management and reporting system. In addition, the position will coordinate efforts for oversight of electric utility bill rate analysis, solar invoice review and reconciliation and coordinating community outreach opportunities. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14: City of Fresno Management Employees Association (CFMEA) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for Program Manager is up to $8,766/month dependent upon qualifications. The employee benefits package, as noted below, is subject to change and includes: HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for further consideration: Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, education, finance, engineering, environmental science, environmental/occupational health and safety or a related field. Experience: Three (3) years of experience in one or more of the following areas: public or community relations; fixed asset capital financing; governmental planning; redevelopment; economic development; air regulation; construction management; inspection; permits/plan check; engineering; program regulation and compliance; safety training; in a lead or supervisory capacity in an animal centric setting; or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Applicants lacking the documentation may be rejected if relying upon education to meet the Minimum Requirements. Special Requirements: Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Recruitment may be limited to a specific area of expertise as required by operational needs. For assignment to Program Manager: Industrial Safety Program in the Department of Public Utilities: Possession of an Associate Safety Professional (ASP), or higher-level safety certification, issued by the Board of Certified Safety Professionals within two (2) years of appointment. Failure to obtain the valid certification within the specified time period and maintain for the entire term of employment in this job class shall be cause for termination. For assignment to Program Manager in the Animal Center Department: A valid Veterinary Assistant Controlled Substance Permit (VACSP), issued by the Veterinary Medical Board of the State of California, may be required upon direction of the appointing authority. Depending on assignment, incumbents may be required to obtain and maintain a State of California Penal Code Section 832 Laws of Arrest certification within one (1) year of appointment and maintain throughout the term of employment in this classification. Incumbents must complete Euthanasia Training consistent with California Code of Regulations, Title 16, Section 2039 within six (6) months of appointment and maintain throughout the term of employment in this classification. The selected candidates will be required to successfully pass a department interview, a Department of Justice fingerprint, and if assigned to the PARCS department must provide proof of Tuberculosis (TB) clearance prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view the "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. After the final filing date the completed applications will be reviewed and a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Additional Information HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION: 1. Scan, save and upload your certificate to your personal drive. 2. Log back into PeopleSoft Self Service, Careers. Choose the link titled Program Manager. 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose degree. 6. For "Attachment Purpose", enter the name of the degree 7. Click on Add attachment. 8. Click on Save and Return. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 07/21/2024
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $42.80 - $51.57 per hour, DOE. The Financial Services Department is seeking a DEPUTY FINANCIAL SERVICES DIRECTOR to join their team. This position performs professional work as a deputy department head. Plans and implements a comprehensive financial program and oversees central services operations for the County of Missoula. Performs highly technical accounting tasks, prepares complex financial analysis and reports, and supervises staff in the Financial Services Department. Details: Priority screening will begin on Tuesday, May 14, 2024 . It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the position is filled. To Apply: Please complete all sections of the online application, even if a resume is requested. Please attach to your completed application: College Transcripts (unofficial accepted), a letter of interest, and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Supervises employees and manages the operations of the Financial Services Department including: payroll; property tax administration; general ledger accounting; treasury and cash management; accounts payable; internal and external accounts receivable; fixed asset management; and Rural Special Improvement and other special tax districts. Assists CFO to compile mill levies and prepare tax bills. Administers County capital improvement program financing loans portfolio excluding bond issuances. May assist the CFO in the issuance of capital financing instruments, such as general obligation bonds, revenue bonds, and industrial development bonds. Provides assistance to the Finance Director CFO, and Budget Analyst during the annual budgeting process. May prepare budgeted salary and benefit information; compiles revenue and expenditure projections and historical data; and may assist in the preparation of the final budget document. Assists the CFO and budget committee to evaluate budget requests. Coordinates and prepares audit work papers, schedules and reports. Serves as the primary contact for external auditors and provides requested information. Assist in preparing the County’s year-end financial statements and Comprehensive Annual Financial Report. Prepares work papers for taxes and special assessments. Coordinates monthly reconciliations of bank statements, cash balances, outstanding warrants, revenues, expenditures and payroll liabilities. Responsible for day-to-day cash management. Communicates effectively with the Finance Director on issues related to financial management of County funds. Explains and interprets Financial Services Department programs, policies, and activities; negotiates and resolves sensitive issues. Identifies and evaluates problems, and develops alternative solutions to financial and budgetary issues. Conducts research and analysis of complex technical accounting and financial issues, and makes recommendations for action. Minimum Qualifications Requires a Bachelor’s degree. Degrees best suited for this position are accounting, finance, and business administration. Requires 4 years progressively responsible experience as an Accountant or in the financial services field and three years of experience in staff supervision. Certified Government Financial Manager (CGFM) desired. Physical/Environmental Demands The work is primarily performed in an office setting using a computer work station. May require occasional lifting in the light range (up to 20 lbs.) May require occasional travel, locally and out of town to conferences or meetings. May require work outside normal business hours. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
May 01, 2024
Full Time
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $42.80 - $51.57 per hour, DOE. The Financial Services Department is seeking a DEPUTY FINANCIAL SERVICES DIRECTOR to join their team. This position performs professional work as a deputy department head. Plans and implements a comprehensive financial program and oversees central services operations for the County of Missoula. Performs highly technical accounting tasks, prepares complex financial analysis and reports, and supervises staff in the Financial Services Department. Details: Priority screening will begin on Tuesday, May 14, 2024 . It is in your best interest to apply by this date. Applications will continue to be accepted until an adequate applicant pool has been established, or the position is filled. To Apply: Please complete all sections of the online application, even if a resume is requested. Please attach to your completed application: College Transcripts (unofficial accepted), a letter of interest, and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Supervises employees and manages the operations of the Financial Services Department including: payroll; property tax administration; general ledger accounting; treasury and cash management; accounts payable; internal and external accounts receivable; fixed asset management; and Rural Special Improvement and other special tax districts. Assists CFO to compile mill levies and prepare tax bills. Administers County capital improvement program financing loans portfolio excluding bond issuances. May assist the CFO in the issuance of capital financing instruments, such as general obligation bonds, revenue bonds, and industrial development bonds. Provides assistance to the Finance Director CFO, and Budget Analyst during the annual budgeting process. May prepare budgeted salary and benefit information; compiles revenue and expenditure projections and historical data; and may assist in the preparation of the final budget document. Assists the CFO and budget committee to evaluate budget requests. Coordinates and prepares audit work papers, schedules and reports. Serves as the primary contact for external auditors and provides requested information. Assist in preparing the County’s year-end financial statements and Comprehensive Annual Financial Report. Prepares work papers for taxes and special assessments. Coordinates monthly reconciliations of bank statements, cash balances, outstanding warrants, revenues, expenditures and payroll liabilities. Responsible for day-to-day cash management. Communicates effectively with the Finance Director on issues related to financial management of County funds. Explains and interprets Financial Services Department programs, policies, and activities; negotiates and resolves sensitive issues. Identifies and evaluates problems, and develops alternative solutions to financial and budgetary issues. Conducts research and analysis of complex technical accounting and financial issues, and makes recommendations for action. Minimum Qualifications Requires a Bachelor’s degree. Degrees best suited for this position are accounting, finance, and business administration. Requires 4 years progressively responsible experience as an Accountant or in the financial services field and three years of experience in staff supervision. Certified Government Financial Manager (CGFM) desired. Physical/Environmental Demands The work is primarily performed in an office setting using a computer work station. May require occasional lifting in the light range (up to 20 lbs.) May require occasional travel, locally and out of town to conferences or meetings. May require work outside normal business hours. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.