HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW Applications Accepted From: ALL PERSONS INTERESTED Division/Section: Terminal Management/Office of Business Opportunities Workdays & Hours: Monday-Friday, 8:00am - 5:00pm (subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Supply Chain Management/Warehouse Section of the Houston Airport System (HAS) supplies material and equipment to all cost centers that maintain, repair and operated the three (3) HAS airports. The warehouse is a centralized warehouse operation and ensures HAS takes full advantage of the economies of scale; reducing storage space throughout the entire system, utilizing a smaller specialized workforce of warehouse and inventory staff with the experience required to operate/document materials and equipment in and out of the system accurately and safely. The warehouse complex allow HAS to take advantage of buying opportunities and ensures the system does not have smaller storerooms where control and accountability can become problematic “ Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Sr. Inventory Management Clerk will include but is not limited to: Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records Assists in creating, revising or implementing procedures and guidelines for storage, inventory control, material management, safety, security or basic accounting practices. Receives, unloads, unpacks, shelves, distributes and delivers incoming parts, tools, materials, supplies, equipment, inventory, etc. May assist with moving and loading of surplus property by operating a variety of material handling equipment such as pick-up trucks, forklifts, pallet jacks, hand trucks/dollies, etc. Compares and verifies incoming inventory for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications, etc. Oversees and ensures inventory records are accurately maintained. Investigates, reports and resolves minor inventory discrepancies. Creates and maintains records, logs, etc. of materials received, stored, issued, hazardous materials, disposed, salvaged, delivered or distributed. Performs data entry using a purchasing and inventory control system. May compile data for inventory reports. Oversees, coordinates and participates in physical inventory counts. Reconciles counts with inventory records. Resolves discrepancies. Forecasts and identifies trends to maintain a current inventory of materials in-house and on order. May determine reorder points. May coordinate requirements of divisions that have regular or special needs for supplies. Contacts vendors to obtain price quotes. May select vendors and places orders for materials and supplies. Prepares requisitions and purchase orders. Performs follow-up to expedite delivery, receipt and payment of inventory and materials. Monitors vendors' compliance with contract prices. Contacts vendors to resolve order discrepancies. Assists in basic contract administration activities, i.e., pre-bids Maintains storerooms, warehouses and storage areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies and property. Determines and disposes of expired, spoiled, damaged or obsolete items and inventory. Arranges for maintenance and repair of large equipment and machinery. Supports section’s maintenance priorities and procures parts & supplies through various means (e.g. Online, telephone, in-store or warehouse pick-up, etc.) May perform minor maintenance as required. Receives and dispatches messages and work orders by telephone or radio to various work crews. Maintains logs and records of messages and work orders received, transmitted or completed. Receives, stores and issues hand tools, machine tools, parts and other equipment. Tracks tools, parts and equipment issued to and returned by workers. Searches for lost or misplaced tools and equipment. WORKING CONDITIONS The position requires lifting of heavy items of up to 70 pounds and/or walking on rough surfaces routinely and/or regular physical exertion such as climbing of ladders. There are routine discomforts from exposure to moderate heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a high school diploma or GED. May require a valid Texas driver's license and compliance with the City of Houston's policy on driving. EXPERIENCE REQUIREMENTS Two years of inventory control, materials management, or record keeping experience are required. May require experience in operating a forklift and other motorized or non-motorized materials handling equipment. LICENSE REQUIREMENTS A valid Texas driver's license and compliance with the City of Houston's policy on driving. PREFERENCES Preference will be given to applicants with an associate degree or five (5), or more, years of material handling and salvage/disposition experience. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 12 SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1893. If you need special services or accommodations, call 281-233-1893. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 4/30/2024 11:59 PM Central
POSITION OVERVIEW Applications Accepted From: ALL PERSONS INTERESTED Division/Section: Terminal Management/Office of Business Opportunities Workdays & Hours: Monday-Friday, 8:00am - 5:00pm (subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Supply Chain Management/Warehouse Section of the Houston Airport System (HAS) supplies material and equipment to all cost centers that maintain, repair and operated the three (3) HAS airports. The warehouse is a centralized warehouse operation and ensures HAS takes full advantage of the economies of scale; reducing storage space throughout the entire system, utilizing a smaller specialized workforce of warehouse and inventory staff with the experience required to operate/document materials and equipment in and out of the system accurately and safely. The warehouse complex allow HAS to take advantage of buying opportunities and ensures the system does not have smaller storerooms where control and accountability can become problematic “ Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Sr. Inventory Management Clerk will include but is not limited to: Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records Assists in creating, revising or implementing procedures and guidelines for storage, inventory control, material management, safety, security or basic accounting practices. Receives, unloads, unpacks, shelves, distributes and delivers incoming parts, tools, materials, supplies, equipment, inventory, etc. May assist with moving and loading of surplus property by operating a variety of material handling equipment such as pick-up trucks, forklifts, pallet jacks, hand trucks/dollies, etc. Compares and verifies incoming inventory for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications, etc. Oversees and ensures inventory records are accurately maintained. Investigates, reports and resolves minor inventory discrepancies. Creates and maintains records, logs, etc. of materials received, stored, issued, hazardous materials, disposed, salvaged, delivered or distributed. Performs data entry using a purchasing and inventory control system. May compile data for inventory reports. Oversees, coordinates and participates in physical inventory counts. Reconciles counts with inventory records. Resolves discrepancies. Forecasts and identifies trends to maintain a current inventory of materials in-house and on order. May determine reorder points. May coordinate requirements of divisions that have regular or special needs for supplies. Contacts vendors to obtain price quotes. May select vendors and places orders for materials and supplies. Prepares requisitions and purchase orders. Performs follow-up to expedite delivery, receipt and payment of inventory and materials. Monitors vendors' compliance with contract prices. Contacts vendors to resolve order discrepancies. Assists in basic contract administration activities, i.e., pre-bids Maintains storerooms, warehouses and storage areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies and property. Determines and disposes of expired, spoiled, damaged or obsolete items and inventory. Arranges for maintenance and repair of large equipment and machinery. Supports section’s maintenance priorities and procures parts & supplies through various means (e.g. Online, telephone, in-store or warehouse pick-up, etc.) May perform minor maintenance as required. Receives and dispatches messages and work orders by telephone or radio to various work crews. Maintains logs and records of messages and work orders received, transmitted or completed. Receives, stores and issues hand tools, machine tools, parts and other equipment. Tracks tools, parts and equipment issued to and returned by workers. Searches for lost or misplaced tools and equipment. WORKING CONDITIONS The position requires lifting of heavy items of up to 70 pounds and/or walking on rough surfaces routinely and/or regular physical exertion such as climbing of ladders. There are routine discomforts from exposure to moderate heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a high school diploma or GED. May require a valid Texas driver's license and compliance with the City of Houston's policy on driving. EXPERIENCE REQUIREMENTS Two years of inventory control, materials management, or record keeping experience are required. May require experience in operating a forklift and other motorized or non-motorized materials handling equipment. LICENSE REQUIREMENTS A valid Texas driver's license and compliance with the City of Houston's policy on driving. PREFERENCES Preference will be given to applicants with an associate degree or five (5), or more, years of material handling and salvage/disposition experience. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 12 SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1893. If you need special services or accommodations, call 281-233-1893. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 4/30/2024 11:59 PM Central
MOHAVE COUNTY, AZ
Bullhead City, AZ, United States
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Expires: May 7, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to prepare and process Failure to Appear (FTA) warrants and process other warrants issued by the municipal court; preparing records for entry of warrants into Georgia Crime Information Center (GCIC); validating and verifying active warrants; coordinating communications for the removal and cancellation of FTA warrants; running criminal and driver histories via GCIC database; and performing administrative and clerical functions related to warrants or other court operation-related activities. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the assignment judge, court administrator, deputy court administrator, deputy chief clerk and/or court operations manager. Administrative Duties and Quality Control : Runs FTA reports via the court case management system (CMS) and identifies FTA cases. Generates warrants for all outstanding FTA cases. Scans and dockets signed warrants into the court case management system (CMS). Add appropriate alerts to the FTA cases via CMS or otherwise. Runs Driver’s Query & Inquiry (CCH and FBI III files) on all FTA warrants forwarded to the Atlanta Police Department (APD) GCIC Unit. Prepares necessary paperwork for processing warrants to be transferred to APD. Runs a daily tickler code in CMS to search for warrants that have previously been sent to APD but are no longer active. Adds a docket code to all cases sent to APD to be placed on GCIC. Scans cancellations or located persons into the CMS docket history. Modifies, clears, cancels and validates all FTA warrants entered into GCIC monthly. Files and maintains all warrants active, inactive, served, and cleared warrants. Maintains all supporting warrant documents including criminal history/drivers history records. Researches old warrant cases for payment/ balance verification. Other duties as assigned. Communication : Acquires a judge’s signature for all FTA warrants. Completes the FTA wanted notice. Transfer warrants to APD GCIC Unit within the mandated 12 hour time frame. Notifies APD when a case is resolved by fine payment or rescheduled before the court. Knowledge/Skills/Ability (KSAs) : Has basic knowledge of court policies and procedures, City of Atlanta and State codes, ordinances and laws. Has thorough knowledge of the organization, functions, jurisdiction and authority of the court. Has basic knowledge of Georgia Crime Information Center (GCIC) rules and regulations. Has the ability to operate GCIC to run criminal and drivers history records. Has the ability to read and interpret criminal and driver’s history records. Has the ability to handle/maintain confidential information. Has the ability to compile, organize, prepare and maintain an assortment of records and information in an effective manner and according to court operations and regulations. Has knowledge of the terminology used within the court system. Has the ability to communicate and maintain effective working relationships with judges, law enforcement officers and civilians, court officials, attorneys, court employees and the general public. Has the ability to operate a computer and use automated case management system for input, retrieval and tracking of data. Has the ability to be flexible with work schedules requiring shift work. Has the ability to work under stress related to duties that require constant attention to detail and tight deadlines. Minimum Essential Education, Experience and Training Requirements : High school diploma or GED plus knowledge, skills and abilities acquired through two or more years of professional work experience, preferably in a judicial, law enforcement or jail environment or a college degree in Criminal Justice or related field and at least one year of professional work experience, preferably in a judicial, law enforcement or jail environment; or any equivalent combination of education, training, relevant professional certification and experience deemed as providing the requisite knowledge, skills, and abilities for this job. Knowledge of Georgia Crime Information Center (GCIC) rules and regulations through previous attainment of certification preferred. Ability to obtain and annually maintain GCIC Certification at the entry-level certification within given timeframes is required for this position. Ability to work various shifts as necessary required. ( ADA Minimum Standards Required to Perform Essential Job Functions : Physical Requirements : Must be physically able to operate a variety of job related machines and/or office equipment. Must be able to accurately enter data into a computer through typing or other equally acceptable entry alternatives. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for sedentary or office environment work. Must be able to sit at a desk for extended periods of time without a break. Data Conception : Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication : Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude : Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape. Motor Coordination : Requires the ability to utilize job related equipment in the course of accomplishing job duties and tasks associated with respective primary duties. Color Discrimination : May require the ability to differentiate colors and shades of color. Interpersonal Temperament : Requires the ability to interact with people (i.e. staff, supervisors, general public and elected officials) beyond giving the receiving instructions. Must be adaptable to performing under minimal stress when confronted with a deadline or an emergency. The City of Atlanta is an equal opportunity employe r Closing Date/Time: 2024-05-08
Posting Expires: May 7, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to prepare and process Failure to Appear (FTA) warrants and process other warrants issued by the municipal court; preparing records for entry of warrants into Georgia Crime Information Center (GCIC); validating and verifying active warrants; coordinating communications for the removal and cancellation of FTA warrants; running criminal and driver histories via GCIC database; and performing administrative and clerical functions related to warrants or other court operation-related activities. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the assignment judge, court administrator, deputy court administrator, deputy chief clerk and/or court operations manager. Administrative Duties and Quality Control : Runs FTA reports via the court case management system (CMS) and identifies FTA cases. Generates warrants for all outstanding FTA cases. Scans and dockets signed warrants into the court case management system (CMS). Add appropriate alerts to the FTA cases via CMS or otherwise. Runs Driver’s Query & Inquiry (CCH and FBI III files) on all FTA warrants forwarded to the Atlanta Police Department (APD) GCIC Unit. Prepares necessary paperwork for processing warrants to be transferred to APD. Runs a daily tickler code in CMS to search for warrants that have previously been sent to APD but are no longer active. Adds a docket code to all cases sent to APD to be placed on GCIC. Scans cancellations or located persons into the CMS docket history. Modifies, clears, cancels and validates all FTA warrants entered into GCIC monthly. Files and maintains all warrants active, inactive, served, and cleared warrants. Maintains all supporting warrant documents including criminal history/drivers history records. Researches old warrant cases for payment/ balance verification. Other duties as assigned. Communication : Acquires a judge’s signature for all FTA warrants. Completes the FTA wanted notice. Transfer warrants to APD GCIC Unit within the mandated 12 hour time frame. Notifies APD when a case is resolved by fine payment or rescheduled before the court. Knowledge/Skills/Ability (KSAs) : Has basic knowledge of court policies and procedures, City of Atlanta and State codes, ordinances and laws. Has thorough knowledge of the organization, functions, jurisdiction and authority of the court. Has basic knowledge of Georgia Crime Information Center (GCIC) rules and regulations. Has the ability to operate GCIC to run criminal and drivers history records. Has the ability to read and interpret criminal and driver’s history records. Has the ability to handle/maintain confidential information. Has the ability to compile, organize, prepare and maintain an assortment of records and information in an effective manner and according to court operations and regulations. Has knowledge of the terminology used within the court system. Has the ability to communicate and maintain effective working relationships with judges, law enforcement officers and civilians, court officials, attorneys, court employees and the general public. Has the ability to operate a computer and use automated case management system for input, retrieval and tracking of data. Has the ability to be flexible with work schedules requiring shift work. Has the ability to work under stress related to duties that require constant attention to detail and tight deadlines. Minimum Essential Education, Experience and Training Requirements : High school diploma or GED plus knowledge, skills and abilities acquired through two or more years of professional work experience, preferably in a judicial, law enforcement or jail environment or a college degree in Criminal Justice or related field and at least one year of professional work experience, preferably in a judicial, law enforcement or jail environment; or any equivalent combination of education, training, relevant professional certification and experience deemed as providing the requisite knowledge, skills, and abilities for this job. Knowledge of Georgia Crime Information Center (GCIC) rules and regulations through previous attainment of certification preferred. Ability to obtain and annually maintain GCIC Certification at the entry-level certification within given timeframes is required for this position. Ability to work various shifts as necessary required. ( ADA Minimum Standards Required to Perform Essential Job Functions : Physical Requirements : Must be physically able to operate a variety of job related machines and/or office equipment. Must be able to accurately enter data into a computer through typing or other equally acceptable entry alternatives. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for sedentary or office environment work. Must be able to sit at a desk for extended periods of time without a break. Data Conception : Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication : Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude : Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape. Motor Coordination : Requires the ability to utilize job related equipment in the course of accomplishing job duties and tasks associated with respective primary duties. Color Discrimination : May require the ability to differentiate colors and shades of color. Interpersonal Temperament : Requires the ability to interact with people (i.e. staff, supervisors, general public and elected officials) beyond giving the receiving instructions. Must be adaptable to performing under minimal stress when confronted with a deadline or an emergency. The City of Atlanta is an equal opportunity employe r Closing Date/Time: 2024-05-08
Contra Costa County, CA
Contra Costa County, California, United States
The Position Fire District Aide - Exempt Bargaining Unit: Unrepresented Why you should join Contra Costa County Fire Protection District Contra Costa County Fire Protection District (CCCFPD), a recognized fire service leader and one of the largest in the state, provides fire, rescue, and emergency medical services to some 770,000 residents in 12 cities and several defined unincorporated areas across our 553-square-mile jurisdiction in Contra Costa County, California. CCCFPD understands the key to its success is its employees' success. Joining the CCCFPD team means joining an energetic, innovative team that is committed to being the best. If you want to learn, be challenged, and grow professionally, CCCFPD District is the organization for you. Appointments to this classification are on a limited term, hourly basis. No permanent appointments may be made in this classification. Fire District Aides accomplish necessary and useful non-professional work within several divisions of the Fire District while also gaining valuable work experience in performing public service. This recruitment is to fill current and future vacancies in the following divisions: Training, EMS, Fire Prevention Bureau, Communications, and Support Services. Training Division It is the mission of the Contra Costa County Fire Protection District, Training and Safety Division, to provide realistic and effective training and education for the purpose of advancing our personnel’s safety, performance, and career development through the application training methodologies and instruction. Duties may include: Check on supply levels in the training facility including bathrooms, kitchens, and training rooms Vacuum, sweep, and empty trash inside the training facilities and empty garbage cans, pressure wash, mow lawn, and leaf blow outside the training facilities Fill self-contained breathing apparatus (SCBA) bottles Wash, fuel, and clean training vehicles Set up training props, assist with building training props, and pick up and deliver building materials Drive district support vehicles within and outside the County EMS Division Fire District Aides in the Emergency Medical Services Division (EMS) division Duties may include but are no limited to: Inventory and order EMS division medical supplies and medications, including coordinating with outside vendors Monitor EMS medication requests and deliver medications and supplies to all fire stations Monitor medication expirations and exchange medications that are due for expiration with AMR Monitor AED spreadsheet for battery and patch expirations and replacement Maintain EMS training supply closet and attic Wash and schedule EMS vehicles for maintenance and repair Assist with quarterly EMS training delivery Assist with the FIT test of employees for N95/P100 respirators Repair, order, and arrange maintenance for LP15 monitors Assist other divisions with delivery of supplies, set up and break down equipment for special presentation, assist with graduations, firefighter exams, and large training sessions Drive district support vehicles within and outside the County Fire Prevention Bureau The fire prevention division performs inspections of all new construction and existing occupancies throughout the District. Through education, engineering practices, and enforcement, we ensure that the occupancies and operations governed by the California Fire Code are there to protect the public and our firefighters alike. Duties may include: Supporting the operations of the Prevention Division Special projects including but not limited to programs funded by grants and Measure X Assistance with public education activities Drive district support vehicles within and outside the County Wash and schedule FPB vehicles for maintenance and repair Communications Division The Communications Division operates the 911 system for nearly all fire, emergency, and medical calls County-wide and manages the dispatch of first responders to fire and EMS incident. Duties may include: Overall logistical support of the Communications Division (Fire Dispatch Center, Information Services and Telecommunications) Delivery and pickup of related communications, radios and information technology equipment Communications, radio and information technology Inventory tracking and accountability Fire radio hardware and programming support Support Services/Apparatus Shop Assist fire mechanics as needed with fire apparatus repairs Vacuum, sweep, and empty trash cans in Apparatus Shop Make sure bathroom and break room are kept clean and stocked Assist driver clerk with transporting fire apparatus to and from fire stations and repair facilities ? Pick up fire apparatus repair parts from various vendors Wash, fuel, and keep Apparatus Shop vehicles clean May be used to assist fire mechanics with apparatus repairs on fire grounds Drive district support vehicles within and outside the County Support Services/Supply The Supply section is the central warehousing point for the Fire District. The Supply section is the storehouse for all of the district’s household supplies, office supplies, medical equipment, firefighting equipment and Personal Protective Equipment (PPE). In addition to storing and delivering products, the Supply section works with vendors to perform periodic NFPA compliant inspections of PPE, repair of equipment and training of new equipment. Duties may include: Receive, stock, and issue essential office, household, medical, and automotive supplies to all fire stations Receive shipped packages and deliver to destined locations Drive and deliver district vehicle and heavy duty apparatus between fire stations Fill self-contained breathing apparatus (SCBA) bottles and swap out with empty ones from all fire stations Deliver emergency supplies (food, water, canopies, etc.) during regular and weekend shifts at emergency incidents during the fire season Drive district support vehicles within and outside the County Honor, Dignity, and Heritage/Health and Wellness Programs Fire District Aides will primarily support our Honor, Dignity, and Heritage Program (HDH) and our Health and Wellness Program (HW), ensuring the smooth operation of various initiatives aimed at honoring our history, fostering a culture of wellness, and enhancing the overall quality of life for our personnel. Duties may include: Report to the Deputy Chief of Advanced Planning or designee. Assist in setting up events, ceremonies, and activities. Set up for monthly HDH and HW meetings. Pick up and deliver District related historical materials. Maintain and clean District memorials and monuments. Drive District support vehicles within and outside of the County. Assist with apparatus and station sanitizing. Other miscellaneous duties as assigned. A few reasons you might love this job: District Aides typically work as a cohesive team, working together to perform assigned tasks You will be working for an agency that is known for employee satisfaction and camaraderie You will have ample learning opportunities that will allow you to develop your skills and abilities Every day brings a variety of work and opportunities to make a difference with the potential to impact the delivery of important public services A few challenges you might face in this job: Learning and adapting to the organizational and paramilitary chain of command in a professional environment Priorities and assignments can change based on the needs of the department To read the complete job description, please visit this website: https://www.governmentjobs.com/careers/contracosta/classspecs/1252383?keywords=fire%20district%20aide&pagetype=classSpecifications Important Date Recruitment closes: May 5, 2024 Hiring interviews: to be determined Please visit www.cccfpd.org to learn more about the Contra Costa County Fire Protection District. Minimum Qualifications License Required: Possession of a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the application process. Education: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate. Age: At least 18 years of age on the date of application. Selection Process 1. Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment specific questions, please contact Elizabeth Loud at eloud@cccfpd.org. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 5/5/2024 11:59 PM Pacific
The Position Fire District Aide - Exempt Bargaining Unit: Unrepresented Why you should join Contra Costa County Fire Protection District Contra Costa County Fire Protection District (CCCFPD), a recognized fire service leader and one of the largest in the state, provides fire, rescue, and emergency medical services to some 770,000 residents in 12 cities and several defined unincorporated areas across our 553-square-mile jurisdiction in Contra Costa County, California. CCCFPD understands the key to its success is its employees' success. Joining the CCCFPD team means joining an energetic, innovative team that is committed to being the best. If you want to learn, be challenged, and grow professionally, CCCFPD District is the organization for you. Appointments to this classification are on a limited term, hourly basis. No permanent appointments may be made in this classification. Fire District Aides accomplish necessary and useful non-professional work within several divisions of the Fire District while also gaining valuable work experience in performing public service. This recruitment is to fill current and future vacancies in the following divisions: Training, EMS, Fire Prevention Bureau, Communications, and Support Services. Training Division It is the mission of the Contra Costa County Fire Protection District, Training and Safety Division, to provide realistic and effective training and education for the purpose of advancing our personnel’s safety, performance, and career development through the application training methodologies and instruction. Duties may include: Check on supply levels in the training facility including bathrooms, kitchens, and training rooms Vacuum, sweep, and empty trash inside the training facilities and empty garbage cans, pressure wash, mow lawn, and leaf blow outside the training facilities Fill self-contained breathing apparatus (SCBA) bottles Wash, fuel, and clean training vehicles Set up training props, assist with building training props, and pick up and deliver building materials Drive district support vehicles within and outside the County EMS Division Fire District Aides in the Emergency Medical Services Division (EMS) division Duties may include but are no limited to: Inventory and order EMS division medical supplies and medications, including coordinating with outside vendors Monitor EMS medication requests and deliver medications and supplies to all fire stations Monitor medication expirations and exchange medications that are due for expiration with AMR Monitor AED spreadsheet for battery and patch expirations and replacement Maintain EMS training supply closet and attic Wash and schedule EMS vehicles for maintenance and repair Assist with quarterly EMS training delivery Assist with the FIT test of employees for N95/P100 respirators Repair, order, and arrange maintenance for LP15 monitors Assist other divisions with delivery of supplies, set up and break down equipment for special presentation, assist with graduations, firefighter exams, and large training sessions Drive district support vehicles within and outside the County Fire Prevention Bureau The fire prevention division performs inspections of all new construction and existing occupancies throughout the District. Through education, engineering practices, and enforcement, we ensure that the occupancies and operations governed by the California Fire Code are there to protect the public and our firefighters alike. Duties may include: Supporting the operations of the Prevention Division Special projects including but not limited to programs funded by grants and Measure X Assistance with public education activities Drive district support vehicles within and outside the County Wash and schedule FPB vehicles for maintenance and repair Communications Division The Communications Division operates the 911 system for nearly all fire, emergency, and medical calls County-wide and manages the dispatch of first responders to fire and EMS incident. Duties may include: Overall logistical support of the Communications Division (Fire Dispatch Center, Information Services and Telecommunications) Delivery and pickup of related communications, radios and information technology equipment Communications, radio and information technology Inventory tracking and accountability Fire radio hardware and programming support Support Services/Apparatus Shop Assist fire mechanics as needed with fire apparatus repairs Vacuum, sweep, and empty trash cans in Apparatus Shop Make sure bathroom and break room are kept clean and stocked Assist driver clerk with transporting fire apparatus to and from fire stations and repair facilities ? Pick up fire apparatus repair parts from various vendors Wash, fuel, and keep Apparatus Shop vehicles clean May be used to assist fire mechanics with apparatus repairs on fire grounds Drive district support vehicles within and outside the County Support Services/Supply The Supply section is the central warehousing point for the Fire District. The Supply section is the storehouse for all of the district’s household supplies, office supplies, medical equipment, firefighting equipment and Personal Protective Equipment (PPE). In addition to storing and delivering products, the Supply section works with vendors to perform periodic NFPA compliant inspections of PPE, repair of equipment and training of new equipment. Duties may include: Receive, stock, and issue essential office, household, medical, and automotive supplies to all fire stations Receive shipped packages and deliver to destined locations Drive and deliver district vehicle and heavy duty apparatus between fire stations Fill self-contained breathing apparatus (SCBA) bottles and swap out with empty ones from all fire stations Deliver emergency supplies (food, water, canopies, etc.) during regular and weekend shifts at emergency incidents during the fire season Drive district support vehicles within and outside the County Honor, Dignity, and Heritage/Health and Wellness Programs Fire District Aides will primarily support our Honor, Dignity, and Heritage Program (HDH) and our Health and Wellness Program (HW), ensuring the smooth operation of various initiatives aimed at honoring our history, fostering a culture of wellness, and enhancing the overall quality of life for our personnel. Duties may include: Report to the Deputy Chief of Advanced Planning or designee. Assist in setting up events, ceremonies, and activities. Set up for monthly HDH and HW meetings. Pick up and deliver District related historical materials. Maintain and clean District memorials and monuments. Drive District support vehicles within and outside of the County. Assist with apparatus and station sanitizing. Other miscellaneous duties as assigned. A few reasons you might love this job: District Aides typically work as a cohesive team, working together to perform assigned tasks You will be working for an agency that is known for employee satisfaction and camaraderie You will have ample learning opportunities that will allow you to develop your skills and abilities Every day brings a variety of work and opportunities to make a difference with the potential to impact the delivery of important public services A few challenges you might face in this job: Learning and adapting to the organizational and paramilitary chain of command in a professional environment Priorities and assignments can change based on the needs of the department To read the complete job description, please visit this website: https://www.governmentjobs.com/careers/contracosta/classspecs/1252383?keywords=fire%20district%20aide&pagetype=classSpecifications Important Date Recruitment closes: May 5, 2024 Hiring interviews: to be determined Please visit www.cccfpd.org to learn more about the Contra Costa County Fire Protection District. Minimum Qualifications License Required: Possession of a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the application process. Education: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate. Age: At least 18 years of age on the date of application. Selection Process 1. Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment specific questions, please contact Elizabeth Loud at eloud@cccfpd.org. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 5/5/2024 11:59 PM Pacific