Administrative Assistant II

  • CPS HR
  • Placerville, California
  • Oct 12, 2018
Full Time Administration and Management Clerical and Administrative Support
  • Salary: $3,095.00 - $3,761.00 Monthly

Job Description

Position Information

Under immediate or general supervision, performs a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details; provides administrative support to various departmental staff; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate or general supervision from assigned supervisory or management personnel. Exercises no direct supervision of staff.

CLASS CHARACTERISTICS Administrative Assistant II: This is the fully qualified journey-level classification in the Administrative Assistant series. Incumbents at this level possess a comprehensive, authoritative understanding of all departmental functions and professional activities, and provide support to professional-level staff in the completion of their duties, in addition to completing complex clerical assignments including taking and transcribing meeting minutes and assisting in department-related projects and programs. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Positions in the Administrative Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the I-level, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

Minimum Qualifications

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.
Equivalent to graduation from high school, and three (3) years of increasingly responsible office support experience, or two (2) years at a level equivalent to the County's class of Administrative Assistant I.
While the above requirements outline the minimum qualifications, applicants may be further evaluated for qualifications beyond those listed. Those applicants that are determined to be most highly qualified will be invited to participate in the next step of the selection process.

Supplemental Information

ADDITIONAL INFORMATION
  • A valid driver's license may be required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance, and obtain a DMV clearance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
  • Position may require pre-employment drug testing, physical and fingerprinting for a background investigation.
  • There is a pay differential of $92.30 bi-weekly for full-time South Lake Tahoe employees.
  • The ability to speak and read Spanish in addition to English would be an asset in this position but is not required. Applicants for English/Spanish bilingual designated positions must take and pass the bilingual proficiency examination administered by CPS HR Consulting and, if successful, become eligible for a pay differential of $1.00 per hour. The differential is defined by the Memorandum of Understanding between the County of El Dorado and the Bargaining Unit representing this job classification. A copy of the Memorandum of Understanding is available on the El Dorado County website.
  • The eligible list resulting from this recruitment may be used to fill regular full-time, extra-help, limited-term, or part-time vacancies as the need arises.
  • Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records.Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

VETERANS PREFERENCE
If you would like to request Veteran's preference points as part of the application packet, please attach a copy of your DD-214 form to your application.

EXAMINATION INFORMATION
If supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process.

SPECIAL TESTING ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CPS HR Consulting at mss@cpshr.us or 916-471-3507 upon notification that your application has been approved. Documentation from medical, military, school, or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

ABOUT EL DORADO COUNTY
El Dorado County is one of the most beautiful counties in California, spanning from Folsom Lake, across the Sierras, all the way to Lake Tahoe at the California-Nevada state line. Across its 1800 square miles, elevations range from just a few feet to over 10,000 feet above sea level. Outdoor activities are abundant year-round and are a draw for visitors to the area. Enjoy exceptional golf, kayaking in white water rapids, skiing, hiking, fishing, camping, cycling and most any other outdoor activity you can imagine. The County also offers world class wineries, many in the popular "Apple Hill" area, and rich agricultural areas, which allow for exceptional farm-to-table dining experiences. The County was formed in 1850 with the booming California Gold Rush.
Closing Date/Time: 10/25/2018 11:59 PM Pacific