Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Buyer I Classification Buyer I AutoReqId 536926 Department Contracts and Procurement Sub-Division Business and Administration Services Salary Range Classification Range $3,700 - $6,692 per month (Hiring range depending on qualifications, not anticipated to exceed $3,700 - $4,583 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Buyer I assumes responsibility for a diverse range of functions. These include the execution of low-dollar purchase orders, contracts, and maintenance service agreements of low complexity. Following state and CSU policies, the Buyer I typically operates independently to solicit quotes, validate pricing, and offer procurement guidance to campus users. Purchasing authority is clearly defined and limited. The Buyer I collaborates closely with Shipping and Receiving and Accounts Payable to resolve any delivery and invoice discrepancies. As a member of the Contracts and Procurement Team, the Buyer I actively contributes to fostering an inclusive teamwork environment. They play a pivotal role in integrating diversity, equity, and inclusion principles into departmental operations, programs, and services. Additionally, the Buyer I represents the Contracts and Procurement Team at campus events and delivers excellent customer service to meet the diverse needs of the campus community. The role also involves establishing and nurturing positive supplier relationships, along with undertaking other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in purchasing, accounting, marketing, general business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the education requirement on a year-for-year basis. Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. General knowledge of purchasing principles, practices, and procedures, including the processes of competitive bidding required by California State Statutes and Codes. Understanding of and ability to apply California State Statutes and Codes. Ability to follow processes for recording and documenting purchasing activities. Ability to establish and maintain cooperative working relationships with vendors, faculty, administrators, students, and members of the public. Ability to perform or learn campus routine purchasing, ordering, and contract processes. Ability to perform or learn to write specifications. Ability to independently gather and analyze data necessary for informed purchasing decisions and make accurate arithmetic computations. Ability to conduct business transactions and perform simple research work by telephone. Strong interpersonal, oral, and written communication skills with the ability to read and write clearly in English. Competent use of a computer and software such as Microsoft Word and Excel. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience in a higher education setting or previous public procurement experience. Knowledge of state and/or CSU policies and procedures. Experience using PeopleSoft. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Mar 14 2024 Pacific Daylight Time Applications close: May 02 2024 Pacific Daylight Time Closing Date/Time:
Mar 15, 2024
Job Title Buyer I Classification Buyer I AutoReqId 536926 Department Contracts and Procurement Sub-Division Business and Administration Services Salary Range Classification Range $3,700 - $6,692 per month (Hiring range depending on qualifications, not anticipated to exceed $3,700 - $4,583 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Buyer I assumes responsibility for a diverse range of functions. These include the execution of low-dollar purchase orders, contracts, and maintenance service agreements of low complexity. Following state and CSU policies, the Buyer I typically operates independently to solicit quotes, validate pricing, and offer procurement guidance to campus users. Purchasing authority is clearly defined and limited. The Buyer I collaborates closely with Shipping and Receiving and Accounts Payable to resolve any delivery and invoice discrepancies. As a member of the Contracts and Procurement Team, the Buyer I actively contributes to fostering an inclusive teamwork environment. They play a pivotal role in integrating diversity, equity, and inclusion principles into departmental operations, programs, and services. Additionally, the Buyer I represents the Contracts and Procurement Team at campus events and delivers excellent customer service to meet the diverse needs of the campus community. The role also involves establishing and nurturing positive supplier relationships, along with undertaking other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in purchasing, accounting, marketing, general business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the education requirement on a year-for-year basis. Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. General knowledge of purchasing principles, practices, and procedures, including the processes of competitive bidding required by California State Statutes and Codes. Understanding of and ability to apply California State Statutes and Codes. Ability to follow processes for recording and documenting purchasing activities. Ability to establish and maintain cooperative working relationships with vendors, faculty, administrators, students, and members of the public. Ability to perform or learn campus routine purchasing, ordering, and contract processes. Ability to perform or learn to write specifications. Ability to independently gather and analyze data necessary for informed purchasing decisions and make accurate arithmetic computations. Ability to conduct business transactions and perform simple research work by telephone. Strong interpersonal, oral, and written communication skills with the ability to read and write clearly in English. Competent use of a computer and software such as Microsoft Word and Excel. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience in a higher education setting or previous public procurement experience. Knowledge of state and/or CSU policies and procedures. Experience using PeopleSoft. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Mar 14 2024 Pacific Daylight Time Applications close: May 02 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Buyer II Classification Buyer II AutoReqId 538712 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $4,108 - $7,434 per month (Hiring range depending on qualifications, not anticipated to exceed $4,108 - $6,833 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Associate Director of Contracts and Procurement, this mid-level position has the responsibility for overall coordination and execution of purchase orders, leases, maintenance agreements, and complex contracting activities including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the Buyer II works with a high degree of independence, procures a wide variety of commodities and services, develops and reviews specifications, prepares and executes informal and formal bid solicitations, conducts public bid openings, maintains good supplier relations, resolves discrepancies, and prepares reports. As a member of the Contracts and Procurement Team, the Buyer II supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in Purchasing, Marketing, Accounting, Business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the required education on a year-for-year basis. Two years or the equivalent of purchasing experience with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. Thorough knowledge of the principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes. General knowledge of contract development procedures and practices. Thorough knowledge of, or the ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications. Ability to analyze bids and administer the bidding process, keep financial records, demonstrate creativity in developing cost-saving buying practices, and maintain currency regarding business trends and market changes. Ability to establish and maintain cooperative working relationships with vendors, faculty, students, administrators, and members of the general public. Ability to read and write clearly in English. Ability to comprehend and apply California State Statutes and Codes and contract language, perform product research, make comparisons of cost data, and depending on the assignment, plan and lead the work of others. Ability to use a computer to complete work assignments. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Higher Education or Public Sector experience, knowledge of general procurement policies and procedures. Knowledge/experience with enterprise resource planning (ERP) Financial Systems as it relates to the procurement function. General contracting experience and knowledge of clinical, affiliation, and student learning standard agreements. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Buyer II Classification Buyer II AutoReqId 538712 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $4,108 - $7,434 per month (Hiring range depending on qualifications, not anticipated to exceed $4,108 - $6,833 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Associate Director of Contracts and Procurement, this mid-level position has the responsibility for overall coordination and execution of purchase orders, leases, maintenance agreements, and complex contracting activities including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the Buyer II works with a high degree of independence, procures a wide variety of commodities and services, develops and reviews specifications, prepares and executes informal and formal bid solicitations, conducts public bid openings, maintains good supplier relations, resolves discrepancies, and prepares reports. As a member of the Contracts and Procurement Team, the Buyer II supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in Purchasing, Marketing, Accounting, Business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the required education on a year-for-year basis. Two years or the equivalent of purchasing experience with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. Thorough knowledge of the principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes. General knowledge of contract development procedures and practices. Thorough knowledge of, or the ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications. Ability to analyze bids and administer the bidding process, keep financial records, demonstrate creativity in developing cost-saving buying practices, and maintain currency regarding business trends and market changes. Ability to establish and maintain cooperative working relationships with vendors, faculty, students, administrators, and members of the general public. Ability to read and write clearly in English. Ability to comprehend and apply California State Statutes and Codes and contract language, perform product research, make comparisons of cost data, and depending on the assignment, plan and lead the work of others. Ability to use a computer to complete work assignments. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Higher Education or Public Sector experience, knowledge of general procurement policies and procedures. Knowledge/experience with enterprise resource planning (ERP) Financial Systems as it relates to the procurement function. General contracting experience and knowledge of clinical, affiliation, and student learning standard agreements. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description SENIOR BUYER Regular Full-Time Employment Opportunity Work for the City of Sunnyvale: The Heart of the Silicon Valley Visitors and residents enjoy Sunnyvale's beautiful, clean suburban setting, efficient, high-quality city services, low crime rate, quality schools, and 18 prize-winning parks. We are looking for an experienced Senior Buyer to join our purchasing division. The ideal candidate will demonstrate a high level of proficiency with competitive bidding using a financial Enterprise Resource Planning (ERP) system, and experience leveraging cooperative procurements. This is an excellent opportunity to work in a dynamic team environment that emphasizes collaboration and innovation. Working for Sunnyvale as a Senior Buyer is both challenging and rewarding as the City continues to increase the number of capital projects implemented throughout the city. The centralized procurement division leads competitive bidding efforts for all goods and services, while the Senior Buyer will play a central role in leading complex public works construction and professional consultant procurements. Under the general direction of the Purchasing Officer, the Senior Buyer engages in professional purchasing services including, but not limited to, purchasing supplies, materials, and equipment, and contracting for trade and professional/temporary personnel services and public works projects while performing related work as required. All of this, plus a generous benefits package that includes a competitive salary, career development, and training opportunities make the City of Sunnyvale a great place to work. Under general direction of the Purchasing Officer, engages in professional purchasing services including, but not limited to, purchasing supplies, materials and equipment and contracting for trade and professional/personal services and public works projects; and performs related work as required. DISTINGUISHING CHARACTERISTICS Senior Buyer is an advanced journey level in the Buyer series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned and independence of action taken. Employees perform the more difficult and responsible types of duties than those assigned to classes within the Buyer I/II series. Senior Buyer is distinguished from the higher-level classification of Principal Buyer in that the Principal Buyer independently conducts the most complex procurements. Essential Job Functions (May include, but are not limited to, the following): Develops schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Processes complex purchasing transactions in compliance with established laws, ordinances, policies and ethical principles. Determines appropriate methods of procurement. Assists end users with the development of specifications; develops terms and conditions. Prepares and solicits competitive bids; including Public Works construction projects; identifies and selects suppliers and monitors supplier performance; evaluates and analyzes bids and proposals; negotiates and develops contracts. Conducts public bid openings. Assists City staff in resolving contractual disputes. Prepares detailed and complex written reports and makes recommendations to upper management and City Council. Arranges and conducts job walks, pre-bid or proposal conferences, vendor demonstrations and/or interviews for products or services offered to the City. Participates in the development of Citywide purchasing policies and procedures; provides professional procurement consultation, assistance and training to City employees at all organizational levels. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education & Experience: The minimum qualifications for education and experience can be met in the following ways: A Bachelor's degree from an accredited college or university in purchasing, marketing, public administration, business administration or related field; AND Two years of journey-level buying experience using formal and informal competitive bidding processes and developing contracts, service agreements, leases or other written legal agreements. OR An Associate's degree or have completed 60 semester or 90 semester or 90 quarter units at an accredited college or university in purchasing, marketing, public administration, business administration or related field; AND Four years of journey-level buying experience using formal and informal competitive bidding processes and developing contracts, service agreements, leases or other written legal agreements. Knowledge of: Principles and practices of technical and functional supervision and training. Accounts payable procedures and practices. Principles and practices of customer service. Formal and informal bidding processes and procedures. Methods of developing contracts and/or service agreements, leases or other written legal agreements. Market and economic trends and conditions that affect procurements. Industry standards and practices for delivering products and services. Contract development and administration practices. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. Record keeping practices. Office methods, procedures, software and equipment. Contract and purchasing regulations. Purchasing methods and procedures, contract development, and sources of supply. Principles and practices of bid review. City policies and procedures related to the procurement of supplies, materials and professional services. Ability to: Effectively train staff. Write complex bid documents, specifications, contract and reports including those related to qualifications based on public works construction procurements. Analyze and compare complex or detailed quotations, bids and proposals. Identify applicable contract elements based on product/service being purchased. Negotiate contracts for the acquisition of supplies, materials, equipment and services. Develop objectives and measures to evaluate supplier performance. Understand and comply with all legal requirements for the advertisement of bids. Prepare draft reports to Council recommending contract awards. Apply good judgment and make sound purchasing decisions. Understand and comply with all Federal, State and local laws, policies, procedures and regulations relevant to each purchase. Maintain records, logs and databases. Operate a computer using word processing and business software and other office equipment. Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public. Communicate effectively, orally and in writing. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work irregular hours as necessary in order to meet deadlines and achieve objectives. License/Certificates: Possession and continued maintenance of a valid California class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS Certification as a Public Purchasing Buyer (CPPB), Certified Professional Purchaser (CPP) or equivalent certification. Application and Selection Process If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Tuesday, April 30, 2024 (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click Jobs. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process scheduled for Tuesday, May 14, 2024 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled on the week of May 20, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). Positions in this job classification are represented by the Sunnyvale Employees' Association (SEA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association SEA Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 4/30/2024 5:00 PM Pacific
Apr 03, 2024
Full Time
Description SENIOR BUYER Regular Full-Time Employment Opportunity Work for the City of Sunnyvale: The Heart of the Silicon Valley Visitors and residents enjoy Sunnyvale's beautiful, clean suburban setting, efficient, high-quality city services, low crime rate, quality schools, and 18 prize-winning parks. We are looking for an experienced Senior Buyer to join our purchasing division. The ideal candidate will demonstrate a high level of proficiency with competitive bidding using a financial Enterprise Resource Planning (ERP) system, and experience leveraging cooperative procurements. This is an excellent opportunity to work in a dynamic team environment that emphasizes collaboration and innovation. Working for Sunnyvale as a Senior Buyer is both challenging and rewarding as the City continues to increase the number of capital projects implemented throughout the city. The centralized procurement division leads competitive bidding efforts for all goods and services, while the Senior Buyer will play a central role in leading complex public works construction and professional consultant procurements. Under the general direction of the Purchasing Officer, the Senior Buyer engages in professional purchasing services including, but not limited to, purchasing supplies, materials, and equipment, and contracting for trade and professional/temporary personnel services and public works projects while performing related work as required. All of this, plus a generous benefits package that includes a competitive salary, career development, and training opportunities make the City of Sunnyvale a great place to work. Under general direction of the Purchasing Officer, engages in professional purchasing services including, but not limited to, purchasing supplies, materials and equipment and contracting for trade and professional/personal services and public works projects; and performs related work as required. DISTINGUISHING CHARACTERISTICS Senior Buyer is an advanced journey level in the Buyer series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned and independence of action taken. Employees perform the more difficult and responsible types of duties than those assigned to classes within the Buyer I/II series. Senior Buyer is distinguished from the higher-level classification of Principal Buyer in that the Principal Buyer independently conducts the most complex procurements. Essential Job Functions (May include, but are not limited to, the following): Develops schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Processes complex purchasing transactions in compliance with established laws, ordinances, policies and ethical principles. Determines appropriate methods of procurement. Assists end users with the development of specifications; develops terms and conditions. Prepares and solicits competitive bids; including Public Works construction projects; identifies and selects suppliers and monitors supplier performance; evaluates and analyzes bids and proposals; negotiates and develops contracts. Conducts public bid openings. Assists City staff in resolving contractual disputes. Prepares detailed and complex written reports and makes recommendations to upper management and City Council. Arranges and conducts job walks, pre-bid or proposal conferences, vendor demonstrations and/or interviews for products or services offered to the City. Participates in the development of Citywide purchasing policies and procedures; provides professional procurement consultation, assistance and training to City employees at all organizational levels. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education & Experience: The minimum qualifications for education and experience can be met in the following ways: A Bachelor's degree from an accredited college or university in purchasing, marketing, public administration, business administration or related field; AND Two years of journey-level buying experience using formal and informal competitive bidding processes and developing contracts, service agreements, leases or other written legal agreements. OR An Associate's degree or have completed 60 semester or 90 semester or 90 quarter units at an accredited college or university in purchasing, marketing, public administration, business administration or related field; AND Four years of journey-level buying experience using formal and informal competitive bidding processes and developing contracts, service agreements, leases or other written legal agreements. Knowledge of: Principles and practices of technical and functional supervision and training. Accounts payable procedures and practices. Principles and practices of customer service. Formal and informal bidding processes and procedures. Methods of developing contracts and/or service agreements, leases or other written legal agreements. Market and economic trends and conditions that affect procurements. Industry standards and practices for delivering products and services. Contract development and administration practices. English usage, spelling, grammar and punctuation. Business letter writing and report preparation. Record keeping practices. Office methods, procedures, software and equipment. Contract and purchasing regulations. Purchasing methods and procedures, contract development, and sources of supply. Principles and practices of bid review. City policies and procedures related to the procurement of supplies, materials and professional services. Ability to: Effectively train staff. Write complex bid documents, specifications, contract and reports including those related to qualifications based on public works construction procurements. Analyze and compare complex or detailed quotations, bids and proposals. Identify applicable contract elements based on product/service being purchased. Negotiate contracts for the acquisition of supplies, materials, equipment and services. Develop objectives and measures to evaluate supplier performance. Understand and comply with all legal requirements for the advertisement of bids. Prepare draft reports to Council recommending contract awards. Apply good judgment and make sound purchasing decisions. Understand and comply with all Federal, State and local laws, policies, procedures and regulations relevant to each purchase. Maintain records, logs and databases. Operate a computer using word processing and business software and other office equipment. Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public. Communicate effectively, orally and in writing. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work irregular hours as necessary in order to meet deadlines and achieve objectives. License/Certificates: Possession and continued maintenance of a valid California class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority. DESIRABLE QUALIFICATIONS Certification as a Public Purchasing Buyer (CPPB), Certified Professional Purchaser (CPP) or equivalent certification. Application and Selection Process If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Tuesday, April 30, 2024 (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click Jobs. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process scheduled for Tuesday, May 14, 2024 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled on the week of May 20, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). Positions in this job classification are represented by the Sunnyvale Employees' Association (SEA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association SEA Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 4/30/2024 5:00 PM Pacific
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Buyer III Classification Buyer III AutoReqId 538717 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $4,521 - $8,180 per month (Hiring range depending on qualifications, not anticipated to exceed $4,521 - $7,667 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Associate Director, Contracts and Procurement, the Buyer III has the responsibility for coordination and execution of purchase orders, leases, maintenance agreements, and complex contracting activities including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the Buyer III works with a high degree of independence and procures a wide variety of commodities and services. Leads the Request For Proposal (RFP) process including facilitates/develops and reviews specificationsand Statement of Works, prepares and executes informal and formal bid solicitations, including advertising in FI$CAL, Planet Bids, and CSUBUY, conducts public bid openings, coordinates evaluations of supplier selections, issues contracts/agreements, ensures and maintains good supplier relations, resolves discrepancies, and prepares reports as assigned. As a member of the Contracts and Procurement Team, the Buyer III supports efforts in promoting an inclusive environment of teamwork and contributes towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by: Ability to use a computer. Ability to: administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process. Ability to: lead or review the work of others; act promptly to resolve actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and property accounting as they relate to the purchasing process. Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procurement. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Higher Education or Public Sector experience, knowledge of general procurement policies and procedures. Knowledge/experience with enterprise resource planning (ERP) Financial Systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and general contracting. Experience and knowledge of clinical, affiliation, and student learning standard agreements. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Buyer III Classification Buyer III AutoReqId 538717 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $4,521 - $8,180 per month (Hiring range depending on qualifications, not anticipated to exceed $4,521 - $7,667 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Buyer III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Associate Director, Contracts and Procurement, the Buyer III has the responsibility for coordination and execution of purchase orders, leases, maintenance agreements, and complex contracting activities including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the Buyer III works with a high degree of independence and procures a wide variety of commodities and services. Leads the Request For Proposal (RFP) process including facilitates/develops and reviews specificationsand Statement of Works, prepares and executes informal and formal bid solicitations, including advertising in FI$CAL, Planet Bids, and CSUBUY, conducts public bid openings, coordinates evaluations of supplier selections, issues contracts/agreements, ensures and maintains good supplier relations, resolves discrepancies, and prepares reports as assigned. As a member of the Contracts and Procurement Team, the Buyer III supports efforts in promoting an inclusive environment of teamwork and contributes towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by: Ability to use a computer. Ability to: administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process. Ability to: lead or review the work of others; act promptly to resolve actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and property accounting as they relate to the purchasing process. Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procurement. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Higher Education or Public Sector experience, knowledge of general procurement policies and procedures. Knowledge/experience with enterprise resource planning (ERP) Financial Systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and general contracting. Experience and knowledge of clinical, affiliation, and student learning standard agreements. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Buyer I is an entry-level position that works under the guidance of higher-level purchasing staff. Work is generally confined to routine purchasing/expediting activities. Purchasing authority is limited and clearly defined. The Buer I should have general knowledge of purchasing principles, practices, and procedures; knowledge of demonstrated ability to learn quickly, including competitive bidding, as required by the California State Statutes and Codes. Typical duties include but are not limited to: Requisition review and order processing. Locate suitable vendors for sourcing bids. Obtain pricing, availability, payment terms, and material quality from one or more vendors. Consult with departments on the acceptability of materials offered. Review and evaluate price quotations and submit results to the supervisor for review and confirmation of proceeding when the purchase exceeds dollar authority. Assess the need for special handling due to the packaging, availability, and urgency. Preparation, research, negotiation, review, organization, and final execution of routine, low-risk contractual documents for various campus departments. Works with lead or supervisor to develop bid specifications and evaluation in accordance with State of California and University policies and procedures. May conduct pre-bid conferences with vendors and administrative staff. Informs and advises suppliers of University policies, procedures, and other compliance requirements. Works closely with the lead or supervisor to ensure processes are performed appropriately. Coordinates efforts for Disabled Veteran Business Enterprise (DVBE), small business, and sustainability participation. Consult with the originating department regarding the acceptability of materials or services offered prior to awarding the order. Under supervision, responsible for the negotiation, formulation, preparation, and finalization of various service agreements, maintenance agreements, and equipment leases. Using emails, phone calls, and in-person visits, work with the campus community and suppliers to answer questions, provide information, respond to problems, and provide training as applicable to procurement processes. Work closely with Accounts Payable, the ordering department, and Receiving to ensure that orders are filled correctly and in a timely manner. Prepare any necessary documents and compose correspondence to vendors concerning outstanding problems. Elevate when all follow-up methods have been exhausted. Review outstanding orders and encumbrances to clean up orders and account funding. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but they may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions, from contract and lease negotiations to basic purchasing services for equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. Education and Experience Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. or Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Key Qualifications General clerical or administrative experience of at least one year of varied purchasing or accounting activities is preferred. Experience utilizing integrated computer software systems such as Oracle is preferred. Ability to quickly learn the purchasing methods and procedures, including the competitive bidding processes as required by the California State Statutes and Codes and University. Ability to establish and maintain cooperative working relationships with vendors, faculty, students, administrators, and members of the general public; Ability to independently gather and analyze data necessary for informed purchasing decisions; read and write clearly in English; Analyze bids; and perform simple research. Ability to use computers and software (excel, work, etc.) and an integrated complex financial accounting system. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,812 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,700 - $6,692 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 30, 2024
Position Summary The Buyer I is an entry-level position that works under the guidance of higher-level purchasing staff. Work is generally confined to routine purchasing/expediting activities. Purchasing authority is limited and clearly defined. The Buer I should have general knowledge of purchasing principles, practices, and procedures; knowledge of demonstrated ability to learn quickly, including competitive bidding, as required by the California State Statutes and Codes. Typical duties include but are not limited to: Requisition review and order processing. Locate suitable vendors for sourcing bids. Obtain pricing, availability, payment terms, and material quality from one or more vendors. Consult with departments on the acceptability of materials offered. Review and evaluate price quotations and submit results to the supervisor for review and confirmation of proceeding when the purchase exceeds dollar authority. Assess the need for special handling due to the packaging, availability, and urgency. Preparation, research, negotiation, review, organization, and final execution of routine, low-risk contractual documents for various campus departments. Works with lead or supervisor to develop bid specifications and evaluation in accordance with State of California and University policies and procedures. May conduct pre-bid conferences with vendors and administrative staff. Informs and advises suppliers of University policies, procedures, and other compliance requirements. Works closely with the lead or supervisor to ensure processes are performed appropriately. Coordinates efforts for Disabled Veteran Business Enterprise (DVBE), small business, and sustainability participation. Consult with the originating department regarding the acceptability of materials or services offered prior to awarding the order. Under supervision, responsible for the negotiation, formulation, preparation, and finalization of various service agreements, maintenance agreements, and equipment leases. Using emails, phone calls, and in-person visits, work with the campus community and suppliers to answer questions, provide information, respond to problems, and provide training as applicable to procurement processes. Work closely with Accounts Payable, the ordering department, and Receiving to ensure that orders are filled correctly and in a timely manner. Prepare any necessary documents and compose correspondence to vendors concerning outstanding problems. Elevate when all follow-up methods have been exhausted. Review outstanding orders and encumbrances to clean up orders and account funding. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but they may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions, from contract and lease negotiations to basic purchasing services for equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. Education and Experience Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. or Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Key Qualifications General clerical or administrative experience of at least one year of varied purchasing or accounting activities is preferred. Experience utilizing integrated computer software systems such as Oracle is preferred. Ability to quickly learn the purchasing methods and procedures, including the competitive bidding processes as required by the California State Statutes and Codes and University. Ability to establish and maintain cooperative working relationships with vendors, faculty, students, administrators, and members of the general public; Ability to independently gather and analyze data necessary for informed purchasing decisions; read and write clearly in English; Analyze bids; and perform simple research. Ability to use computers and software (excel, work, etc.) and an integrated complex financial accounting system. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,812 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,700 - $6,692 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Buyer II is a journey-level position that requires minimal supervision and instruction and must demonstrate the ability to make decisions independently and solve problems. This position reports directly to the Associate Director of Contracts and Procurement, and as a member of a larger team, the Buyer II will receive work direction and guidance from the Director, Contracts Administration Manager, or higher-level Buyers. The Buyer II has full purchasing responsibility for a variety of diverse purchasing activities. Typical activities include but are not limited to: Develops a variety of contracts (including POs) and other agreements to include language, provisions, terms, and conditions, as well as review and understand vendor/supplier-provided agreements. Evaluate the customer's requirements and needs to determine the appropriate language and contract or agreement format. Planning and coordination to ensure customers’ needs are met in a timely manner. Establishes requirements and processes for first-time contracts and solicitations. Review and apply the appropriate procurement/solicitation method, from single quotes to multiple quotes to formal solicitation development and advertisements, per CSU Contracts and Procurement Policy and applicable State and Federal requirements. This can include reviewing and interpreting the justification for a sole source/brand purchase. Reviews contract disputes and analyzes contract obligations, terms, conflicts, relationships, etc., to provide recommendations, solutions, and corrective measures when needed. Prepares and/or edits and signs letters, memorandums, and other correspondence related to the solicitation, purchasing, and delivery function. Expedites timely delivery of purchase orders. Works closely with Suppliers, Receiving, and Accounts Payable to resolve shipping problems regarding short, damaged, or incorrect materials and appropriate payment of invoices. May prepare and conduct workshops to explain purchasing procedures and policies and assist in properly submitting required documentation. Maintains ethical relationships with vendors. Actively promotes using certified Small and Micro Businesses (SBMB and certified Disabled Veteran Enterprises (DVBE). Keeps current concerning market conditions and innovative procurement methods. Utilizes Oracle reporting features to provide statistical reports for requests such as departmental workload production, DVBE reporting, Small Business, Recycled Products, etc. May participate in other reporting requirements/processes as instructed by the Associate Director or Director of Contracts and Procurement. The ideal candidate will be well-versed in contract language, risk management, liability, and insurance issues. They will be knowledgeable of the requirements of the State of California in regard to contract law. They will thoroughly know the principles of purchasing and procurement policies, methods, and procedures according to the California State Statutes and Codes and have experience in technology or building maintenance purchases and agreements. In order to be successful in the role, the Buyer II must be able to establish work priorities under pressure, meet deadline demands, demonstrate effective communication , and possess a broad knowledge of State policies and procedures to ensure contracts are made in the best interest of the State. This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. Education and Experience Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in competitive solicitation processes, contract development, and contract administration. Key Qualifications Well-versed in contract language, risk management, liability, and insurance issues. Knowledge of the State of California's requirements regarding contract law. Knowledge of University policies, State Statutes and Codes, and procedures for the procurement of commodities and services Knowledge and experience with technology or building maintenance purchases and agreements are desirable. Experience in research, analysis, and remediation of conflicts and disputes. Experience in the use of a computer and an integrated complex financial accounting and procurement system. Procurement program certifications such as NIGP-CPP, CPPM, CPM, etc., are desired. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,834 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,108 - $7,434 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu. Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 30, 2024
Position Summary Buyer II is a journey-level position that requires minimal supervision and instruction and must demonstrate the ability to make decisions independently and solve problems. This position reports directly to the Associate Director of Contracts and Procurement, and as a member of a larger team, the Buyer II will receive work direction and guidance from the Director, Contracts Administration Manager, or higher-level Buyers. The Buyer II has full purchasing responsibility for a variety of diverse purchasing activities. Typical activities include but are not limited to: Develops a variety of contracts (including POs) and other agreements to include language, provisions, terms, and conditions, as well as review and understand vendor/supplier-provided agreements. Evaluate the customer's requirements and needs to determine the appropriate language and contract or agreement format. Planning and coordination to ensure customers’ needs are met in a timely manner. Establishes requirements and processes for first-time contracts and solicitations. Review and apply the appropriate procurement/solicitation method, from single quotes to multiple quotes to formal solicitation development and advertisements, per CSU Contracts and Procurement Policy and applicable State and Federal requirements. This can include reviewing and interpreting the justification for a sole source/brand purchase. Reviews contract disputes and analyzes contract obligations, terms, conflicts, relationships, etc., to provide recommendations, solutions, and corrective measures when needed. Prepares and/or edits and signs letters, memorandums, and other correspondence related to the solicitation, purchasing, and delivery function. Expedites timely delivery of purchase orders. Works closely with Suppliers, Receiving, and Accounts Payable to resolve shipping problems regarding short, damaged, or incorrect materials and appropriate payment of invoices. May prepare and conduct workshops to explain purchasing procedures and policies and assist in properly submitting required documentation. Maintains ethical relationships with vendors. Actively promotes using certified Small and Micro Businesses (SBMB and certified Disabled Veteran Enterprises (DVBE). Keeps current concerning market conditions and innovative procurement methods. Utilizes Oracle reporting features to provide statistical reports for requests such as departmental workload production, DVBE reporting, Small Business, Recycled Products, etc. May participate in other reporting requirements/processes as instructed by the Associate Director or Director of Contracts and Procurement. The ideal candidate will be well-versed in contract language, risk management, liability, and insurance issues. They will be knowledgeable of the requirements of the State of California in regard to contract law. They will thoroughly know the principles of purchasing and procurement policies, methods, and procedures according to the California State Statutes and Codes and have experience in technology or building maintenance purchases and agreements. In order to be successful in the role, the Buyer II must be able to establish work priorities under pressure, meet deadline demands, demonstrate effective communication , and possess a broad knowledge of State policies and procedures to ensure contracts are made in the best interest of the State. This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. Education and Experience Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in competitive solicitation processes, contract development, and contract administration. Key Qualifications Well-versed in contract language, risk management, liability, and insurance issues. Knowledge of the State of California's requirements regarding contract law. Knowledge of University policies, State Statutes and Codes, and procedures for the procurement of commodities and services Knowledge and experience with technology or building maintenance purchases and agreements are desirable. Experience in research, analysis, and remediation of conflicts and disputes. Experience in the use of a computer and an integrated complex financial accounting and procurement system. Procurement program certifications such as NIGP-CPP, CPPM, CPM, etc., are desired. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,834 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,108 - $7,434 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu. Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general direction of the Director, of Purchasing & Contract Administration, the Buyer II performs journey-level procurement responsibilities in support of the campus community consistent with industry best practices and compliance with State and California State University, and University regulations and policies. The incumbent applies current specifications on all contract and purchasing documents regardless of complexity or technical content and develops specifications when none exist. Reviews, modifies, and approves agreements with assistance from the department Director and Contracts Specialist. Processes orders for goods and services, using the Financials-Purchasing system. Analyzes, evaluates, and processes departmental requisitions as well as contracts and license agreements promptly. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/gb21zui1cxy1hwvbthxlf3e6nj4ecana Qualifications Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Business Administration or Operations Management, Certified Purchasing Manager designation, or Certified Public Procurement Buyer (CPPB) is preferred. Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Knowledge, Skills, & Abilities Thorough knowledge of principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. Ability to understand and analyze the associated risk of certain commodities. Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes. Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. The ability to use a computer is very desirable. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Buyer II / 4792 / 1 The anticipated HIRING RANGE: $4108 - $5600 per month, dependent upon qualifications and experience. The salary range for this classification is: $4108 - $7434 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 30, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 18, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general direction of the Director, of Purchasing & Contract Administration, the Buyer II performs journey-level procurement responsibilities in support of the campus community consistent with industry best practices and compliance with State and California State University, and University regulations and policies. The incumbent applies current specifications on all contract and purchasing documents regardless of complexity or technical content and develops specifications when none exist. Reviews, modifies, and approves agreements with assistance from the department Director and Contracts Specialist. Processes orders for goods and services, using the Financials-Purchasing system. Analyzes, evaluates, and processes departmental requisitions as well as contracts and license agreements promptly. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/gb21zui1cxy1hwvbthxlf3e6nj4ecana Qualifications Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Business Administration or Operations Management, Certified Purchasing Manager designation, or Certified Public Procurement Buyer (CPPB) is preferred. Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Knowledge, Skills, & Abilities Thorough knowledge of principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. Ability to understand and analyze the associated risk of certain commodities. Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes. Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. The ability to use a computer is very desirable. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Buyer II / 4792 / 1 The anticipated HIRING RANGE: $4108 - $5600 per month, dependent upon qualifications and experience. The salary range for this classification is: $4108 - $7434 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 30, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description The City of Tacoma's Finance Department is recruiting for the position of Senior Buyer. A Senior Buyer performs professional-level purchasing functions for the City of Tacoma. Senior Buyers ensure the timely and cost-effective procurement of materials, supplies, equipment and services (public works, professional and personal) for the City of Tacoma within the requirements of applicable state law, City of Tacoma ordinances and department guidelines. Responsibilities include: Serving as expert consultant to assigned departments Recommending effective procurement methods Performing market analysis Conducting competitive solicitation processes Composing and issuing specifications Tabulating and facilitating the evaluation of competitive solicitation submittals to determine recommended awardee Participating in contract negotiations and facilitating resolution of problems as needed The ideal candidate: The City of Tacoma is seeking self-driven candidates who can demonstrate knowledge of: procurement concepts; public contract acquisition laws and regulations; Uniform Commercial Code; public works construction, procedures and specifications; business systems, contracting, and insurance and bonding requirements. The successful candidate will bring a collaborative and team-oriented approach to managing people and processes working in cross-departmental teams. The City of Tacoma is committed to fostering a workplace that is innovative and flexible, and which attracts, supports, and retains a diverse and talented workforce. Telework arrangements may be available, depending on the position and needs of the City. Qualifications Bachelor's degree in business, purchasing or related field and three years' increasingly responsible purchasing experience, preferably for a government or public entity. Additional experience may be substituted for up to two (2) years of education. NOTE: Additional years of experience may be substituted for up to two years of college. Desired Qualifications Experience using ERP/MRP or other procurement software Experience conducting solicitations (bids, requests for proposals) Procurement related professional certifications LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Valid Washington State driver’s license at time of appointment with maintenance thereafter "or evidence of alternative mobility" Knowledge & Skills KNOWLEDGE OF: Applicable local, state and federal laws regarding public procurement Solicitations including Requests for Proposals, Requests for Bids, Request for Qualifications, and Requests for Information Procurement best practices, negotiations and techniques as related to municipal purchasing Advanced cost and price analysis Contract development for a diverse range of materials, equipment, supplies and services Sustainability Initiatives Equity in Contract Program Vendor sourcing, market conditions and price trends Leadership, business partnering and teamwork Purchasing software programs and enterprise resource planning (ERP) systems (preferably with SAP/Ariba) SKILLS: Conducting of competitive solicitations to establish best pricing or best fit suppliers Advanced negotiations Advanced cost and price analysis Advanced communication skills including public speaking and written presentations Customer focused interpersonal communication. Advanced public contracting Intermediate-level Microsoft Windows programs - Word, Excel, and Power Point College-level business math Problem-solving and conflict resolution Selection Process & Supplemental Information To be considered for this career opportunity: Interested individuals should apply online and attach a detailed resume and cover letter describing your experience, training, and expertise as it relates to the responsibilities of this position. Please answer all supplemental questions fully. Applications received without all the requested materials may not progress in the selection process. Examination Process: Applicants who meet the minimum qualifications will have their responses to supplemental questions 8, 9 and 10 reviewed and scored by a committee of subject matter experts, as the Experience and Training Test. It is the responsibility of the applicants to adequately describe all pertinent experience and training. Please make sure you read the questions and provide complete informative answers, including your roles in the position and key activities. Applicants must attain a passing score in order to be placed on the eligible list for interview and hiring consideration. Appointment is subject to passing a background check. This position is covered by a Labor Agreement between the City of Tacoma and Local 120. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Candidates who are eligible for Veteran's Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application , to be eligible for review for Veteran's Preference points, with redacted birth date and social security numbers. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from Cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the application process or questions regarding this job announcement please contact Human Resources at (253) 591-5400 by 4:00 pm on the closing date. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/6/2024 5:00 PM Pacific
Apr 16, 2024
Full Time
Position Description The City of Tacoma's Finance Department is recruiting for the position of Senior Buyer. A Senior Buyer performs professional-level purchasing functions for the City of Tacoma. Senior Buyers ensure the timely and cost-effective procurement of materials, supplies, equipment and services (public works, professional and personal) for the City of Tacoma within the requirements of applicable state law, City of Tacoma ordinances and department guidelines. Responsibilities include: Serving as expert consultant to assigned departments Recommending effective procurement methods Performing market analysis Conducting competitive solicitation processes Composing and issuing specifications Tabulating and facilitating the evaluation of competitive solicitation submittals to determine recommended awardee Participating in contract negotiations and facilitating resolution of problems as needed The ideal candidate: The City of Tacoma is seeking self-driven candidates who can demonstrate knowledge of: procurement concepts; public contract acquisition laws and regulations; Uniform Commercial Code; public works construction, procedures and specifications; business systems, contracting, and insurance and bonding requirements. The successful candidate will bring a collaborative and team-oriented approach to managing people and processes working in cross-departmental teams. The City of Tacoma is committed to fostering a workplace that is innovative and flexible, and which attracts, supports, and retains a diverse and talented workforce. Telework arrangements may be available, depending on the position and needs of the City. Qualifications Bachelor's degree in business, purchasing or related field and three years' increasingly responsible purchasing experience, preferably for a government or public entity. Additional experience may be substituted for up to two (2) years of education. NOTE: Additional years of experience may be substituted for up to two years of college. Desired Qualifications Experience using ERP/MRP or other procurement software Experience conducting solicitations (bids, requests for proposals) Procurement related professional certifications LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Valid Washington State driver’s license at time of appointment with maintenance thereafter "or evidence of alternative mobility" Knowledge & Skills KNOWLEDGE OF: Applicable local, state and federal laws regarding public procurement Solicitations including Requests for Proposals, Requests for Bids, Request for Qualifications, and Requests for Information Procurement best practices, negotiations and techniques as related to municipal purchasing Advanced cost and price analysis Contract development for a diverse range of materials, equipment, supplies and services Sustainability Initiatives Equity in Contract Program Vendor sourcing, market conditions and price trends Leadership, business partnering and teamwork Purchasing software programs and enterprise resource planning (ERP) systems (preferably with SAP/Ariba) SKILLS: Conducting of competitive solicitations to establish best pricing or best fit suppliers Advanced negotiations Advanced cost and price analysis Advanced communication skills including public speaking and written presentations Customer focused interpersonal communication. Advanced public contracting Intermediate-level Microsoft Windows programs - Word, Excel, and Power Point College-level business math Problem-solving and conflict resolution Selection Process & Supplemental Information To be considered for this career opportunity: Interested individuals should apply online and attach a detailed resume and cover letter describing your experience, training, and expertise as it relates to the responsibilities of this position. Please answer all supplemental questions fully. Applications received without all the requested materials may not progress in the selection process. Examination Process: Applicants who meet the minimum qualifications will have their responses to supplemental questions 8, 9 and 10 reviewed and scored by a committee of subject matter experts, as the Experience and Training Test. It is the responsibility of the applicants to adequately describe all pertinent experience and training. Please make sure you read the questions and provide complete informative answers, including your roles in the position and key activities. Applicants must attain a passing score in order to be placed on the eligible list for interview and hiring consideration. Appointment is subject to passing a background check. This position is covered by a Labor Agreement between the City of Tacoma and Local 120. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Candidates who are eligible for Veteran's Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application , to be eligible for review for Veteran's Preference points, with redacted birth date and social security numbers. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from Cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the application process or questions regarding this job announcement please contact Human Resources at (253) 591-5400 by 4:00 pm on the closing date. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/6/2024 5:00 PM Pacific
LAS VEGAS CONVENTION AND VISITORS AUTHORITY
Las Vegas, Nevada, United States
The Role: The Senior Buyer ensures the LVCVA is great at procuring goods and services. This position assists departments in best value procurement, finding the right goods and services at the right price, and in conformance with laws and policies. What You’ll Accomplish: Keep in mind that this list is not all-inclusive. Lead great individual procurements - Ensure the LVCVA buys the right goods and services from reliable, competent vendors for fair prices. Develop robust sourcing strategies, work with internal departments to design successful procurements, and assist in negotiating terms and conditions that lead to strong contracts. Administer fair, competitive, unbiased procurement processes. Maintain organizational compliance - Ensure the LVCVA remains compliant with the requirements of Nevada Revised Statutes and any other applicable federal or local laws or requirements. Support the Legal Department with open records requests. Work with internal auditors to improve processes and controls. Develop and review reports of findings and recommend solutions to senior management. Deliver excellent customer service - Provide a high level of customer service and assistance as needed through a positive attitude and willingness to assist. Provide technical advice and assistance to other departments. Train ambassadors through meetings and presentations on Purchasing policy, procedures, and system processes to ensure compliance. Direct vendors to ensure fair and unbiased procurement. Provide meaningful analyses, research, and support - Conduct business research projects, which include contacting other public and private agencies in specification research work. Perform analyses, generate reports, and provide final recommendations as appropriate. Develop, interpret, and implement policies, procedures, work standards, and goals under the guidance of Purchasing management. Represent the LVCVA at public outreach events, e.g., local small, women-owned, disadvantaged, and minority businesses. Attend, participate, and lead in various events, conferences, or meetings on behalf of the LVCVA. Draft contract summaries, provide contract dispute resolutions, and monitor and enforce contract deliverables terms and conditions. Follow up with internal and external parties to ensure all requirements and deadlines are achieved. Monitor and interpret changes in laws and regulations and best practices related to purchasing and purchasing-related areas. Make recommendations for content and function modifications in the purchasing system to enhance efficiency and effectiveness. What We’re Looking For Bachelor’s Degree in Business Administration, Public Administration, Finance, or a comparable field of study is desirable Four years of related experience desired Professional purchasing certification(s) desired, such as Accredited Purchasing Practitioner (APP), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM), and/or Certified Professional in Supply Management (CPSM) Experience applying Nevada Revised Statutes that apply to local government purchasing is desired Advanced written and verbal communication skills to communicate effectively with customers, vendors, management, the Board of Directors, and other ambassadors Ability to read, analyze, and interpret common scientific and technical journals, financial reports, legal documents, and other complex documents Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public Proficiency with Windows-based programs, Microsoft Office Suite, e.g., Outlook, Word, Excel, PowerPoint, etc., online bidding software, and Internet Demonstrate a commitment to valuing differences among individuals and being inclusive Must be detail-oriented and work well under pressure, meeting multiple and sometimes conflicting deadlines The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com PROFESSIONAL-CLASS BENEFITS Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% EMPLOYER PAID https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx Insurance (employees and dependents) Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000 Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PAID HOLIDAYS 13per year, includes birthday PERSONAL TIME OFF (PTO) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. DEFERRED COMPENSATION (IRS Section 457) OTHER Employee Assistance Program NOTE: Benefits subject to change based on the discretion of management
Apr 16, 2024
Full Time
The Role: The Senior Buyer ensures the LVCVA is great at procuring goods and services. This position assists departments in best value procurement, finding the right goods and services at the right price, and in conformance with laws and policies. What You’ll Accomplish: Keep in mind that this list is not all-inclusive. Lead great individual procurements - Ensure the LVCVA buys the right goods and services from reliable, competent vendors for fair prices. Develop robust sourcing strategies, work with internal departments to design successful procurements, and assist in negotiating terms and conditions that lead to strong contracts. Administer fair, competitive, unbiased procurement processes. Maintain organizational compliance - Ensure the LVCVA remains compliant with the requirements of Nevada Revised Statutes and any other applicable federal or local laws or requirements. Support the Legal Department with open records requests. Work with internal auditors to improve processes and controls. Develop and review reports of findings and recommend solutions to senior management. Deliver excellent customer service - Provide a high level of customer service and assistance as needed through a positive attitude and willingness to assist. Provide technical advice and assistance to other departments. Train ambassadors through meetings and presentations on Purchasing policy, procedures, and system processes to ensure compliance. Direct vendors to ensure fair and unbiased procurement. Provide meaningful analyses, research, and support - Conduct business research projects, which include contacting other public and private agencies in specification research work. Perform analyses, generate reports, and provide final recommendations as appropriate. Develop, interpret, and implement policies, procedures, work standards, and goals under the guidance of Purchasing management. Represent the LVCVA at public outreach events, e.g., local small, women-owned, disadvantaged, and minority businesses. Attend, participate, and lead in various events, conferences, or meetings on behalf of the LVCVA. Draft contract summaries, provide contract dispute resolutions, and monitor and enforce contract deliverables terms and conditions. Follow up with internal and external parties to ensure all requirements and deadlines are achieved. Monitor and interpret changes in laws and regulations and best practices related to purchasing and purchasing-related areas. Make recommendations for content and function modifications in the purchasing system to enhance efficiency and effectiveness. What We’re Looking For Bachelor’s Degree in Business Administration, Public Administration, Finance, or a comparable field of study is desirable Four years of related experience desired Professional purchasing certification(s) desired, such as Accredited Purchasing Practitioner (APP), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM), and/or Certified Professional in Supply Management (CPSM) Experience applying Nevada Revised Statutes that apply to local government purchasing is desired Advanced written and verbal communication skills to communicate effectively with customers, vendors, management, the Board of Directors, and other ambassadors Ability to read, analyze, and interpret common scientific and technical journals, financial reports, legal documents, and other complex documents Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public Proficiency with Windows-based programs, Microsoft Office Suite, e.g., Outlook, Word, Excel, PowerPoint, etc., online bidding software, and Internet Demonstrate a commitment to valuing differences among individuals and being inclusive Must be detail-oriented and work well under pressure, meeting multiple and sometimes conflicting deadlines The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com PROFESSIONAL-CLASS BENEFITS Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% EMPLOYER PAID https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx Insurance (employees and dependents) Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000 Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PAID HOLIDAYS 13per year, includes birthday PERSONAL TIME OFF (PTO) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. DEFERRED COMPENSATION (IRS Section 457) OTHER Employee Assistance Program NOTE: Benefits subject to change based on the discretion of management
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Senior Buyer performs professional purchasing work for the County within State bidding laws, purchasing policy, and established procedures. This position researches and uses developed resources to make decisions regarding procurement specifications and standards that best benefit the County. Examples of Duties Develops and analyzes contract performance measures and monitor contracts and contractors for compliance with contractual obligations. Makes decisions related to disputes and protests in solicitations and prepare appropriate documentation and recommends solutions. Formulates negotiation strategy on contract disputes and define areas subject to negotiation, establish objective and conduct negotiations leading to resolution. Develops short and long-range plans, read, interpret and analyze complex technical material for products and services within each commodity group. Designs and maintains complex spreadsheets and data to support project data analysis. Oversees the purchasing process through interface with and the financial management information systems to include electronic requisitions, purchase orders, and Accounts Payable. Manages the bid evaluation process for assigned commodities using analytical reasoning to determine the best value for high-tech purchases and/or services; substantiates and documents the process. Uses Internet resources to assist department's decisions regarding procurement specifications and standards, sourcing of products and services. Orchestrates and conducts pre-proposal conferences, department training and user group meetings. Works with requestors to review scopes of work, develop a methodology for best value purchase, and determine funding sources. Ensures compliance with commercial or business aspects of work (ie. wage rates, bond and insurance requirements, etc.) and with special regulatory requirements such as grants. Evaluates contracting program goals and objectives involving constantly changing policies/procedures and limited resources. Conducts or participates in bid openings for competitively advertised contracts and reviews submittals for compliance. Delegates and coordinates work of support staff within well-defined procedures. Ensures contracting and purchasing procedures are followed within applicable laws. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications A Bachelor's degree in a related field and a minimum of four years of experience in a related field; or an equivalent combination of education and related experience is required. Certified Professional Public Buyer preferred. Supplemental Information To ensure the proper delivery of emails, please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Apr 02, 2024
Full Time
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Senior Buyer performs professional purchasing work for the County within State bidding laws, purchasing policy, and established procedures. This position researches and uses developed resources to make decisions regarding procurement specifications and standards that best benefit the County. Examples of Duties Develops and analyzes contract performance measures and monitor contracts and contractors for compliance with contractual obligations. Makes decisions related to disputes and protests in solicitations and prepare appropriate documentation and recommends solutions. Formulates negotiation strategy on contract disputes and define areas subject to negotiation, establish objective and conduct negotiations leading to resolution. Develops short and long-range plans, read, interpret and analyze complex technical material for products and services within each commodity group. Designs and maintains complex spreadsheets and data to support project data analysis. Oversees the purchasing process through interface with and the financial management information systems to include electronic requisitions, purchase orders, and Accounts Payable. Manages the bid evaluation process for assigned commodities using analytical reasoning to determine the best value for high-tech purchases and/or services; substantiates and documents the process. Uses Internet resources to assist department's decisions regarding procurement specifications and standards, sourcing of products and services. Orchestrates and conducts pre-proposal conferences, department training and user group meetings. Works with requestors to review scopes of work, develop a methodology for best value purchase, and determine funding sources. Ensures compliance with commercial or business aspects of work (ie. wage rates, bond and insurance requirements, etc.) and with special regulatory requirements such as grants. Evaluates contracting program goals and objectives involving constantly changing policies/procedures and limited resources. Conducts or participates in bid openings for competitively advertised contracts and reviews submittals for compliance. Delegates and coordinates work of support staff within well-defined procedures. Ensures contracting and purchasing procedures are followed within applicable laws. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications A Bachelor's degree in a related field and a minimum of four years of experience in a related field; or an equivalent combination of education and related experience is required. Certified Professional Public Buyer preferred. Supplemental Information To ensure the proper delivery of emails, please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
LAS VEGAS CONVENTION AND VISITORS AUTHORITY
Las Vegas, Nevada, United States
The Role: The Buyer assists departments in best value procurement, finding the right goods and services at the right price, and in conformance with laws and policies. This position is responsible for providing excellent service to internal customers and supporting them through procurement and the life of the contract. What You’ll Accomplish: Keep in mind that this list is not all-inclusive. Efficiently execute individual procurements: Ensure the LVCVA buys the right goods and services from reliable, competent vendors for fair prices. Work with internal departments to design successful procurements and negotiate terms and conditions that lead to strong contracts. Administer fair, competitive, unbiased procurement processes for items in the low to mid-dollar range (under $100K in annual spending). Assist with larger dollar purchases, including preparing technical specifications and standards for products, scheduling, and report drafting. Maintain organizational compliance: Ensure the LVCVA remains compliant with the Nevada Revised Statutes (NRS) requirements and any other applicable federal or local laws or requirements. Support the Legal Department with open records. Draft contract summaries and monitor and enforce contract deliverables terms and conditions. Follow up with internal and external parties to ensure all requirements and deadlines are achieved. Perform analyses, generate reports, and provide final recommendations as appropriate, including reviewing vendor insurance documents and categorizing and tracking contracts and their deliverables. Deliver excellent customer service: Provide a high level of customer service and assistance through competent response, a positive attitude, and willingness to assist. Provide technical advice and assistance to other departments. Assist ambassadors on Purchasing policy, procedures, and system processes to ensure compliance. Direct vendors to ensure fair and unbiased procurement. Represent the organization at public outreach events. Assist in providing competitive opportunities for local, small, women-owned, disadvantaged, and minority businesses. What We’re Looking For: High School Diploma required Proven experience in acquiring a variety of goods and services utilizing a complex set of requirements and methods Experience with government procurement is desired. Strong interpersonal skills, problem-solving skills, customer service skills, and verbal/written communication skills Ability to read, analyze, and interpret common scientific and technical journals, financial reports, legal documents, and other complex documents Proficiency with office equipment and Microsoft Office Suite Ability to listen and communicate effectively with clients, vendors, management, and other ambassadors in a variety of formats Ability to demonstrate a commitment to valuing differences among individuals and a passion for being inclusive Ability to analyze and evaluate issues, resolve problems, and maintain effective working relationships Ability to drive results under pressure, meeting multiple and sometimes conflicting deadlines Professional purchasing certification(s) desirable The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com . PROFESSIONAL-CLASS BENEFITS Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% EMPLOYER PAID https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx Insurance (employees and dependents) Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000 Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PAID HOLIDAYS 13per year, includes birthday PERSONAL TIME OFF (PTO) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. DEFERRED COMPENSATION (IRS Section 457) OTHER Employee Assistance Program NOTE: Benefits subject to change based on the discretion of management
Apr 16, 2024
Full Time
The Role: The Buyer assists departments in best value procurement, finding the right goods and services at the right price, and in conformance with laws and policies. This position is responsible for providing excellent service to internal customers and supporting them through procurement and the life of the contract. What You’ll Accomplish: Keep in mind that this list is not all-inclusive. Efficiently execute individual procurements: Ensure the LVCVA buys the right goods and services from reliable, competent vendors for fair prices. Work with internal departments to design successful procurements and negotiate terms and conditions that lead to strong contracts. Administer fair, competitive, unbiased procurement processes for items in the low to mid-dollar range (under $100K in annual spending). Assist with larger dollar purchases, including preparing technical specifications and standards for products, scheduling, and report drafting. Maintain organizational compliance: Ensure the LVCVA remains compliant with the Nevada Revised Statutes (NRS) requirements and any other applicable federal or local laws or requirements. Support the Legal Department with open records. Draft contract summaries and monitor and enforce contract deliverables terms and conditions. Follow up with internal and external parties to ensure all requirements and deadlines are achieved. Perform analyses, generate reports, and provide final recommendations as appropriate, including reviewing vendor insurance documents and categorizing and tracking contracts and their deliverables. Deliver excellent customer service: Provide a high level of customer service and assistance through competent response, a positive attitude, and willingness to assist. Provide technical advice and assistance to other departments. Assist ambassadors on Purchasing policy, procedures, and system processes to ensure compliance. Direct vendors to ensure fair and unbiased procurement. Represent the organization at public outreach events. Assist in providing competitive opportunities for local, small, women-owned, disadvantaged, and minority businesses. What We’re Looking For: High School Diploma required Proven experience in acquiring a variety of goods and services utilizing a complex set of requirements and methods Experience with government procurement is desired. Strong interpersonal skills, problem-solving skills, customer service skills, and verbal/written communication skills Ability to read, analyze, and interpret common scientific and technical journals, financial reports, legal documents, and other complex documents Proficiency with office equipment and Microsoft Office Suite Ability to listen and communicate effectively with clients, vendors, management, and other ambassadors in a variety of formats Ability to demonstrate a commitment to valuing differences among individuals and a passion for being inclusive Ability to analyze and evaluate issues, resolve problems, and maintain effective working relationships Ability to drive results under pressure, meeting multiple and sometimes conflicting deadlines Professional purchasing certification(s) desirable The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com . PROFESSIONAL-CLASS BENEFITS Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% EMPLOYER PAID https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx Insurance (employees and dependents) Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000 Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PAID HOLIDAYS 13per year, includes birthday PERSONAL TIME OFF (PTO) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. DEFERRED COMPENSATION (IRS Section 457) OTHER Employee Assistance Program NOTE: Benefits subject to change based on the discretion of management
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Contract Specialist Department Name: Procurement and Contracts Division: Administration and Finance Classification Title: Buyer III Classification Salary Range: $4,521 - $8,180 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. O verview of Duties and Responsibilities: Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus. Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction/public works, architecture, engineering, geotechnical agreements. Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB). Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University. Minimum Qualifications: Education; Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Knowledge, Skills, and Abilities: Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement; Knowledge and use of PeopleSoft Financial System. Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process. Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process. Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement. Skill in: Contract writing, insurance, leases, and agreements. Preferred Qualifications: Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification. Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience. To view the full position description, click “ Position Description ” above. General Information: Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Contract Specialist Department Name: Procurement and Contracts Division: Administration and Finance Classification Title: Buyer III Classification Salary Range: $4,521 - $8,180 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. O verview of Duties and Responsibilities: Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus. Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction/public works, architecture, engineering, geotechnical agreements. Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB). Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University. Minimum Qualifications: Education; Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Knowledge, Skills, and Abilities: Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement; Knowledge and use of PeopleSoft Financial System. Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process. Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process. Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement. Skill in: Contract writing, insurance, leases, and agreements. Preferred Qualifications: Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification. Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience. To view the full position description, click “ Position Description ” above. General Information: Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536443; 2/29/2024 BUYER I Procurement and Contracts Salary Range : $3700 - $6692/Monthly (Budgeted Hiring Salary Range $3700 - $4375/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires one-year from date of hire; may be extended one additional year; non-exempt classification. Essential Functions : Under the direct supervision of the Director of Procurement & Contracts, the Level I Buyer is tasked with overseeing daily routine and recurring procurement activities. The Buyer I handles the purchase of a diverse range of routine commodities and services, prepares purchase documents, and manages informal bids. This role involves evaluating literature and/or sales presentations, offering guidance to staff and faculty on procurement needs, and maintaining direct communication with vendors to address procurement issues and facilitate problem resolution. The incumbent also undertakes additional assigned duties, which may include some clerical tasks, to ensure the timely completion of all projects. Required Qualifications & Experience : Equivalent to a bachelor’s degree from an accredited four-year college or university. One year of purchasing experience as a buyer or buyer trainee. General knowledge of purchasing principles, practices, and procedures. Must possess the ability to: perform or learn campus routine purchasing, ordering, and contract processes; write specifications; follow processes; read and write clearly in English; analyze competitive bids; conduct business transactions; be sensitive to the needs of campus users; work independently; communicate well; and possess good phone etiquette. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Peoplesoft experience and computer skills. Closing Date : Review of applications will begin on March 14, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 536443; 2/29/2024 BUYER I Procurement and Contracts Salary Range : $3700 - $6692/Monthly (Budgeted Hiring Salary Range $3700 - $4375/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires one-year from date of hire; may be extended one additional year; non-exempt classification. Essential Functions : Under the direct supervision of the Director of Procurement & Contracts, the Level I Buyer is tasked with overseeing daily routine and recurring procurement activities. The Buyer I handles the purchase of a diverse range of routine commodities and services, prepares purchase documents, and manages informal bids. This role involves evaluating literature and/or sales presentations, offering guidance to staff and faculty on procurement needs, and maintaining direct communication with vendors to address procurement issues and facilitate problem resolution. The incumbent also undertakes additional assigned duties, which may include some clerical tasks, to ensure the timely completion of all projects. Required Qualifications & Experience : Equivalent to a bachelor’s degree from an accredited four-year college or university. One year of purchasing experience as a buyer or buyer trainee. General knowledge of purchasing principles, practices, and procedures. Must possess the ability to: perform or learn campus routine purchasing, ordering, and contract processes; write specifications; follow processes; read and write clearly in English; analyze competitive bids; conduct business transactions; be sensitive to the needs of campus users; work independently; communicate well; and possess good phone etiquette. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Peoplesoft experience and computer skills. Closing Date : Review of applications will begin on March 14, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
REVISED Job No: 536430; 4/10/2024 BUYER II CONTRACTS ANALYST (2 POSITIONS AVALIABLE) Buyer II Purchasing Salary Range: $4,108 - $7,434/Monthly (Budgeted salary range $4,108 - $4,584/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Operating under the general supervision of the Director of Procurement & Contracts, the incumbent is responsible for the acquisition of commodities, particularly those of a technical and specialized nature. This role includes active involvement in the development of standard contracts, service agreements, and leases. The incumbent is tasked with handling assignments that encompass a spectrum from routine transactions to one-of-a-kind, scarce, or customized items. with a strong focus on creatively developing original specifications; purchase orders; negotiate terms/conditions of and place purchase orders and subcontracts; conducts purchasing activities for a variety of commodities, with a focus on technical and specialized items; develops ordinary contracts, service agreements, and leases, ensuring compliance with California State Statutes and Codes; documents, prepares and maintains all required documentation for each purchase order; expedited awarded purchase orders when necessary to insure timely delivery; and quotes and prepares written inquiries or obtain verbal quotes for vendor-supplied items in compliance with requisitions and/or specifications. Required Qualifications & Experience : Bachelors degree from an accredited four-year college or university in purchasing, marketing, accounting, business, or a relevant field. Alternatively, additional hands-on experience that showcases the acquisition and successful application of the mentioned knowledge and abilities can be substituted for the required education on a year-for -year basis. The incumbent must have demonstrated proficiency equivalent to a two-year track record in purchasing, commensurate with the responsibilities of a Buyer I. This experience should include a background in formal competitive bidding processes and the development of contracts, service agreements, leases, or other written legal agreements. The incumbent must demonstrate general knowledge of contract development procedures and practices, quickly learning a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. The incumbent must have the ability to analyze bids and administer the bidding process; and keep accurate financial records and apply creativity in developing cost-saving buying practices. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Must have good computer skills and possess a fundamental knowledge of Microsoft Word and Excel. Closing Date : Review of applications will begin on April 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
REVISED Job No: 536430; 4/10/2024 BUYER II CONTRACTS ANALYST (2 POSITIONS AVALIABLE) Buyer II Purchasing Salary Range: $4,108 - $7,434/Monthly (Budgeted salary range $4,108 - $4,584/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Operating under the general supervision of the Director of Procurement & Contracts, the incumbent is responsible for the acquisition of commodities, particularly those of a technical and specialized nature. This role includes active involvement in the development of standard contracts, service agreements, and leases. The incumbent is tasked with handling assignments that encompass a spectrum from routine transactions to one-of-a-kind, scarce, or customized items. with a strong focus on creatively developing original specifications; purchase orders; negotiate terms/conditions of and place purchase orders and subcontracts; conducts purchasing activities for a variety of commodities, with a focus on technical and specialized items; develops ordinary contracts, service agreements, and leases, ensuring compliance with California State Statutes and Codes; documents, prepares and maintains all required documentation for each purchase order; expedited awarded purchase orders when necessary to insure timely delivery; and quotes and prepares written inquiries or obtain verbal quotes for vendor-supplied items in compliance with requisitions and/or specifications. Required Qualifications & Experience : Bachelors degree from an accredited four-year college or university in purchasing, marketing, accounting, business, or a relevant field. Alternatively, additional hands-on experience that showcases the acquisition and successful application of the mentioned knowledge and abilities can be substituted for the required education on a year-for -year basis. The incumbent must have demonstrated proficiency equivalent to a two-year track record in purchasing, commensurate with the responsibilities of a Buyer I. This experience should include a background in formal competitive bidding processes and the development of contracts, service agreements, leases, or other written legal agreements. The incumbent must demonstrate general knowledge of contract development procedures and practices, quickly learning a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases. The incumbent must have the ability to analyze bids and administer the bidding process; and keep accurate financial records and apply creativity in developing cost-saving buying practices. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Must have good computer skills and possess a fundamental knowledge of Microsoft Word and Excel. Closing Date : Review of applications will begin on April 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: The Contract Management Specialist is responsible for contract monitoring/management and the overall procurement process. Responsible for gathering contract requirements, developing a scope of work, and performing spot buying. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé and cover letter are required, but will not substitute for a complete employment application. Do not use the phrase, “see résumé” to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job - specifically Microsoft Word and Excel - will be assessed through skills testing with a required minimum passing score of 70%. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. AW must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with AWU , as well as current AWU employees considering Secondary employment. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $26.26 - $31.45 per hour Hours Monday - Friday 7:00 a.m. to 4:00 p.m.. Other hours as required or needed for emergencies. Job Close Date 05/02/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 East 10th Street, Austin, TX 78701 Preferred Qualifications Experience with purchasing, contract management, contract monitoring, and contract compliance Effective communication skills with internal and external customers and vendors; strong problem-solving, decision making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities Contract Management or Purchasing certification such as Certified Professional Public Buyer ( CPPB ), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager ( CTCM ), or other national or state equivalent certification or the ability to obtain within six (6) months of employment. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Which of the following best describes your years of experience in purchasing, contract management, contract monitoring, and contract compliance? Less than one year 1-3 years 4-5 years 6-10 years More than 10 years * Which of the following best describes your years of experience with contract monitoring, contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination? Less than one year 1-3 years 4-6 years 6-10 years More than 10 years * Which of the following best describes your years of experience with complex contracts and procurements which involved strong problem-solving, decision making, organization, and prioritizations skills? Less than one year 1-3 years 4-6 years 6-10 years More than 10 years * Which of the following best describes your years of experience coordinating, collaborating, and working effectively with other departments or vendors to meet the needs of internal and external customers? Less than one year 1-3 years 4-5 years 6-10 years More than 10 years * Do you have a Contract Management or Purchasing certification such as Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager (CTCM), or other national or state equivalent certification? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 20, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: The Contract Management Specialist is responsible for contract monitoring/management and the overall procurement process. Responsible for gathering contract requirements, developing a scope of work, and performing spot buying. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A résumé and cover letter are required, but will not substitute for a complete employment application. Do not use the phrase, “see résumé” to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job - specifically Microsoft Word and Excel - will be assessed through skills testing with a required minimum passing score of 70%. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. AW must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with AWU , as well as current AWU employees considering Secondary employment. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $26.26 - $31.45 per hour Hours Monday - Friday 7:00 a.m. to 4:00 p.m.. Other hours as required or needed for emergencies. Job Close Date 05/02/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 East 10th Street, Austin, TX 78701 Preferred Qualifications Experience with purchasing, contract management, contract monitoring, and contract compliance Effective communication skills with internal and external customers and vendors; strong problem-solving, decision making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities Contract Management or Purchasing certification such as Certified Professional Public Buyer ( CPPB ), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager ( CTCM ), or other national or state equivalent certification or the ability to obtain within six (6) months of employment. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Which of the following best describes your years of experience in purchasing, contract management, contract monitoring, and contract compliance? Less than one year 1-3 years 4-5 years 6-10 years More than 10 years * Which of the following best describes your years of experience with contract monitoring, contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination? Less than one year 1-3 years 4-6 years 6-10 years More than 10 years * Which of the following best describes your years of experience with complex contracts and procurements which involved strong problem-solving, decision making, organization, and prioritizations skills? Less than one year 1-3 years 4-6 years 6-10 years More than 10 years * Which of the following best describes your years of experience coordinating, collaborating, and working effectively with other departments or vendors to meet the needs of internal and external customers? Less than one year 1-3 years 4-5 years 6-10 years More than 10 years * Do you have a Contract Management or Purchasing certification such as Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager (CTCM), or other national or state equivalent certification? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland's Housing & Community Development Department ? The City of Oakland is currently recruiting to fill one Housing Development Manager vacancy within the Housing & Community Development Department. The Housing Development Manager, under administrative direction in the Housing and Community Development Department, plans, organizes, manages, and directs the work of the Asset Monitoring Services Division; trains and supervises assigned staff; and performs related duties as assigned. This is a division head position that is responsible for the overall administration of the finance, planning and asset management functions of the Department. The ideal candidate for the Housing Development Manager will be a seasoned, pragmatic housing development leader with technical expertise in asset management, housing delivery systems, financing, and construction. They will be dedicated to advancing affordable housing opportunities with competing funding priorities. The candidate must have experience managing people in a manner that builds leadership, trust, and teamwork. The ideal candidate will be politically astute and will be able to navigate city functions and external community relationships. The Housing Development Manager will have a strong background in public sector loan underwriting, knowledge of subsidized housing programs, Federal, State, municipal regulatory controls, public and private sector financing mechanisms, legal documents, and affordable housing development at the senior project management or managerial level. The successful candidate must be versed in the financial and legal complexities of affordable housing production in a diverse urban environment, while bringing a demonstrated track record and commitment to equity and inclusion. He or she must have a vision and understanding of equitable housing production and program delivery, including the use of equity tools. We are looking for someone who is: A visionary leader A creative self-initiator Analytical and a systems thinker Passionate about delivering quality public services to Oaklanders Committed to centering equity in the development and implementation of programs What you will typically be responsible for: Planning, organizing, managing, and directing the work of the Asset Management Services Division, including affordable housing rehabilitation and refinancing of the City’s existing housing loan portfolio. Managing and directing asset management programs and activities, including loan programs, asset monitoring and issuing Notices of Funding Availability. Managing and directing first-time home buyer programs and activities, including application procedures, financing, and loan processing. Managing and directing the asset management activities for the City’s affordable housing loan portfolio. Developing and directing the implementation of goals, objectives, policies, procedures, and work standards for the Division. Developing and implementing management systems, procedures, and standards for housing program evaluation and maintaining the City’s affordable housing stock. Developing and implementing systems for collecting and analyzing data on division activities, accomplishments, and trends. Directing the preparation of various studies and reports relating to current and long-range affordable housing development issues and develop specific proposals to address them. Directing the preparation and administration of the division budget; monitoring and tracking City-controlled affordable housing resources. Directing the selection, supervision, and work evaluation for Division staff; providing for staff training and development. Coordinating the work of the Division with other City departments, outside agencies, and concerned citizens. Maintaining effective relations with a variety of community organizations, groups, and individuals; working closely with other division heads and City staff to provide comprehensive services and solve service delivery, community, and administrative issues and concerns. Monitoring developments related to the housing program, evaluating their impact on City operations, and implementing policy and procedure improvements. Read the complete job description by clicking this * link * . Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: It is a highly impactful role serving the needs of Oakland’s most vulnerable residents. You will have the ability to shape the development and delivery of important City services. Ther is extensive interaction and a high level of visibility with the Mayor, Council and numerous community leaders. You will play an integral part of the passionate HCD department leadership, aggressively pursuing City goals related to housing. A few challenges you might face in this job: There are time sensitive deadlines There are multi-faceted responsibilities You will need to navigate the needs of internal and external stakeholders There is high visibility Competencies: Professional & Technical Expertise: Applying technical subject matter to the job Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Leadership: Guiding and encouraging others to accomplish a common goal Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Using Technology: Working with electronic hardware and software applications Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education A Bachelor's degree from an accredited college or university in business or public administration, urban planning, real estate or a closely related field. Experience Five (5) years of progressively responsible experience in housing development, housing finance, and/or rehabilitation program management work including three (3) years at the supervisory level. Experience in federally-funded programs is desirable. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902 . All applications received will be forwarded to the Department of Housing & Community Development (HCD) for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans. Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year. Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. F or recruitment-specific questions, please contact Ellen Dillard at edillard@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/7/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland's Housing & Community Development Department ? The City of Oakland is currently recruiting to fill one Housing Development Manager vacancy within the Housing & Community Development Department. The Housing Development Manager, under administrative direction in the Housing and Community Development Department, plans, organizes, manages, and directs the work of the Asset Monitoring Services Division; trains and supervises assigned staff; and performs related duties as assigned. This is a division head position that is responsible for the overall administration of the finance, planning and asset management functions of the Department. The ideal candidate for the Housing Development Manager will be a seasoned, pragmatic housing development leader with technical expertise in asset management, housing delivery systems, financing, and construction. They will be dedicated to advancing affordable housing opportunities with competing funding priorities. The candidate must have experience managing people in a manner that builds leadership, trust, and teamwork. The ideal candidate will be politically astute and will be able to navigate city functions and external community relationships. The Housing Development Manager will have a strong background in public sector loan underwriting, knowledge of subsidized housing programs, Federal, State, municipal regulatory controls, public and private sector financing mechanisms, legal documents, and affordable housing development at the senior project management or managerial level. The successful candidate must be versed in the financial and legal complexities of affordable housing production in a diverse urban environment, while bringing a demonstrated track record and commitment to equity and inclusion. He or she must have a vision and understanding of equitable housing production and program delivery, including the use of equity tools. We are looking for someone who is: A visionary leader A creative self-initiator Analytical and a systems thinker Passionate about delivering quality public services to Oaklanders Committed to centering equity in the development and implementation of programs What you will typically be responsible for: Planning, organizing, managing, and directing the work of the Asset Management Services Division, including affordable housing rehabilitation and refinancing of the City’s existing housing loan portfolio. Managing and directing asset management programs and activities, including loan programs, asset monitoring and issuing Notices of Funding Availability. Managing and directing first-time home buyer programs and activities, including application procedures, financing, and loan processing. Managing and directing the asset management activities for the City’s affordable housing loan portfolio. Developing and directing the implementation of goals, objectives, policies, procedures, and work standards for the Division. Developing and implementing management systems, procedures, and standards for housing program evaluation and maintaining the City’s affordable housing stock. Developing and implementing systems for collecting and analyzing data on division activities, accomplishments, and trends. Directing the preparation of various studies and reports relating to current and long-range affordable housing development issues and develop specific proposals to address them. Directing the preparation and administration of the division budget; monitoring and tracking City-controlled affordable housing resources. Directing the selection, supervision, and work evaluation for Division staff; providing for staff training and development. Coordinating the work of the Division with other City departments, outside agencies, and concerned citizens. Maintaining effective relations with a variety of community organizations, groups, and individuals; working closely with other division heads and City staff to provide comprehensive services and solve service delivery, community, and administrative issues and concerns. Monitoring developments related to the housing program, evaluating their impact on City operations, and implementing policy and procedure improvements. Read the complete job description by clicking this * link * . Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: It is a highly impactful role serving the needs of Oakland’s most vulnerable residents. You will have the ability to shape the development and delivery of important City services. Ther is extensive interaction and a high level of visibility with the Mayor, Council and numerous community leaders. You will play an integral part of the passionate HCD department leadership, aggressively pursuing City goals related to housing. A few challenges you might face in this job: There are time sensitive deadlines There are multi-faceted responsibilities You will need to navigate the needs of internal and external stakeholders There is high visibility Competencies: Professional & Technical Expertise: Applying technical subject matter to the job Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Leadership: Guiding and encouraging others to accomplish a common goal Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Using Technology: Working with electronic hardware and software applications Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education A Bachelor's degree from an accredited college or university in business or public administration, urban planning, real estate or a closely related field. Experience Five (5) years of progressively responsible experience in housing development, housing finance, and/or rehabilitation program management work including three (3) years at the supervisory level. Experience in federally-funded programs is desirable. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902 . All applications received will be forwarded to the Department of Housing & Community Development (HCD) for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans. Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year. Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. F or recruitment-specific questions, please contact Ellen Dillard at edillard@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/7/2024 11:59 PM Pacific
Port of Oakland
Oakland, California, United States
Job Description *** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *** The Port is currently recruiting for the position of Senior Procurement Analyst. Under general supervision, the Senior Procurement Analyst administers the procurement programs of the Port and the Aviation Division; monitors the day-to-day procurement activities of their respective work units; and performs complex professional work in the procurement of materials, supplies and services. Examples of Duties Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level. Provides operational direction to user department(s) and vendors through the interpretation of purchasing rules, regulations and policies to ensure compliance with state and local laws; serves as technical resource to Port divisions/departments in procurement of supplies and services. Collaborates with the Purchasing Manager and/or other designated manager, as appropriate, in setting priorities to meet departmental goals and objectives. Develops and implements pilot projects, such as, the integrated supplier program; solicits necessary information from user departments and vendors. May oversee the operation of the department’s on-line computer systems. May supervise, technically and/or functionally, the work of subordinate staff. Schedules quarterly review of all assigned commodities and analyzes existing purchasing methods with user departments and vendors to determine if needs are met; determines if revisions are necessary to increase the participation of vendors in accordance with Port Equal Opportunity Policy. Generates and expedites the acquisition of commodities such as vehicles, heavy equipment, personal computers, office equipment and office work stations and furniture. Prepares and processes specifications and invitations for both formal and informal bids; receives, checks and evaluates informal bids; reviews vendor efforts made and awards purchase orders; tabulates results of formal bids and recommends contract awards. Performs and coordinates special projects related to the application of data processing activities. Conducts product evaluation meetings with user divisions/departments and vendors to determine product feasibility. Represents the Port or division in meetings with vendors and professional and technical organizations. Performs other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a related field PLUS four years of progressively responsible experience in the public sector as a buyer. Experience in a lead capacity is highly desirable. KNOWLEDGE, SKILLS AND ABILITIES To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required. Knowledge of: Public sector procurement principles and practices. Data processing systems and their applicability to purchasing and procurement functions. Selection process for supply sources, marketing practices and commodity pricing methods and discounts. Process and methods of analyzing commodity lines to determine the purchasing systems necessary to procure, stock and furnish goods required. Basic principles and procedures of supervision. Ability to: Interpret specifications for equipment, bid proposals, insurance documents and contracts and to comprehend the requirements of applicable federal, state, local, women and minority business enterprise programs. Technically and/or functionally supervise the work of subordinate staff. Identify, research and solve a wide range of work related problems using resources such as trade publications and interviews with specialists in the field. Prepare clear, concise, grammatically correct reports, summaries, memorandums, letters, specifications, invitations for formal and informal bids and related materials. Perform and review purchase order calculations and bid proposals. Present instructions and information effectively. Negotiate effectively in order to reach compromises concerning contracts with parties holding different viewpoints. Establish effective working relationships with those contacted in the course of work. Assess the vendor market to determine vendor capability to supply a variety of goods and services and to maximize value obtained per dollars expended. Distinguish between various grades and qualities of a variety of materials, supplies and equipment. THE SELECTION PROCESS Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II. Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. ADVISORIES Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application. Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation. The Port of Oakland is an Equal Opportunity Employer Additional Requirements Must possess a valid California Class C driver license at the time and for the duration of appointment. This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port of Oakland. The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity. The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port). The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available. The Port pays 100% of the premium cost for dental and vision coverage. The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance. The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits. The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits. Time Away from Work From 2 to 5 weeks of vacation depending on years of employment at the Port. 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA). 1 paid Floating Holiday per year. 12 days of sick leave per year after three months of employment which includes 4 days of personal leave. 13paid holidays as well as the second half of the shift on December 24 and December 31. Closing Date/Time: 5/10/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
Job Description *** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *** The Port is currently recruiting for the position of Senior Procurement Analyst. Under general supervision, the Senior Procurement Analyst administers the procurement programs of the Port and the Aviation Division; monitors the day-to-day procurement activities of their respective work units; and performs complex professional work in the procurement of materials, supplies and services. Examples of Duties Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level. Provides operational direction to user department(s) and vendors through the interpretation of purchasing rules, regulations and policies to ensure compliance with state and local laws; serves as technical resource to Port divisions/departments in procurement of supplies and services. Collaborates with the Purchasing Manager and/or other designated manager, as appropriate, in setting priorities to meet departmental goals and objectives. Develops and implements pilot projects, such as, the integrated supplier program; solicits necessary information from user departments and vendors. May oversee the operation of the department’s on-line computer systems. May supervise, technically and/or functionally, the work of subordinate staff. Schedules quarterly review of all assigned commodities and analyzes existing purchasing methods with user departments and vendors to determine if needs are met; determines if revisions are necessary to increase the participation of vendors in accordance with Port Equal Opportunity Policy. Generates and expedites the acquisition of commodities such as vehicles, heavy equipment, personal computers, office equipment and office work stations and furniture. Prepares and processes specifications and invitations for both formal and informal bids; receives, checks and evaluates informal bids; reviews vendor efforts made and awards purchase orders; tabulates results of formal bids and recommends contract awards. Performs and coordinates special projects related to the application of data processing activities. Conducts product evaluation meetings with user divisions/departments and vendors to determine product feasibility. Represents the Port or division in meetings with vendors and professional and technical organizations. Performs other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a related field PLUS four years of progressively responsible experience in the public sector as a buyer. Experience in a lead capacity is highly desirable. KNOWLEDGE, SKILLS AND ABILITIES To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required. Knowledge of: Public sector procurement principles and practices. Data processing systems and their applicability to purchasing and procurement functions. Selection process for supply sources, marketing practices and commodity pricing methods and discounts. Process and methods of analyzing commodity lines to determine the purchasing systems necessary to procure, stock and furnish goods required. Basic principles and procedures of supervision. Ability to: Interpret specifications for equipment, bid proposals, insurance documents and contracts and to comprehend the requirements of applicable federal, state, local, women and minority business enterprise programs. Technically and/or functionally supervise the work of subordinate staff. Identify, research and solve a wide range of work related problems using resources such as trade publications and interviews with specialists in the field. Prepare clear, concise, grammatically correct reports, summaries, memorandums, letters, specifications, invitations for formal and informal bids and related materials. Perform and review purchase order calculations and bid proposals. Present instructions and information effectively. Negotiate effectively in order to reach compromises concerning contracts with parties holding different viewpoints. Establish effective working relationships with those contacted in the course of work. Assess the vendor market to determine vendor capability to supply a variety of goods and services and to maximize value obtained per dollars expended. Distinguish between various grades and qualities of a variety of materials, supplies and equipment. THE SELECTION PROCESS Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II. Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity. ADVISORIES Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application. Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation. The Port of Oakland is an Equal Opportunity Employer Additional Requirements Must possess a valid California Class C driver license at the time and for the duration of appointment. This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port of Oakland. The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association. The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity. The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port). The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available. The Port pays 100% of the premium cost for dental and vision coverage. The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance. The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits. The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits. Time Away from Work From 2 to 5 weeks of vacation depending on years of employment at the Port. 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA). 1 paid Floating Holiday per year. 12 days of sick leave per year after three months of employment which includes 4 days of personal leave. 13paid holidays as well as the second half of the shift on December 24 and December 31. Closing Date/Time: 5/10/2024 5:00 PM Pacific
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
State of Missouri
Warrensburg, Missouri, United States
Job Location: Western Missouri - The position will be domiciled in Cass, Johnson, Jackson, Lafayette counties. Applicants residing in surrounding counties will be considered on a case-by-case basis. Why you’ll love this position: The Weights, Measures & Consumer Protection Division is responsible for ensuring equity in the marketplace. From the amount and quality of fuel we purchase to any commodity sold by weight, measure or liquid volume, our division is there to make the playing field level for both the buyer and seller. If you enjoy working with your hands, are mechanically inclined, and want to be a part of protecting Missouri consumers, this job may be for you! Perform comprehensive inspections of fuel dispensing devices, storage tanks, storage tank fill and vent lines, dispensing filters, ensuring appropriate labeling is present, measure water in storage tanks, and reviewing bills of lading. Obtain fuel samples and ship or submit them to the Fuel Quality Laboratory in Jefferson City for analysis. Enforce state statutes and regulations pertinent to public safety and fuel quality. Investigate complaints relating to fuel quality. Issue notices of violations and stop sale orders relating to violations of state statutes and regulations relating to fuel quality. Performing re-inspection of facilities ensuring violations have been completed or stop sale orders have been corrected. Prepare and submit official documentation required for all job functions to the lab accurately and in a timely manner. Employee will work from their home and travel each day in their assigned territory. Represent the department in a professional manner at all times. Other duties as assigned. Territory includes: Andrew, Atchison, Barry, Barton, Bates, Buchanan, Caldwell, Carroll, Cass, Cedar, Chariton, Christian, Clay, Clinton, Dade, Dallas, Daviess, DeKalb, Gentry, Greene, Grundy, Harrison, Henry, Holt, Jasper, Jackson, Johnson, Lafayette, Lawrence, Linn, Livingston, McDonald, Mercer, Newton, Nodaway, Polk, Platte, Putnam, Ray, St. Clair, Stone, Sullivan, Taney, Vernon, Webster, and Worth counties Minimum Qualifications: Possession of a high school diploma or proof of high school equivalency. Ability to travel and stay overnight in a hotel is required. Ability to work outdoors and in adverse weather conditions. Ability to work in a potentially hazardous environment. Preferred Qualifications: Two years of technical experience in the petroleum industry relating to the installation and repair of fuel storage, utilization and dispensing systems (i.e., pipeline and barge terminals, gasoline delivery truck meters, gasoline pumps, atmospheric and pressure vessel fuel storage tanks and petroleum piping systems, etc.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: hr@mda.mo.gov Closing Date/Time: 2024-05-06
Apr 23, 2024
Full Time
Job Location: Western Missouri - The position will be domiciled in Cass, Johnson, Jackson, Lafayette counties. Applicants residing in surrounding counties will be considered on a case-by-case basis. Why you’ll love this position: The Weights, Measures & Consumer Protection Division is responsible for ensuring equity in the marketplace. From the amount and quality of fuel we purchase to any commodity sold by weight, measure or liquid volume, our division is there to make the playing field level for both the buyer and seller. If you enjoy working with your hands, are mechanically inclined, and want to be a part of protecting Missouri consumers, this job may be for you! Perform comprehensive inspections of fuel dispensing devices, storage tanks, storage tank fill and vent lines, dispensing filters, ensuring appropriate labeling is present, measure water in storage tanks, and reviewing bills of lading. Obtain fuel samples and ship or submit them to the Fuel Quality Laboratory in Jefferson City for analysis. Enforce state statutes and regulations pertinent to public safety and fuel quality. Investigate complaints relating to fuel quality. Issue notices of violations and stop sale orders relating to violations of state statutes and regulations relating to fuel quality. Performing re-inspection of facilities ensuring violations have been completed or stop sale orders have been corrected. Prepare and submit official documentation required for all job functions to the lab accurately and in a timely manner. Employee will work from their home and travel each day in their assigned territory. Represent the department in a professional manner at all times. Other duties as assigned. Territory includes: Andrew, Atchison, Barry, Barton, Bates, Buchanan, Caldwell, Carroll, Cass, Cedar, Chariton, Christian, Clay, Clinton, Dade, Dallas, Daviess, DeKalb, Gentry, Greene, Grundy, Harrison, Henry, Holt, Jasper, Jackson, Johnson, Lafayette, Lawrence, Linn, Livingston, McDonald, Mercer, Newton, Nodaway, Polk, Platte, Putnam, Ray, St. Clair, Stone, Sullivan, Taney, Vernon, Webster, and Worth counties Minimum Qualifications: Possession of a high school diploma or proof of high school equivalency. Ability to travel and stay overnight in a hotel is required. Ability to work outdoors and in adverse weather conditions. Ability to work in a potentially hazardous environment. Preferred Qualifications: Two years of technical experience in the petroleum industry relating to the installation and repair of fuel storage, utilization and dispensing systems (i.e., pipeline and barge terminals, gasoline delivery truck meters, gasoline pumps, atmospheric and pressure vessel fuel storage tanks and petroleum piping systems, etc.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: hr@mda.mo.gov Closing Date/Time: 2024-05-06
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific