PROJECT DELIVERY MANAGER (SECTION MANAGER, FACILITIES OPERATIONS, ISD)

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Apr 11, 2019
Full Time Administration and Management Facilities Management
  • Salary: $110,892.00 - $145,430.16 Annually

Job Description



FILING START DATE: 04/11/19at 7:00 a.m. (PDT). This examination will remain open until the needs of the department are met and is subject to closure at any time without prior notice.

EXAM NUMBER: W6661L

TYPE OF RECRUITMENT: Open Competitive Job Opportunity

DEFINITION:
Manages the activities of a building crafts or power plant operation, or an energy management section of the Internal Services Department (ISD).

CLASSIFICATION STANDARDS:
Positions allocable to this class are found only in the ISD's Facilities Operations Service and manage (1) multiple craft functions within a building crafts section; (2) the operation and maintenance activities of the power plant section; or (3) the energy management section. These positions report to an Administrative Manager XIII, ISD (i.e. Division Manager).

Essential Job Functions

Manages a sectionwithin the Program and Project Management Division by planning and directing the work activities of staff (i.e., supervisors, managers, and Clerical); coordinating activities of the section with other Internal Services Department divisions and sections, County departments, and public and private agencies, implementing policies and procedures as required by federal and state regulations, codes, standards (such asPublic Contract Code of California, California Building Code, Title 24, etc.); and assessing the overall effectiveness ofthe section operations in order to provide for theefficient,lawful, and timely accomplishment of the sectionmandates, strategic goals, and objectives.

Managessupervisors and project managers by performing a fullrange of supervisory tasks, which include reviewing and evaluating work ofsubordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; etc. in order to ensure staff receive the support and direction needed to effectively perform their duties.

Develops procedures and processes by reviewing and analyzing federal and state regulations, codes, standards; benchmarksinternal operations against the best practices of other agencies and organizations, gathersand analyzing department data, preparing and presents recommended changes in operations and policies, orally or in written format using construction management software (e.g., eGordian, MS Project, PMWeb, etc.) and computer software (e.g., Microsoft Word, Excel, PowerPoint, Adobe Suite, etc.) to ensure the section performs effectively and is in compliance with laws and regulations.

Directsthe implementation of theCounty's and department's Facilities Operations strategic goals bybenchmarking internal operations against the best practices ofother agencies andorganizations, gathering and analyzing department data, reviewing and recommending alternatives, ensuring strategies are aligned with department management and the Board of Supervisors, and assisting with the implementation of policiesin order to ensure that strategic goals arebeing met in an organized, efficient andcost effective way.

Assists in the preparation of the section's budget by participating in the budgeting process, reviewingpast section expenditures, anticipating section's budget needs, gathering, compiling, and analyzing information about current budget, and recommending changes in order to ensure sufficient resources are requested to perform the mission of the division.

Prepares reports,special correspondence, and studies by gathering and analyzing data, documenting findings and recommendations, and presenting themin writing or orally, for either technical or non-technical audiences in order to provide division management with updates regarding the performance and operations of the section.

Conducts performance audits of section operations by reviewing program requirements andprocedures, gathering and analyzing performance measurement data, identifying potential issues, and recommending remedial measures, where appropriate, in order to ensure the section is effectively performing their functions.

Acts on the behalf of a Division Manager as directed.

Oversees the implementation of the division's annual and multi-year projects by managing project timelines, budget and cost; by ensuring the payment invoicing is aligned with project delivery milestones; by conducting quality assurance on delivery expectations, including collaboration with the Design Review function, and perform commissioning, punch-list and other quality assurance functions, and by coordinating with the Department of Public Works on project permitting, inspections and close-out of projects in order to ensure verification of project completion and compliance with the law.

Establishes project schedules to manage the project lifecycle from beginning to end. Engages the Section Manager Assessment and Section Manager Planning as needed to establish project timelines for project scope development, architect/engineering work, JOC (or other) contract scope development, project delivery, and through project close.

Coordinates with Customer Departments to communicate project scope and timelines, and work with customer departments on specific project implementation plans to mitigate operational impacts from maintenance improvement projects. As necessary, assists customer departments with on-site relocation, temporary swing space, traffic impact mitigation and other operational considerations. Provides customer update reporting on project and operational impact issue resolution on a regular basis from planning through project close.

Ensures project controls are managed effectively to keep projects on track by making project adjustments as necessary, tracking progress and performance data for cost, quality and timelines. Validates project deliverables to progress payment schedules, and manages payment and contract close during project close-out. Works with Program Controls Section for end-of-project budget reporting.

Monitors workplace safety for contractors, building occupants, and visitors during project implementation by monitoring safety requirements for the working space, job tasks, environmental testing and reporting, to ensure the workspace and workplace is free from safety risks.

Leads project close-out, punch-list and commissioning processes to ensure project delivery is delivered as intended and designed, resolve outstanding delivery issues relative to the technical delivery of the project, and address any customer issues to the point of gaining customer acceptance of work completion.

Assists in the management of contracts by working with contractor to provide design and engineering in the development of project scopes of work, collaborating with the Facility Assessment section to ensure the design and engineering meets the replacement and/or repair needs of the project, reviewing Job Order Contractor bids to ensure alignment with project plans and cost estimates to ensure product deliverables is in accordance with approved requirements.

Requirements

SELECTIONREQUIREMENTS:
Twoyears' experience providing construction,renovation or deferred maintenanceproject managementservices*at the level of aPrincipal Facilities Project Manager** specifically in the area ofProject Delivery.***

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative means of transportation in the performance of essential duties.

PHYSICAL CLASS:
2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Construction,renovation or deferred maintenance project management servicesis defined as encompassing at least $5 million dollars in expenditures, simultaneously managing multiple teams of ten or more projectsand at least twelvesupervisors/managers.

**Experience at the level of Principal Facilities Project Manager is defined as managinghighly complex projects and associated processes, and typically supervises ateam of Facilities/Senior Facilities Project Managers. Typically a direct report to a Division Manager level (or equivalent) position.

***Project Delivery consists of Job Order Contracting, Design Bid Build, Master Service Agreements, etc.

Additional Information

IMPORTANT NOTES:
  • Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION.
  • Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

EXAMINATION CONTENT:
This examination will consist of two (2)parts:

Part I - A multiple choice test weighted at 50% covering Leadership Professionalism, Deductive Reasoning, Director Potential, Director Judgment, Business Acumen, Building Relationships, Drive for Results, and Self Motivation.

In accordance with Civil Service Rule 7.19, the examination materials are standardized and copyrighted and therefore not subject to review.

Only candidates who achieve a passing score of 70% or higher on Part I will proceed to Part II of this examination.

PartII -A Structured Interview weighted at 50% covering Professional/Technical Expertise andKnowledge ofFacility Construction Management Software, Building Planning, Facility Construction Project Management, Building Codes & Inspections, Commissioning, Contract Management, Administration and Management, Financial Management, Oral Communication Skill, Quality Assurance, and Auditing.

Applicants must meet the Selection Requirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be placed on the eligible register.

TRANSFER OF SCORES:

Applicants that have taken identical test part(s) for other exams within the last 12 months, will have their test responses for the identical test part(s) automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re-take any identical test parts for at least 12 months.

NOTE: All test invitations will be sent to candidates via email. Candidates are responsible for providing a valid email address in their application that can receive email from hr@lacounty.gov . Please add IOntiveros@isd.lacounty.gov , KLent@dhr.lacounty.gov , and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail.

Final results will be sent by U.S. mail. Test scores cannot be given over the phone.

TEST PREPARATION:
Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at
http://hr.lacounty.gov/ . Please click on Job Info Center, then click on Employment Test Preparation. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed onthe Eligible Register in the order of their score group for a period oftwelve (12) monthsfollowing the date of promulgation.PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLELIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.

VACANCY INFORMATION:
The resulting EligibleRegister for this examination will be used to fill vacanciesin the Internal Services Department,Facilities Operations Servicelocated at1100 NorthEastern Avenue, Los Angeles,CA90063.

SHIFT: Day

APPLICATION AND FILING INFORMATION:
Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply"button for this posting. You can also track the status of your application using this website. If you are unable to access the website, you may enter the following link to access your profile:

https://www.governmentjobs.com/careers/lacounty


We must receive your application and additional documents, if any, by 5:30 pm, PST, on the last day of filing.If you are unable to attach the required documents you may faxor emailthe exam analyst within 15 calendar days of filing. Please include the exam number and the exam title.

Provide any relevant job experience and trainingin the spaces provided so we can evaluate your qualifications for the job. For each field, give the name and address of your employer, your title, beginning and ending dates, number of hours worked per week, description of work performed.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Direct copies of class specifications and selection requirements as your description of duties will not be sufficient to meet requirements.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

FAIR CHANCE INITIATIVE
The County of Los Angeles is a Fair Change employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

ADA Coordinator Phone: (323) 267-2432
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
California Relay Services Phone: (800) 735-2922

Department Contact Name: Irene Ontiveros
Department Contact Phone: (323) 881-4663
Department Fax: (323) 780-9006
Department Contact Email: iontiveros@isd.lacounty.gov


Closing Date/Time: Continuous