Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F (Senior Performance Analyst) Annual Salary Range $ 123,544.42 (Minimum) - $ 160,609.16 (Maximum). The negotiable salary offer will be between $123,544.42 - $142,076.79 (mid-point) to commensurate with experience and education. AFSCME Pay Band G (Principal Performance Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum). The negotiable salary offer will be between $127,505.43 - $152,496.50 (mid-point) to commensurate with experience and education. Reports To J. Mazza Current Assignment San Francisco Bay Area Rapid Transit District (BART), Procurement Department is currently looking for a Principal Performance Analyst or a Sr. Performance Analyst to join our team! The Procurement Department is building its capacity for continuous improvement through innovative thinking and implementing business transformation using change management practices. The Procurement Department draws upon change and project management best leading practices to provide services for process improvements and organizational transformation initiatives. The Principal Performance Analyst or Sr. Performance Analyst will serve facilitate in the design, development, evaluation and implementation of performance analyses, maturity assessments, and process improvements including defining scope, goals and objectives, developing project plans and timelines, and interpreting analytical findings. The position will be responsible for building a strong discipline for continuous improvement throughout the Procurement Department, using globally recognized frameworks to benchmark the Procurement Department’s performance and identify specific targets for improvement using both quantitative and qualitative measures. The ideal candidate will possess innovative thinking applied to strong analytical capabilities, including the ability to: Champion and successfully lead execution of new ideas and initiatives. Communicate effectively and transmit ideas to managers and other staff. Make sound, practical decisions on complex issues and work independently in a resourceful manner. Follow-through on assignments and work in a proactive fashion. Work cross-functionally in teams and form partnerships to achieve objectives. Understand and work with online inventory, procurement, and financial systems such as Maximo and PeopleSoft to implement improvements aligned with business process procedures, working with stakeholders and management. Clearly and concisely formulate and present to executive level management, stakeholders, and staff. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Examples of Duties (Principal Performance Analyst) Leads the design, development, evaluation and implementation of performance analyses, maturity assessments, and process improvements including defining scope, goals and objectives, developing project plans and timelines, and interpreting analytical findings. Leads improvement initiatives including transformation projects; conducts training and advisory services; develops training curricula for continous improvement, including lean processes; documents and summarizes lessons learned from transformation projects and initiatives; develops and manages knowledge base of continuous improvement tools suitable for the District. Leads the development of project management approach for large system transformation or process improvement initiatives; defines scope, goals and objectives, develops project plans, timelines and other monitoring tools to ensure completion of project deliverables; utilizes change management tools to engage and facilitate buy-in from project stakeholders; determines, allocates and monitors project resources; develops status reports and regularly reviews project status with management. Provides support to the Senior Manager of Performance & Innovation and advises District management on the compliance, effectiveness, and economy of District activities. Participates in and leads the collection of data, including assisting with designing surveys and questionnaires, developing sample methodologies and overseeing resulting data collection; assists in the identification of data sources, collection, and validation of data. Coordinates assigned program activities with those of other departments, divisions and outside agencies and organizations; establishes partnerships with internal and external stakeholders and peers to ensure results are achieved. Prepares and reviews analytical and statistical reports tailored for various levels of District management; assists in systematizing/institutionalizing District-wide performance management analytics. Participates in and leads program and process evaluations based on outcomes of risk management, strategic planning, budgeting or other Districtwide initiatives; translates stated or implied District needs into researchable management analyses and initiatives. Participates in the preparation and administration of the department or division program budget; submits budget recommendations; monitors expenditures. Develops functional relationships with other departments, as assigned, to facilitate activities involving the departments; provides requested consulting services as requested on a broad range of issues. Leads assigned employees in their areas of work including methods, procedures and techniques. Assists with and leads monitoring, administering, and negotiating consultant contracts, coordinates consultant work with other departments, and serves as liaison for analyses and projects. Develops standard operating procedures and policies; monitors and supports transition from project phase to regular operations; conducts follow-up assessments as needed. Attends, leads, and participates in professional group meetings and a variety of committees; stays abreast of new trends and innovations in the field; prepares and presents staff reports and other correspondence as appropriate and necessary. May participate in the selection and training of assigned staff. Participates in special projects as assigned. Examples of Duties ( Senior Performance Analyst) Supports districtwide transformation initiatives, including documenting business processes, applying efficiencies to those processes, implementing large process or system transformation programs; implements concepts of change management. Researches, conducts and coordinates working sessions with District stakeholders to define performance metrics; assists with conducting studies to determine opportunities for measuring performance; maintains an awareness of performance management best practices. Participates in the collection of data, including assisting with designing surveys and questionnaires, developing sample methodologies and overseeing resulting data collection; assists in the identification of data sources, collection, and validation of data. Prepares analytical and statistical reports tailored for various levels of District management; assists in systematizing/institutionalizing the Districtwide performance management analytics. Participates in the analysis of program and process evaluations based on outcomes of risk management, strategic planning, budgeting or other Districtwide initiatives; translates stated or implied District needs into researchable management analyses and initiatives. Assists with the design, development, evaluation and implementation of performance analyses and assessments; assists with defining scope, goals and objectives; building project plans, timelines; interpreting analytical findings. Participates in the documentation and summary of lessons learned from transformation projects to develop a knowledge base of continuous improvement tools suitable for the District. Participates in developing project management approach for systems transformation or process improvement initiatives; participates in defining scope, goals and objectives, project plans, timelines and other monitoring tools for transformational projects; assists with the transitioning projects implementation and administration; prepares status reports for transformational projects (as needed). Assist with monitoring and administering consultant contracts, coordinates consultant work with other departments, and serves as liaison for analyses and projects. Attends and participates in professional group meetings and a variety of committees; stays abreast of new trends and innovations in the field of performance management; prepares and presents staff reports and other correspondence as appropriate and necessary. Participates in special projects as assigned. Minimum Qualifications Principal Performance Analyst Education : A Bachelor’s degree in business administration, public administration, accounting, finance, statistics, data analytics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional experience in operational or financial performance management, organizational development, lean process improvement, change management, policy analysis or project management experience, which must have included at least one (1) year of lead experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor’s degree is preferred. Other Requirements : Possession of a valid certificate as a Project Management Professional (PMP) is desirable. Education : A Bachelor’s degree in business administration, public administration, accounting, finance, statistics, data analytics or a closely related field from an accredited college or university. Senior Performance Analyst Experience : Three (3) years of (full-time equivalent) verifiable professional experience in operational or financial performance management, organizational development, change management, policy analysis or project management experience. Substitution : Additional professional administrative, analytical and/or budgetary experience as outlined above, may be substituted for the education on a year-for-year basis. A college degree is preferred. Other Requirements : Possession of a valid certificate as a Project Management Professional (PMP) is desirable. Knowledge and Skills Principal Performance Analyst Knowledge of : Continuous improvement, including practices and concepts of process management systems and Lean methodology. Methods and techniques of change management, strategic planning, enterprise risk management and transit strategic asset management; translation of stated or implied needs into researchable management analyses and initiatives. Principles of performance management, analysis, assessments, and improvement. Principles and practices of policy analysis, development and administration. Principles and practices of business systems applications and operational analysis. Methods and techniques of advanced data analysis, investigative and quantitative analysis, and quantitative methods such as statistical sampling and regression analysis. Funding policies of various government entities and commissions. Principles of lead supervision and training. Business and audit ethics. Current office procedures, methods, equipment, and applications. Principles of business letter writing and financial report preparation. Skill in : Recommending and leading the implementation of goals and objectives for performance management, transformation initiatives, and continuous improvement programs. Leading and supporting transformation initiatives, utilizing Lean process improvements and change management concepts. Leading performance or program evaluations and maturity assessments. Developing performance measures and Key Performance Indicators (KPIs), determining performance targets, evaluating results, and conducting benchmarking and comparative studies of progressive and innovative organizations. Data analytics; familiarity with designing and maintaining data associated with the delivery of regular reports and visualizations, including the design, maintenance, and updates to dashboards and other forms of communication. Ability to organize, combine, and tabulate large amounts of data into clear reports, charts, and dashboards that are understandable to stakeholders. Supervising analytical and technical staff; managing vendors, contractors and other parties. Supervising, organizing and reviewing the work of lower level staff. Selecting, supervising, training and evaluating subordinate co-workers. Partnering and collaborating with a broad range of peers and stakeholders for joint initiatives, coordinating participation and buy-in. Planning, supervising and designing research and evaluation projects. Applying practices and theories, techniques and management methodologies to assigned projects. Coordinating and administering budget processes for assigned departments or divisions. Researching, analyzing and evaluating programs, policies and procedures. Interpreting, explaining and enforcing division/department policies and procedures. Performing complex statistical, financial and other mathematical analyses. Operating office equipment and supporting software, including word processing and spreadsheet applications. Understanding the environment, demands, and consequences of evaluation/ assessment results and the impact of associated findings and reports. Making prudent, defensible and timely decisions. Exercising judgment in determining materiality of evaluation/ assessment results. Working independently in the absence of supervision. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing; ability to identify stakeholder sensitivities and adapt communications as necessary. Ability to organize, structure and frame ideas, issues, and strategies in a clear, focused, and persuasive manner. Establishing and maintaining effective working relationships with those contacted in the course of the work. Writing clear and concise reports. Senior Performance Analyst Knowledge of : Knowledge of and experience in performance or program evaluations, maturity assessments, and process improvements. Knowledge of and experience in continuous improvement, including practices and concepts of process management systems and Lean methodology. Principles and practices of policy analysis, development and administration. Principles and practices of business systems applications and operational analysis. Methods and techniques of data science through advanced analysis, investigative and quantitative analysis, and quantitative methods such as statistical sampling and regression analysis. Methods and techniques of change management and enterprise risk management. Principles and practices of general, fund, and government accounting. Principles of strategic asset management and strategic planning. Funding policies of various government entities and commissions. Related Federal, State and local laws, codes and regulations. Skill in : Developing performance measures and Key Performance Indicators (KPIs), determining performance targets, evaluating results, and conducting benchmarking and comparative studies of progressive and innovative organizations. Designing and maintaining data associated with the delivery of regular reports and visualizations, including the design, maintenance, and updates to dashboards and other forms of communication. Partnering and collaborating with a broad range of peers and stakeholders for joint initiatives, coordinating participation and buy-in. Recommending and implementing goals and objectives for performance management programs. Planning, supervising and designing research and evaluation projects. Applying practices and theories, techniques and management methodologies to assigned projects. Coordinating and administering budget process for assigned department or division. Researching, analyzing and evaluating programs, policies and procedures. Communicating clearly and concisely, both orally and in writing. Interpreting and explaining District policies and procedures. Identifying stakeholder sensitivities and adapt communications as necessary. Establishing and maintaining effective working relationships with those contacted in the course of work. Organizing, structuring and frame ideas, issues, and strategies in a clear, focused, and persuasive manner. Ability to organize, combine, and tabulate large amounts of data into clear reports, charts, and dashboards that are understandable to stakeholders. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 10/6/2024 11:59 PM Pacific
Sep 17, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F (Senior Performance Analyst) Annual Salary Range $ 123,544.42 (Minimum) - $ 160,609.16 (Maximum). The negotiable salary offer will be between $123,544.42 - $142,076.79 (mid-point) to commensurate with experience and education. AFSCME Pay Band G (Principal Performance Analyst) Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum). The negotiable salary offer will be between $127,505.43 - $152,496.50 (mid-point) to commensurate with experience and education. Reports To J. Mazza Current Assignment San Francisco Bay Area Rapid Transit District (BART), Procurement Department is currently looking for a Principal Performance Analyst or a Sr. Performance Analyst to join our team! The Procurement Department is building its capacity for continuous improvement through innovative thinking and implementing business transformation using change management practices. The Procurement Department draws upon change and project management best leading practices to provide services for process improvements and organizational transformation initiatives. The Principal Performance Analyst or Sr. Performance Analyst will serve facilitate in the design, development, evaluation and implementation of performance analyses, maturity assessments, and process improvements including defining scope, goals and objectives, developing project plans and timelines, and interpreting analytical findings. The position will be responsible for building a strong discipline for continuous improvement throughout the Procurement Department, using globally recognized frameworks to benchmark the Procurement Department’s performance and identify specific targets for improvement using both quantitative and qualitative measures. The ideal candidate will possess innovative thinking applied to strong analytical capabilities, including the ability to: Champion and successfully lead execution of new ideas and initiatives. Communicate effectively and transmit ideas to managers and other staff. Make sound, practical decisions on complex issues and work independently in a resourceful manner. Follow-through on assignments and work in a proactive fashion. Work cross-functionally in teams and form partnerships to achieve objectives. Understand and work with online inventory, procurement, and financial systems such as Maximo and PeopleSoft to implement improvements aligned with business process procedures, working with stakeholders and management. Clearly and concisely formulate and present to executive level management, stakeholders, and staff. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Examples of Duties (Principal Performance Analyst) Leads the design, development, evaluation and implementation of performance analyses, maturity assessments, and process improvements including defining scope, goals and objectives, developing project plans and timelines, and interpreting analytical findings. Leads improvement initiatives including transformation projects; conducts training and advisory services; develops training curricula for continous improvement, including lean processes; documents and summarizes lessons learned from transformation projects and initiatives; develops and manages knowledge base of continuous improvement tools suitable for the District. Leads the development of project management approach for large system transformation or process improvement initiatives; defines scope, goals and objectives, develops project plans, timelines and other monitoring tools to ensure completion of project deliverables; utilizes change management tools to engage and facilitate buy-in from project stakeholders; determines, allocates and monitors project resources; develops status reports and regularly reviews project status with management. Provides support to the Senior Manager of Performance & Innovation and advises District management on the compliance, effectiveness, and economy of District activities. Participates in and leads the collection of data, including assisting with designing surveys and questionnaires, developing sample methodologies and overseeing resulting data collection; assists in the identification of data sources, collection, and validation of data. Coordinates assigned program activities with those of other departments, divisions and outside agencies and organizations; establishes partnerships with internal and external stakeholders and peers to ensure results are achieved. Prepares and reviews analytical and statistical reports tailored for various levels of District management; assists in systematizing/institutionalizing District-wide performance management analytics. Participates in and leads program and process evaluations based on outcomes of risk management, strategic planning, budgeting or other Districtwide initiatives; translates stated or implied District needs into researchable management analyses and initiatives. Participates in the preparation and administration of the department or division program budget; submits budget recommendations; monitors expenditures. Develops functional relationships with other departments, as assigned, to facilitate activities involving the departments; provides requested consulting services as requested on a broad range of issues. Leads assigned employees in their areas of work including methods, procedures and techniques. Assists with and leads monitoring, administering, and negotiating consultant contracts, coordinates consultant work with other departments, and serves as liaison for analyses and projects. Develops standard operating procedures and policies; monitors and supports transition from project phase to regular operations; conducts follow-up assessments as needed. Attends, leads, and participates in professional group meetings and a variety of committees; stays abreast of new trends and innovations in the field; prepares and presents staff reports and other correspondence as appropriate and necessary. May participate in the selection and training of assigned staff. Participates in special projects as assigned. Examples of Duties ( Senior Performance Analyst) Supports districtwide transformation initiatives, including documenting business processes, applying efficiencies to those processes, implementing large process or system transformation programs; implements concepts of change management. Researches, conducts and coordinates working sessions with District stakeholders to define performance metrics; assists with conducting studies to determine opportunities for measuring performance; maintains an awareness of performance management best practices. Participates in the collection of data, including assisting with designing surveys and questionnaires, developing sample methodologies and overseeing resulting data collection; assists in the identification of data sources, collection, and validation of data. Prepares analytical and statistical reports tailored for various levels of District management; assists in systematizing/institutionalizing the Districtwide performance management analytics. Participates in the analysis of program and process evaluations based on outcomes of risk management, strategic planning, budgeting or other Districtwide initiatives; translates stated or implied District needs into researchable management analyses and initiatives. Assists with the design, development, evaluation and implementation of performance analyses and assessments; assists with defining scope, goals and objectives; building project plans, timelines; interpreting analytical findings. Participates in the documentation and summary of lessons learned from transformation projects to develop a knowledge base of continuous improvement tools suitable for the District. Participates in developing project management approach for systems transformation or process improvement initiatives; participates in defining scope, goals and objectives, project plans, timelines and other monitoring tools for transformational projects; assists with the transitioning projects implementation and administration; prepares status reports for transformational projects (as needed). Assist with monitoring and administering consultant contracts, coordinates consultant work with other departments, and serves as liaison for analyses and projects. Attends and participates in professional group meetings and a variety of committees; stays abreast of new trends and innovations in the field of performance management; prepares and presents staff reports and other correspondence as appropriate and necessary. Participates in special projects as assigned. Minimum Qualifications Principal Performance Analyst Education : A Bachelor’s degree in business administration, public administration, accounting, finance, statistics, data analytics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional experience in operational or financial performance management, organizational development, lean process improvement, change management, policy analysis or project management experience, which must have included at least one (1) year of lead experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor’s degree is preferred. Other Requirements : Possession of a valid certificate as a Project Management Professional (PMP) is desirable. Education : A Bachelor’s degree in business administration, public administration, accounting, finance, statistics, data analytics or a closely related field from an accredited college or university. Senior Performance Analyst Experience : Three (3) years of (full-time equivalent) verifiable professional experience in operational or financial performance management, organizational development, change management, policy analysis or project management experience. Substitution : Additional professional administrative, analytical and/or budgetary experience as outlined above, may be substituted for the education on a year-for-year basis. A college degree is preferred. Other Requirements : Possession of a valid certificate as a Project Management Professional (PMP) is desirable. Knowledge and Skills Principal Performance Analyst Knowledge of : Continuous improvement, including practices and concepts of process management systems and Lean methodology. Methods and techniques of change management, strategic planning, enterprise risk management and transit strategic asset management; translation of stated or implied needs into researchable management analyses and initiatives. Principles of performance management, analysis, assessments, and improvement. Principles and practices of policy analysis, development and administration. Principles and practices of business systems applications and operational analysis. Methods and techniques of advanced data analysis, investigative and quantitative analysis, and quantitative methods such as statistical sampling and regression analysis. Funding policies of various government entities and commissions. Principles of lead supervision and training. Business and audit ethics. Current office procedures, methods, equipment, and applications. Principles of business letter writing and financial report preparation. Skill in : Recommending and leading the implementation of goals and objectives for performance management, transformation initiatives, and continuous improvement programs. Leading and supporting transformation initiatives, utilizing Lean process improvements and change management concepts. Leading performance or program evaluations and maturity assessments. Developing performance measures and Key Performance Indicators (KPIs), determining performance targets, evaluating results, and conducting benchmarking and comparative studies of progressive and innovative organizations. Data analytics; familiarity with designing and maintaining data associated with the delivery of regular reports and visualizations, including the design, maintenance, and updates to dashboards and other forms of communication. Ability to organize, combine, and tabulate large amounts of data into clear reports, charts, and dashboards that are understandable to stakeholders. Supervising analytical and technical staff; managing vendors, contractors and other parties. Supervising, organizing and reviewing the work of lower level staff. Selecting, supervising, training and evaluating subordinate co-workers. Partnering and collaborating with a broad range of peers and stakeholders for joint initiatives, coordinating participation and buy-in. Planning, supervising and designing research and evaluation projects. Applying practices and theories, techniques and management methodologies to assigned projects. Coordinating and administering budget processes for assigned departments or divisions. Researching, analyzing and evaluating programs, policies and procedures. Interpreting, explaining and enforcing division/department policies and procedures. Performing complex statistical, financial and other mathematical analyses. Operating office equipment and supporting software, including word processing and spreadsheet applications. Understanding the environment, demands, and consequences of evaluation/ assessment results and the impact of associated findings and reports. Making prudent, defensible and timely decisions. Exercising judgment in determining materiality of evaluation/ assessment results. Working independently in the absence of supervision. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing; ability to identify stakeholder sensitivities and adapt communications as necessary. Ability to organize, structure and frame ideas, issues, and strategies in a clear, focused, and persuasive manner. Establishing and maintaining effective working relationships with those contacted in the course of the work. Writing clear and concise reports. Senior Performance Analyst Knowledge of : Knowledge of and experience in performance or program evaluations, maturity assessments, and process improvements. Knowledge of and experience in continuous improvement, including practices and concepts of process management systems and Lean methodology. Principles and practices of policy analysis, development and administration. Principles and practices of business systems applications and operational analysis. Methods and techniques of data science through advanced analysis, investigative and quantitative analysis, and quantitative methods such as statistical sampling and regression analysis. Methods and techniques of change management and enterprise risk management. Principles and practices of general, fund, and government accounting. Principles of strategic asset management and strategic planning. Funding policies of various government entities and commissions. Related Federal, State and local laws, codes and regulations. Skill in : Developing performance measures and Key Performance Indicators (KPIs), determining performance targets, evaluating results, and conducting benchmarking and comparative studies of progressive and innovative organizations. Designing and maintaining data associated with the delivery of regular reports and visualizations, including the design, maintenance, and updates to dashboards and other forms of communication. Partnering and collaborating with a broad range of peers and stakeholders for joint initiatives, coordinating participation and buy-in. Recommending and implementing goals and objectives for performance management programs. Planning, supervising and designing research and evaluation projects. Applying practices and theories, techniques and management methodologies to assigned projects. Coordinating and administering budget process for assigned department or division. Researching, analyzing and evaluating programs, policies and procedures. Communicating clearly and concisely, both orally and in writing. Interpreting and explaining District policies and procedures. Identifying stakeholder sensitivities and adapt communications as necessary. Establishing and maintaining effective working relationships with those contacted in the course of work. Organizing, structuring and frame ideas, issues, and strategies in a clear, focused, and persuasive manner. Ability to organize, combine, and tabulate large amounts of data into clear reports, charts, and dashboards that are understandable to stakeholders. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 10/6/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band G Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76/annually commensurate with experience and education. Reports To Manager Budget and Administration DEFINITION Under general supervision, performs the most technical and complex tasks relative to assigned area of responsibility; may supervise, assign, review and participate in the work of staff responsible for providing professional level support on budget development and administration, financial analysis and project control work; ensures work quality and adherence to established policies and procedures; and performs related duties as assigned. CLASS CHARACTERISTICS This is the highest level within the Financial Analyst series. Positions at this master level perform the most complex duties assigned to the series or may be responsible for participating in supervising, assigning and reviewing the work of subordinate staff. Incumbents oversee the work of outside consultants or assisting higher-level managerial staff in planning and evaluating the quantity and quality of work performed by subordinate staff. Master level classes such as this are an extension of the advanced journey level class and often represent the highest non-supervisory tier or a specialized advanced journey level. Master level classes typically consist of non-supervisory principal positions. Positions in this class are flexibly staffed and can be filled by advancement from the advanced journey level, or when filled from the outside, by incumbents with prior full journey level experience. Current Assignment First review of applications will be on March 15, 2024 Capitol Corridor is an intercity passenger rail service connecting Auburn/Sacramento to Silicon Valley, including San Francisco, Oakland, and Berkeley. Fully funded by the State of California, Capitol Corridor receives administrative support from BART through a managing agency agreement and is a department within BART. The Principal Financial Analyst will be an integral member of CCJPA’s Finance Team performing the most complex duties assigned to the Financial Analyst series related to operating and capital budget development, administration, and reporting, financial analysis, and project control work; grant and funding administration and compliance; procurement and contract and compliance; ensuring work quality and adherence to policies and procedures; and performing related duties as assigned. The Principal Financial Analyst will provide consultation and training to CCJPA managers and staff on financial and procurement policies and procedures and may provide direction and oversight to subordinate staff. The Principal Financial Analyst may serve as the delegate for the Manager of Budget & Administration as needed. The ideal candidate will demonstrate strong knowledge and experience in the following areas beyond the minimum qualifications: Experience performing complex financial, statistical, comparative and management analyses, and performing accurate complex financial calculations. Intermediate to advanced experience with data analytics, data visualization, and/or business intelligence tools. Ability to successfully analyze and verify data for accuracy and resolving budget discrepancies and issues; Experience with Oracle Business Intelligence preferred. Intermediate to advanced computer, financial database, and Excel skills with the aptitude to learn new systems quickly. Experience with grant development, administration, and compliance. Experience providing financial support for projects and/or programs with complex funding sources and compliance requirements. Experience preparing clear and accurate financial, budget, and grant reports and charts for internal and external stakeholders. Experience creating financial models, forecasts, or cost-benefit analysis. Focus on continuous improvement and providing high-quality customer service and support to internal and/or external customers. Effective verbal and written communication skills; Exceptional organizational skills and demonstrated ability to plan and organize work for self and others to ensure that work is completed efficiently and in a timely manner. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Minimum Qualifications Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band G Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum) The negotiable salary offer will be between $127,505.43 - $151,482.76/annually commensurate with experience and education. Reports To Manager Budget and Administration DEFINITION Under general supervision, performs the most technical and complex tasks relative to assigned area of responsibility; may supervise, assign, review and participate in the work of staff responsible for providing professional level support on budget development and administration, financial analysis and project control work; ensures work quality and adherence to established policies and procedures; and performs related duties as assigned. CLASS CHARACTERISTICS This is the highest level within the Financial Analyst series. Positions at this master level perform the most complex duties assigned to the series or may be responsible for participating in supervising, assigning and reviewing the work of subordinate staff. Incumbents oversee the work of outside consultants or assisting higher-level managerial staff in planning and evaluating the quantity and quality of work performed by subordinate staff. Master level classes such as this are an extension of the advanced journey level class and often represent the highest non-supervisory tier or a specialized advanced journey level. Master level classes typically consist of non-supervisory principal positions. Positions in this class are flexibly staffed and can be filled by advancement from the advanced journey level, or when filled from the outside, by incumbents with prior full journey level experience. Current Assignment First review of applications will be on March 15, 2024 Capitol Corridor is an intercity passenger rail service connecting Auburn/Sacramento to Silicon Valley, including San Francisco, Oakland, and Berkeley. Fully funded by the State of California, Capitol Corridor receives administrative support from BART through a managing agency agreement and is a department within BART. The Principal Financial Analyst will be an integral member of CCJPA’s Finance Team performing the most complex duties assigned to the Financial Analyst series related to operating and capital budget development, administration, and reporting, financial analysis, and project control work; grant and funding administration and compliance; procurement and contract and compliance; ensuring work quality and adherence to policies and procedures; and performing related duties as assigned. The Principal Financial Analyst will provide consultation and training to CCJPA managers and staff on financial and procurement policies and procedures and may provide direction and oversight to subordinate staff. The Principal Financial Analyst may serve as the delegate for the Manager of Budget & Administration as needed. The ideal candidate will demonstrate strong knowledge and experience in the following areas beyond the minimum qualifications: Experience performing complex financial, statistical, comparative and management analyses, and performing accurate complex financial calculations. Intermediate to advanced experience with data analytics, data visualization, and/or business intelligence tools. Ability to successfully analyze and verify data for accuracy and resolving budget discrepancies and issues; Experience with Oracle Business Intelligence preferred. Intermediate to advanced computer, financial database, and Excel skills with the aptitude to learn new systems quickly. Experience with grant development, administration, and compliance. Experience providing financial support for projects and/or programs with complex funding sources and compliance requirements. Experience preparing clear and accurate financial, budget, and grant reports and charts for internal and external stakeholders. Experience creating financial models, forecasts, or cost-benefit analysis. Focus on continuous improvement and providing high-quality customer service and support to internal and/or external customers. Effective verbal and written communication skills; Exceptional organizational skills and demonstrated ability to plan and organize work for self and others to ensure that work is completed efficiently and in a timely manner. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Minimum Qualifications Education : A Bachelor’s degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in : Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
City of Huntington Beach, CA
Huntington Beach, California, United States
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
STATE BAR OF CALIFORNIA
San Francisco, CA, United States
Job Description Office of Finance Annual Salary Range: $120,729 - $160,952 FLSA Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Finance (Finance) oversees accounts payable, accounts receivable, billing, collection, payroll, fixed assets, treasury, and the general ledger in accordance with the State Bar's financial policies. Finance is also responsible for ongoing financial planning, preparing financial statements and analysis, and works with the Leadership Team and the Finance Committee to create and monitor the State Bar's annual budget. About the Position The State Bar of California's Office of Finance seeks an experienced and highly skilled Principal Financial Analyst/Accounting Supervisor to perform comprehensive accounting professional duties in the areas of general ledger, accounts payable, grants, investments, fixed assets, payroll, fund accounting, audits, personnel supervision, and special projects. The Principal Financial Analyst/Accounting Supervisor exercises sound, independent judgment in performing complex analytical work; adapts quickly to changing environment and effectively implements course of actions; participates in audit activities; works under pressure and deadlines; provides training and guidance to staff; and performs other related duties as required. Governmental accounting experience is desired and experience with Oracle Fusion is a plus. Definition The Principal Financial Analyst serves under the general oversight of an Executive Team Member and is responsible for supervising the staff and operations of a fiscal section in the State Bar; functional areas of responsibility may include, but are not limited to general ledger, grants, accounts payable, accounts receivable, payroll, general and special fund accounting, related activities in accordance with generally accepted accounting standards, fiscal audits, and for supporting special projects as assigned. This position serves on a team that is responsible for continuous institutional organizational improvement, collaboration, accountability, and professionalism. The Principal Financial Analyst may also oversee other functions as assigned. Distinguishing Characteristics This classification is distinguished from a Senior Program Analyst in the series in that the Principal Financial Analyst assumes responsibility for development and implementation of comprehensive accounting and finance related projects that may have an agency wide impact. Duties may deal with complex and sensitive issues. Incumbents are expected to work with minimal direction and may supervise and/or lead support staff. Examples of Essential Duties Duties may include, but are not limited to the following: Develops fiscal policies and procedures, strategic plans, budget forecasts and financial projections and statements, and reports consistent with generally accepted accounting standards. Evaluates accounting and fiscal control systems, policies, problems, and procedures and prepares reports recommending changes and/or alternatives to procedures. Maintains and reviews budgetary controls; analyzes budget variances, projection reports, budget line-item expense, balance sheet accounts, reports discrepancies between actual and subsidiary ledgers and makes recommended changes in cost allocation formulas. Supervises, plans, and prioritizes the work of professional, technical, or clerical staff. Performs a variety of complex accounting duties; functional areas of responsibility include general ledger, grants, accounts payable, accounts receivable, payroll, and budget. Reviews licensing and program fees to ensure fiscal stability. Analyzes data from the State Bar's information systems, to support institutional performance analysis and program evaluation. Conducts internal performance and financial audits pursuant to a performance and financial audit plan, to ensure that the State Bar's core functions are being performed efficiently and effectively, and in compliance with all governing mandates. Serves as staff to subgroups of members of the Board of Trustees, Executive Office efforts, and other committees and working groups by conducting research and policy analysis, providing materials in presentation ready format, and presenting materials at public meetings and other committees to ensure clear and accurate communication regarding implementation efforts. Serves as the subject matter expert in analyzing and critiquing proposal information before a vendor is selected. Directs work of contractors and consultants ensuring that contract requirements are followed and in accordance with State Bar policies. Responds to internal and external inquiries about the State Bar's data collection and analysis, continuous improvement, and internal audit efforts. Serves as lead staff to subordinate analytical, administrative, and technical staff. Monitors project budgets and makes recommendations on budget expenditures. Performs a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services, and processes including accounts payable, accounts receivable, payroll, budget, audits, and general and special fund accounting financial reporting and related fiscal areas. Principles of financial planning and management, administration, and supervision. Principles of accounting, auditing, financial controls and reporting in the governmental public sector. Manual and computerized accounting and financial recordkeeping systems. Accounting and financial control principles, procedures, and practices. Problem identification and analyses of accounting and fiscal controls, system, and practices. Principles of direct and lead supervision, training, organizational behavior, conflict resolution and performance evaluation. Principles of effective personnel management in a union environment. Principles of computer information systems, including database, report generation, word processing, spreadsheet, and presentation software. Principles of project planning and implementation. Modern office procedures, methods and equipment including database, report generation, word processing, spreadsheet, presentation, and software applications relevant to the work. Methods and techniques of compiling and summarizing financial data and financial analysis and research. Principles and practices of customer service. Principles of effective written and verbal presentations, including public speaking, and public relations/customer service. Within the introductory period, obtain a working knowledge of State Bar office and functions. Ability to: Perform professional accounting duties in assigned areas of responsibility. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret, and reconcile fiscal documents. Communicate clearly and effectively in person, by telephone, by computer and in writing. Speak publicly to large groups of people. Perform under stress, adopt effective courses of action and work under deadlines. Manage multiple, simultaneous assignments, to independently plan and prioritize day to day work, and to meet deadlines. Effectively interact with others, mentor and train staff as required. Effectively address conflict. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Lead others to accomplish project implementation. Maintain appropriate confidentiality in program administration and interactions with contractors, consultants, experts, and others. Exercise sound judgment and decision making. Act with integrity in all related State Bar business. Quickly adapt to changing environments, critical needs and adopt and effectively implement courses of action. Minimum Qualifications Education: Bachelor's degree in a field that develops skills related to essential duties, or equivalent academic achievement. Master's degree in a relevant field may substitute for up to two (2) years of experience. Experience: Minimum five (5) years' journey level professional financial analysis or accounting and accounting; or four (4) years of financial experience with two (2) year supervisorial experience. License, Certificate, Registration Requirements Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. Applicants Meet who the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. About the State Bar The State Bar of California's mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system. Our Values Clarity | Investing in Our People | Excellence | Respect | Growth Mindset Learn more about our values. DEI Statement We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect. Learn more about our commitment to DEI.
Aug 31, 2024
Full Time
Job Description Office of Finance Annual Salary Range: $120,729 - $160,952 FLSA Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Finance (Finance) oversees accounts payable, accounts receivable, billing, collection, payroll, fixed assets, treasury, and the general ledger in accordance with the State Bar's financial policies. Finance is also responsible for ongoing financial planning, preparing financial statements and analysis, and works with the Leadership Team and the Finance Committee to create and monitor the State Bar's annual budget. About the Position The State Bar of California's Office of Finance seeks an experienced and highly skilled Principal Financial Analyst/Accounting Supervisor to perform comprehensive accounting professional duties in the areas of general ledger, accounts payable, grants, investments, fixed assets, payroll, fund accounting, audits, personnel supervision, and special projects. The Principal Financial Analyst/Accounting Supervisor exercises sound, independent judgment in performing complex analytical work; adapts quickly to changing environment and effectively implements course of actions; participates in audit activities; works under pressure and deadlines; provides training and guidance to staff; and performs other related duties as required. Governmental accounting experience is desired and experience with Oracle Fusion is a plus. Definition The Principal Financial Analyst serves under the general oversight of an Executive Team Member and is responsible for supervising the staff and operations of a fiscal section in the State Bar; functional areas of responsibility may include, but are not limited to general ledger, grants, accounts payable, accounts receivable, payroll, general and special fund accounting, related activities in accordance with generally accepted accounting standards, fiscal audits, and for supporting special projects as assigned. This position serves on a team that is responsible for continuous institutional organizational improvement, collaboration, accountability, and professionalism. The Principal Financial Analyst may also oversee other functions as assigned. Distinguishing Characteristics This classification is distinguished from a Senior Program Analyst in the series in that the Principal Financial Analyst assumes responsibility for development and implementation of comprehensive accounting and finance related projects that may have an agency wide impact. Duties may deal with complex and sensitive issues. Incumbents are expected to work with minimal direction and may supervise and/or lead support staff. Examples of Essential Duties Duties may include, but are not limited to the following: Develops fiscal policies and procedures, strategic plans, budget forecasts and financial projections and statements, and reports consistent with generally accepted accounting standards. Evaluates accounting and fiscal control systems, policies, problems, and procedures and prepares reports recommending changes and/or alternatives to procedures. Maintains and reviews budgetary controls; analyzes budget variances, projection reports, budget line-item expense, balance sheet accounts, reports discrepancies between actual and subsidiary ledgers and makes recommended changes in cost allocation formulas. Supervises, plans, and prioritizes the work of professional, technical, or clerical staff. Performs a variety of complex accounting duties; functional areas of responsibility include general ledger, grants, accounts payable, accounts receivable, payroll, and budget. Reviews licensing and program fees to ensure fiscal stability. Analyzes data from the State Bar's information systems, to support institutional performance analysis and program evaluation. Conducts internal performance and financial audits pursuant to a performance and financial audit plan, to ensure that the State Bar's core functions are being performed efficiently and effectively, and in compliance with all governing mandates. Serves as staff to subgroups of members of the Board of Trustees, Executive Office efforts, and other committees and working groups by conducting research and policy analysis, providing materials in presentation ready format, and presenting materials at public meetings and other committees to ensure clear and accurate communication regarding implementation efforts. Serves as the subject matter expert in analyzing and critiquing proposal information before a vendor is selected. Directs work of contractors and consultants ensuring that contract requirements are followed and in accordance with State Bar policies. Responds to internal and external inquiries about the State Bar's data collection and analysis, continuous improvement, and internal audit efforts. Serves as lead staff to subordinate analytical, administrative, and technical staff. Monitors project budgets and makes recommendations on budget expenditures. Performs a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services, and processes including accounts payable, accounts receivable, payroll, budget, audits, and general and special fund accounting financial reporting and related fiscal areas. Principles of financial planning and management, administration, and supervision. Principles of accounting, auditing, financial controls and reporting in the governmental public sector. Manual and computerized accounting and financial recordkeeping systems. Accounting and financial control principles, procedures, and practices. Problem identification and analyses of accounting and fiscal controls, system, and practices. Principles of direct and lead supervision, training, organizational behavior, conflict resolution and performance evaluation. Principles of effective personnel management in a union environment. Principles of computer information systems, including database, report generation, word processing, spreadsheet, and presentation software. Principles of project planning and implementation. Modern office procedures, methods and equipment including database, report generation, word processing, spreadsheet, presentation, and software applications relevant to the work. Methods and techniques of compiling and summarizing financial data and financial analysis and research. Principles and practices of customer service. Principles of effective written and verbal presentations, including public speaking, and public relations/customer service. Within the introductory period, obtain a working knowledge of State Bar office and functions. Ability to: Perform professional accounting duties in assigned areas of responsibility. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret, and reconcile fiscal documents. Communicate clearly and effectively in person, by telephone, by computer and in writing. Speak publicly to large groups of people. Perform under stress, adopt effective courses of action and work under deadlines. Manage multiple, simultaneous assignments, to independently plan and prioritize day to day work, and to meet deadlines. Effectively interact with others, mentor and train staff as required. Effectively address conflict. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Lead others to accomplish project implementation. Maintain appropriate confidentiality in program administration and interactions with contractors, consultants, experts, and others. Exercise sound judgment and decision making. Act with integrity in all related State Bar business. Quickly adapt to changing environments, critical needs and adopt and effectively implement courses of action. Minimum Qualifications Education: Bachelor's degree in a field that develops skills related to essential duties, or equivalent academic achievement. Master's degree in a relevant field may substitute for up to two (2) years of experience. Experience: Minimum five (5) years' journey level professional financial analysis or accounting and accounting; or four (4) years of financial experience with two (2) year supervisorial experience. License, Certificate, Registration Requirements Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. Applicants Meet who the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. About the State Bar The State Bar of California's mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system. Our Values Clarity | Investing in Our People | Excellence | Respect | Growth Mindset Learn more about our values. DEI Statement We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect. Learn more about our commitment to DEI.
Metropolitan Water District of Southern California
Los Angeles, California, United States
The Principal Administrative Analyst will work with the Ethics Officer developing and implementing the goals, objectives, policies, and priorities for Metropolitan Water District’s Ethics Education Program, including recommending procedures to ensure compliance with state and MWD mandates. The position will work closely with the Assistant Ethics Officer to develop and execute outreach and training plans that deliver complex material in practical and understandable terms. Responsibility for design, content, and implementation of all ethics education program elements and materials, including the organization, production, delivery and evaluation of methods and materials to ensure achievement of program goals, mandates, and timeframes. The Principal Administrative Analyst will administer, develop, monitor, and direct Metropolitan’s Ethics Education Program and provide educational seminars and materials on a regular basis for directors and employees throughout Metropolitan workforce. This position requires maintaining an in-depth knowledge of laws, regulations, policies, and systems related to the integrity of government operations and applying strategic thinking, sound logic and judgment in developing programs. Job duties include but are not limited to: Identifying opportunities for improving service delivery methods and procedures; assessing workload distribution, quality control systems, assigned duties, and responsibilities by position and resource needs. Reviews findings with Ethics Officer and implements improvements. The Principal Administrative Analyst will be required to attend and participate in professional group meetings and stay abreast of new trends and innovations in the field of government ethics. Ability to interact effectively with others, analyze statistical reports on a variety of operational activities relating to area of responsibility and exhibit sound judgment are critical to success in this position. Verbal, written, presentation skills, and the ability to organize, develop and present complex and detailed information in an accurate, engaging, and concise manner to promote understanding, and attention to detail, are essential. Schedule: 44/36, Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Hybrid : Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Principal Administrative Analyst EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field, and eight years of relevant experience; or four years as a MWD Senior Analyst level in the related field. Relevant Experience is defined as: Responsibility for design, content, and implementation of all ethics education program elements and materials, including the organization, production, delivery and evaluation of methods and materials to ensure achievement of program goals, mandates, and timeframes. Develop and maintain education program performance data including operational statistics, training participation, user engagement, and learning outcomes to improve program delivery and timely resolve any issues. Create visual dashboards and reports to capture qualitative and quantitative information regarding program performance. In-depth knowledge of laws, regulations, policies, and systems related to the integrity of government operations. Experience creating learning materials and identify trends and patterns in data for diverse audiences and reviewing content to eliminate/avoid bias and stereotypes. DESIRABLE QUALIFICATIONS Bottom Line competencies include demonstrated effective interpersonal skills in design and execution of a comprehensive training program, ideally in government ethics, that delivers engaging educational content across a wide range of audiences and platforms. Ideal competencies include an understanding and working knowledge of applicable laws and regulations. (e.g., Political Reform Act) CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. BENEFITS • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • On-site fitness center • Hub of public transportation: rail, subway, buses, and taxis • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits District Temporary Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com. Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s). Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: October 23, 2024 @ 4:30 p.m. PST
Sep 07, 2024
Temporary
The Principal Administrative Analyst will work with the Ethics Officer developing and implementing the goals, objectives, policies, and priorities for Metropolitan Water District’s Ethics Education Program, including recommending procedures to ensure compliance with state and MWD mandates. The position will work closely with the Assistant Ethics Officer to develop and execute outreach and training plans that deliver complex material in practical and understandable terms. Responsibility for design, content, and implementation of all ethics education program elements and materials, including the organization, production, delivery and evaluation of methods and materials to ensure achievement of program goals, mandates, and timeframes. The Principal Administrative Analyst will administer, develop, monitor, and direct Metropolitan’s Ethics Education Program and provide educational seminars and materials on a regular basis for directors and employees throughout Metropolitan workforce. This position requires maintaining an in-depth knowledge of laws, regulations, policies, and systems related to the integrity of government operations and applying strategic thinking, sound logic and judgment in developing programs. Job duties include but are not limited to: Identifying opportunities for improving service delivery methods and procedures; assessing workload distribution, quality control systems, assigned duties, and responsibilities by position and resource needs. Reviews findings with Ethics Officer and implements improvements. The Principal Administrative Analyst will be required to attend and participate in professional group meetings and stay abreast of new trends and innovations in the field of government ethics. Ability to interact effectively with others, analyze statistical reports on a variety of operational activities relating to area of responsibility and exhibit sound judgment are critical to success in this position. Verbal, written, presentation skills, and the ability to organize, develop and present complex and detailed information in an accurate, engaging, and concise manner to promote understanding, and attention to detail, are essential. Schedule: 44/36, Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Hybrid : Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Principal Administrative Analyst EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field, and eight years of relevant experience; or four years as a MWD Senior Analyst level in the related field. Relevant Experience is defined as: Responsibility for design, content, and implementation of all ethics education program elements and materials, including the organization, production, delivery and evaluation of methods and materials to ensure achievement of program goals, mandates, and timeframes. Develop and maintain education program performance data including operational statistics, training participation, user engagement, and learning outcomes to improve program delivery and timely resolve any issues. Create visual dashboards and reports to capture qualitative and quantitative information regarding program performance. In-depth knowledge of laws, regulations, policies, and systems related to the integrity of government operations. Experience creating learning materials and identify trends and patterns in data for diverse audiences and reviewing content to eliminate/avoid bias and stereotypes. DESIRABLE QUALIFICATIONS Bottom Line competencies include demonstrated effective interpersonal skills in design and execution of a comprehensive training program, ideally in government ethics, that delivers engaging educational content across a wide range of audiences and platforms. Ideal competencies include an understanding and working knowledge of applicable laws and regulations. (e.g., Political Reform Act) CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. BENEFITS • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • On-site fitness center • Hub of public transportation: rail, subway, buses, and taxis • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits District Temporary Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com. Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s). Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: October 23, 2024 @ 4:30 p.m. PST
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Carlos, California, United States
General The Principal Grants Analyst will report to the Director, Grants and Fund Management and may provide dedicated support to the Peninsula Corridor Joint Powers Board (Caltrain) related to the development of grant strategies for short and long-range projects and fund programming. Under general direction, the Principal Grants Analyst provides professional research, grant writing, as well as financial and strategic analyses, to develop funding for projects and plans. This position leads the development and maintenance of a robust grant funding program to support Caltrain operating and capital programs and projects and may participate in various local and regional fund programming forums. This recruitment may lead to a series of grant-related hires, and you could be considered for additional Grants Analyst roles. We appreciate your interest and look forward to exploring potential opportunities with you. Essential Functions & Duties EXAMPLES OF ESSENTIAL FUNCTIONS: Researches, analyzes, and develops sources of funding to meet District capital and operating needs and prepares succinct and in-depth analysis and reports on funding sources. Manages, reviews, writes, and presents capital planning and grant reports. Serves as Caltrain’s liaison with internal agency divisions and external funding partners regarding fund programming, application proposals, project monitoring and other grant-related issues. Prepares,writes and submits grant proposals/applications with minimal supervision. Performs project management functions and activities related to grant management and is responsible for the full lifecycle of grants including monitoring scope, timeline, budget, and quality standards from a grant-funded project’s inception to completion. Provides direction, and manages the capital planning process, including the oversight and preparation of capital planning documentation for specific funding programs. Ensures compliance and complete timely reporting or other administrative requirements for federal, state, regional, and local grants including responding to inquiries or compliance audits from federal, state, regional, and local funding agencies. EXAMPLES OF ESSENTIAL DUTIES: Prepares complex capital and operational grant applications. Provides analytical research on new funding opportunities and funding issues to support the District’s capital and operating needs. Monitors financial status of assigned projects and programs, including maintaining funding records and funding plans, collecting and updating project information, and identifying funding sources and grant opportunities or requesting and providing justifications for changes in secured grants. Coordinates with staff within the District, as well as federal, state, and regional funding agencies to meet requirements and secure grant funding agreements. Advocates for Caltrain in various transportation fund programming processes, including development of necessary agreements pertaining to the acquisition of funding. Establishes and maintains working relationships with funding partners and internal staff. Develops and presents written and oral reports in relation to the programming and receipt of grant funds. Performs all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promotes safety awareness and follows safety procedures to reduce or eliminate accidents. Performs other duties as assigned. SUPERVISION : Works under the general supervision of the Director, Grants and Fund Management, who establishes goals and objectives, monitors and evaluates performance. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in Transportation/Urban Planning, Business Administration, Public Policy, Economics and/or other related field. Four (4) years of full-time progressively responsible planning or project management experience providing professional level grant management, including analytical and budgetary support for projects . A graduate degree in a relevant field may be accepted in-lieu of one (1) year of required experience. PREFERRED QUALIFICATIONS: Knowledge of funding programs and experience in transportation/transit capital planning and fund programming is preferred. Knowledge of financial, statistical, and comparative analysis techniques. Knowledge of relevant Federal, State and local laws, codes and regulations. Experience with life cycle of grant processing and/or management. Excellent written and oral communications skills. Excellent organizational and interpersonal skills. Additional Information T he Selection Process May Include : The process may include a panel interview and may include written and skills test assessments or supplemental questions . Only those candidates who are the most qualified will continue in the selection process . Meeting the minimum qualifications does not guarantee an invitation to continue in the process . Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 9/29/2024 11:59 PM Pacific
Aug 17, 2024
Full Time
General The Principal Grants Analyst will report to the Director, Grants and Fund Management and may provide dedicated support to the Peninsula Corridor Joint Powers Board (Caltrain) related to the development of grant strategies for short and long-range projects and fund programming. Under general direction, the Principal Grants Analyst provides professional research, grant writing, as well as financial and strategic analyses, to develop funding for projects and plans. This position leads the development and maintenance of a robust grant funding program to support Caltrain operating and capital programs and projects and may participate in various local and regional fund programming forums. This recruitment may lead to a series of grant-related hires, and you could be considered for additional Grants Analyst roles. We appreciate your interest and look forward to exploring potential opportunities with you. Essential Functions & Duties EXAMPLES OF ESSENTIAL FUNCTIONS: Researches, analyzes, and develops sources of funding to meet District capital and operating needs and prepares succinct and in-depth analysis and reports on funding sources. Manages, reviews, writes, and presents capital planning and grant reports. Serves as Caltrain’s liaison with internal agency divisions and external funding partners regarding fund programming, application proposals, project monitoring and other grant-related issues. Prepares,writes and submits grant proposals/applications with minimal supervision. Performs project management functions and activities related to grant management and is responsible for the full lifecycle of grants including monitoring scope, timeline, budget, and quality standards from a grant-funded project’s inception to completion. Provides direction, and manages the capital planning process, including the oversight and preparation of capital planning documentation for specific funding programs. Ensures compliance and complete timely reporting or other administrative requirements for federal, state, regional, and local grants including responding to inquiries or compliance audits from federal, state, regional, and local funding agencies. EXAMPLES OF ESSENTIAL DUTIES: Prepares complex capital and operational grant applications. Provides analytical research on new funding opportunities and funding issues to support the District’s capital and operating needs. Monitors financial status of assigned projects and programs, including maintaining funding records and funding plans, collecting and updating project information, and identifying funding sources and grant opportunities or requesting and providing justifications for changes in secured grants. Coordinates with staff within the District, as well as federal, state, and regional funding agencies to meet requirements and secure grant funding agreements. Advocates for Caltrain in various transportation fund programming processes, including development of necessary agreements pertaining to the acquisition of funding. Establishes and maintains working relationships with funding partners and internal staff. Develops and presents written and oral reports in relation to the programming and receipt of grant funds. Performs all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promotes safety awareness and follows safety procedures to reduce or eliminate accidents. Performs other duties as assigned. SUPERVISION : Works under the general supervision of the Director, Grants and Fund Management, who establishes goals and objectives, monitors and evaluates performance. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in Transportation/Urban Planning, Business Administration, Public Policy, Economics and/or other related field. Four (4) years of full-time progressively responsible planning or project management experience providing professional level grant management, including analytical and budgetary support for projects . A graduate degree in a relevant field may be accepted in-lieu of one (1) year of required experience. PREFERRED QUALIFICATIONS: Knowledge of funding programs and experience in transportation/transit capital planning and fund programming is preferred. Knowledge of financial, statistical, and comparative analysis techniques. Knowledge of relevant Federal, State and local laws, codes and regulations. Experience with life cycle of grant processing and/or management. Excellent written and oral communications skills. Excellent organizational and interpersonal skills. Additional Information T he Selection Process May Include : The process may include a panel interview and may include written and skills test assessments or supplemental questions . Only those candidates who are the most qualified will continue in the selection process . Meeting the minimum qualifications does not guarantee an invitation to continue in the process . Current Employment Benefits a t Samtrans : For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year Paid Time Off: Up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Work Location: Select positions are eligible to work remote up to 50% of the time Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation How t o Apply: Complete an online employment application by 11:59 p.m. o f the listed closing date . A resume will not be accepted in lieu of the application . Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request . If you have a need for an accommodation, please contact the Human Resources Departmen t at recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment . We are an Affirmative Action/Equal Opportunity Employer . Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 9/29/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band H (Principal Energy Analyst) Annual Salary Range $ 135,397.73 (Minimum) - $ 176,016.91 (Maximum) The negotiable salary offer will be between $135,397.73 - $155,707.32/annually commensurate with experience and education. Reports To Manager of Energy Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is one of the largest and cleanest rapid transit systems in the country, connecting 50 passenger stations in five Bay Area counties with a fleet of almost 700 electric rail cars. The Principal Energy Analyst plays a central role in managing the District’s energy supply and annual operating budget. This position resides within the District’s Energy Division responsible for BART’s wholesale electric power and retail gas supply, including all aspects of planning, budgeting, procurement and portfolio management. The Principal Energy Analyst directly supports the District’s wholesale electric planning and procurement; performs tasks related to annual budget planning, management, and reconciliation; oversees counterparty performance and obligations under existing commercial agreements; participates in regulatory engagement and rulemaking processes relating to the District’s wholesale electric procurement; produces quantitative analysis to inform wholesale electric planning activities and other energy-related project evaluation; leads the routine processing and reconciliation of invoices supporting Energy Division operations; prepares routine risk management reporting; and may perform other related duties as assigned. This is the highest-level classification in the Energy Analyst series. Positions at this level possess a specialized, technical or functional expertise within the area of assignment, and may exercise lead supervision over external consultants and/or other supporting staff. Employees at this level are frequently assigned responsibilities above the journey level and are often required to exercise sound independent judgment in the performance of all duties. The ideal candidate will demonstrate familiarity with, and/or proficiency in, some of the following areas in addition to the minimum qualifications: • Demonstrated ability to manage and manipulate large datasets with accuracy and efficiency. • Various electric sector regulatory agencies and other entities including the California Public Utilities Commission (CPUC), California Energy Commission (CEC), California Air Resources Board (CARB), Federal Energy Regulatory Commission (FERC), California Independent System Operator (CAISO), and the Western Electricity Coordinating Council (WECC)/Peak Reliability. • Electric sector concepts and practices such as utility ratemaking and tariffs, California Public Utilities Code, CPUC Rules of Practice and Procedure, CAISO wholesale market rules and operations, wholesale electric planning and procurement, and electric load forecasting. • Wholesale electric products and attributes including energy, Resource Adequacy (RA), renewable energy credits (RECs), congestion revenue rights (CRRs), ancillary services, and greenhouse gas (GHG) compliance instruments. • Problem-solving skills, including the ability to frame issues and provide quantitative analysis to support recommendations to BART leadership. • Familiarity with basic financial accounting concepts including budgeting, capital expenditures, operating expenses, depreciation and accruals. • Strong communication skills in various mediums and forums. • Ability to quickly develop subject matter expertise and contextual understanding of complex topics related to transit, energy, and sustainability. • Ability to establish and maintain effective working relationships across business functions and with external parties. • Ability to lead, collaborate, support and secure buy-in across business functions on high priority, time-sensitive projects. • Ability to proactively identify opportunities for continuous improvement and effectively develop, communicate and implement recommended solutions. Selection Process Initial screening of applications is tentatively set for the week of July 8, 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. DEFINITION Under general supervision, plans and performs the most complex and difficult work of staff responsible for the procurement of wholesale electricity, other wholesale energy products and compliance instruments, and retail natural gas; may supervise, assign, and review the work of staff responsible for coordinating regulatory matters relating to the District’s unbundled power supply; supports the development of budget projections and leads periodic budget reconciliation; oversees invoicing from and payment to District vendors; coordinates energy-related projects and studies; provides staff assistance to the Manager of Energy; and performs other related duties as assigned. CLASS CHARACTERISTICS This is the highest working level with the Energy Analyst series. Positions at this master level perform the most technical and complex duties assigned to the series. This classification, requires specialized, technical, or functional expertise, may also be responsible for overseeing the work of lower-level staff, and/or assisting higher-level managerial staff in planning and evaluating the quantity and quality of work performance by subordinate staff. Employees at this level are routinely assigned responsibilities above the journey level and must be capable of exercising independent judgement in the execution of all duties. This position is distinguished from the Manager of Energy in that the latter is responsible for overall management of the Energy Division and serves as the primary point of contact regarding managing and executing the transmission and distribution of energy agreements. Examples of Duties Performs the most complex and difficult work of staff responsible for the wholesale procurement of electricity and retail procurement of natural gas on behalf of the District; may plan, prioritize, assign, supervise, and review the work of lower level Energy Division staff. Manages and administers electricity supply and other energy-related contracts, including the oversight and reconciliation of product and service delivery, and resolution of inaccuracies or conflicts with counterparties that may arise. Negotiates new agreements for energy products or services, including the evaluation of pricing and other terms and conditions. Responds to data requests from other internal departments, executive management, regulators, the District’s Board of Directors, or the public. Coordinates utility service connections, generator interconnections, and/or other energy services with local utilities to support the District’s operations and system expansion activities. Oversees the preparation of annual operating budgets for electricity and natural gas, including development of multi-year budget projections, analysis of quarterly budget variances, and the forecast of long-term energy-related costs and revenues. Participation in rulemaking, workshops, and regulatory proceedings germane to the District’s acquisition of energy, energy procurement authorities, and/or compliance requirements. Evaluates proposed tariff or market design modifications, updates, or amendments, with potential impact to the BART’s energy procurement, including advocacy on behalf of the District. Proposes, plans, and develops draft legislation on energy issues; submits to higher level staff for comment and approval. Prepares feasibility studies and/or economic evaluations of innovative energy-related projects or technologies to support capital initiatives or the acquisition of the District’s energy supply. Presents technical analysis to internal committees, executive management, and the BART Board of Directors. Serves as subject-matter expert to other internal stakeholders with respect to wholesale power procurement, wholesale market tariffs, and electric service contracts and agreements. Trains assigned employees in their areas of work including energy analysis methods, procedures, and techniques; acts as an internal consultant and expert to other departments on understanding the applicability of electric and natural gas tariffs. Coordinates the work of outside consultants, experts, and attorneys; coordinates projects and activities; reviews work progress. Represents the District at a variety of professional meetings associated with energy procurement and planning; stays current on new technologies related to energy utilization and conservation. Minimum Qualifications Education : A Bachelor’s degree in accounting, business administration, economics, or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional energy program analysis experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, activities, and services comprising wholesale electricity procurement Principles of lead supervision and training Operations, activities, and services comprising wholesale electricity procurement Principles of energy markets and operations Advanced methods of quantitative, statistical, and financial analysis Methods and techniques to analyze and forecast energy needs and costs Principles and practices of contract administration and management Prevailing industry practices of the electric power sector Advanced principles and practices of energy procurement, utilization, and conservation Analytical tools and software to support long-term electric supply planning and procurement Federal, state, and local laws, regulations, and utility tariffs governing wholesale electric procurement in California Fundamentals of financial and managerial accounting Skill/ Ability in : Selecting, supervising, training, and evaluating staff Resolving and settling contract disputes Leadership and oversight of collaborative activities Independent execution of complex analyses related energy supply, usage, and cost Execution and enforcement of department policies and procedures Interpretation of complex rules and regulations Design and execution of technology evaluation and feasibility studies to determine costs and benefits, and other available alternatives Development of analytical tools or models to automate existing processes or procedures Interpretation of quantitative analysis and presentation of results Operation of office equipment, including personal computers and proficiency in Microsoft Office software Working independently in the absence of supervision Understanding and following oral and written instructions Communicating clearly and concisely, both orally and in writing Providing excellent customer service to other internal departments, executive management, BART’s Board of Directors, and other stakeholders Production of high-quality work in a timely manner and on several activities simultaneously Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 12/31/2024 11:59 PM Pacific
Jul 14, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band H (Principal Energy Analyst) Annual Salary Range $ 135,397.73 (Minimum) - $ 176,016.91 (Maximum) The negotiable salary offer will be between $135,397.73 - $155,707.32/annually commensurate with experience and education. Reports To Manager of Energy Current Assignment The San Francisco Bay Area Rapid Transit District (BART) is one of the largest and cleanest rapid transit systems in the country, connecting 50 passenger stations in five Bay Area counties with a fleet of almost 700 electric rail cars. The Principal Energy Analyst plays a central role in managing the District’s energy supply and annual operating budget. This position resides within the District’s Energy Division responsible for BART’s wholesale electric power and retail gas supply, including all aspects of planning, budgeting, procurement and portfolio management. The Principal Energy Analyst directly supports the District’s wholesale electric planning and procurement; performs tasks related to annual budget planning, management, and reconciliation; oversees counterparty performance and obligations under existing commercial agreements; participates in regulatory engagement and rulemaking processes relating to the District’s wholesale electric procurement; produces quantitative analysis to inform wholesale electric planning activities and other energy-related project evaluation; leads the routine processing and reconciliation of invoices supporting Energy Division operations; prepares routine risk management reporting; and may perform other related duties as assigned. This is the highest-level classification in the Energy Analyst series. Positions at this level possess a specialized, technical or functional expertise within the area of assignment, and may exercise lead supervision over external consultants and/or other supporting staff. Employees at this level are frequently assigned responsibilities above the journey level and are often required to exercise sound independent judgment in the performance of all duties. The ideal candidate will demonstrate familiarity with, and/or proficiency in, some of the following areas in addition to the minimum qualifications: • Demonstrated ability to manage and manipulate large datasets with accuracy and efficiency. • Various electric sector regulatory agencies and other entities including the California Public Utilities Commission (CPUC), California Energy Commission (CEC), California Air Resources Board (CARB), Federal Energy Regulatory Commission (FERC), California Independent System Operator (CAISO), and the Western Electricity Coordinating Council (WECC)/Peak Reliability. • Electric sector concepts and practices such as utility ratemaking and tariffs, California Public Utilities Code, CPUC Rules of Practice and Procedure, CAISO wholesale market rules and operations, wholesale electric planning and procurement, and electric load forecasting. • Wholesale electric products and attributes including energy, Resource Adequacy (RA), renewable energy credits (RECs), congestion revenue rights (CRRs), ancillary services, and greenhouse gas (GHG) compliance instruments. • Problem-solving skills, including the ability to frame issues and provide quantitative analysis to support recommendations to BART leadership. • Familiarity with basic financial accounting concepts including budgeting, capital expenditures, operating expenses, depreciation and accruals. • Strong communication skills in various mediums and forums. • Ability to quickly develop subject matter expertise and contextual understanding of complex topics related to transit, energy, and sustainability. • Ability to establish and maintain effective working relationships across business functions and with external parties. • Ability to lead, collaborate, support and secure buy-in across business functions on high priority, time-sensitive projects. • Ability to proactively identify opportunities for continuous improvement and effectively develop, communicate and implement recommended solutions. Selection Process Initial screening of applications is tentatively set for the week of July 8, 2024. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. DEFINITION Under general supervision, plans and performs the most complex and difficult work of staff responsible for the procurement of wholesale electricity, other wholesale energy products and compliance instruments, and retail natural gas; may supervise, assign, and review the work of staff responsible for coordinating regulatory matters relating to the District’s unbundled power supply; supports the development of budget projections and leads periodic budget reconciliation; oversees invoicing from and payment to District vendors; coordinates energy-related projects and studies; provides staff assistance to the Manager of Energy; and performs other related duties as assigned. CLASS CHARACTERISTICS This is the highest working level with the Energy Analyst series. Positions at this master level perform the most technical and complex duties assigned to the series. This classification, requires specialized, technical, or functional expertise, may also be responsible for overseeing the work of lower-level staff, and/or assisting higher-level managerial staff in planning and evaluating the quantity and quality of work performance by subordinate staff. Employees at this level are routinely assigned responsibilities above the journey level and must be capable of exercising independent judgement in the execution of all duties. This position is distinguished from the Manager of Energy in that the latter is responsible for overall management of the Energy Division and serves as the primary point of contact regarding managing and executing the transmission and distribution of energy agreements. Examples of Duties Performs the most complex and difficult work of staff responsible for the wholesale procurement of electricity and retail procurement of natural gas on behalf of the District; may plan, prioritize, assign, supervise, and review the work of lower level Energy Division staff. Manages and administers electricity supply and other energy-related contracts, including the oversight and reconciliation of product and service delivery, and resolution of inaccuracies or conflicts with counterparties that may arise. Negotiates new agreements for energy products or services, including the evaluation of pricing and other terms and conditions. Responds to data requests from other internal departments, executive management, regulators, the District’s Board of Directors, or the public. Coordinates utility service connections, generator interconnections, and/or other energy services with local utilities to support the District’s operations and system expansion activities. Oversees the preparation of annual operating budgets for electricity and natural gas, including development of multi-year budget projections, analysis of quarterly budget variances, and the forecast of long-term energy-related costs and revenues. Participation in rulemaking, workshops, and regulatory proceedings germane to the District’s acquisition of energy, energy procurement authorities, and/or compliance requirements. Evaluates proposed tariff or market design modifications, updates, or amendments, with potential impact to the BART’s energy procurement, including advocacy on behalf of the District. Proposes, plans, and develops draft legislation on energy issues; submits to higher level staff for comment and approval. Prepares feasibility studies and/or economic evaluations of innovative energy-related projects or technologies to support capital initiatives or the acquisition of the District’s energy supply. Presents technical analysis to internal committees, executive management, and the BART Board of Directors. Serves as subject-matter expert to other internal stakeholders with respect to wholesale power procurement, wholesale market tariffs, and electric service contracts and agreements. Trains assigned employees in their areas of work including energy analysis methods, procedures, and techniques; acts as an internal consultant and expert to other departments on understanding the applicability of electric and natural gas tariffs. Coordinates the work of outside consultants, experts, and attorneys; coordinates projects and activities; reviews work progress. Represents the District at a variety of professional meetings associated with energy procurement and planning; stays current on new technologies related to energy utilization and conservation. Minimum Qualifications Education : A Bachelor’s degree in accounting, business administration, economics, or a closely related field from an accredited college or university. Experience : Four (4) years of (full-time equivalent) verifiable professional energy program analysis experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, activities, and services comprising wholesale electricity procurement Principles of lead supervision and training Operations, activities, and services comprising wholesale electricity procurement Principles of energy markets and operations Advanced methods of quantitative, statistical, and financial analysis Methods and techniques to analyze and forecast energy needs and costs Principles and practices of contract administration and management Prevailing industry practices of the electric power sector Advanced principles and practices of energy procurement, utilization, and conservation Analytical tools and software to support long-term electric supply planning and procurement Federal, state, and local laws, regulations, and utility tariffs governing wholesale electric procurement in California Fundamentals of financial and managerial accounting Skill/ Ability in : Selecting, supervising, training, and evaluating staff Resolving and settling contract disputes Leadership and oversight of collaborative activities Independent execution of complex analyses related energy supply, usage, and cost Execution and enforcement of department policies and procedures Interpretation of complex rules and regulations Design and execution of technology evaluation and feasibility studies to determine costs and benefits, and other available alternatives Development of analytical tools or models to automate existing processes or procedures Interpretation of quantitative analysis and presentation of results Operation of office equipment, including personal computers and proficiency in Microsoft Office software Working independently in the absence of supervision Understanding and following oral and written instructions Communicating clearly and concisely, both orally and in writing Providing excellent customer service to other internal departments, executive management, BART’s Board of Directors, and other stakeholders Production of high-quality work in a timely manner and on several activities simultaneously Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 12/31/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay band G Annual Salary Range $132,605.65 (Minimum) - $172,387.34 (Maximum) The negotiable salary offer will be between $ 132,605.65 - $152,496.50 /annually commensurate with experience and education. Reports To C. Frost Current Assignment BART’s Enterprise Geographic Information Systems division develops a wide variety of world-class transit web applications designed to meet various transit safety and security needs. The division has won two Environmental Science Research Institute Special Achievement Awards for their applications. We are currently recruiting for one (1) Principal GIS Analyst with a balanced focus on web aspects of GIS technology, enterprise GIS management, asset management, GIS scripting, and collaboration with other teams within BART. The primary responsibility of this position is to maintain, debug, and develop enhancements for our existing custom-built web mapping solutions. The ideal candidate will demonstrate strong data analysis skills, expert-level GIS and coding experience and will thrive in an innovative, agile, and challenging atmosphere. The Principal Enterprise Geographic Information Systems Analyst position encourages innovation and training within an exciting and dynamic environment. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Provides analysis and statistical data and maps to support District projects; responds to requests for EGIS data; audits and approves data from BART and external data providers; provide QA/QC for all incoming geospatial data. Provides technical expertise for difficult types of map related software and hardware, including setting up ArcGIS Servers, File Geodatabases, Oracle client and ArcSDE Enterprise database connections, AutoDesk Suites; develops and maintains EGIS website and hardware requirements. Drafts Security Sensitive Information (SSI) in GIS; maintains Security Sensitive Information (SSI) Datasets in GIS; develops GIS related Facility Standards; provides general maintenance for the District’s Enterprise Geographic Information System. Manages projects, budgets and personnel; assists with negotiations of professional service agreements; supervises contractors, interns, and professional service contracts; provides research for management decision, encounters and identifies risks for management decisions. Actively participates in Department Working and Technical Groups. Provides Tier 1 Technical Support for BART employees using ArcGIS Software. Inputs and analyzes GIS data under the direction of the Manager of Information Systems - GIS. Assists in the design, integrity, and security of GIS system architecture, data model development, and maintenance procedures to support highly accessible base maps, layers targeted for individual departments and agencies, and procedures for data publication to many departments; ensures GIS application performance and functionality. Assists in developing training and implementation techniques for end users. Creates written GIS processes for other GIS staff and end users. Provides support to BART Office of the CIO Enterprise Projects and Knowledge Management Strategies and implements programs; participates in professional meetings at BART regarding District EGIS applications; coordinates IT activities to support the Office of the CIOl attends professional meetings and conferences. Prepare clear, concise written reports and correspondence relative to GIS activities. Provide any and all other job functions as directed by the Manager of Information Systems - GIS. Minimum Qualifications Education : A Bachelor's degree in GIS, Geomatics, Engineering, Construction Management, or a related field from an accredited college or university. Experience : Two (2) years of (full-time equivalent) verifiable GIS analyst experience. Other Requirements : Possession of a valid California driver’s license and a satisfactory driving record. Possession of a Land Survey in Training Certificate (LSIT) or Professional Land Surveyor Certificate (PLS) is preferred. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Modern Field Survey Techniques and Procedures. Stationary & Mobile LiDAR Best Management Practices. ArcGIS Desktop 10x (ArcCatalog, ArcToolbox, ArcGlobe, ArcScene, ArcReader). ArcGIS Desktop 10x Extensions (Spatial, 3D, Network, Geostatistical, Maplex, Publisher, Schematics). ArcGIS Server 10x. ArcGIS Server 10x Extensions (Spatial, 3D, Network, Geostatistical, Image). ArcPad 10x. ArcGIS Explorer Online/Desktop. ArcGIS Online for Organizations. ArcSDE w/ Oracle. AutoDesk 2012/13. Topcon Field Tools. Survey Pro. Aerial LiDAR & Photogrammetry Best Management Practices. In addition to meeting the minimum qualifications, the candidate will demonstrate skills, experience and knowledge of the following: ESRI ArcGIS Software SuiteAutoDesk Software SuiteFile Geodatabse & Oracle ArSDE Enterprise DatabaseSurvey & Drafting Best Management PracticesGeospatial Error Analysis & MitigationThe preparation of clear & concise letters, memorandums and compiling quantitative and qualitative reports.Personal & project organization & planning to effectively set and meet goals/deadlines Skill in : Operation of Robotic Total Station. Operation of Phase Based Stationary Laser Scanner. Operation of RTK GPS Equipment. Operation of GPS Equipment using ArcPad. Ability to register LiDAR Point Cloud Data with Survey Control. Contract Document Technical Review. Geospatial Error Analysis. Survey Process Review. Survey Control Best Management Practices. Converting Disparate Data Files to ESRI File Geodatabase Format in an Oracle ArcSDE Enviornment. ESRI 10x Desktop/Mobile/Server Products. GPS Field Data Collection. Preparation of clear and concise letters, memorandums and compiling quantitative and qualitative reports. Strong verbal and written communication skills. Demonstrated ability to perform complex GIS tasks using the latest industry tools. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 9/29/2024 11:59 PM Pacific
Sep 18, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay band G Annual Salary Range $132,605.65 (Minimum) - $172,387.34 (Maximum) The negotiable salary offer will be between $ 132,605.65 - $152,496.50 /annually commensurate with experience and education. Reports To C. Frost Current Assignment BART’s Enterprise Geographic Information Systems division develops a wide variety of world-class transit web applications designed to meet various transit safety and security needs. The division has won two Environmental Science Research Institute Special Achievement Awards for their applications. We are currently recruiting for one (1) Principal GIS Analyst with a balanced focus on web aspects of GIS technology, enterprise GIS management, asset management, GIS scripting, and collaboration with other teams within BART. The primary responsibility of this position is to maintain, debug, and develop enhancements for our existing custom-built web mapping solutions. The ideal candidate will demonstrate strong data analysis skills, expert-level GIS and coding experience and will thrive in an innovative, agile, and challenging atmosphere. The Principal Enterprise Geographic Information Systems Analyst position encourages innovation and training within an exciting and dynamic environment. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. Examples of Duties Provides analysis and statistical data and maps to support District projects; responds to requests for EGIS data; audits and approves data from BART and external data providers; provide QA/QC for all incoming geospatial data. Provides technical expertise for difficult types of map related software and hardware, including setting up ArcGIS Servers, File Geodatabases, Oracle client and ArcSDE Enterprise database connections, AutoDesk Suites; develops and maintains EGIS website and hardware requirements. Drafts Security Sensitive Information (SSI) in GIS; maintains Security Sensitive Information (SSI) Datasets in GIS; develops GIS related Facility Standards; provides general maintenance for the District’s Enterprise Geographic Information System. Manages projects, budgets and personnel; assists with negotiations of professional service agreements; supervises contractors, interns, and professional service contracts; provides research for management decision, encounters and identifies risks for management decisions. Actively participates in Department Working and Technical Groups. Provides Tier 1 Technical Support for BART employees using ArcGIS Software. Inputs and analyzes GIS data under the direction of the Manager of Information Systems - GIS. Assists in the design, integrity, and security of GIS system architecture, data model development, and maintenance procedures to support highly accessible base maps, layers targeted for individual departments and agencies, and procedures for data publication to many departments; ensures GIS application performance and functionality. Assists in developing training and implementation techniques for end users. Creates written GIS processes for other GIS staff and end users. Provides support to BART Office of the CIO Enterprise Projects and Knowledge Management Strategies and implements programs; participates in professional meetings at BART regarding District EGIS applications; coordinates IT activities to support the Office of the CIOl attends professional meetings and conferences. Prepare clear, concise written reports and correspondence relative to GIS activities. Provide any and all other job functions as directed by the Manager of Information Systems - GIS. Minimum Qualifications Education : A Bachelor's degree in GIS, Geomatics, Engineering, Construction Management, or a related field from an accredited college or university. Experience : Two (2) years of (full-time equivalent) verifiable GIS analyst experience. Other Requirements : Possession of a valid California driver’s license and a satisfactory driving record. Possession of a Land Survey in Training Certificate (LSIT) or Professional Land Surveyor Certificate (PLS) is preferred. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Modern Field Survey Techniques and Procedures. Stationary & Mobile LiDAR Best Management Practices. ArcGIS Desktop 10x (ArcCatalog, ArcToolbox, ArcGlobe, ArcScene, ArcReader). ArcGIS Desktop 10x Extensions (Spatial, 3D, Network, Geostatistical, Maplex, Publisher, Schematics). ArcGIS Server 10x. ArcGIS Server 10x Extensions (Spatial, 3D, Network, Geostatistical, Image). ArcPad 10x. ArcGIS Explorer Online/Desktop. ArcGIS Online for Organizations. ArcSDE w/ Oracle. AutoDesk 2012/13. Topcon Field Tools. Survey Pro. Aerial LiDAR & Photogrammetry Best Management Practices. In addition to meeting the minimum qualifications, the candidate will demonstrate skills, experience and knowledge of the following: ESRI ArcGIS Software SuiteAutoDesk Software SuiteFile Geodatabse & Oracle ArSDE Enterprise DatabaseSurvey & Drafting Best Management PracticesGeospatial Error Analysis & MitigationThe preparation of clear & concise letters, memorandums and compiling quantitative and qualitative reports.Personal & project organization & planning to effectively set and meet goals/deadlines Skill in : Operation of Robotic Total Station. Operation of Phase Based Stationary Laser Scanner. Operation of RTK GPS Equipment. Operation of GPS Equipment using ArcPad. Ability to register LiDAR Point Cloud Data with Survey Control. Contract Document Technical Review. Geospatial Error Analysis. Survey Process Review. Survey Control Best Management Practices. Converting Disparate Data Files to ESRI File Geodatabase Format in an Oracle ArcSDE Enviornment. ESRI 10x Desktop/Mobile/Server Products. GPS Field Data Collection. Preparation of clear and concise letters, memorandums and compiling quantitative and qualitative reports. Strong verbal and written communication skills. Demonstrated ability to perform complex GIS tasks using the latest industry tools. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 9/29/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFE $116,530.67 - $151,489.49 Annually *Initial salary is negotiable between $116,530.67 -$128,855.85 (annually) commensurate with experience and education. CURRENT ASSIGNMENT This recruitment is Open Until Filled. First review of applicants will be 9/23/2024. Rolling Stock & Shops (RS&S) is currently seeking a Senior Administrative Analyst. The individual chosen for this role will be pivotal in supporting the management of procurement and administrative processes to ensure RS&S maintains optimal efficiency in its operations. The incumbent will serve as a critical liaison between RS&S and the Procurement department, ensuring that procurement procedures are fulfilled promptly, and that Purchase Requisitions (PRs) and Purchase Orders (POs) are processed and acted upon in a timely manner, thus facilitating seamless operational efficiency for RS&S. In addition, this Senior Administrative Analyst will be responsible for supervising Material Expeditors to ensure they are effectively supporting inventory and material management processes. This supervision will involve task alignment, performance monitoring, and facilitating training sessions to ensure that the team meets RS&S's operational standards and goals. The incumbent will be based on-site in Hayward, actively participating in high-level inventory audits and reconciliations at RS&S maintenance facilities, providing analytical support and oversight. RS&S is an ISO 9001:2015 certified department with a $177+ operating budget and 886 FTE, which provides engineering, maintenance, and operations support for the BART railcar fleet The ideal candidate will possess the following skills and experience in addition to the minimum qualifications: Strong leadership and organizational skills, with a focus on efficient management of inventory systems. Extensive experience in inventory management, including optimization of stock levels, forecasting, and data analysis. Proficiency in Maximo for inventory tracking; order processing; Maximo Requisitions; Asset; and WO information; and overseeing Purchase Requisitions and Purchase Orders internally and externally. Competency in PeopleSoft for dispatching Purchase Orders and coordinating with various departments. Strong communication skills and the ability to collaborate effectively with multiple teams and external suppliers. Proficiency in Excel for data analysis and knowledge of SQL for extracting data from Maximo and other source data Tables. Expertise in conducting regular inventory audits and reconciliations, ensuring adherence to industry standards and regulations. Practiced in Root Cause Problem Solving as well as participating in implementing process changes. Experience in contract support and development. DEFINITION Performs a wide variety of complex technical, budgetary, analytical, procurement and administrative support duties for an assigned department or division; coordinates administrative systems, procedures and operations; and performs related duties as assigned. CLASS CHARACTERISTICS This is the advanced journey level class in the Administrative Analyst series. Positions at this level possess a specialized, technical, or functional expertise within the area of assignment or may exercise lead supervision over assigned lower level staff. Employees are typically assigned significant responsibilities above the journey level and often exercise independent judgment in the performance of all duties. This class is distinguished from the Principal Administrative Analyst in that the latter performs the most complex work assigned to series and may serve in a working supervisory capacity over lower level staff. REPORTS TO Rolling Stock & Shops Manager of Maintenance Planning & Logistics SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. APPLICATION PROCESS Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Sep 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFE $116,530.67 - $151,489.49 Annually *Initial salary is negotiable between $116,530.67 -$128,855.85 (annually) commensurate with experience and education. CURRENT ASSIGNMENT This recruitment is Open Until Filled. First review of applicants will be 9/23/2024. Rolling Stock & Shops (RS&S) is currently seeking a Senior Administrative Analyst. The individual chosen for this role will be pivotal in supporting the management of procurement and administrative processes to ensure RS&S maintains optimal efficiency in its operations. The incumbent will serve as a critical liaison between RS&S and the Procurement department, ensuring that procurement procedures are fulfilled promptly, and that Purchase Requisitions (PRs) and Purchase Orders (POs) are processed and acted upon in a timely manner, thus facilitating seamless operational efficiency for RS&S. In addition, this Senior Administrative Analyst will be responsible for supervising Material Expeditors to ensure they are effectively supporting inventory and material management processes. This supervision will involve task alignment, performance monitoring, and facilitating training sessions to ensure that the team meets RS&S's operational standards and goals. The incumbent will be based on-site in Hayward, actively participating in high-level inventory audits and reconciliations at RS&S maintenance facilities, providing analytical support and oversight. RS&S is an ISO 9001:2015 certified department with a $177+ operating budget and 886 FTE, which provides engineering, maintenance, and operations support for the BART railcar fleet The ideal candidate will possess the following skills and experience in addition to the minimum qualifications: Strong leadership and organizational skills, with a focus on efficient management of inventory systems. Extensive experience in inventory management, including optimization of stock levels, forecasting, and data analysis. Proficiency in Maximo for inventory tracking; order processing; Maximo Requisitions; Asset; and WO information; and overseeing Purchase Requisitions and Purchase Orders internally and externally. Competency in PeopleSoft for dispatching Purchase Orders and coordinating with various departments. Strong communication skills and the ability to collaborate effectively with multiple teams and external suppliers. Proficiency in Excel for data analysis and knowledge of SQL for extracting data from Maximo and other source data Tables. Expertise in conducting regular inventory audits and reconciliations, ensuring adherence to industry standards and regulations. Practiced in Root Cause Problem Solving as well as participating in implementing process changes. Experience in contract support and development. DEFINITION Performs a wide variety of complex technical, budgetary, analytical, procurement and administrative support duties for an assigned department or division; coordinates administrative systems, procedures and operations; and performs related duties as assigned. CLASS CHARACTERISTICS This is the advanced journey level class in the Administrative Analyst series. Positions at this level possess a specialized, technical, or functional expertise within the area of assignment or may exercise lead supervision over assigned lower level staff. Employees are typically assigned significant responsibilities above the journey level and often exercise independent judgment in the performance of all duties. This class is distinguished from the Principal Administrative Analyst in that the latter performs the most complex work assigned to series and may serve in a working supervisory capacity over lower level staff. REPORTS TO Rolling Stock & Shops Manager of Maintenance Planning & Logistics SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. APPLICATION PROCESS Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. Are you ready to use your analytical skills to drive meaningful change in city government? As a Fiscal Policy Analyst, you will play a crucial role in assessing the performance of City programs and policies, identifying opportunities for improvement, and helping to ensure that public resources are used effectively. If you are committed to enhancing public sector performance and have a keen interest in evaluating government operations, we encourage you to apply. IDEAL CANDIDATE STATEMENT The ideal candidate for this position will be a critical thinker with a strong interest in evaluating the efficiency and effectiveness of government programs and policies. They will have excellent research and analytical skills, with the ability to assess performance, identify areas for improvement, and make data-driven recommendations. A background in auditing, public administration, policy analysis, or a related field is preferred, along with strong communication skills and a commitment to enhancing public sector operations. The ideal candidate will be dedicated to contributing to meaningful improvements in government performance and have a keen interest in public service. To perform independent analysis and review of budget and policy issues and develops options and recommendations to address these issues. Responsibilities include comprehensive review and analysis of proposed budgetary and legislative matters. Conducts independent and objective financial, operational, and program audits and investigations to determine compliance with prevailing laws and to identify opportunities to strengthen internal controls. Responds to City Council requests for information and analysis of the city's budget and programs, conducts independent fiscal and policy research, and reports on issues of importance to the City. Work must be solution-oriented and performed in a timely manner. Fiscal Polic y Anal y st The Fiscal Policy Analyst is a journey level classification in the professional Fiscal Policy Analyst classification series and is populated with multiple incumbents. The Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the latter performs analytical work with a very high degree of independence and responsibility. Senior Fiscal Polic y Anal y st The Senior Fiscal Policy Analyst is the advanced-journey level in this class series and is populated with multiple incumbent s. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially, the full range of duties for the class and meet the qualification standards for the class. The Senior Fiscal Policy Analyst is distinguished from the Fiscal Policy Analyst in that the former performs analytical work with a very high degree of independence and responsibility and may supervise Fiscal Policy Analysts. The Senior Fiscal Policy Analyst is distinguished from the Principal Fiscal Policy Analyst in that the latter performs analytical work with greater degree of complexity, independence and responsibility and provides direct supervision of lower-level Fiscal Policy Analysts. Principal Fiscal Polic y Anal y st The Principal Fiscal Policy Analyst is the supervisory level classification in the series and is populated with multiple incumbent s. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Senior Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially, the full range of duties for the class and meet the qualification standards for the class. The Principal Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the former performs analytical work with increased complexity, independence and responsibility. Additionally, the Principal Fiscal Policy Analyst provides direct supervision of lower-level Fiscal Policy Analysts. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by Principal Fiscal Policy Analyst or higher-level management positions. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Conducts a comprehensive review and analysis of proposed budgetary items; Researches and analyzes data and information relative to budgetary issues; Conducts audits of City operations, programs and activities; evaluates actual versus projected outcomes; identifies areas of risk; recommends functional and operational changes needed to improve the economy, efficiency and effectiveness of City government services and programs; Conducts audit planning, executes field work, and documents audit steps in working papers; Develops comparative studies of other cities as they relate to municipal finance; Reviews fiscal forecasts including review of past, current, and proposed revenues and expenditures; Researches federal, state, and local programs to determine sources of funding and appropriate expenditure options; Researches and analyzes the policy and fiscal effects of new or proposed legislation; Participates in the construction of economic models and indexes; Assists in the preparation of fiscal and economic project analysis; Develops reports relating to budgetary and legislative policy concerns; Prepares and presents recommendations for review by management in connection with the analysis, studies, and reports described herein; Periodic attendance at evening City Council meetings, including presentation of reports; Conducts fraud, waste, and abuse investigations; Drives automotive vehicle as necessary in order to conduct research and attend meetings; and Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles, practices, and techniques of public administration and public policy. Principles and practices of organizational, financial, and policy analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of long-range financial planning. Operational characteristics, services and activities of audit and performance measurement programs. Principles and practices of complex auditing and accounting functions and their application to municipal/governmental accounting systems, with emphasis on fiscal and operational aspects of such organizations. Various professional accounting standards such as Generally Accepted Auditing Standards (GAAS), Generally Accepted Accounting Principles (GAAP), and Generally Accepted Governmental Auditing Standards (GAGAS). Basic research and analytical methods, techniques, and procedures. Technical report writing and presentation. Proficiency in Microsoft Excel and Word. Applicable federal, state, and local laws, rules, and regulations. Skill in: Use of modern office equipment, including computers, computer applications and software. Ability to: Analyze a variety of complex administrative and organizational problems, and make sound, independent policy and procedural recommendations. Communicate clearly, verbally and in writing. Effectively plan and organize complex budgetary and auditing projects; design, implement, and monitor internal audit programs, systems, and procedures. Establish and maintain effective working relationships with others at all staff levels. Interpret laws, regulations, and policies. Prepare comprehensive and accurate reports. Demonstrate patience, poise, flexibility, tact, reliability, and dependability. Work effectively with sensitive and confidential information. Display good judgment. Adjust to rapidly shifting priorities and timelines. Learn quickly and show initiative. Work effectively with multidisciplinary teams. Facilitate groups. EXPERIENCE AND EDUCATION Experience: One year of increasingly responsible professional-level administrative and analytical experience, including experience in budget, strategic planning, auditing, program evaluation, and/or policy analysis. -AND- Education: Possession of a Bachelor's degree from an accredited college or university in public policy, public or business administration, economics, accounting, or a related field that includes a curriculum of economics, statistics, public finance, and policy analysis. -OR- Five years of increasingly responsible professional-level administrative and analytical experience, including experience in budget, strategic planning, auditing, and/or policy analysis. Substitution: A Master's degree in one of the above fields may substitute for one year of experience required. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Certification: Designation as a CPA (Certified Public Accountant) or CIA (Certified Internal Auditor) is highly desirable . The following certifications (or equivalent) are also desirable: CISA (Certified Information System Auditor) CGAP (Certified Government Auditing Professional) CRP (Certified Risk Professional) CFFA (Certified Forensic Financial Analyst) CMA (Certified Management Accountant) CCSA (Certification in Control Self-Assessment) CFE (Certified Fraud Examiner) CQA (Certified Quality Auditor) CTP (Certified Treasury Professional) GPC (Grants Professional Certification) THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 9/21/2024 11:59 PM Pacific
Aug 25, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. Are you ready to use your analytical skills to drive meaningful change in city government? As a Fiscal Policy Analyst, you will play a crucial role in assessing the performance of City programs and policies, identifying opportunities for improvement, and helping to ensure that public resources are used effectively. If you are committed to enhancing public sector performance and have a keen interest in evaluating government operations, we encourage you to apply. IDEAL CANDIDATE STATEMENT The ideal candidate for this position will be a critical thinker with a strong interest in evaluating the efficiency and effectiveness of government programs and policies. They will have excellent research and analytical skills, with the ability to assess performance, identify areas for improvement, and make data-driven recommendations. A background in auditing, public administration, policy analysis, or a related field is preferred, along with strong communication skills and a commitment to enhancing public sector operations. The ideal candidate will be dedicated to contributing to meaningful improvements in government performance and have a keen interest in public service. To perform independent analysis and review of budget and policy issues and develops options and recommendations to address these issues. Responsibilities include comprehensive review and analysis of proposed budgetary and legislative matters. Conducts independent and objective financial, operational, and program audits and investigations to determine compliance with prevailing laws and to identify opportunities to strengthen internal controls. Responds to City Council requests for information and analysis of the city's budget and programs, conducts independent fiscal and policy research, and reports on issues of importance to the City. Work must be solution-oriented and performed in a timely manner. Fiscal Polic y Anal y st The Fiscal Policy Analyst is a journey level classification in the professional Fiscal Policy Analyst classification series and is populated with multiple incumbents. The Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the latter performs analytical work with a very high degree of independence and responsibility. Senior Fiscal Polic y Anal y st The Senior Fiscal Policy Analyst is the advanced-journey level in this class series and is populated with multiple incumbent s. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially, the full range of duties for the class and meet the qualification standards for the class. The Senior Fiscal Policy Analyst is distinguished from the Fiscal Policy Analyst in that the former performs analytical work with a very high degree of independence and responsibility and may supervise Fiscal Policy Analysts. The Senior Fiscal Policy Analyst is distinguished from the Principal Fiscal Policy Analyst in that the latter performs analytical work with greater degree of complexity, independence and responsibility and provides direct supervision of lower-level Fiscal Policy Analysts. Principal Fiscal Polic y Anal y st The Principal Fiscal Policy Analyst is the supervisory level classification in the series and is populated with multiple incumbent s. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Senior Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially, the full range of duties for the class and meet the qualification standards for the class. The Principal Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the former performs analytical work with increased complexity, independence and responsibility. Additionally, the Principal Fiscal Policy Analyst provides direct supervision of lower-level Fiscal Policy Analysts. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by Principal Fiscal Policy Analyst or higher-level management positions. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Conducts a comprehensive review and analysis of proposed budgetary items; Researches and analyzes data and information relative to budgetary issues; Conducts audits of City operations, programs and activities; evaluates actual versus projected outcomes; identifies areas of risk; recommends functional and operational changes needed to improve the economy, efficiency and effectiveness of City government services and programs; Conducts audit planning, executes field work, and documents audit steps in working papers; Develops comparative studies of other cities as they relate to municipal finance; Reviews fiscal forecasts including review of past, current, and proposed revenues and expenditures; Researches federal, state, and local programs to determine sources of funding and appropriate expenditure options; Researches and analyzes the policy and fiscal effects of new or proposed legislation; Participates in the construction of economic models and indexes; Assists in the preparation of fiscal and economic project analysis; Develops reports relating to budgetary and legislative policy concerns; Prepares and presents recommendations for review by management in connection with the analysis, studies, and reports described herein; Periodic attendance at evening City Council meetings, including presentation of reports; Conducts fraud, waste, and abuse investigations; Drives automotive vehicle as necessary in order to conduct research and attend meetings; and Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles, practices, and techniques of public administration and public policy. Principles and practices of organizational, financial, and policy analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of long-range financial planning. Operational characteristics, services and activities of audit and performance measurement programs. Principles and practices of complex auditing and accounting functions and their application to municipal/governmental accounting systems, with emphasis on fiscal and operational aspects of such organizations. Various professional accounting standards such as Generally Accepted Auditing Standards (GAAS), Generally Accepted Accounting Principles (GAAP), and Generally Accepted Governmental Auditing Standards (GAGAS). Basic research and analytical methods, techniques, and procedures. Technical report writing and presentation. Proficiency in Microsoft Excel and Word. Applicable federal, state, and local laws, rules, and regulations. Skill in: Use of modern office equipment, including computers, computer applications and software. Ability to: Analyze a variety of complex administrative and organizational problems, and make sound, independent policy and procedural recommendations. Communicate clearly, verbally and in writing. Effectively plan and organize complex budgetary and auditing projects; design, implement, and monitor internal audit programs, systems, and procedures. Establish and maintain effective working relationships with others at all staff levels. Interpret laws, regulations, and policies. Prepare comprehensive and accurate reports. Demonstrate patience, poise, flexibility, tact, reliability, and dependability. Work effectively with sensitive and confidential information. Display good judgment. Adjust to rapidly shifting priorities and timelines. Learn quickly and show initiative. Work effectively with multidisciplinary teams. Facilitate groups. EXPERIENCE AND EDUCATION Experience: One year of increasingly responsible professional-level administrative and analytical experience, including experience in budget, strategic planning, auditing, program evaluation, and/or policy analysis. -AND- Education: Possession of a Bachelor's degree from an accredited college or university in public policy, public or business administration, economics, accounting, or a related field that includes a curriculum of economics, statistics, public finance, and policy analysis. -OR- Five years of increasingly responsible professional-level administrative and analytical experience, including experience in budget, strategic planning, auditing, and/or policy analysis. Substitution: A Master's degree in one of the above fields may substitute for one year of experience required. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Certification: Designation as a CPA (Certified Public Accountant) or CIA (Certified Internal Auditor) is highly desirable . The following certifications (or equivalent) are also desirable: CISA (Certified Information System Auditor) CGAP (Certified Government Auditing Professional) CRP (Certified Risk Professional) CFFA (Certified Forensic Financial Analyst) CMA (Certified Management Accountant) CCSA (Certification in Control Self-Assessment) CFE (Certified Fraud Examiner) CQA (Certified Quality Auditor) CTP (Certified Treasury Professional) GPC (Grants Professional Certification) THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 9/21/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information FILING DATES: September 12, 2024, at 8:00 A.M. (PT) through October 9, 2024 before 5:00 P.M. (PT) NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. EXAM NUMBER: J2552B TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY REASONS TO JOIN OUR TEAM: Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - The County provides each employee with a monthly “benefit allowance” they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits that include Medical and Dental coverage, Group life insurance, Accidental Death and Dismemberment Insurance, Health care spending accounts, Long-term disability health insurance, Subsidized Dependent Care Spending Accounts. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee’s salary. Generous Maternity and Family Leave Benefits Thirteen (13) paid holidays per year. For more details on employee benefits, please visit https://hr.lacounty.gov/benefits/ DEFINITION Provides technical leadership or supervision of work involving complex operating systems and associated software, hardware and servers, including midrange or mainframes hosting critical applications in a high-availability environment. These environments require formal change management and problem resolution procedures and comprehensive back-up and recovery solutions. CLASSIFICATION STANDARDS This is the principal-level class in the Operating Systems series. Incumbents in this classification generally report to an Information Technology manager. These positions require broad knowledge of operating system and hardware architecture, system capacity, workload, and connectivity. Incumbents perform the most challenging assignments of configuring, analyzing, and maintaining complex operating systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software. Principal Operating Systems Analysts are expected to use independent judgment in the execution of their duties. These positions analyze the impact of existing or proposed projects on the infrastructure to recommend and/or select the most effective solutions. Principal Operating Systems Analyst positions are distinguished from those of the Senior Operating Systems Analyst by the incumbents serving as technical experts regarding a specific server operating system or highly specialized systems software along with project lead or supervisory responsibilities. Essential Job Functions Supervises the work of a team of Operating Systems Analysts engaged in the installation, configuration, maintenance, and upgrades of server or mainframe-based software and services such as communications services, database management software, storage management solutions, network monitoring and management solutions, messaging systems, and security systems by assigning work, planning, advising, monitoring, motivating, training, supporting, coaching, counseling, and disciplining; ensuring compliance; approving employees' work products; evaluating work performance etc. in order to ensure that: a) quality services are delivered in a timely, efficient, and effective manner and according to applicable Standards, Departmental policies, procedures, and regulations. Provides technical expertiseto project managers, department management, and/or user management, Subject Matter Expert (SME) regarding one or more major system development, implementation, or maintenance efforts by holding group discussions with technical team members/users; conducting research; analyzing logs; etc. in order to advise management on: a) technical alternatives, such as tools, platforms, utilities, and servers and b) problem resolution. Analyzes system performance and conducts capacity planningby gathering performance data in order to provide capacity expansion, technology upgrades/enhancements, provide cost analyses, etc.. Analyzes and resolves the more complex system anomalies and operational problems by investigating and troubleshooting problems with communications services, database management software, storage management solutions, network monitoring and management solutions, messaging systems, and security systems in order to resolve complex issues, improve performance, reliability and availability, and meet service level agreements. Provides architectural designs on Enterprise Solutions, Business continuity, and Disaster Recovery (DR) solutions by understanding the current environment/infrastructure; understanding the business requirements; etc. in order to: a) protect and preserve mission/business critical systems and data and b) ensure uninterrupted business operations. Ensures system security(e.g., user privileges, firewalls, authentication servers, proxy servers, etc.)as described in policies and procedures by overseeing the monitoring of intrusion detection systems, device logs (e.g., servers, firewalls, routers, switches, etc.), access control lists, etc.; investigating and escalating breaches in security; performing periodic security checks; coordinating mitigation responses; and providing consultation to lower level staff in order to ensure the integrity and security of the department’s Information Technology infrastructure. Collaborates with application development, systems staff, network engineering and operations, security staff, business stakeholders by gathering requirements; conducting meetings; communicating with all stakeholders; etc. in order to provide Enterprise Solutions. Coordinates and works with vendorsby providing requirements to vendors; conducting meetings; reviewing and analyzing vendor’s solution(s); etc. in order to provide complete Enterprise Solutions. Monitors vendorsby reviewing the statements of work; creating project plans; managing project plans; etc. in order to meet project goals and contract terms and report performance problems to management . Establishes quality assurance proceduresby analyzing procedures; communicating with subject matter experts and information technology staff; writing technical guidelines; etc. in order to: a) document the technical standards for systems/processes and b) expand employee IT knowledge. Performs risk assessment and impact analysisof vendor-provided patches and upgrades by reviewing, analyzing, testing patches/firmware; etc. in order to ensure there are no service interruptions. Requirements SELECTION REQUIREMENTS OPTION I : Graduation from an accredited college or university with a bachelor's degree* in Computer Science, Information Systems, or a closely related field, AND four (4) years of progressively responsible**, full-time experience*** in a centralized Information Technology organization****, configuring, analyzing, and maintaining complex systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software, two (2) years of which must be in a complex server environment with formal change management, problem resolution procedures, and back-up and recovery plans. OPTION II : Two (2) years of experience, within the last three years at the level of Los Angeles class of Senior Operating Systems Analyst .***** OPTION III : Five (5) years of recent****** full-time experience*** configuring, analyzing, and maintaining complex systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software, two (2) years of which must be in a complex server environment with formal change management, problem resolution procedures, and back-up and recovery plans. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION * In order to receive credit for the required degree, you MUST include a legible copy of the official transcripts, official degree , or official lette r from the accredited institution which shows the area of specialization at the time of filing, or within seven (7) calendar days from the date of filing your online application . Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number. Failure to provide the required documentation will result in application rejection. Unofficial transcripts will not be accepted to meet the education requirement. ** Progressively responsible experience is defined as experience that demonstrates growth and/or advancement in complexity, difficulty, or level of responsibility. *** Full time experience is evaluated on the basis of a 40-hour work week. **** A centralized Information Technology organization, which is under the direction or guidance of the Chief Information Technology official for the department or major organizational unit, is responsible for providing comprehensive IT services including analysis, design, acquisition, and/or development, implementation, maintenance, or support of information systems; and in which the work performed is in direct relationship to the IT requirements and initiatives of the department or major organizational unit. ***** For a full description of class specifications of Los Angeles County's Senior Operating Systems Analyst (2551) please click the hyperlink on the exam title under Selection Requirements OR go to Department of Human Resources website at http:/hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box. ****** Recent experience is defined as experience within the last five (5) years. SUPPLEMENTAL QUESTIONNAIRE As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait twelve (12) months from the date of the disqualification in order to reapply. Additional Information EXAMINATION CONTENT This examination will consist of two (2) parts: PART I A computerized multiple-choice test and/or simulation asse ssment(s) , weighted 30%, assessing: Responsibility Accepts Others Shows Courtesy Maintains Good Working Relationships Analyzes Information Learns Quickly Works to High Quality Standards Complies with Rules and Regulations Adapts to Change Controls Emotions Works Energetically Achievement Willingness to Learn Management Potential APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I IN ORDER TO PROCEED TO PART II. PART II A computerized multiple-choice test and/or simulation assessment(s), weighted 70%, assessing: Linux Administration New assesses Basic knowledge of Linux types , Installing Linux server, File system and partitions, Linux commands, Creating and managing user accounts, Concepts of kernels and processes, Linux security, Installing and configuring network services, and External hardware Microsoft Windows Server 2012 assesses Active Directory , Administrative Tasks , Computer properties , Configuration and Management , Design and Installation , Local Security Policy , Networking , Security , and Server Management Unix New assesses Basic Commands , Unix architecture , File system , Files handling and file attributes , Grep and sed commands , Awk command , Regular expressions , Shell programming , and Processes VMware vSphere 5 assesses Availability and Load Balancing, Install, Monitoring, Networking, Resource Management, Security, Storage, Troubleshooting, Update Manager, and Virtual Machines. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. TRANSFER OF TEST COMPONENTS Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. APPLICANTS MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests . Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test and you are invited to study and review whatever material you believe will help you to prepare. VETERAN'S CREDIT If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review. ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months from the date of promulgation. SPECIAL INFORMATION SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation. ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following: use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. VACANCY INFORMATION The eligible list resulting from this examination will be used to fill vacancies in the Los Angeles County Sheriff's Department, Technology & Support Division, Data Systems Bureau. AVAILABLE SHIFT Any Shift APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS. APPLICATION AND FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION. All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application. Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by Wednesday, October 9, 2024, before 5:00 P.M. PT. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline on Wednesday, October 9, 2024, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. Utilizing V ERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add svyiu@lasd.org , yrodriguez@hr.lacounty.gov, talentcentral@shl.com, donot-reply@amcatmail.com and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit govenmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach the required documents, you may fax the documents to (323) 415-2580 or email any outstanding documents to sheriffexamsunit@lasd.org at the time of filing or within seven (7) calendar days from the date of application filing . Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 229-1621 Teletype Phone: (213) 626-0251 Department Contact Name: Professional Examinations Unit Department Contact Phone: (323) 526-5611 Department Contact Email: sheriffexamsunit@lasd.org For more information on Employment Information, click on the link below. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf For detailed information, please click here Closing Date/Time: 10/9/2024 5:00 PM Pacific
Sep 12, 2024
Full Time
Position/Program Information FILING DATES: September 12, 2024, at 8:00 A.M. (PT) through October 9, 2024 before 5:00 P.M. (PT) NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. EXAM NUMBER: J2552B TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY REASONS TO JOIN OUR TEAM: Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - The County provides each employee with a monthly “benefit allowance” they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits that include Medical and Dental coverage, Group life insurance, Accidental Death and Dismemberment Insurance, Health care spending accounts, Long-term disability health insurance, Subsidized Dependent Care Spending Accounts. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee’s salary. Generous Maternity and Family Leave Benefits Thirteen (13) paid holidays per year. For more details on employee benefits, please visit https://hr.lacounty.gov/benefits/ DEFINITION Provides technical leadership or supervision of work involving complex operating systems and associated software, hardware and servers, including midrange or mainframes hosting critical applications in a high-availability environment. These environments require formal change management and problem resolution procedures and comprehensive back-up and recovery solutions. CLASSIFICATION STANDARDS This is the principal-level class in the Operating Systems series. Incumbents in this classification generally report to an Information Technology manager. These positions require broad knowledge of operating system and hardware architecture, system capacity, workload, and connectivity. Incumbents perform the most challenging assignments of configuring, analyzing, and maintaining complex operating systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software. Principal Operating Systems Analysts are expected to use independent judgment in the execution of their duties. These positions analyze the impact of existing or proposed projects on the infrastructure to recommend and/or select the most effective solutions. Principal Operating Systems Analyst positions are distinguished from those of the Senior Operating Systems Analyst by the incumbents serving as technical experts regarding a specific server operating system or highly specialized systems software along with project lead or supervisory responsibilities. Essential Job Functions Supervises the work of a team of Operating Systems Analysts engaged in the installation, configuration, maintenance, and upgrades of server or mainframe-based software and services such as communications services, database management software, storage management solutions, network monitoring and management solutions, messaging systems, and security systems by assigning work, planning, advising, monitoring, motivating, training, supporting, coaching, counseling, and disciplining; ensuring compliance; approving employees' work products; evaluating work performance etc. in order to ensure that: a) quality services are delivered in a timely, efficient, and effective manner and according to applicable Standards, Departmental policies, procedures, and regulations. Provides technical expertiseto project managers, department management, and/or user management, Subject Matter Expert (SME) regarding one or more major system development, implementation, or maintenance efforts by holding group discussions with technical team members/users; conducting research; analyzing logs; etc. in order to advise management on: a) technical alternatives, such as tools, platforms, utilities, and servers and b) problem resolution. Analyzes system performance and conducts capacity planningby gathering performance data in order to provide capacity expansion, technology upgrades/enhancements, provide cost analyses, etc.. Analyzes and resolves the more complex system anomalies and operational problems by investigating and troubleshooting problems with communications services, database management software, storage management solutions, network monitoring and management solutions, messaging systems, and security systems in order to resolve complex issues, improve performance, reliability and availability, and meet service level agreements. Provides architectural designs on Enterprise Solutions, Business continuity, and Disaster Recovery (DR) solutions by understanding the current environment/infrastructure; understanding the business requirements; etc. in order to: a) protect and preserve mission/business critical systems and data and b) ensure uninterrupted business operations. Ensures system security(e.g., user privileges, firewalls, authentication servers, proxy servers, etc.)as described in policies and procedures by overseeing the monitoring of intrusion detection systems, device logs (e.g., servers, firewalls, routers, switches, etc.), access control lists, etc.; investigating and escalating breaches in security; performing periodic security checks; coordinating mitigation responses; and providing consultation to lower level staff in order to ensure the integrity and security of the department’s Information Technology infrastructure. Collaborates with application development, systems staff, network engineering and operations, security staff, business stakeholders by gathering requirements; conducting meetings; communicating with all stakeholders; etc. in order to provide Enterprise Solutions. Coordinates and works with vendorsby providing requirements to vendors; conducting meetings; reviewing and analyzing vendor’s solution(s); etc. in order to provide complete Enterprise Solutions. Monitors vendorsby reviewing the statements of work; creating project plans; managing project plans; etc. in order to meet project goals and contract terms and report performance problems to management . Establishes quality assurance proceduresby analyzing procedures; communicating with subject matter experts and information technology staff; writing technical guidelines; etc. in order to: a) document the technical standards for systems/processes and b) expand employee IT knowledge. Performs risk assessment and impact analysisof vendor-provided patches and upgrades by reviewing, analyzing, testing patches/firmware; etc. in order to ensure there are no service interruptions. Requirements SELECTION REQUIREMENTS OPTION I : Graduation from an accredited college or university with a bachelor's degree* in Computer Science, Information Systems, or a closely related field, AND four (4) years of progressively responsible**, full-time experience*** in a centralized Information Technology organization****, configuring, analyzing, and maintaining complex systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software, two (2) years of which must be in a complex server environment with formal change management, problem resolution procedures, and back-up and recovery plans. OPTION II : Two (2) years of experience, within the last three years at the level of Los Angeles class of Senior Operating Systems Analyst .***** OPTION III : Five (5) years of recent****** full-time experience*** configuring, analyzing, and maintaining complex systems, including configuring, planning, coordinating, and implementing releases, upgrades, or changes to operating systems, servers, and related software, two (2) years of which must be in a complex server environment with formal change management, problem resolution procedures, and back-up and recovery plans. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION * In order to receive credit for the required degree, you MUST include a legible copy of the official transcripts, official degree , or official lette r from the accredited institution which shows the area of specialization at the time of filing, or within seven (7) calendar days from the date of filing your online application . Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number. Failure to provide the required documentation will result in application rejection. Unofficial transcripts will not be accepted to meet the education requirement. ** Progressively responsible experience is defined as experience that demonstrates growth and/or advancement in complexity, difficulty, or level of responsibility. *** Full time experience is evaluated on the basis of a 40-hour work week. **** A centralized Information Technology organization, which is under the direction or guidance of the Chief Information Technology official for the department or major organizational unit, is responsible for providing comprehensive IT services including analysis, design, acquisition, and/or development, implementation, maintenance, or support of information systems; and in which the work performed is in direct relationship to the IT requirements and initiatives of the department or major organizational unit. ***** For a full description of class specifications of Los Angeles County's Senior Operating Systems Analyst (2551) please click the hyperlink on the exam title under Selection Requirements OR go to Department of Human Resources website at http:/hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box. ****** Recent experience is defined as experience within the last five (5) years. SUPPLEMENTAL QUESTIONNAIRE As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait twelve (12) months from the date of the disqualification in order to reapply. Additional Information EXAMINATION CONTENT This examination will consist of two (2) parts: PART I A computerized multiple-choice test and/or simulation asse ssment(s) , weighted 30%, assessing: Responsibility Accepts Others Shows Courtesy Maintains Good Working Relationships Analyzes Information Learns Quickly Works to High Quality Standards Complies with Rules and Regulations Adapts to Change Controls Emotions Works Energetically Achievement Willingness to Learn Management Potential APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I IN ORDER TO PROCEED TO PART II. PART II A computerized multiple-choice test and/or simulation assessment(s), weighted 70%, assessing: Linux Administration New assesses Basic knowledge of Linux types , Installing Linux server, File system and partitions, Linux commands, Creating and managing user accounts, Concepts of kernels and processes, Linux security, Installing and configuring network services, and External hardware Microsoft Windows Server 2012 assesses Active Directory , Administrative Tasks , Computer properties , Configuration and Management , Design and Installation , Local Security Policy , Networking , Security , and Server Management Unix New assesses Basic Commands , Unix architecture , File system , Files handling and file attributes , Grep and sed commands , Awk command , Regular expressions , Shell programming , and Processes VMware vSphere 5 assesses Availability and Load Balancing, Install, Monitoring, Networking, Resource Management, Security, Storage, Troubleshooting, Update Manager, and Virtual Machines. MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. TRANSFER OF TEST COMPONENTS Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination. This examination contains test components that may be used in the future for new examinations and your test responses may be transferred. APPLICANTS MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests . Please note that these resources are intended to provide general information about the types of tests and assessments used by the County of Los Angeles. These resources do not contain details of the exam nor the specific questions you will be asked to answer during the test administration. The exam content section describes the areas assessed by the test and you are invited to study and review whatever material you believe will help you to prepare. VETERAN'S CREDIT If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review. ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months from the date of promulgation. SPECIAL INFORMATION SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation. ZERO TOLERANCE POLICY IF HIRED The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following: use of narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge. VACANCY INFORMATION The eligible list resulting from this examination will be used to fill vacancies in the Los Angeles County Sheriff's Department, Technology & Support Division, Data Systems Bureau. AVAILABLE SHIFT Any Shift APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS. APPLICATION AND FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION. All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application. Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by Wednesday, October 9, 2024, before 5:00 P.M. PT. NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS. Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline on Wednesday, October 9, 2024, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. Utilizing V ERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add svyiu@lasd.org , yrodriguez@hr.lacounty.gov, talentcentral@shl.com, donot-reply@amcatmail.com and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit govenmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach the required documents, you may fax the documents to (323) 415-2580 or email any outstanding documents to sheriffexamsunit@lasd.org at the time of filing or within seven (7) calendar days from the date of application filing . Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 229-1621 Teletype Phone: (213) 626-0251 Department Contact Name: Professional Examinations Unit Department Contact Phone: (323) 526-5611 Department Contact Email: sheriffexamsunit@lasd.org For more information on Employment Information, click on the link below. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf For detailed information, please click here Closing Date/Time: 10/9/2024 5:00 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Perform post-award administration and financial support services for designated Principal Investigators (PIs) in customer-focused awards management, project invoicing & expenditure reconciliation, and cost center review, and grant closeout activity in compliance with Uniform Guidance and specific sponsor policies. Provide independent, action-oriented, and expert support develop, establish, and maintain policies and procedures that maximize the opportunities for support of PIs, create and environment conducive to such scholarship, and assist CSUN with minimizing its compliance risks associated with sponsored projects. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. (15%) Interpret sponsor guidance to establish and maintain sponsored program accounts and projects: Review and interpret contracts and grant awards. Determine and ensure compliance with contract and grant requirements. Negotiate with sponsor agencies and affiliated organizations to maximize allowable expenses. Collaborate with pre-award grants coordinators and TUC Accounting to approve the timely opening and closing of extramural cost centers. (25%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the Pl. Monitor and review the expenditure and budget adjustment activities associated with successful grants management. Prepare monthly, or more frequent as necessary, review of grant and contract financial status, assuring funds are expended appropriately to maximize project performance opportunities over the course of the funded project. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $10,000 and to write off expenditures of up to $500 each against the Sponsored Programs Reserve at the analyst's discretion. Work with external funding agencies to develop accurate invoices and follow-up on payments. Conduct the cash drawdown from selected agencies. Assist with cost share monitoring. (10%) Conduct timely project closeout: Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Prepare financial reports to granting agencies. Conduct closeout processes in compliance with all sponsor and University requirements. (5%) Minimize compliance risks for TUC and CSUN: Determine and enact best practices in post-award administration processes Regularly review accounts to independently identify, judge, and address areas of potential risk Contribute to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors Provide expert assistance to the Managing Director, Research and Sponsored Programs and Director, Sponsored Programs on special assignments. (5%) Other responsibilities: Participate in meetings to improve internal business processes. Perform other duties as assigned. Qualifications: Minimum of two years of financial record-keeping experience that has provided the knowledge and abilities listed OR any equivalent combination of education and experience that provides the required knowledge and abilities. Bachelor's degree or equivalent combination of education and time in Sponsored Program Analyst role required. Degree in Business Administration, Accounting or Finance preferred. Master's degree preferred. Broad working knowledge of Uniform Guidance (UG) and the NIH Grants Policy Statement. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Knowledge, Specialized Skills, and Abilities: Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills to optimize positive support to faculty while ensuring compliance. The ability to effectively communicate at all levels is essential. Excellent verbal and written communications skills are mandatory. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Thorough knowledge of Microsoft Office applications, including Word and Excel. Comfort with navigating and retrieving information from the Internet. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $66,560 - Annually Full pay range: $50,040 - $90,540 Annually Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, March 21st and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
About The University Corporation: The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Perform post-award administration and financial support services for designated Principal Investigators (PIs) in customer-focused awards management, project invoicing & expenditure reconciliation, and cost center review, and grant closeout activity in compliance with Uniform Guidance and specific sponsor policies. Provide independent, action-oriented, and expert support develop, establish, and maintain policies and procedures that maximize the opportunities for support of PIs, create and environment conducive to such scholarship, and assist CSUN with minimizing its compliance risks associated with sponsored projects. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. (40%) Provide proactive and high-level customer service to Principal Investigators: Act as the central point of contact for the Principal Investigator (Pl) for all post-award issues. Instruct PIs on post-award administration issues and guide them through grant administration processes through the life cycle of their project, from setup to closeout. Independently investigate and use best judgment to resolve issues experienced by PIs, acting as a liaison between Pl and TUC Payroll, Human Resources and Accounting staff Coordinate with college and departmental staff, DFOs, and pre-award grants coordinators to ensure that departments follow compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants. Maintain current working knowledge of federal regulations and sponsor policies to assure the responsible administration of sponsored programs. (15%) Interpret sponsor guidance to establish and maintain sponsored program accounts and projects: Review and interpret contracts and grant awards. Determine and ensure compliance with contract and grant requirements. Negotiate with sponsor agencies and affiliated organizations to maximize allowable expenses. Collaborate with pre-award grants coordinators and TUC Accounting to approve the timely opening and closing of extramural cost centers. (25%) Monitor and manage expenses for sponsored projects and programs: Counsel and make recommendations to PIs and project staff regarding the fiscal management of sponsored projects. Forecast possible future financial and administrative problems, develop solutions, and make recommendations to the Pl. Monitor and review the expenditure and budget adjustment activities associated with successful grants management. Prepare monthly, or more frequent as necessary, review of grant and contract financial status, assuring funds are expended appropriately to maximize project performance opportunities over the course of the funded project. Approve budget adjustments and project related expenditures, with authority to approve expenditures up to $10,000 and to write off expenditures of up to $500 each against the Sponsored Programs Reserve at the analyst's discretion. Work with external funding agencies to develop accurate invoices and follow-up on payments. Conduct the cash drawdown from selected agencies. Assist with cost share monitoring. (10%) Conduct timely project closeout: Assure timely and appropriate close-out of grants/contracts through coordination with PIs, departmental administrative personnel, and Accounting. Prepare financial reports to granting agencies. Conduct closeout processes in compliance with all sponsor and University requirements. (5%) Minimize compliance risks for TUC and CSUN: Determine and enact best practices in post-award administration processes Regularly review accounts to independently identify, judge, and address areas of potential risk Contribute to audits or agency inquiries regarding grant and contract activity, including annual audits conducted by external auditors Provide expert assistance to the Managing Director, Research and Sponsored Programs and Director, Sponsored Programs on special assignments. (5%) Other responsibilities: Participate in meetings to improve internal business processes. Perform other duties as assigned. Qualifications: Minimum of two years of financial record-keeping experience that has provided the knowledge and abilities listed OR any equivalent combination of education and experience that provides the required knowledge and abilities. Bachelor's degree or equivalent combination of education and time in Sponsored Program Analyst role required. Degree in Business Administration, Accounting or Finance preferred. Master's degree preferred. Broad working knowledge of Uniform Guidance (UG) and the NIH Grants Policy Statement. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Knowledge, Specialized Skills, and Abilities: Ability to work in a team environment and motivate team members by example. Excellent interpersonal skills to optimize positive support to faculty while ensuring compliance. The ability to effectively communicate at all levels is essential. Excellent verbal and written communications skills are mandatory. Service focused, including timely and patient response in project management and action-oriented approach to problem solving. Ability to maintain confidentiality, operate with integrity, and encourage trust. Thorough knowledge of Microsoft Office applications, including Word and Excel. Comfort with navigating and retrieving information from the Internet. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $66,560 - Annually Full pay range: $50,040 - $90,540 Annually Benefits: Medical, Dental, Vision General Information: THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply: Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, March 21st and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER M0830D-R When to Submit Your Application: Applications will be accepted beginning May 21 , 2024, at 8:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No withhold will be allowed for this examination. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Principal Analyst, CEO positions within the Chief Executive Office’s Legislative Affairs Division. Under the general direction of a Manager, CEO, the position assists the Chief Executive Office to manage the County's administrative and financial affairs related to legislation. Essential Job Functions Position Responsibilities Leads the pursuit of complex County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of complex co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federally complex legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County in order to provide strategic recommendations on advocacy strategies to the Board of Supervisors and the Chief Executive Officer. Develops a list of the County’s highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County’s liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Develops and administers training to County departments on the Federal and State legislative and budget process to ensure that County departments are effective and contributing partners in the advocacy efforts of the County. Requirements Requirements to Qualify Three (3) years of experience at the level of Senior Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). Special Requirement Information * In the County of Los Angeles, experience at the level of Senior Analyst, CEO is gained in a central agency or corporate headquarter, working independently to provide professional staff support to the head of an organization in the planning, coordination, direction, and control of legislative analysis. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Out-of-Class Experience will not be accepted for this examination. Additional Information Our Assessment Process After meeting our requirements, we will evaluate your fitness for this opportunity using the following assessment: Part I: Multiple-choice and/or simulation assessment(s), weighted 75%, assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Candidates must achieve a passing score of 70% or higher in Part I in order to proceed to Part II - writing assessment. MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 Part II: A writing assessment, weighted 25% , assessing English Structure and Content, Written Expression, and Prioritizing Information. Candidates must meet the requirements and achieve a passing score of 70% or higher on each weighted part of the exam in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jhines@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/ . Eligibility Information The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the exam requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and requirements serving as your description of duties will not be sufficient to demonstrate that you meet the exam requirements. Doing so may result in an incomplete application, and you may be disqualified . NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Jasmine Hines Department Contact Phone: (213) 738-2008 Department Contact Email: JHines@hr.lacounty.gov Exam Number: M0830D-R Teletype Phone: (800) 735-2929 Alternate Teletype Phone: (800) 735-2922 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information EXAM NUMBER M0830D-R When to Submit Your Application: Applications will be accepted beginning May 21 , 2024, at 8:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No withhold will be allowed for this examination. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Principal Analyst, CEO positions within the Chief Executive Office’s Legislative Affairs Division. Under the general direction of a Manager, CEO, the position assists the Chief Executive Office to manage the County's administrative and financial affairs related to legislation. Essential Job Functions Position Responsibilities Leads the pursuit of complex County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of complex co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federally complex legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County in order to provide strategic recommendations on advocacy strategies to the Board of Supervisors and the Chief Executive Officer. Develops a list of the County’s highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County’s liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Develops and administers training to County departments on the Federal and State legislative and budget process to ensure that County departments are effective and contributing partners in the advocacy efforts of the County. Requirements Requirements to Qualify Three (3) years of experience at the level of Senior Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). Special Requirement Information * In the County of Los Angeles, experience at the level of Senior Analyst, CEO is gained in a central agency or corporate headquarter, working independently to provide professional staff support to the head of an organization in the planning, coordination, direction, and control of legislative analysis. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Out-of-Class Experience will not be accepted for this examination. Additional Information Our Assessment Process After meeting our requirements, we will evaluate your fitness for this opportunity using the following assessment: Part I: Multiple-choice and/or simulation assessment(s), weighted 75%, assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Candidates must achieve a passing score of 70% or higher in Part I in order to proceed to Part II - writing assessment. MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 Part II: A writing assessment, weighted 25% , assessing English Structure and Content, Written Expression, and Prioritizing Information. Candidates must meet the requirements and achieve a passing score of 70% or higher on each weighted part of the exam in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jhines@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/ . Eligibility Information The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the exam requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and requirements serving as your description of duties will not be sufficient to demonstrate that you meet the exam requirements. Doing so may result in an incomplete application, and you may be disqualified . NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Jasmine Hines Department Contact Phone: (213) 738-2008 Department Contact Email: JHines@hr.lacounty.gov Exam Number: M0830D-R Teletype Phone: (800) 735-2929 Alternate Teletype Phone: (800) 735-2922 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here
Introduction This examination is being given to fill one vacancy in the Assessor-Recorder-County Clerk's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides advanced, specialized and complex professional duties support in the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex geographic information systems and applications across multiple platforms and technologies. Serves as resource and provides highly specialized support to maintain existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative information technology solutions. Provides highly complex support on geographic information systems applications development projects; analyzes business and functional requirements for new or enhanced applications; meets with users and management staff to ensure complete understanding of department requirements; analyzes current manual or computerized processes; analyzes inter-relationship between new tasks and existing applications; researches internal and external available resources; develops and presents cost-benefit analyses; performs quality assurance duties; makes recommendations on applications solutions. Evaluates and tests new or enhanced applications; installs or upgrades application software and hardware; troubleshoots hardware, software and database related problems; performs applications testing and documentation duties. Performs complex geographic information systems, network and applications programming duties; ensures data integrity and program structure and reliability are maintained. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating geographic information systems networks; installs, configures and manages servers; evaluates network protocols, hardware and software to determine their applicability to geographic information system network needs; evaluates new applications to determine integration with current networks and systems; develops and coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves complex network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; implements and administers security strategies; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Plans, designs and implements relational databases; develops standards and strategies for maintaining database security; develops methodologies for importing and exporting GIS database information to and from external agencies and County departments. Writes documentation on new and enhanced geographic information system, network and applications including detailed description and functional capabilities; prepares and updates user materials and procedures manuals; creates technical documentation and instructional materials to assist clients in the use of system applications Supervises subordinate staff, including one or more professional GIS Analysts; plans, directs and coordinates staff work plans, projects and assignments; motivates, monitors and evaluates staff performance; reviews checks work products; arranges, coordinates and/or provides staff training; coordinates and recommends the selection of new staff as needed. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of geographic information systems technology. MINIMUM QUALIFICATIONS Note : Incumbents who, at the time that Classification Study #01-22 is adopted by the Board of Supervisors, occupy full-time Civil Service positions reclassified to this class by the study, shall be deemed to meet the requirements listed below. Either I Experience : Two years as a Senior Geographic Information Systems Analyst in San Joaquin County . Or II Education : Graduation from an accredited four-year college or university with major course work in geography, geographic information systems, computer science, information systems, economics, engineering, architecture, environmental science, mathematics, business administration, or a related field. Experience : Five years of increasingly responsible professional analytical computer and related systems work in a geographic information systems environment. Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for part or all of the required education. A list of approved certificates and/or courses shall be maintained within the Human Resources Department. Substitution #2 : Additional qualifying experience may substitute for the above-required education on a year-for-year basis to a maximum of two years. KNOWLEDGE Operations, services and activities of geographic information systems programs; operational characteristics and capabilities of specialized geographic information systems hardware and software; geographic information system standards and conventions; advanced principles and practices of applications development, programming and installation; advanced principles and practices of computer science and information systems; advanced methods and techniques of installing, configuring, troubleshooting and administering systems, network, applications, and databases; principles and practices of system security and client access to assigned applications; methods and techniques of using application design and development tools; operational characteristics of multiple operating system environments; a variety of complex application programming languages; operational characteristics of a variety of computer systems, networks and associated hardware, software, databases and related components; principles and practices of quality assurance; principles and practices of network and server administration; principles and practices of database maintenance and administration; relational database concepts; cartographic, drafting, demographic and statistical methods and standards; aerial photograph analysis concepts; methods and techniques of conducting research; methods and techniques of developing technical and training documentation; principles and practices of customer service; principles and practices of supervision and personnel administration; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level support in the design, development and maintenance of geographic information systems, networks and applications; independently perform complex network and application design analysis and programming duties; analyze and resolve complex system, network and application problems using logical and methodical processes; design, implement, maintain and administer relational database management systems; convert and manipulate data; recommend, install, troubleshoot and upgrade systems, networks and applications; perform complex network and server administration duties; design training materials and conduct training programs; assess and analyze department technology resources and needs; design software to meet client needs; create and develop technical and training manuals or documentation; create maps and charts from multiple layers of data; supervise the work of subordinate staff, including GIS professionals; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent use of data input devices; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving; Lifting -Frequently 5-30 pounds; occasionally 70 pounds or less; Vision -Constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision; Dexterity -Frequent repetitive motion; frequent writing; frequent grasping, holding, reaching; Hearing/Talking -Frequent talking/hearing in person and on the telephone; Emotional/Psychological -Frequent decision-making and concentration; frequent public contact; occasional working alone, working nights and traveling; Environmental -Frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral : Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank : The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction This examination is being given to fill one vacancy in the Assessor-Recorder-County Clerk's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides advanced, specialized and complex professional duties support in the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex geographic information systems and applications across multiple platforms and technologies. Serves as resource and provides highly specialized support to maintain existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative information technology solutions. Provides highly complex support on geographic information systems applications development projects; analyzes business and functional requirements for new or enhanced applications; meets with users and management staff to ensure complete understanding of department requirements; analyzes current manual or computerized processes; analyzes inter-relationship between new tasks and existing applications; researches internal and external available resources; develops and presents cost-benefit analyses; performs quality assurance duties; makes recommendations on applications solutions. Evaluates and tests new or enhanced applications; installs or upgrades application software and hardware; troubleshoots hardware, software and database related problems; performs applications testing and documentation duties. Performs complex geographic information systems, network and applications programming duties; ensures data integrity and program structure and reliability are maintained. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating geographic information systems networks; installs, configures and manages servers; evaluates network protocols, hardware and software to determine their applicability to geographic information system network needs; evaluates new applications to determine integration with current networks and systems; develops and coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves complex network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; implements and administers security strategies; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Plans, designs and implements relational databases; develops standards and strategies for maintaining database security; develops methodologies for importing and exporting GIS database information to and from external agencies and County departments. Writes documentation on new and enhanced geographic information system, network and applications including detailed description and functional capabilities; prepares and updates user materials and procedures manuals; creates technical documentation and instructional materials to assist clients in the use of system applications Supervises subordinate staff, including one or more professional GIS Analysts; plans, directs and coordinates staff work plans, projects and assignments; motivates, monitors and evaluates staff performance; reviews checks work products; arranges, coordinates and/or provides staff training; coordinates and recommends the selection of new staff as needed. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of geographic information systems technology. MINIMUM QUALIFICATIONS Note : Incumbents who, at the time that Classification Study #01-22 is adopted by the Board of Supervisors, occupy full-time Civil Service positions reclassified to this class by the study, shall be deemed to meet the requirements listed below. Either I Experience : Two years as a Senior Geographic Information Systems Analyst in San Joaquin County . Or II Education : Graduation from an accredited four-year college or university with major course work in geography, geographic information systems, computer science, information systems, economics, engineering, architecture, environmental science, mathematics, business administration, or a related field. Experience : Five years of increasingly responsible professional analytical computer and related systems work in a geographic information systems environment. Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for part or all of the required education. A list of approved certificates and/or courses shall be maintained within the Human Resources Department. Substitution #2 : Additional qualifying experience may substitute for the above-required education on a year-for-year basis to a maximum of two years. KNOWLEDGE Operations, services and activities of geographic information systems programs; operational characteristics and capabilities of specialized geographic information systems hardware and software; geographic information system standards and conventions; advanced principles and practices of applications development, programming and installation; advanced principles and practices of computer science and information systems; advanced methods and techniques of installing, configuring, troubleshooting and administering systems, network, applications, and databases; principles and practices of system security and client access to assigned applications; methods and techniques of using application design and development tools; operational characteristics of multiple operating system environments; a variety of complex application programming languages; operational characteristics of a variety of computer systems, networks and associated hardware, software, databases and related components; principles and practices of quality assurance; principles and practices of network and server administration; principles and practices of database maintenance and administration; relational database concepts; cartographic, drafting, demographic and statistical methods and standards; aerial photograph analysis concepts; methods and techniques of conducting research; methods and techniques of developing technical and training documentation; principles and practices of customer service; principles and practices of supervision and personnel administration; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level support in the design, development and maintenance of geographic information systems, networks and applications; independently perform complex network and application design analysis and programming duties; analyze and resolve complex system, network and application problems using logical and methodical processes; design, implement, maintain and administer relational database management systems; convert and manipulate data; recommend, install, troubleshoot and upgrade systems, networks and applications; perform complex network and server administration duties; design training materials and conduct training programs; assess and analyze department technology resources and needs; design software to meet client needs; create and develop technical and training manuals or documentation; create maps and charts from multiple layers of data; supervise the work of subordinate staff, including GIS professionals; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent use of data input devices; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving; Lifting -Frequently 5-30 pounds; occasionally 70 pounds or less; Vision -Constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision; Dexterity -Frequent repetitive motion; frequent writing; frequent grasping, holding, reaching; Hearing/Talking -Frequent talking/hearing in person and on the telephone; Emotional/Psychological -Frequent decision-making and concentration; frequent public contact; occasional working alone, working nights and traveling; Environmental -Frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral : Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank : The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. Open Competitive Job Opportunity Exam Number : Y2594D-R Ready to join the County team? We are accepting applications starting Wednesday, September 1, 2021 at 8:00 AM (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. Apply to this posting and join our ever-growing and diverse workforce. We're seeking individuals that can: Lead highly specialized, integrated, complex information systems analysis to design, test, integrate, and implement one or more of the following Electronic Health Records (EHR) components: Registration, Admitting, Discharge, Transfer, (R/ADT) and Enterprise Master Patient Index (EMPI); Patient Acuity; Patient Scheduling; Nurse Scheduling; Time capture; training; clinical applications; or ancillary services applications such as lab, radiology, and pharmacy. Provides technical leadership in IT strategic planning, business automation planning, and business process improvements. Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Essential Job Functions Identifies user, functional, and technical requirements for information systems by conducting user interviews; performing workflow analysis; performing data analysis; identifying patterns in system and/or user errors; identifying roles and access privileges; testing the functionality of modules, components, and/or entire information systems; creating, reviewing and updating training materials; identifying and resolving potential problems, and assisting in the implementation and conversion project plans for new information systems and/or enhancements. Leads highly specialized complex information system analysis for an integrated system which includes designing, testing, training, IT project management, and implementation of various EHR modules including but not limited to: Registration, Scheduling, Lab, Radiology, and Pharmacy by conducting workflow data analysis, data mapping and integration sessions to support and enhance the enterprise electronic health record system that will provide patient care in a safe and efficient manner. Documents process flows and standardizes existing and future process flow improvements by conducting data collection and meetings with the subject matter experts to gain full understanding of system usability. Acts as a technical liaison between various stakeholders of information systems (e.g., users, departmental leaders, project managers, vendors, programmers) by serving as the point of contact with respect to information system-related projects and functions; providing and receiving information; and conveying the needs, requirements, and technical information of the parties involved to facilitate and/or interpret communication between various stakeholders. Coordinates information systems projects by collaborating with stakeholders of information systems (e.g., users, departmental leaders, project managers, vendors, programmers); monitoring progress on various assignments related to the project(s); providing management with status updates; using appropriate methods to ensure the completion and successful implementation, integration, transition, and/or efficiency of new information systems and/or information system enhancements. Monitors vendor performance by reviewing Statement of Works (SOWs), tracking project timelines, and reporting status to management. Provides orientation and/or technical training to various users by teaching functions, procedures, and processes of the electronic health record (EHR) system to provide individuals with the necessary information to operate, maintain, and/or support information systems. Supervises several subordinate Information Systems Analysts by performing a full range of administrative and supervisory tasks, which includes advising, motivating, training, supporting, coaching, mentoring, and disciplining employees; delegating assignments to subordinate staff; monitoring, reviewing, and evaluating employees’ work products and performance; monitoring adherence to project plans and delivery schedules; and conducting staff meetings to ensure that quality service is delivered in a timely and productive manner, supports business goals and objectives, and complies with countywide and departmental policies and procedures. Supervises a technical team by providing technical guidance and oversight on routine to complex projects, assignments, and issues related to information systems analysis and makes decisions in the absence of other supervisory staff (equivalent level classification) as needed. Requirements SELECTION REQUIREMENTS: Option I: Graduation from an accredited* institution with a bachelor's degree in Computer Science, Information Technology, or a related field, AND four (4) years within the last six (6) years of progressively more responsible,** full-time experience in a centralized healthcare related information technology organization*** with knowledge and experience in healthcare related systems**** at a medium-to-large public or private healthcare organization***** performing information systems analysis and design for complex systems.****** Option II: Two (2) years within the last three (3) years of experience at the level of Los Angeles County's class of Senior Information Systems Analyst******* with knowledge and experience in healthcare related systems**** in a centralized healthcare related information technology organization.*** Option III: Five (5) years within the last six (6) years of progressively responsible,** full-time experience in a centralized healthcare related information technology organization*** with knowledge and experience in healthcare related systems**** at a medium-to-large public or private healthcare organization***** performing information systems analysis and design for complex systems.****** License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class: 2-Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Special Requirement Information: * In order to receive credit for a Bachelor's or higher degree, you mu st provide at the time of filing or within seven (7) calendar days from the last day of filing a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to jmacam @hr.lacounty.gov. Please include exam number and exam title in your email. Applications received without proof of the required degree(s) will not be considered as meeting the stated requirements under Option I. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **Progressively responsible experience is defined as is a significant increase in the complexity and the scope of responsibility. *** Centralized healthcare related IT organization is defined as a unit or department that provides comprehensive IT services such as analysis, design, acquisition, development, implementation, maintenance, and/or support of information systems, under the direction or guidance of the organization’s Chief IT official in a healthcare related IT organization . ****Healthcare related systems includes: Registration, Admitting, Discharge, Transfer (R/ADT), Patient Scheduling (PS), Training, clinical applications, ancillary services applications such as lab, radiology, and pharmacy; performing information systems analysis, design, development, testing, implementation, and maintenance of large complex enterprise application (clinic and/or financial) systems. *****Medium to large healthcare organization is defined as a healthcare organization with more than one site and/or more than one set of clinical services and a hospital, such as a hospital or Ambulatory Care Network. ******Complex systems is defined as having experience in more than one healthcare functional solution (i.e., registration, scheduling, lab, rad, pharmacy, OR, ambulatory, practice management, maternal-fetal, ED, urgent care, cardiology, Behavioral Health, Rehab, Health Information Exchange, revenue cycle, HIM, population health, care management) *******Experience at the level of the Los Angeles County's class of Senior Information Systems Analyst is defined as, responsible for and provides specialized information systems analysis, including the definition of user requirements, feasibility studies, design, program specifications, testing, and implementation. For a complete description of the class specification, please click on the title hyperlink. APPLICANTS MUST MEET THE SELECTION REQUIREMENTS AT THE TIME OF FILING. NO WITHHOLD IS ALLOWED FOR THIS EXAMINATION. Desirable Qualifications: Certification* from the Project Management Institute (PMI) as a Project Management Professional (PMP). Experience in support of EHR/EMR (Electronic Medical Record) modules/applications. Experience in leading one or more technical teams completing the EHR/EMR implementation support such as the Cerner Millennium System. Experience in Enterprise Master Patient Index (EMPI) related systems. Additional Information Our Assessment Process: Once we determine that you meet the requirements, we will invite you to participate in the following two (2) parts: Part 1: M ultiple-choice and/or simulation assessments weighted at 50% measuring Deductive Reasoning, Deciding and Initiating Action, Working with People, Persuading and Influencing, Planning and Organizing, and Delivering Results and Meeting Customer Expectations. Applicant may be invited to participate in both Part I and II. However, only those that achieve a passing score of 70% or higher in Part I, will have Part II scored. Part 2: M ultiple-choice and/or simulation assessments weighted at 50% measuring three Professional/Technical Knowledge areas: Project Management, covering the following topics: Project Communications Management, Project Cost Management, Project Human Resource Management, Project Management Characteristics, Project Management Methodologies, Project Procurement Management, Project Quality Management, Project Risk Management, Project Scope Management, Project Stakeholder Management and Project Time Management. ITIL (Information Technology Infrastructure Library), covering the following topics: Knowledge of Capacity Management, Change Management, and Problem Management. Software Business Analysis, covering the following topics: Business Process, Diagramming and Modeling, Documentation, Joint Application Development, Methodologies and Tools, Project Development, Requirements Gathering, System Design and User Interface. THE MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Applicants must meet the requirements and achieve a passing score of 70% or higher on each part of the examination in order to be placed on the eligible register. Multiple choice and/or simulation assessment(s) scores cannot be given over the phone. For additional exam information, click here . Anti-Racism, Diversity, and Inclusion (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. If you have additional questions regarding this job bulletin, please contact us at the following information: ADA Coordinator Email: TestingAccommodations@hr.lacounty.gov ADA Coordinator Phone: 213-738-2084 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Janice Macam Department Contact Email: jmacam@hr.lacounty.gov Department Contact Phone: (213) 433-3603 For detailed information, please click here Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Position/Program Information With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. Open Competitive Job Opportunity Exam Number : Y2594D-R Ready to join the County team? We are accepting applications starting Wednesday, September 1, 2021 at 8:00 AM (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. Apply to this posting and join our ever-growing and diverse workforce. We're seeking individuals that can: Lead highly specialized, integrated, complex information systems analysis to design, test, integrate, and implement one or more of the following Electronic Health Records (EHR) components: Registration, Admitting, Discharge, Transfer, (R/ADT) and Enterprise Master Patient Index (EMPI); Patient Acuity; Patient Scheduling; Nurse Scheduling; Time capture; training; clinical applications; or ancillary services applications such as lab, radiology, and pharmacy. Provides technical leadership in IT strategic planning, business automation planning, and business process improvements. Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Essential Job Functions Identifies user, functional, and technical requirements for information systems by conducting user interviews; performing workflow analysis; performing data analysis; identifying patterns in system and/or user errors; identifying roles and access privileges; testing the functionality of modules, components, and/or entire information systems; creating, reviewing and updating training materials; identifying and resolving potential problems, and assisting in the implementation and conversion project plans for new information systems and/or enhancements. Leads highly specialized complex information system analysis for an integrated system which includes designing, testing, training, IT project management, and implementation of various EHR modules including but not limited to: Registration, Scheduling, Lab, Radiology, and Pharmacy by conducting workflow data analysis, data mapping and integration sessions to support and enhance the enterprise electronic health record system that will provide patient care in a safe and efficient manner. Documents process flows and standardizes existing and future process flow improvements by conducting data collection and meetings with the subject matter experts to gain full understanding of system usability. Acts as a technical liaison between various stakeholders of information systems (e.g., users, departmental leaders, project managers, vendors, programmers) by serving as the point of contact with respect to information system-related projects and functions; providing and receiving information; and conveying the needs, requirements, and technical information of the parties involved to facilitate and/or interpret communication between various stakeholders. Coordinates information systems projects by collaborating with stakeholders of information systems (e.g., users, departmental leaders, project managers, vendors, programmers); monitoring progress on various assignments related to the project(s); providing management with status updates; using appropriate methods to ensure the completion and successful implementation, integration, transition, and/or efficiency of new information systems and/or information system enhancements. Monitors vendor performance by reviewing Statement of Works (SOWs), tracking project timelines, and reporting status to management. Provides orientation and/or technical training to various users by teaching functions, procedures, and processes of the electronic health record (EHR) system to provide individuals with the necessary information to operate, maintain, and/or support information systems. Supervises several subordinate Information Systems Analysts by performing a full range of administrative and supervisory tasks, which includes advising, motivating, training, supporting, coaching, mentoring, and disciplining employees; delegating assignments to subordinate staff; monitoring, reviewing, and evaluating employees’ work products and performance; monitoring adherence to project plans and delivery schedules; and conducting staff meetings to ensure that quality service is delivered in a timely and productive manner, supports business goals and objectives, and complies with countywide and departmental policies and procedures. Supervises a technical team by providing technical guidance and oversight on routine to complex projects, assignments, and issues related to information systems analysis and makes decisions in the absence of other supervisory staff (equivalent level classification) as needed. Requirements SELECTION REQUIREMENTS: Option I: Graduation from an accredited* institution with a bachelor's degree in Computer Science, Information Technology, or a related field, AND four (4) years within the last six (6) years of progressively more responsible,** full-time experience in a centralized healthcare related information technology organization*** with knowledge and experience in healthcare related systems**** at a medium-to-large public or private healthcare organization***** performing information systems analysis and design for complex systems.****** Option II: Two (2) years within the last three (3) years of experience at the level of Los Angeles County's class of Senior Information Systems Analyst******* with knowledge and experience in healthcare related systems**** in a centralized healthcare related information technology organization.*** Option III: Five (5) years within the last six (6) years of progressively responsible,** full-time experience in a centralized healthcare related information technology organization*** with knowledge and experience in healthcare related systems**** at a medium-to-large public or private healthcare organization***** performing information systems analysis and design for complex systems.****** License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class: 2-Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Special Requirement Information: * In order to receive credit for a Bachelor's or higher degree, you mu st provide at the time of filing or within seven (7) calendar days from the last day of filing a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to jmacam @hr.lacounty.gov. Please include exam number and exam title in your email. Applications received without proof of the required degree(s) will not be considered as meeting the stated requirements under Option I. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **Progressively responsible experience is defined as is a significant increase in the complexity and the scope of responsibility. *** Centralized healthcare related IT organization is defined as a unit or department that provides comprehensive IT services such as analysis, design, acquisition, development, implementation, maintenance, and/or support of information systems, under the direction or guidance of the organization’s Chief IT official in a healthcare related IT organization . ****Healthcare related systems includes: Registration, Admitting, Discharge, Transfer (R/ADT), Patient Scheduling (PS), Training, clinical applications, ancillary services applications such as lab, radiology, and pharmacy; performing information systems analysis, design, development, testing, implementation, and maintenance of large complex enterprise application (clinic and/or financial) systems. *****Medium to large healthcare organization is defined as a healthcare organization with more than one site and/or more than one set of clinical services and a hospital, such as a hospital or Ambulatory Care Network. ******Complex systems is defined as having experience in more than one healthcare functional solution (i.e., registration, scheduling, lab, rad, pharmacy, OR, ambulatory, practice management, maternal-fetal, ED, urgent care, cardiology, Behavioral Health, Rehab, Health Information Exchange, revenue cycle, HIM, population health, care management) *******Experience at the level of the Los Angeles County's class of Senior Information Systems Analyst is defined as, responsible for and provides specialized information systems analysis, including the definition of user requirements, feasibility studies, design, program specifications, testing, and implementation. For a complete description of the class specification, please click on the title hyperlink. APPLICANTS MUST MEET THE SELECTION REQUIREMENTS AT THE TIME OF FILING. NO WITHHOLD IS ALLOWED FOR THIS EXAMINATION. Desirable Qualifications: Certification* from the Project Management Institute (PMI) as a Project Management Professional (PMP). Experience in support of EHR/EMR (Electronic Medical Record) modules/applications. Experience in leading one or more technical teams completing the EHR/EMR implementation support such as the Cerner Millennium System. Experience in Enterprise Master Patient Index (EMPI) related systems. Additional Information Our Assessment Process: Once we determine that you meet the requirements, we will invite you to participate in the following two (2) parts: Part 1: M ultiple-choice and/or simulation assessments weighted at 50% measuring Deductive Reasoning, Deciding and Initiating Action, Working with People, Persuading and Influencing, Planning and Organizing, and Delivering Results and Meeting Customer Expectations. Applicant may be invited to participate in both Part I and II. However, only those that achieve a passing score of 70% or higher in Part I, will have Part II scored. Part 2: M ultiple-choice and/or simulation assessments weighted at 50% measuring three Professional/Technical Knowledge areas: Project Management, covering the following topics: Project Communications Management, Project Cost Management, Project Human Resource Management, Project Management Characteristics, Project Management Methodologies, Project Procurement Management, Project Quality Management, Project Risk Management, Project Scope Management, Project Stakeholder Management and Project Time Management. ITIL (Information Technology Infrastructure Library), covering the following topics: Knowledge of Capacity Management, Change Management, and Problem Management. Software Business Analysis, covering the following topics: Business Process, Diagramming and Modeling, Documentation, Joint Application Development, Methodologies and Tools, Project Development, Requirements Gathering, System Design and User Interface. THE MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Applicants must meet the requirements and achieve a passing score of 70% or higher on each part of the examination in order to be placed on the eligible register. Multiple choice and/or simulation assessment(s) scores cannot be given over the phone. For additional exam information, click here . Anti-Racism, Diversity, and Inclusion (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . COVID-19 Vaccination All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at TestingAccommodations@hr.lacounty.gov . You will be required to complete the Request for Reasonable Accommodation form as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. If you have additional questions regarding this job bulletin, please contact us at the following information: ADA Coordinator Email: TestingAccommodations@hr.lacounty.gov ADA Coordinator Phone: 213-738-2084 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Janice Macam Department Contact Email: jmacam@hr.lacounty.gov Department Contact Phone: (213) 433-3603 For detailed information, please click here Closing Date/Time: Continuous
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity. The Human Resources Department comprises approximately 40 positions and provides centralized services to the County’s 22 Departments. The divisions/units within Human Resources include recruitment, classification and compensation, employee and labor relations, disability management, employee health and welfare benefits, equal employment, employee learning and organizational development, volunteer and interns, and departmental administration. ABOUT THE POSITION The Senior Employee and Labor Relations Analyst functions as a specialist, providing complex advice and services to departments across the organization. This position is in the Employee and Labor Relations Division of Human Resources. The position works closely with department managers and supervisors in the interpretation and application of personnel policies and regulations, advising on human resources procedures and practices, and performs a variety of analytical studies and projects. The position independently handles aspects of employee and labor relations services within a designated set of departments and bargaining units. It conducts and/or provides support to meet and confer processes and successor bargaining, responds to union requests for information, advises departments regarding subjects of bargaining and strategies to support effective labor relations, and researches and evaluates claims, grievances, and complaints. The position also provides advice and assistance on employee performance management, progressive discipline, employee rights and due process associated with disciplinary and adverse actions, and employee leaves such as the interactive process and reasonable accommodation. It provides consultation and recommendations to staff and managers in the interpretation of policies and procedures and conducts training/educational sessions to staff and managers. There is currently one fixed-term vacancy (see additional information below); however, the eligible list from this recruitment may be used to fill other future vacancies. Candidates interested in this position, or future similar vacancies are strongly encouraged to apply. ABOUT YOU Our Highly Qualified Candidate : The ideal candidate is an experienced Human Resources professional with strong knowledge of employment best practices and employment laws, and has worked in large and varied organization(s). The primary work will be split between employee and labor relations duties. The ideal candidate will possess strong working knowledge of employee performance management and labor relations. They will have strong analytical, research, and project management skills and demonstrate a solution-oriented and exceptional customer service orientation. They will have effective communication and interpersonal skills and possess the ability to work collaboratively with others at all levels of the organization, including high-level managers, employee representatives and external partners. The ideal candidate possesses an ability to exercise responsibility, initiative, ingenuity, and independent analysis and judgment. Experience in a public sector environment is highly desired. QUALIFICATIONS: Considerable Knowledge of: Principles and practices of human resources administration, particularly related to the area of assignment. Applicable laws, codes, regulations and ordinances. Computer applications related to the work, including spreadsheet applications and database applications. Research methodology, data collection and basic statistical analysis techniques. Practices of conducting research and preparing effective reports, procedures, correspondence and other written materials. Business writing and editing. Ability to: Perform professional-level, public agency human resources work independently and creatively. Interpret, apply and explain complex federal, state and local laws, ordinances, policies and procedures, and bargaining unit agreements. Collect, analyze, interpret and evaluate a variety of complex data. Prepare clear and concise reports and recommendations, policies, procedures, correspondence and other work products related to the assignment. Communicate effectively, including making presentations of findings, recommendations and policies before public officials, other officials, employees, employee representatives and community groups, in order to gain concurrence and cooperation through discussion and consensus building. Recognize and resolve problems of a sensitive or political nature, analyzing situations, selecting alternatives, recognizing consequences of proposed action, negotiating mutually satisfactory solutions to problems and implementing recommendations. Plan and direct the work of professional, technical or support staff on a project or day-to-day basis. Use initiative and sound independent judgment within established procedural guidelines. Establish and maintain effective working relationships of those interacted with in the course of the work, including County officials and managers, employee representatives, representatives of other governmental agencies, employees, and the public. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would provide the necessary knowledge and abilities listed. Qualifying experience includes at least two years of professional/journey level human resources work in a large and varied organization that involved advising managers and supervisors on a variety of complex human resources subjects, interpretation and application of human resources laws and policies, and conducting analyses of human resources related data and information. Significant college coursework or a Bachelors’ degree in human resources, business, industrial relations, law, public administration, psychology, sociology, or a related field, and/or experience in public sector is desirable. Depending on the position(s) to be filled, qualifying experience may be limited to experience directly related to the assignment as specified on the job announcement. IMPORTANT INFORMATION Open & Continuous Recruitment Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. This is a five-year fixed-term position. This position is budgeted for a five-year period and by definition expires at the end of this timeframe. However, there may be opportunities for the hired individual during this time-period to move to a regular, ongoing position as other vacancies or promotional opportunities occur, or the position may be funded and convert to an ongoing position. Fixed-term employment ends when the position’s funding finishes and employees in these positions are exempted from the County’s policies regarding lay-off order and reduction-in-force rights. The official class title for this position is Senior Human Resources Analyst. Telework. The Human Resources Department supports telework. The current standard is two-days a week in the office; however, that could be subject to change, and employees are expected to flex their telework schedule based on operational needs. During heavy periods of bargaining, this position will need to be in office more frequently. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: The County of Marin is committed to diversity and invites all qualified people to apply, including persons of color, women, and individuals with disabilities. Upon request, reasonable accommodation may be made for persons with disabilities and for religious reasons, where necessary. If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at ext. 2095. If you have questions concerning this position announcement, please contact Diane Ooms, Principal Human Resources Analyst, at ext. 3045. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity. The Human Resources Department comprises approximately 40 positions and provides centralized services to the County’s 22 Departments. The divisions/units within Human Resources include recruitment, classification and compensation, employee and labor relations, disability management, employee health and welfare benefits, equal employment, employee learning and organizational development, volunteer and interns, and departmental administration. ABOUT THE POSITION The Senior Employee and Labor Relations Analyst functions as a specialist, providing complex advice and services to departments across the organization. This position is in the Employee and Labor Relations Division of Human Resources. The position works closely with department managers and supervisors in the interpretation and application of personnel policies and regulations, advising on human resources procedures and practices, and performs a variety of analytical studies and projects. The position independently handles aspects of employee and labor relations services within a designated set of departments and bargaining units. It conducts and/or provides support to meet and confer processes and successor bargaining, responds to union requests for information, advises departments regarding subjects of bargaining and strategies to support effective labor relations, and researches and evaluates claims, grievances, and complaints. The position also provides advice and assistance on employee performance management, progressive discipline, employee rights and due process associated with disciplinary and adverse actions, and employee leaves such as the interactive process and reasonable accommodation. It provides consultation and recommendations to staff and managers in the interpretation of policies and procedures and conducts training/educational sessions to staff and managers. There is currently one fixed-term vacancy (see additional information below); however, the eligible list from this recruitment may be used to fill other future vacancies. Candidates interested in this position, or future similar vacancies are strongly encouraged to apply. ABOUT YOU Our Highly Qualified Candidate : The ideal candidate is an experienced Human Resources professional with strong knowledge of employment best practices and employment laws, and has worked in large and varied organization(s). The primary work will be split between employee and labor relations duties. The ideal candidate will possess strong working knowledge of employee performance management and labor relations. They will have strong analytical, research, and project management skills and demonstrate a solution-oriented and exceptional customer service orientation. They will have effective communication and interpersonal skills and possess the ability to work collaboratively with others at all levels of the organization, including high-level managers, employee representatives and external partners. The ideal candidate possesses an ability to exercise responsibility, initiative, ingenuity, and independent analysis and judgment. Experience in a public sector environment is highly desired. QUALIFICATIONS: Considerable Knowledge of: Principles and practices of human resources administration, particularly related to the area of assignment. Applicable laws, codes, regulations and ordinances. Computer applications related to the work, including spreadsheet applications and database applications. Research methodology, data collection and basic statistical analysis techniques. Practices of conducting research and preparing effective reports, procedures, correspondence and other written materials. Business writing and editing. Ability to: Perform professional-level, public agency human resources work independently and creatively. Interpret, apply and explain complex federal, state and local laws, ordinances, policies and procedures, and bargaining unit agreements. Collect, analyze, interpret and evaluate a variety of complex data. Prepare clear and concise reports and recommendations, policies, procedures, correspondence and other work products related to the assignment. Communicate effectively, including making presentations of findings, recommendations and policies before public officials, other officials, employees, employee representatives and community groups, in order to gain concurrence and cooperation through discussion and consensus building. Recognize and resolve problems of a sensitive or political nature, analyzing situations, selecting alternatives, recognizing consequences of proposed action, negotiating mutually satisfactory solutions to problems and implementing recommendations. Plan and direct the work of professional, technical or support staff on a project or day-to-day basis. Use initiative and sound independent judgment within established procedural guidelines. Establish and maintain effective working relationships of those interacted with in the course of the work, including County officials and managers, employee representatives, representatives of other governmental agencies, employees, and the public. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would provide the necessary knowledge and abilities listed. Qualifying experience includes at least two years of professional/journey level human resources work in a large and varied organization that involved advising managers and supervisors on a variety of complex human resources subjects, interpretation and application of human resources laws and policies, and conducting analyses of human resources related data and information. Significant college coursework or a Bachelors’ degree in human resources, business, industrial relations, law, public administration, psychology, sociology, or a related field, and/or experience in public sector is desirable. Depending on the position(s) to be filled, qualifying experience may be limited to experience directly related to the assignment as specified on the job announcement. IMPORTANT INFORMATION Open & Continuous Recruitment Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. This is a five-year fixed-term position. This position is budgeted for a five-year period and by definition expires at the end of this timeframe. However, there may be opportunities for the hired individual during this time-period to move to a regular, ongoing position as other vacancies or promotional opportunities occur, or the position may be funded and convert to an ongoing position. Fixed-term employment ends when the position’s funding finishes and employees in these positions are exempted from the County’s policies regarding lay-off order and reduction-in-force rights. The official class title for this position is Senior Human Resources Analyst. Telework. The Human Resources Department supports telework. The current standard is two-days a week in the office; however, that could be subject to change, and employees are expected to flex their telework schedule based on operational needs. During heavy periods of bargaining, this position will need to be in office more frequently. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: The County of Marin is committed to diversity and invites all qualified people to apply, including persons of color, women, and individuals with disabilities. Upon request, reasonable accommodation may be made for persons with disabilities and for religious reasons, where necessary. If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at ext. 2095. If you have questions concerning this position announcement, please contact Diane Ooms, Principal Human Resources Analyst, at ext. 3045. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER M0829B-R When to Submit Your Application: Applications will be accepted beginning May 21, 2024, at 8:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No withhold will be allowed for this examination. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Senior Analyst, CEO positions within the Chief Executive Office’s Legislative Affairs Division. Under the direction of a Principal Analyst, CEO or Manager, CEO, the position assists in the management of the CEO’s administrative and financial affairs related to legislation. Essential Job Functions Position Responsibilities Leads the pursuit of County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federal legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County in order to provide strategic recommendations on advocacy strategies to the Board of Supervisors and the Chief Executive Officer. Develops a list of the County’s highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County’s liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Requirements Requirements to Qualify Three (3) years of experience at the level of Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). Special Requirement Information * In the County of Los Angeles, experience at the level of Analyst, CEO is gained in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction, and control of legislative analysis. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Out-of-Class Experience will not be accepted for this examination. Additional Information Our Assessment Process After meeting our requirements, we will evaluate your fitness for this opportunity using the following assessment: Part I: Multiple-choice and/or simulation assessment(s), weighted 75%, assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Candidates must achieve a passing score of 70% or higher in Part I in order to proceed to Part II - writing assessment. MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 Part II: A writing assessment, weighted 25% , assessing English Structure and Content, Written Expression, and Prioritizing Information. Candidates must meet the requirements and achieve a passing score of 70% or higher on each weighted part of the exam in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jhines@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/ . Eligibility Information The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and requirements serving as your description of duties will not be sufficient to demonstrate that you meet the exam requirements. Doing so may result in an incomplete application, and you may be disqualified . NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Jasmine Hines Department Contact Phone: (213) 738-2008 Department Contact Email: JHines@hr.lacounty.gov Exam Number: M0829B-R Teletype Phone: (800) 735-2929 Alternate Teletype Phone: (800) 735-2922 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information EXAM NUMBER M0829B-R When to Submit Your Application: Applications will be accepted beginning May 21, 2024, at 8:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. No withhold will be allowed for this examination. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Senior Analyst, CEO positions within the Chief Executive Office’s Legislative Affairs Division. Under the direction of a Principal Analyst, CEO or Manager, CEO, the position assists in the management of the CEO’s administrative and financial affairs related to legislation. Essential Job Functions Position Responsibilities Leads the pursuit of County-sponsored legislation at the Federal and/or State level. Collaborates in the selection and pursuit of co-sponsored legislation at the Federal and/or State level. Reviews State and/or Federal legislation and budget proposals by working directly with County departments to analyze the fiscal, programmatic, and service impact to the County in order to provide strategic recommendations on advocacy strategies to the Board of Supervisors and the Chief Executive Officer. Develops a list of the County’s highest legislative priorities and policies by collaborating with County departments and other internal stakeholders (e.g. Board of Supervisors, Commissions, Departmental Divisions). Updates the County's Federal and State Legislative Agendas by working with County departments to review existing agendas and to submit recommendations for changes to existing, new, and/or deletion of obsolete policies. Analyzes complex proposals by policy area in the Federal and State budgets by reviewing, evaluating, and reporting on all the items contained in each of the budgets by policy area (e.g. social services, health/mental health, public safety). Acts as a legislative advocate for the County by assisting in developing, managing and maintaining strategic partnerships with elected officials, government agencies and other external stakeholders (e.g. State Associations, Community Based Organizations). Prepares various correspondence related to legislative affairs and internal performance metrics. Serves as the County’s liaison to elected officials, legislative staff and government agencies at the local, State and Federal levels. Requirements Requirements to Qualify Three (3) years of experience at the level of Analyst, CEO* analyzing and recommending solutions to problems in legislation and State and Federal budget proposals (e.g., tracking proposed legislation, determining impact of proposed legislation on an entity's programs and services, advocating at the State and Federal level for the support of measures that would enhance an entity's programs, revenues, operations, and services, and identifying State and Federal legislation and budget proposals which would negatively impact an entity's programs, finances and operations which the entity would oppose). Special Requirement Information * In the County of Los Angeles, experience at the level of Analyst, CEO is gained in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction, and control of legislative analysis. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Out-of-Class Experience will not be accepted for this examination. Additional Information Our Assessment Process After meeting our requirements, we will evaluate your fitness for this opportunity using the following assessment: Part I: Multiple-choice and/or simulation assessment(s), weighted 75%, assessing: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Candidates must achieve a passing score of 70% or higher in Part I in order to proceed to Part II - writing assessment. MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 Part II: A writing assessment, weighted 25% , assessing English Structure and Content, Written Expression, and Prioritizing Information. Candidates must meet the requirements and achieve a passing score of 70% or higher on each weighted part of the exam in order to be placed on the eligible register. Candidates receiving a passing score will be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Jhines@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. It is also important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/ . Eligibility Information The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Testing Accommodation If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. How to Apply Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this web site. Plan to submit your online application well in advance of the 5:00 p.m. deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements as listed on this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verificationat any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and requirements serving as your description of duties will not be sufficient to demonstrate that you meet the exam requirements. Doing so may result in an incomplete application, and you may be disqualified . NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Have any questions about anything listed above? Contact us: Department Contact Name: Jasmine Hines Department Contact Phone: (213) 738-2008 Department Contact Email: JHines@hr.lacounty.gov Exam Number: M0829B-R Teletype Phone: (800) 735-2929 Alternate Teletype Phone: (800) 735-2922 California Relay Services Phone: (800) 735-2922 Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. For detailed information, please click here
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks an individual to serve as a Research Analyst Manager to oversee research measuring the Judiciary's performance in the Family court system, with a particular focus on child welfare related dockets and civil. The Research Analyst Manager will perform a variety of senior-level research functions relating to the research study design and implementation.
The selected candidate will develop and use appropriate and sound methodology to design and manage research projects; perform simple to moderately complex statistical analysis of child welfare and civil data sets utilizing Focus/WebFocus, SAS or SPSS, Tableau, PowerBI, Excel, Python and other software; and prepare, present and disseminate research findings.
Remote Work: The Judiciary currently offers a hybrid work schedule and this position may qualify for up to 2 days of work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties:
Job responsibilities include, but are not limited to, the following tasks:
* Validate monthly, quarterly, twice-annual and annual statistical reports using Excel, SPSS, SQL, SAS, Tableau, PowerBI, or other tools as appropriate.
* Translate requests for statistics and analyses into appropriate responses that may require designing research questions, understanding complex court data, discussion with internal stakeholders, and extraction of data from systems.
* Design and implement civil and family court research.
* Extract data from court systems; validate data extracts; and conduct high-level statistical analysis on that data to answer research questions from both internal and external stakeholders.
* Convert complex data into understandable charts, graphs, reports, and statistical presentations.
* Make oral presentations to judges, senior managers, and agencies and researchers outside of the Judiciary.
* Manage the family court and civil research team, which includes a statistical analyst and contractor.
* Collaborate with Automated Trial Court Services Unit on plans for data system updates from the data analysis perspective as needed.
* Facilitate the reporting of New Jersey statistics and court organization information to external stakeholders.
Salary range is $92,763.83 - $143,737.79 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Requirements: Bachelor's degree in Statistics, Criminology, Criminal Justice, Public Administration, Political Science, Psychology, Sociology or other relevant discipline from an accredited college or university along with five (5) years of professional administrative and/or program management experience; three of which shall have included experience conducting social science research, including multivariate data analysis, experience in regression modeling, and predictive analytics.
Note: Master’s Degree or Doctorate Degree is preferred.
Substitution: Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two years of additional professional experience may be substituted for the required Bachelor's degree. A Master's degree may be substituted for one year of experience as indicated above - OR - a Ph. D. or law degree may be substituted for two years of experience as indicated above.
To Apply:
Applicants can apply online by June 19, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4520671/research-analyst-manager-court-executive-2a?page=10&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09885, Research Analyst Manager (Court Executive 2A).
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
Jul 14, 2024
Full Time
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks an individual to serve as a Research Analyst Manager to oversee research measuring the Judiciary's performance in the Family court system, with a particular focus on child welfare related dockets and civil. The Research Analyst Manager will perform a variety of senior-level research functions relating to the research study design and implementation.
The selected candidate will develop and use appropriate and sound methodology to design and manage research projects; perform simple to moderately complex statistical analysis of child welfare and civil data sets utilizing Focus/WebFocus, SAS or SPSS, Tableau, PowerBI, Excel, Python and other software; and prepare, present and disseminate research findings.
Remote Work: The Judiciary currently offers a hybrid work schedule and this position may qualify for up to 2 days of work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties:
Job responsibilities include, but are not limited to, the following tasks:
* Validate monthly, quarterly, twice-annual and annual statistical reports using Excel, SPSS, SQL, SAS, Tableau, PowerBI, or other tools as appropriate.
* Translate requests for statistics and analyses into appropriate responses that may require designing research questions, understanding complex court data, discussion with internal stakeholders, and extraction of data from systems.
* Design and implement civil and family court research.
* Extract data from court systems; validate data extracts; and conduct high-level statistical analysis on that data to answer research questions from both internal and external stakeholders.
* Convert complex data into understandable charts, graphs, reports, and statistical presentations.
* Make oral presentations to judges, senior managers, and agencies and researchers outside of the Judiciary.
* Manage the family court and civil research team, which includes a statistical analyst and contractor.
* Collaborate with Automated Trial Court Services Unit on plans for data system updates from the data analysis perspective as needed.
* Facilitate the reporting of New Jersey statistics and court organization information to external stakeholders.
Salary range is $92,763.83 - $143,737.79 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Requirements: Bachelor's degree in Statistics, Criminology, Criminal Justice, Public Administration, Political Science, Psychology, Sociology or other relevant discipline from an accredited college or university along with five (5) years of professional administrative and/or program management experience; three of which shall have included experience conducting social science research, including multivariate data analysis, experience in regression modeling, and predictive analytics.
Note: Master’s Degree or Doctorate Degree is preferred.
Substitution: Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two years of additional professional experience may be substituted for the required Bachelor's degree. A Master's degree may be substituted for one year of experience as indicated above - OR - a Ph. D. or law degree may be substituted for two years of experience as indicated above.
To Apply:
Applicants can apply online by June 19, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4520671/research-analyst-manager-court-executive-2a?page=10&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09885, Research Analyst Manager (Court Executive 2A).
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range : $5,536 - $5,618 per month ($66,432 - $67,416 annually) Work Hours : Monday - Friday, 8am - 5pm, unless otherwise notified. Recruitment Closing Date : September 3, 2024 THE DEPARTMENT: The Office of Financial Aid & Scholarships is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The Office of Financial Aid & Scholarships supports the University's mission, vision and strategic plan goals. We provide financial aid services to students and customers, including counseling and outreach activities designed to promote awareness and facilitate solutions related to meeting the cost of education at Cal Poly Pomona. Our office follows the Statement of Ethical Principles and Code of Conduct established by the National Association of Student Aid Administrators and the Principles of Excellence established by Presidential Executive Order. We provide access to federal, state, university, donor and other types of financial resources to assist students in their enrollment, retention and graduation. We strive to effectively communicate, counsel and ensure these resources are delivered in a timely manner. This mission is accomplished by: Promoting successful enrollment and persistence through timely delivery of financial aid Offering support through counseling, outreach and effective communication; Promoting academic success through monitoring academic progress and collaboration with student support offices and faculty; Promoting financial success through delivery of information on financial literacy and debt management; Cultivating campus relationships with faculty, staff and students; Creating an office culture of service and knowledge that is empathetic to student needs by providing training and opportunities for good morale. DUTIES AND RESPONSIBILITIES: Program Administration: Fiscal Processing & Reporting Coordinate and conduct financial aid fiscal processing activities to ensure proper stewardship of funds and compliance with all regulatory guidelines. Review and analyze regulatory changes that affect financial processing and cash management activities. Evaluate impact to existing policy and procedures and develop proposals to implement necessary changes. Develops procedures and internal controls to ensure that financial aid Is properly awarded to the appropriate students. Establish reconciliation standards and conduct monthly, quarterly, and year-end fund reconciliation activities for the Title IV aid programs (Direct Loan, Federal Pell Grant, and Federal TEACH Grant), California State aid programs (Cal Grant, Middle Class Scholarship), and Cal Poly Pomona Scholarship programs. Ensure timely completion within established deadlines, for all federal, state, and institutional aid programs. Develop and maintain internal control processes to ensure proper stewardship of funds and maintain compliance with regulatory requirements and accounting standards. Review and process various exception & other reports to verify continued award eligibility for students receiving financial aid. Analyze report data to determine how information affects student eligibility, revise aid packages as appropriate and notify students of changes. Train and provide guidance to processing staff that are responsible for supporting these activities. 6. Perform fiscal year end closing activities in collaboration with the Student Financial Services team. Conduct expenditure review analysis and resolve any outstanding transactions. Gather and provide fiscal and award information to assist with various reporting requirements and review activities, including the FISAP, CSU FADB report, financial aid audits, program reviews, Common Data set, etc. a. Serve as principal resource to staff and management for technical and compliance issues related to the federal grant program. b. Conduct the review of various edit reports designed to identify processing discrepancies. Analyze and resolve issues to facilitate student payment and reporting. Represent the fiscal unit interests and objectives on office-wide committees. Fiscal Compliance & Process Analysis Assesses and develops processes within the financial aid office to ensure effective, quality, compliant, and timely processing of student financial aid applications. Performs return of Title IV calculations (repayment of federal aid) when students lose withdraw from the term. Performs adjustment to other aid programs within drop and withdrawal policies. Oversee the processing of the 3rd party payment and fee waiver reports. Monitor awards posted to student accounts and revise existing financial aid awards to ensure compliance with award rules. Oversee identification, processing and resolution of student files identified as approaching or exceeding the Lifetime Eligibility limits. Coordinate manual awarding of files as necessary. Conduct annual review of technical specifications, testing activities, implementation and monitoring of programmatic requirements, including aid year set-up activities. Review and analyze operational guidance and updates provided by CSAC. Evaluate impact to existing policy and procedures and develop proposals to implement necessary change. Conduct quality assurance reviews of coordination of aid across federal and state aid programs. As required, participate on projects related to the delivery of financial aid to students (Census Processing, Major Disbursement activities), including monitoring workflow to ensure timely completion of activities. Utilize project management tools to monitor and track accurate completion of project activities. Project & Process Management Develop and oversee project plans for the department, when necessary, which includes serving as project manager, disseminating project plans, and delegating project tasks for a variety of fiscal review and oversight activities, including unapplied credit report, undisbursed aid reports, fee waiver lists, enrollment activity review, and other various reports. Independently manage and implement highly complex and business solutions with broad scope within and outside the organization processing improvement efforts, often developing new strategic approaches and solutions. Assist in maintaining the office Policy & Procedure Manual including revising/updating information and disseminating updates to staff and Ad Hoc financial aid training sessions. Provide oversight and guidance to program leads maintaining functional documentation of Federal and State program activities, documentation of implemented procedures and reference materials in support of program objectives, assist in delivering training to staff on CPP and federal policy. Monitors federal and state financial aid regulatory environments and communicates proposed changes with the Associate Director of Compliance and Director of Financial Aid and Scholarship Office. Collaboration & Development Remain current with constantly evolving financial aid regulations (federal, state, institutional) and emerging trends and best practices in delivering service excellence. Contribute to the overall success of the Office of Financial Aid & Scholarships and Enrollment Management & Services through ad-hoc assignments. Support work as needed throughout the Financial Aid unit & Enrollment Management & Services with ad-hoc projects or activities as assigned by the Financial Aid & Scholarships Leadership Team Participate in ongoing departmental training and cross-training activities to ensure an understanding of the university’s programs, policies & procedures, and resources & services available to students. Actively engage in professional associations and attend training sessions and workshops, and complete self-directed professional reading, to remain current on financial aid regulations and procedures as well as on emerging trends in delivery of service excellence. QUALIFICATIONS: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two (2) years of related experience Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: At least two years of increasing responsibility conducting activities that involve reconciling programs within a college or university financial aid or student account office demonstrating working knowledge of accounting principles and theory related to fiscal management and reconciliation. Experience awarding and adjusting aid involving Direct Loans, Federal Pell grants and/or California State Grant (CalGrant, Middle Class Scholarship) financial aid programs within established policies and procedures. Experience using aid delivery platforms like (National Student Loan Data System (NSLDS), Common Originations and Disbursement (COD), CSAC Webgrants, FAA Access to CPS online) Experience writing PeopleSoft Query or writing criteria in other report writing tools to support analysis of data. Knowledge of Direct Loan, Federal Pell grant and California State Grant financial aid programs, policies, and procedures. Demonstrated working knowledge of accounting principles and theory related to fiscal management and reconciliation. Working knowledge of on-line student information system (PeopleSoft / Campus Solutions preferred) including PS Query or other data analysis programming tools. Ability to analyze information, problems, and situations in order to recommend strategies to assist in fiscal management. Skill in performing accurately with heavy workload requirements and the ability to use effective time management skills in order to prioritize tasks to accomplish goals within established time frames. Interpersonal skills to establish and maintain cooperative working relationships with staff, faculty and peers. Skills to effectively interpret, organize, and present information and ideas in written or presentation form. Working knowledge of fiscal policies including Cash Management regulations Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,536 and maximum $10,013 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 06 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 07, 2024
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range : $5,536 - $5,618 per month ($66,432 - $67,416 annually) Work Hours : Monday - Friday, 8am - 5pm, unless otherwise notified. Recruitment Closing Date : September 3, 2024 THE DEPARTMENT: The Office of Financial Aid & Scholarships is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The Office of Financial Aid & Scholarships supports the University's mission, vision and strategic plan goals. We provide financial aid services to students and customers, including counseling and outreach activities designed to promote awareness and facilitate solutions related to meeting the cost of education at Cal Poly Pomona. Our office follows the Statement of Ethical Principles and Code of Conduct established by the National Association of Student Aid Administrators and the Principles of Excellence established by Presidential Executive Order. We provide access to federal, state, university, donor and other types of financial resources to assist students in their enrollment, retention and graduation. We strive to effectively communicate, counsel and ensure these resources are delivered in a timely manner. This mission is accomplished by: Promoting successful enrollment and persistence through timely delivery of financial aid Offering support through counseling, outreach and effective communication; Promoting academic success through monitoring academic progress and collaboration with student support offices and faculty; Promoting financial success through delivery of information on financial literacy and debt management; Cultivating campus relationships with faculty, staff and students; Creating an office culture of service and knowledge that is empathetic to student needs by providing training and opportunities for good morale. DUTIES AND RESPONSIBILITIES: Program Administration: Fiscal Processing & Reporting Coordinate and conduct financial aid fiscal processing activities to ensure proper stewardship of funds and compliance with all regulatory guidelines. Review and analyze regulatory changes that affect financial processing and cash management activities. Evaluate impact to existing policy and procedures and develop proposals to implement necessary changes. Develops procedures and internal controls to ensure that financial aid Is properly awarded to the appropriate students. Establish reconciliation standards and conduct monthly, quarterly, and year-end fund reconciliation activities for the Title IV aid programs (Direct Loan, Federal Pell Grant, and Federal TEACH Grant), California State aid programs (Cal Grant, Middle Class Scholarship), and Cal Poly Pomona Scholarship programs. Ensure timely completion within established deadlines, for all federal, state, and institutional aid programs. Develop and maintain internal control processes to ensure proper stewardship of funds and maintain compliance with regulatory requirements and accounting standards. Review and process various exception & other reports to verify continued award eligibility for students receiving financial aid. Analyze report data to determine how information affects student eligibility, revise aid packages as appropriate and notify students of changes. Train and provide guidance to processing staff that are responsible for supporting these activities. 6. Perform fiscal year end closing activities in collaboration with the Student Financial Services team. Conduct expenditure review analysis and resolve any outstanding transactions. Gather and provide fiscal and award information to assist with various reporting requirements and review activities, including the FISAP, CSU FADB report, financial aid audits, program reviews, Common Data set, etc. a. Serve as principal resource to staff and management for technical and compliance issues related to the federal grant program. b. Conduct the review of various edit reports designed to identify processing discrepancies. Analyze and resolve issues to facilitate student payment and reporting. Represent the fiscal unit interests and objectives on office-wide committees. Fiscal Compliance & Process Analysis Assesses and develops processes within the financial aid office to ensure effective, quality, compliant, and timely processing of student financial aid applications. Performs return of Title IV calculations (repayment of federal aid) when students lose withdraw from the term. Performs adjustment to other aid programs within drop and withdrawal policies. Oversee the processing of the 3rd party payment and fee waiver reports. Monitor awards posted to student accounts and revise existing financial aid awards to ensure compliance with award rules. Oversee identification, processing and resolution of student files identified as approaching or exceeding the Lifetime Eligibility limits. Coordinate manual awarding of files as necessary. Conduct annual review of technical specifications, testing activities, implementation and monitoring of programmatic requirements, including aid year set-up activities. Review and analyze operational guidance and updates provided by CSAC. Evaluate impact to existing policy and procedures and develop proposals to implement necessary change. Conduct quality assurance reviews of coordination of aid across federal and state aid programs. As required, participate on projects related to the delivery of financial aid to students (Census Processing, Major Disbursement activities), including monitoring workflow to ensure timely completion of activities. Utilize project management tools to monitor and track accurate completion of project activities. Project & Process Management Develop and oversee project plans for the department, when necessary, which includes serving as project manager, disseminating project plans, and delegating project tasks for a variety of fiscal review and oversight activities, including unapplied credit report, undisbursed aid reports, fee waiver lists, enrollment activity review, and other various reports. Independently manage and implement highly complex and business solutions with broad scope within and outside the organization processing improvement efforts, often developing new strategic approaches and solutions. Assist in maintaining the office Policy & Procedure Manual including revising/updating information and disseminating updates to staff and Ad Hoc financial aid training sessions. Provide oversight and guidance to program leads maintaining functional documentation of Federal and State program activities, documentation of implemented procedures and reference materials in support of program objectives, assist in delivering training to staff on CPP and federal policy. Monitors federal and state financial aid regulatory environments and communicates proposed changes with the Associate Director of Compliance and Director of Financial Aid and Scholarship Office. Collaboration & Development Remain current with constantly evolving financial aid regulations (federal, state, institutional) and emerging trends and best practices in delivering service excellence. Contribute to the overall success of the Office of Financial Aid & Scholarships and Enrollment Management & Services through ad-hoc assignments. Support work as needed throughout the Financial Aid unit & Enrollment Management & Services with ad-hoc projects or activities as assigned by the Financial Aid & Scholarships Leadership Team Participate in ongoing departmental training and cross-training activities to ensure an understanding of the university’s programs, policies & procedures, and resources & services available to students. Actively engage in professional associations and attend training sessions and workshops, and complete self-directed professional reading, to remain current on financial aid regulations and procedures as well as on emerging trends in delivery of service excellence. QUALIFICATIONS: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two (2) years of related experience Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: At least two years of increasing responsibility conducting activities that involve reconciling programs within a college or university financial aid or student account office demonstrating working knowledge of accounting principles and theory related to fiscal management and reconciliation. Experience awarding and adjusting aid involving Direct Loans, Federal Pell grants and/or California State Grant (CalGrant, Middle Class Scholarship) financial aid programs within established policies and procedures. Experience using aid delivery platforms like (National Student Loan Data System (NSLDS), Common Originations and Disbursement (COD), CSAC Webgrants, FAA Access to CPS online) Experience writing PeopleSoft Query or writing criteria in other report writing tools to support analysis of data. Knowledge of Direct Loan, Federal Pell grant and California State Grant financial aid programs, policies, and procedures. Demonstrated working knowledge of accounting principles and theory related to fiscal management and reconciliation. Working knowledge of on-line student information system (PeopleSoft / Campus Solutions preferred) including PS Query or other data analysis programming tools. Ability to analyze information, problems, and situations in order to recommend strategies to assist in fiscal management. Skill in performing accurately with heavy workload requirements and the ability to use effective time management skills in order to prioritize tasks to accomplish goals within established time frames. Interpersonal skills to establish and maintain cooperative working relationships with staff, faculty and peers. Skills to effectively interpret, organize, and present information and ideas in written or presentation form. Working knowledge of fiscal policies including Cash Management regulations Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,536 and maximum $10,013 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 06 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time: