Parking Services Administrative Analyst (MB2019-PC2600)

  • Monterey Bay
  • Seaside, California
  • Mar 17, 2020
Full Time Administrative Analysis and Research

Job Description

Description:
Parking Services Administrative Analyst
(Administrative Analyst/Specialist - Non-Exempt)

Apply Today! Open until filled. Application Screening Begins: Monday, December 16, 2019

Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.

PURPOSE :

Under the general supervision of the Parking Manager, the Parking Services Administrative Analyst is responsible for independently performing a full range of varied and complex analytical, clerical, administrative and accounting assignments in support of the Parking Services division of the University Police Department. Typical work assignments involve financial analysis, planning, and projections related to all Parking Services funds. The person in this position will assume responsibility for an end product and work independently performing a variety administrative and technical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :


  • In collaboration with the Parking Manager, prepares the annual Parking Services budgets and Materials, Services and Facilities Fee Proposal using accurate projections utilizing actual financial data from previous fiscal years. Analyzes parking permit sales and provides short and long term planning and projections for future revenue growth. Monitors Parking Services budgets and related activity. Reconciles Parking Services procurement cards, budget and expenditure figures and prepares monthly budget reports. Acts as liaison between Parking Services and the division Budget Office. Makes budget entries (including record of deposits, invoices, and encumbered funds) and prepares invoices for special events. Prepares special reports on parking-related subjects or projects as requested by the Parking Manager or Chief of Police.
  • Oversees parking permit revenue and sales. Tracks and reconciles parking citation revenue, and parking permit revenue obtained from a variety of different sources. Accounts for and audits collected parking revenue, prepares deposits and related documents. Reconciles Parking Services cash register; disburses petty cash requests. Analyzes, projects, and makes recommendations on funds received and changing expenditures based on actual income vs. budget projections.
  • Ensures accounts payable invoices are processed for payment in a timely manner. Prepares purchase requisitions and Service Agreements; tracks budget and financial data in the Common Finance System (CFS).
  • Establishes and maintains a complex system of files and records involving grants, correspondence, and time and pay records of student employees. Coordinates and prepares requests for publication materials (e.g., Parking Services information, Clery Act report, etc.). Maintains current records and inventories of supplies and assures all necessary supplies are obtained.
  • Performs a variety of personnel functions in support of student employment including data entry in the Common Management System (CMS).
  • Provides daily front counter support for University Police/Parking Services.


Other Functions :


  • Provides support for staff meetings; prepares agendas, meeting minutes and performs follow-up on action items; provides periodic status reports to the Parking Manager and the Chief of Police.
  • Maintains the Parking Services website.
  • Participates in Emergency Operations Center in a recorder, clerical or other role as assigned.
  • Performs other duties and special projects as assigned.


KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques.

Abilities: to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

Skills: Experience in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Thorough mastery of English grammar, spelling, punctuation, editing and spoken language.

MINIMUM QUALIFICATIONS :

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

SPECIALIZED SKILLS REQUIRED :

Must be highly organized and capable of working with sensitive information in a confidential environment. Experience projecting, analyzing, tracking and monitoring budgets, revenue, and expenditures. General knowledge and skills of accounting principles, practices and procedures including budget, accounts receivable and accounts payable; computer applications used in accounting functions.

Thorough knowledge of office systems and ability to use a broad range of technology, systems and packages including personal computer systems, Microsoft Office Suite, Peoplesoft/Oracle Common Financial System or equivalent, Common Management System, and Google mail.

PREFERRED QUALIFICATIONS :

Technical fluency with Microsoft Office Suite with intermediate proficiency in Excel; Oracle-PeopleSoft, or CSU Common Management System, or equivalent student information system; Internet browsers; and Google email and calendaring programs. Knowledge of general parking services practices and procedures is desirable but not required. Demonstrated understanding of and commitment to CSUMB's Vision.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS :

All offers of employment are contingent upon the successful completion of a background check (including a criminal records check in accordance with the POST regulations).

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive position with:

* access to, or control over, cash, credit, checks, credit cards, and/or credit card information

* responsibility or access/possession of building master or sub-master keys for building access; and

* access to and responsibility for detailed personally identifiable Level 1 confidential information about
students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU
Information Security Data Classification Standards).

* Control over campus business processes, either through functional roles or system security access

This position is required to comply with confidentiality requirements outlined in the Department of
Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13
regarding sensitive student issues.

This position is designated as a Campus Security Authority, will be required to participate in annual
training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes
brought to their attention.

Must possess and maintain a valid license to drive in the State of California, pass the Defensive
Training Class, and be insurable under the University's liability coverage.

PHYSICAL ENVIRONMENT :

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

POSITION INFORMATION :


  • Type of Appointment: Full-Time, Probationary
  • Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU)
  • Anticipated Campus Hiring Salary: High $4,000's/month
  • CSU Salary Range
  • FLSA Status: Non-Exempt


CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R09. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.

APPLICATION PROCEDURE :

For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.

GENERAL INFORMATION :

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER :

CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.


Closing Date/Time: Open until filled

Job Address

Seaside, California United States View Map