College Business Officer (Administrator II) - College of Health & Social Sciences (10379)

  • San Francisco
  • San Francisco, California
  • Mar 17, 2020
Full Time Education and Training Public Health Sales Sciences and Laboratory

Job Description

Description:
Working Title
College Business Officer

Administrator Level
This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Dean of the College of Health & Social Sciences.

SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department*
Dean's Office of the College of Health and Social Sciences
Time Base*
Full-Time (1.0)

Work Schedule*
Monday to Friday; 8 a.m. to 5 p.m.

Anticipated Hiring Range*
$8,334.00 to $9,167.00 per month ($100,008.00 - $110,004.00 annually)

Salary is commensurate with experience.

Position Summary*
Under the general direction of the Dean of the College of Health and Social Sciences (CHSS), the College Business Officer (CBO) develops and implements policies related to budget administration, facilities and operations for eleven CHSS Academic Units and five Institutes.

The CBO interprets, executes and recommends modifications to CHSS policies in support of the mission of San Francisco State University, the Administration & Finance (A&F) cabinet, and Academic Resources.

The CBO is the leader and senior staff member in the College who is responsible for fiscal management and oversight of General Fund, Trust and University Corporation (UCORP) account matters and manages the Fiscal team for the College. The CBO also maintains oversight of CHSS infrastructure and facilities and manages the Facilities team for the College. The CBO reports to the CHSS Dean and serves as one of the Dean¿s senior staff. This position provides ongoing consultation and reports to the Dean on all fiscal and facilities related matters.

Position Information
Structuring Work
-Administers the College budget in collaboration with the Dean and the appropriate University Departments. Addresses fiscal management with the Dean, Associate Dean, Department Chairs, Directors, Institute Directors and staff. Proactively aligns College processes, goals and vision with university and division offices such as Academic Resources and Fiscal Affairs
-Manages the General Fund, Trust Funds, College of Extended Learning (CEL), University Corporation (UCORP) and related accounts for all units within CHSS - academic departments, schools and programs, college office, and research and service organizations. Analyzes the College's financials and incorporates the policies and procedures from Fiscal
Affairs, Procurement, Human Resources, UCORP, Office of Research and Sponsored
Programs (ORSP), and other departments to ensure compliance, develop best practices for CHSS and offers solutions to a variety of budget related issues to facilitate the solvency of the entire budget.
-Ensures Reimbursed Release Time (RRT) and cost-sharing or cost reimbursements from Academic Resources, ORSP, CEL and UCORP are accounted for and transferred to appropriate General Fund and Trust accounts.
-Applying Lean Process techniques and Project Management best practices in order to develop and oversee short and long term infrastructure project improvements, responsible for College wide space management and space utilization. Oversee project coordination and consultation with relevant University departments related to infrastructure improvement such as Academic Resources, Procurement, Facilities Services, and Environment Health & Safety
-Direct reports include three full time Staff responsible for CHSS facilities, inventory and space management spread across 4 buildings on campus and in Downtown Center (DTC) as well as Fiscal Services team of two full time Staff and two Graduate Students.
-Overseeing or acting as Building(s) Emergency Response Coordinator (BERC) or/and Building(s) Coordinator (BC).

Managing Talent
-Leads CHSS Fiscal Services team and approves all CHSS revenue and expenditures across budgetary categories.
-Responsible for the accuracy and reconciliation of the General Fund, RRT, Trust, CEL and UCORP revenue and expenditures for payroll, supplies and services, telecommunication, postage, travel, equipment, honorariums, etc. Keeps Dean apprised of unanticipated nonpersonnel costs.
Collaborates with College administrators, staff, and appropriate University offices to ensure the accuracy of the College's accounts and budgets, including tracking revenue, distributing allocations, monitoring and preparing transfers. Develops CHSS best practices and procedures that ensure compliance with the University's fiscal and operational policies. Leads CHSS Facilities team, applying Lean Process techniques and Project Management best practices develops and oversees short and long term infrastructure project improvements with emphasis on Student Success, makes recommendations to the Dean on facilities needs in 4 buildings and DTC occupied by CHSS Units, responsible for College wide space management and space utilization.

Inspiring Performance
-Establishes priorities and monitors progress toward program goals that promote the Principles of Conduct for a Multi-Cultural University and User Friendly Principles.
-Upholds and promotes university and college policies
-Enforces CHSS application of appropriate industry professional responsibilities and ethical standards.

Building Teams
-Represents CHSS mission, vision, values and practices in University-wide committees and work teams as directed or appropriate.
-Actively coordinates and collaborates with CBOs from other colleges
-Represents Finance and Facilities teams in CHSS Dean's direct reports
-Promotes the professional development and growth of all College staff

Using & Sharing Information
-Holds primary responsibility for formulating and administering sound financial practices, in consultation with the Dean, and provides strategic guidance on managing an annual budget in excess of $20M.
-Provides monthly, mid-year and year-end reports, analyses, and projections. Reviewing, evaluating and adjusting the budget and related policies as necessary or appropriate. Responsible for the development, submission and on-going management of CHSS annual and mid-year budgets, which include the complexity of utilizing blended general, CEL and trust funding/revenue sources to support College's operations.
-Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements.
-Provides leadership and support for CHSS strategic business process initiatives.

Facilitating Change
-Partners with CHSS leadership in the identification, planning, development, execution and on-going review of strategic initiatives.
-Anticipates evolving business and fiscal trends within the State, CSU, University and Academic Affairs and proactively adjusts and aligns CHSS policies and practices to insure continued compliance, innovation, and leadership
-Defines and performs complex analysis and modeling to evaluate life-cycle cost, payback, etc. as a basis for making operational business decisions.

Professional Behavior
-Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
-Demonstrate safe work practices for oneself, others and the office environment.

Other Duties as Assigned

Minimum Qualifications*
-Bachelor's degree in one of the following disciplines: accounting, finance, business administration or management.

-5 years or more of progressively responsible and successful leadership and management of complex organizations responsible for related, strategic business functions such as ¿ budget planning and finance, business administration, and facilities and project management.

-Demonstrated experience and commitment to advancing a mission of social justice and equity through the business and operational practices that are necessary for organizational functioning. Leadership and interpersonal style embodies a commitment to equity and inclusion.

-Must be able to work independently without direct supervision on day-to-day tasks. Use of sound judgment and fiscal integrity to address complex budgetary challenges and priorities

-Excellent written, oral and nonverbal communication, presentation and reporting skills that advance College mission, vision and initiatives to both internal and external audiences.

-Superb leadership and interpersonal skills as exemplified in supervising and managing staff, creating cohesive and effective work groups, collaborating with colleagues within and outside of the College, as well as ad hoc negotiation, diplomacy, conflict resolution and disciplinary skills. Effectively inspires and leads others to achieve and maintain the highest standards of professionalism and commitment to the mission of the University and College.

-Excellent supervisory skills as demonstrated by the ability to effectively manage and direct workflow, set clear goals and monitor performance, clarify roles and expectations, improve processes for efficiency and effectiveness, empower, develop and provide feedback to employees.

-Strong analytical, and finance skills; ability to manage confidential matters and documents; comfortable handling multiple funds and expense transactions; excellent organizational skills. Ability to interpret and integrate complex financial data to formulate appropriate controls and courses of action using complex and relational databases.

-Demonstrated experience in critically analyzing, anticipating, preventing and solving problematic business operations and systems.

-Highly skilled in the use of appropriate project management skills and solutions to manage institutional business and administrative practices and initiatives.

-Ability to serve as the primary contact for College business related issues.

-Ability to oversee day-to-day business affairs operations and provide direction to Chairs and academic operations coordinators (AOC) and personnel, with accountability for results.

-Advanced level in using Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Visio, etc.

Preferred Qualifications
-Master's degree in one of the following disciplines: Business Administration (MBA), financial management, or a closely related subject area.

-Demonstrated experience and successful leadership in higher education or other governmental or non-profit environment. College setting preferred.

-Knowledge of CSU and SFSU Fiscal Policies and Procedures.

-Knowledge of CFS (advance Data Warehouse), HRMS, LCD, CS OSB & Campus Wide Reporting, Fiscal Affairs Imaging System, DocuSign, Concur Travel, Facility Information System and other University systems and processes.

-Knowledge of College's academic programs, faculty, and staff. Able to supervise and/or lead staff, manage and implement projects.

-Proven track record of active participation in either NACUBO or WACUBO professional development opportunities, to explore and implement the latest issues and trends in higher education and to inspire colleagues through their expertise and innovation.

Environmental/Physical/Special
-Ability to succeed in a fast-paced, multi-tasking environment.

-Ability to work variable nights, on-campus or off-site, depending upon work conditions and
demands.

-Ability to use computers and other communications tools for extended periods of time.

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Pre-Employment Requirements
This position requires the successful completion of a background check.

Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

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How To Apply
**THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION**

Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience.

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Application Deadline
Open Until Filled.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map