Environmental Health - Program Manager (Administrative Manager I)

  • Orange County, CA
  • Orange County, California
  • Mar 17, 2020
Full Time Clerical and Administrative Support Environmental Services Project Management Public Health
  • Salary: $57,865.60 - $115,024.00 Annually USD

Job Description


Environmental Health - Program Manager
(Administrative Manager I)


SALARY INFORMATION
Administrative Manager I | $27.82 - $55.30 Hourly

In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
Effective July 3, 2020 - 2.5% increase
Effective July 2, 2021 - 2.5% increase
Effective July 1, 2022 - 3.5% increase

Mandatory Employee Retirement Contributions will decrease on the following dates:
Effective July 3, 2020 - 1.2% decrease
Effective July 2, 2021 - 1.2% decrease

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

This recruitment isopen to the publicand will remain open for a minimum of five (5) business days.This recruitment will be open on acontinuousbasis and will close at11:59p.m. (PST)on the day the County's needs are met. Applicants are encouraged to apply immediately.

This list will be used to fill current and future AdministrativeManager I positions within the Health Care Agency, Environmental Health Division. This eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

HEALTH CARE AGENCY
The Orange County , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised ofsix service areas - Administrative and Financial, Behavioral Health, Correctional Health,Regulatory/Medical Health, and Public Health- is committed to meeting the health needs of the diverse Orange County community.

ENVIRONMENTAL HEALTH DIVISION
TheEnvironmental Health Divisionis comprised of various programs aimed toward protecting the health and safety of Orange County residents and visitors from harmful conditions in the environment. Staff enforce laws and regulations and emphasize education to assist businesses and communities with providing healthy and safe communities. The current vacancies are within the following programs:

The Hazardous Materials Surveillance Section (HMSS) is the Certified Unified Program Agency (CUPA) for the County of Orange to regulated hazardous materials industries.TheHMSSis also responsible for regulating medical waste and body art facilities, hazmat emergency response, Used Oil Recycling Program, Waste Tire Enforcement, and disaster preparedness programs.

The Division Support Section (DSS) is responsible for supporting the Division operations, Building-wide office needs, developing and assisting with the budget, Agenda Staff Reports, and overseeing Division wide training.

THE OPPORTUNITY
The Program Managers will be responsible for the following duties within these programs:

HMSS

  • Oversee the day-to-day activities within theHMSS, providing general guidance to supervisors and staff
  • Oversee regulatory implementation of Health and Safety Code and the California Code of Regulations as theCUPA
  • Develop policies and procedures, program budgets, communicate with media, and resolve business complaints
  • Plan for future direction and needs of the program
  • Organize and prioritize activities and workloads based on resource allocation constraints, environmental health and public safety, Division goals, and executive management directives
  • Provide leadership and work effectively in a shared team environment with a peer manager, subordinate supervisors, and staff ensuring that Division goals are met
  • Work collaboratively with outside organizations that interact with the Hazardous Materials Surveillance Program
  • Maintain effective and regular communication with Division executive management


DSS
  • Budget preparation and development both general and non-general funds
  • Work collaboratively with key management and staff in developing/monitoring budgets to meet organizational business goals
  • Review and/or preparation of grant and allocation budgets, claims, invoice payments, fee studies, and/or cost reports
  • Compile data from numerous sources to prepare various reports and financial analysis
  • Review, develop, and provide data for Agenda Staff Reports (ASR)
  • Oversee the day-to-day activities within the Environmental Health's training program, providing general guidance to supervisors and staff in the office support division
  • Oversee regulatory implementation of Health and Safety Code requirements for food facilities and public swimming pools for the food and pool safety training program.
  • Develop policies and procedures, program budgets, communicate with media, and resolve business complaints; budget preparation and development
  • Organize and prioritize activities and workloads based on resource allocation constraints, environmental health and public safety, Division goals, and executive management directives
  • Provide leadership and work effectively in a shared team environment with a peer manager, subordinate supervisors, and staff ensuring that Division goals are met
  • Maintain effective and regular communication with division and executive management
  • Completion of special projects as assigned
  • Coordinate and conduct food safety outreach and training


DESIRABLE QUALIFICATIONS
The ideal candidates will possess at leasttwo (2) years of extensive Environmental Health program knowledge and experience, environmental health and safety related training, departmental budgeting, and grant application processes. The ideal candidate will also possess a valid certificate of registration as an Environmental Health Specialist issued by the State of California.Inaddition, the ideal candidate must possess extensive knowledge and/or experience in the following core competencies:

Technical Expertise | Program Knowledge
  • Understanding and using database management information systems, used for measuring productivity and providing the public with consumer information
  • Understanding and applying automated budgeting and financial reporting systems, or other financial data systems
  • Understanding of financial forecasting and projection techniques based on financial planning perspectives
  • Applying long range financial planning techniques as well as preparing and manipulating complex data spreadsheets
  • Extensive experience with environmental health as well as possessing a public safety background
  • Extensive knowledge of the Environmental Health Programs including but not limited to Food and Pool Safety,CUPA, Medical Wastes and Body Art Program
  • Knowledge in state grant application, grant submittal, and audits including but not limited to grants related to Local Enforcement Agency Program, Local Oversight Program, Waste Tire Enforcement, and Used Oil Recycling
  • Conducting audits, identifying issues, taking corrective action, and recommending strategies for overall improvement
  • Extensive knowledge in Performance Evaluation for theCUPAProgram
  • Interpreting and applying statutes, regulations, policies, and Division goals
  • Leading special committees and projects
  • Extensive knowledge of environmental health and public safety requirements and awareness and proper assessment of situational circumstances


Leadership | Supervisory Skills
  • Leading confidently by taking personal responsibility for decisions and actions
  • Aligning organizational vision with County strategic goals and Division business objectives
  • Clarifying performance expectations (e.g. roles, responsibilities, standards, and goals) collaboratively with others
  • Developing strategies(e.g. training, learning opportunities, key experiences) to fit individual, team, and organizational needs
  • Managing all aspects of performance management systems within established time frames


Relationship Building | Interpersonal Skills
  • Promoting teamwork by creating a culture and environment supporting individual and team empowerment
  • Promoting flexibility by planning for the effects of organizational change
  • Working collaboratively with other supervisors and managers to meet Division goals and objectives
  • Confronting conflict directly and objectively with a goal of resolution for all parties
  • Building consensus amongst diverse groups for the purpose of meeting Division objectives
  • Maintaining effective working relationships with a variety of public and private organizations, city, state, and federal agencies, business owners, as well as academic institutions, County Counsel, District Attorney, and the general public and press


Problem Solving | Decision Making
  • Researching, organizing, accurately interpreting and applying relevant data
  • Demonstrating awareness of decisions made at a managerial level and those from an Executive level
  • Resolvingtime-sensitive problems, specifically surrounding Food and Pool Safety issues
  • Integrating changing laws and regulations within environmental health and Health and Safety field and providing inputtoward decisions related to the implementation of these requirements
  • Incorporating risk management education and mitigation strategies, as well as recognizing potential adverse consequence of actions


Communication Skills
  • Promoting open, candid information sharing across organizational boundaries
  • Working with different stakeholders and effectively communicating with them in a timely manner
  • Presentingideas and complex material clearly, concisely, logically, and persuasively both orally and in writing
  • Working and communicating effectively with various levels of an organization


SPECIAL QUALIFICATION
Possession of a valid certificate of registration as an Environmental Health Specialist issued by the State of California.

MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for the Administrative Manager I as well as the physicalcharacteristicsand environmental conditions.

RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and desirable qualifications. After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process.

Application Screening| (Refer/Non-Refer):Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview (Oral Exam) | (Weighted 100%):Candidates will be interviewed and rated by job knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List|Score Groups: Once all assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

ADDITIONAL INFORMATION
Email Notification
Emailis the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

Frequently Asked Questions
Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contactLinny Pham@ (714) 834-7324 or LiPham@ochca.com .
EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.


Closing Date/Time: Continuous

Job Address

Orange County, California United States View Map