Reprographics Specialist II/Printing Services (2019-01020)

  • San Bernardino
  • San Bernardino, California
  • Aug 03, 2020
Full Time Clerical and Administrative Support

Job Description

Description:
Employment Status: Full-time, probationary "non-exempt" position (with the possibility of converting to permanent).

Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 10, 2020.

Overview of Duties: The Reprographics Specialist position performs the full range of reprographics functions, high speed copying, digital printing, offset printing, bindery and related services. Reprographics creates a wide range of print material and media including, but not limited to, campus stationery, brochures, newsletters, banners, posters, magnets, signage, fabric printing and CD and DVD reproduction. Incumbents receive master material from hard copy, digital or electronic media or on-line ordering programs; perform pre-press work; and prepare and operate offset presses, digital presses and high-speed copiers. In addition, incumbents proof materials and perform final finishing work such as binding, cutting and folding.

Current employees will be given preferred consideration.

Under general supervision, the Reprographics Specialist II, the incumbent will independently perform complex technical duties, typically in more than one core function, for the department. Responsibilities include but are not limited to the following:
Prepare materials for production including graphics manipulation,limited graphic design work, desktop publishing and imposing files.
Perform high speed duplication work including basic variable data. Work involves receiving master material from hard copies or electronic media, basic manipulation of color, preparing and setting up files and equipment for copying and finishing, reviewing all proofs and final product samples produced before releasing to customers or performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required.
Perform high - quality digital printing work including advanced variable data. Work involves receiving master material electronically, digitally manipulating color values, preparing and setting up files and equipment for printing and finishing, reviewing all proofs and final product samples produced before releasing to customers or performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required.
Perform offset printing from single- to multi-color work. Work involves receiving hard copies or electronic files and processing using computer-generated output systems. Set-up and operate one, and/or multi-color presses, mixing inks and monitoring density and registration; and performing finishing work. Conduct regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications and manufacturer's recommended schedules. Initiate maintenance and service calls and record in maintenance log book, as required.
Set up assigned machines to specifications for binding, monitor machines during the run to ensure adherence to specifications, unload, stack and prepare for shipping and delivery. In addition, perform hand bindery operations as the job requires. Maintain and troubleshoot equipment. Initiate maintenance and service calls and record in maintenance log book, as required.
Inspect incoming files for compliance with graphic design branding standards. Ensure that the campus logo is used correctly according to graphic standards manual on each order. Create postcards layouts for use of campus mail indicia and mail merge. May also be tasked with data merge of campus business cards and email electronic proofs to customers for approval to make sure all their information is correct.
Perform bindery operations to complete jobs (folding, cutting, scoring, perforating, collating, saddle stitch, numbering, coil binding, three hole drill, laminate, tabbing). Maintain and troubleshoot equipment when needed.
In addition to print duties, incumbents may perform reprographics related administrative functions such as serving as the shop coordinator; assisting customers with production orders; performing customer service functions including estimating, scheduling and tracking jobs; maintaining department budget and billing records; maintaining inventories and coordinating supplies and materials; coordinating shipping and delivery of finished products; ensuring safety and quality control; overseeing equipment maintenance; and scheduling student workers.
Other duties as assigned.

Education & Experience:
High school education or equivalent certification plus one year of related experience or an equivalent combination of experience and education.
Preferred Qualifications:
Minimum 2 years of experience in operation of offset and digital printing systems, color management, general binding experience and good interpersonal skills.
Knowledge:
Knowledge of paper substrates, inks and bindery processes.
General knowledge of computer software including Adobe InDesign, Acrobat and Microsoft Office and imposition software.
Knowledge of inks, papers, and production processes.
General knowledge of the operation of a folder, collator-stitcher-trimmer, perfect binding, auto punching and various other binding processes.
Thorough knowledge of the operation, adjustment and routine maintenance of mechanical, digital and computerized equipment and systems.
Working knowledge of desktop publishing and graphic software and the ability to manipulate and translate media, as well as process electronic files using pre-press software.
Thorough knowledge of campus graphics standards and procedures.
Requires a thorough knowledge of lithography and reprographics systems and operations.
Thorough knowledge of mixing and matching ink, manipulating color values and ensuring even density on the sheet and consistent color throughout the job using applicable equipment.
Thorough knowledge of applicable U.S. Postal Service requirements and processes related to standard and automated mailing processes and other shipping and receiving methods.

Skills/Abilities:
General office skills including general computer skills and customer service.
Must be adaptable to a wide variety of daily applications and job functions.
Possess specialized skills as well as a broad knowledge of reprographics operations, processes and systems.
Proficiency in applicable PC and Macintosh platforms, their operating systems and applicable software packages.
Ability to set up and operate high-speed copiers (black & white and color), digital presses and/or multicolor offset presses to produce high-quality work.
Effective communication and customer service skills including the ability to advise customers on print needs and effectively work with designers to find creative solutions to provide products that satisfy requirements established by the customer and designer and satisfactorily resolve customer complaints.
Effective organizational skills to coordinate work within a specified area within reprographics.
Ability to effectively manage priorities in a fast-paced and changing environment that requires the ability to quickly learn and operate applicable equipment/software and to obtain certifications when necessary.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map