HR Payroll Systems Support (1014254)

  • Chancellor's Office
  • Long Beach, California
  • Mar 17, 2020
Full Time Accounting and Finance Human Resources and Personnel

Job Description

Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HR Payroll Systems Support. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


Commensurate with qualifications and experience.

Position Information
The California State University, Office of the Chancellor, is seeking HR Payroll Systems Support to be responsible for supporting a broad range of systemwide payroll-related projects and tasks. This position will have access to confidential employment/payroll data as well as information pertaining to collective bargaining. Detailed information is provided under Section IV.


Under the general direction of the Senior Manager, HR Data Operations and Payroll System, the HR Payroll Systems Support will:
-Serve as a contact for systemwide payroll-related inquiries. Assists Senior Manager, HR Data Operations and Payroll System and other team members in analyzing, researching and responding to inquiries from other CO systemwide departments, campus staff and various State Controller's Office (SCO) staff on a wide range of CSU policy items and collective bargaining provisions that impact payroll processing and the employment history and payroll systems.
-Assist the Senior Manager, HR Data Operations and Payroll System and other team members in the preparation of correspondence and coded memo communications concerning systemwide payroll matters.
-Update, maintain and coordinate payroll-related online content (HRM Website (e.g., Payroll Resources), Payroll Managers' SharePoint Site and Listserv, CSU-specific information in the SCO's Payroll Procedure Manual, Data Element Dictionary, and future Employment Transaction Manual projects).
-Responsible for preparing Pay Letter communications for posting to the HRM Website and other payroll-related communications to the campuses (e.g., SCO status updates and communications).
-Coordinate PIMS Manual updates with HR Data Operations and the SCO to ensure that PIMS provides current and accurate information on employment history PIMS processing requirements.
-Provide support to cyclical and project oriented coded memos and reports that impact systemwide payroll and coordinate distribution in accordance with prescribed timelines. Cyclical projects include salary increase updates/implementations, "Table of Workdays" Deficit Hour Reconciliation Report, annual Jeanne Clery and Fire Safety Notices, and the annual 401(a)(17) CalPERS & PEPRA retirement limits notifications.
-Utilize CIRS database to extract employment history and payroll information from the PIMS system to respond to a variety of campus and department staff inquiries.
-Responsible for participating in HRM and Labor meetings and preparing meeting documents (e.g., agenda, notes, and summaries/recaps) as it relates to collective bargaining along with scheduling meetings.
-Responsible for gathering and documenting all department procedures working with the department subject matter experts.
-Responsible for participating and assisting in the coordination of the annual Benefits and Payroll managers' conference.
-Support and participate in Payroll Managers meetings and other payroll-related Tech Talk webcasts, e.g., prepare announcements, documents, and materials, and schedule meetings.
-Participate in committees and workgroups such as EHDB Standardization, Business Processes, and CHRS committees.
-Assist on special projects as assigned.

This position requires:
-A Bachelor's degree in a related field or equivalent combination of education and work experience is required.
-Three to five years of experience working in a highly professional capacity with demonstrated comprehensive experience and knowledge of HR systems and payroll processing.
-Minimum three years of experience in a human resources environment in a complex organization to include human resources project management, information, and reporting.
-Strong research, analytical and technical skills.
-Strong professional and effective verbal and written communication skills. Thorough knowledge of English grammar, spelling and punctuation required.
-Excellent organizational and project management skills.
-Demonstrate proficient knowledge of standard office software, database applications, and possess the ability to develop skills necessary to effectively use new software applications.
-Demonstrate initiative in troubleshooting, problem solving, and possession of critical thinking skills.
-Work in a complex environment with multiple priorities. Must coordinate multiple tasks simultaneously and independently set priorities.

Application Period
Resumes will be accepted until February 25, 2020 or until job posting is removed.

How To Apply
To apply for this position, click on the link at the top of the screen.

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map