San Lorenzo Unified School District
San Lorenzo, California, United States
Under the direction of the Assistant Superintendent-Business Services, plan, organize, control and direct payroll, accounting and financial activities; oversee, control and direct the District's warehouse and mail services; prepare financial and budget reports required by the State, administration, federal agencies and the Board; direct District school site and department budgets; supervise and evaluate the performance of assigned personnel. Essential Functions: ESSENTIAL DUTIES: Plan, organize, control and direct budget, payroll, accounting, warehouse and mail services; develop and implement budget guidelines, time lines, policies and procedures; assure functions comply with Board policy and procedures, Education Code, union contracts and labor codes; analyze and review budgetary and financial data; perform complex professional level accounting and auditing functions; control and direct payroll operations and activities to assure District employees are paid in an accurate and timely manner Develop and control the District's budget and accounting procedures in collaboration with the Assistant Superintendent; coordinate preparation and management of financial reports with program managers and school sites; direct and monitor fiscal management activities; provide financial management for District funds; develop intermediate and long-range income and expenditure projections; monitor, control and authorize expenditures in accordance with established limitations Plan, organize and implement long and short-term programs and activities designed to enhance assigned budgets and financial and accounting activities; develop, implement and monitor accounting systems for a variety of financial functions; coordinate required audits Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff budget and financial training; process formal and informal grievances and advise staff on matters related to performance and work interaction Perform research and direct the preparation and maintenance of a variety of financial and statistical reports, records and files related to assigned activities and required by the State, administration, federal agencies and the Board; complete annual budget and interim financial reports and required County forms Provide technical expertise, information and assistance to the Assistant Superintendent, site staff and others regarding assigned budgets, local school accounting and related programs; assist in the formulation and development of policies, procedures and programs to assure an economical, safe and efficient work environment; advise the administrator of unusual trends or problems and recommend appropriate corrective action; assist Principals and program directors/managers in computing budget costs of salary and benefits as needed Communicate with other administrators, personnel, outside organizations and the community to coordinate activities and programs, resolve issues and conflicts and exchange information; consult with other departments to enhance budget control and forecasting capabilities Plan and direct interim and annual financial and cost accounting information for District, County, State and federal reports as requested; control the opening, verification, balancing and adjusting of accounts, including general ledgers, subsidiary ledgers, payroll registers, including income tax and other payroll related data Direct other activities in support of the Department including closing books at year end, reviewing and approving grant claims reports, reviewing petty cash disbursements, reconciling fixed asset with the general ledger, posting inter-fund transfers for indirect and temporary cash borrowing, and others activities as directed Direct the auditing activities with District external auditors; work with auditors on specific audit findings and obtain details of exceptions and recommend corrective action to implement and meet audit requirements; coordinate with District auditors and administrators on new procedures and policies to assure compliance; conduct student body account site audits Plan, direct and control District payroll runs; assure payroll activities comply with established laws, codes, regulations, policies and procedures; review, reconcile and process District payroll tax returns, W2s, PERS, STRS and TSA retirement reports Plan and coordinate payroll functions with various governmental agencies and outside organizations; coordinate and assure proper processing, application and maintenance of employee benefits, insurance enrollments, billing information, taxes and employee deductions Collaborate with the County Office and software applications vendor regarding problems; upgrade implementation Develop, maintain and improve the warehouse inventory control and distribution system and conduct annual inventory as needed; assure proper, safe and effective receiving/delivery operations; assure mail service operations are efficient, cost effective and centered on delivery of quality customer service Operate a computer and other office equipment as assigned; drive a vehicle to various sites conduct work Attend and conduct a variety of meetings as assigned; plan and conduct workshops for District employees related to budgets, student body accounting and software applications OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Planning, organization and implementation of District budgets California School Accounting procedures and account code structure, and its purpose and meaning of each segment/coding Budget administration, preparation and control Financial analysis and projection principles and methods Generally accepted accounting and auditing principles, practices and procedures Accounting, budget and business functions Financial and statistical record-keeping techniques Advanced principles and methods related to the preparation and processing of payroll Preparation, maintenance, verification and processing of payroll records and reports Oral and written communication skills Principles and practices of administration, supervision and training Applicable laws, codes, regulations, policies and procedures Modern warehouse and inventory control systems and procedures Public Contract Code Interpersonal skills using tact, patience and courtesy Operation of a computer and assigned software ABILITY TO: Plan, organize, control and direct payroll, budget and accounting related activities Apply policies, laws, rules and regulations pertaining to school payroll, accounting and budget procedures Train, evaluate and supervise the performance of assigned personnel Prepare financial and budget reports required by the State, administration, federal agencies and the Board Analyze financial data and prepare forecasts and recommendations Make complex arithmetic computations with speed and accuracy Communicate effectively both orally and in writing Assure warehouse and mail services are provided in a cost-efficient, legal and timely manner Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner Assure proper and timely resolution of payroll discrepancies, issues and conflicts Monitor, audit, adjust and reconcile payroll data Interpret, apply and explain rules, regulations, policies and procedures Establish and maintain cooperative and effective working relationships with others Operate a computer and assigned office equipment Analyze situations accurately and adopt an effective course of action Meet schedules and time lines Work independently with little direction Plan and organize work Direct the maintenance of a variety of reports and files related to assigned activities Education & Experience Requirements: Any combination equivalent to: bachelor's degree in business, economics, accounting, finance or related field and five years increasingly responsible experience in the administration of budgets or professional accounting activities LICENSES AND OTHER REQUIREMENTS: Valid California driver's license WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information and make presentations Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials Selection Process: The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. Applicants invited to advance in this recruitment , theexam and interview dates are currentlyas follows: Oral Board Interviews (2)-To Be Determined. Interviews will be conducted via virtual meetings. Exam Location will be announced in the invite email. Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered. OTHER IMPORTANT INFORMATION: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions. New employees to the district are placed on stepE of the salary schedule. The maximum salary is reached after6 years of employment. Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified eligibility list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, when less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.
Wed. 04/08/20 11:59 PM Pacific Time
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Institutional Review Board (IRB)/Institutional Animal Care and Use Committee (IACUC) Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing email@example.com. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Position is located in the Office of Research & Sponsored Programs in the Administration Building (main campus). Department Description The Office of Research & Sponsored Programs serves the SF State Community to help create a campus environment that is conducive to the research enterprise in the broadest sense. The office provides leadership, information, direction and technical assistance to faculty engaged in externally funded research, instruction, community service and other scholarly activity. In accomplishing this mission, ORSP ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, and University policies, procedures and regulations. ORSP administers grants and contracts on behalf of the University for Principal Investigators (PIs) acting independently, collaboratively (working with colleagues at SF State or at other universities), or as part of a Center or Institute initiative (Research & Service Organization, RSO). Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8:30 a.m. to 5:30 p.m. Anticipated Hiring Range* $4,333.00 - $4,750.00 per Month ($52,000 - $57,000 annually) Salary is commensurate with experience. Position Summary* The Institutional Review Board (IRB)/Institutional Animal Care and Use Committee (IACUC) Coordinator provides administrative support to Human and Animal Protections (HAP) unit within the Office of Research and Sponsored Programs (ORSP) by performing a variety of administrative, technical and analytical duties and day-to-day administration under the lead direction of the IRB/IACUC Administrator. Responsible for data entry and administrative support for Human and Animal Protections unit in ORSP. Specific duties include, but not limited to: - Review, analyze and evaluate protocols and Applications for Determination of Exemption (ADE) for completeness, clarity and accuracy, and independently process administratively approval for certain IRB/IACUC submissions/inquiries; - Communicate and track pre-review recommendations and prepare and send final approval notices/ letters to student and faculty investigators; - Data entry and maintenance of internal electronic databases (e.g. Sharepoint, Protocol tracker), run reports to track protocol expirations, including sending out reminder notices and updating approval status. Update and maintenance of forms and information on website and other online systems (e.g. IRB Manager); - Manage HAP email inboxes by triage of email traffic and escalating issues to IRB/IACUC Administrator as necessary; - Prepare protocols or IRB and IACUC Chair and committee review; - Provide logistical support for IRB and IACUC committee meetings, including note taking, preparing refreshments, reserving conference room, printing agenda and other documents as needed; - Serve as liaison with Graduate Studies for tracking status of student projects; - Other duties as assigned; - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Position Information The Institutional Review Board (IRB)/Institutional Animal Care and Use Committee (IACUC) Coordinator provides administrative support to Human and Animal Protections (HAP) unit within the Office of Research and Sponsored Programs (ORSP) by performing a variety of administrative, technical and analytical duties and day-to-day administration under the lead direction of the IRB/IACUC Administrator. Minimum Qualifications* - Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. - Demonstrated ability to communicate effectively verbally and in writing in order to explain business processes to students, faculty and administrative staff. - General knowledge of software packages (eg. MicroSoft Word, Excel, Outlook); ability to process a large number of time sensitive inquiries and projects. Preferred Qualifications - Experience working with faculty and/or in higher education - Working knowledge of general policies, procedures and compliance requirements of human and animal protections Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
City of San Clemente, CA
San Clemente, CA, USA
The beautiful southern California community of San Clemente has 4.7 miles of stunning beaches and great surf that draw visitors on a year-round basis. The city is a family-oriented community of more than 65,500 residents and encompasses 18.5 square miles. The City of San Clemente seeks a City Manager that is an experienced administrator, a forward-thinking visionary who is business friendly and capable of handling economic development while ensuring the long-term financial stability of the City. Exceptional interpersonal and communication skills are essential for a candidate’s success in this search. Qualified candidates must possess equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration or a related field; an advanced degree in public administration or a closely related field is desirable; and seven (7) years of increasingly responsible experience in municipal government, including five (5) years of administrative and supervisory responsibility with strong budget experience. The salary for the City Manager is dependent upon qualifications and experience. If you are interested in this outstanding opportunity, please visit our website at www.bobmurrayassoc.com to apply online. If you have any questions, please do not hesitate to call Mr. Gary Phillips at (916) 784-9080. Filing Deadline: April 17, 2020.