5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, probationary "exempt" position (with the possibility of converting to permanent). Work Schedule: Monday thru Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 3, 2020. Position Summary: Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Incumbents often serve as program administrators. Current employees will be given preferred consideration. Typical Activities: Under general supervision, of the Facilities Administrative Services Manager, the incumbent will independently provide a range of administrative, professional and technical support to the department. Responsibilities include but are not limited to the following: Incumbent will serve as the Facilities Administrative Services Lead, overseeing the day-to-day operations of the Front Desk and Facilities Service Center including providing work direction to other professional and technical staff. Serve as the training coordinator for all of Facilities Management. Anticipate problems and assess the impact of proposed solutions on various organizational areas; track data and trends; develop policies and strategies related to daily operations in the front office as well as with the skilled trades. Communicate effectively with a multitude of campus constituents. Serve as the Computerized Maintenance Management System (CMMS) administrator and will take on the task of implementing a fully automated CMMS system developing and implementing policies and procedures and continually improving system efficiency; independently determine methods to meet administrative goals. Administer the automated key system for campus access control. Serve as technical advisor to the Facilities Administrative Services Manager regarding strategic objectives and methods with a broad and far reaching policy and operational impact; use knowledge to anticipate problems and recommend solutions. Monitor service standards, administer surveys, and analyze data to support exceptional customer service. Incumbent must independently perform specialized administrative and analytical duties; use judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and program; ensure processes are in place that help demonstrate a stewardship of the physical assets of the campus. Other duties as assigned. Education and Experience: Bachelor's degree AND three (3) years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs or an equivalent combination of education and experience. Knowledge, Skills, and Abilities: Entry qualifications as described above. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Fluency in using a broad range of standard office software such as MS Office, Outlook, TMA, CMMS or other databases is highly desirable. Ability to make independent decisions and exercise sound judgment. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Ability to work with a diverse group of people. Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs. Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet. Must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending. Depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Temporary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $4,693 - $8,489 per month Anticipated Hiring Range: $4,693 - $5,958 per month Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Summer Work Schedule: Monday - Thursday, 7:00 am. - 6:00 p.m. Recruitment Closing Date: April 6, 2020 THE DEPARTMENT The Office of Admissions & Enrollment Planning is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. The Office of Admissions & Enrollment Planning is responsible for all recruitment activities for international and out-of-state prospective undergraduate and graduate students as well as the admission activities for all undergraduate and graduate students. The Office is meeting the non-resident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. The Office is responsible for compliance with federal, state, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. Application processing, eligibility determination, counseling, reporting and enrollment planning are primary functions of this office. The Office plays an integral role in the development, implementation and maintenance of the photo ID system, as it relates to the campus' identity management initiatives via its coordination of data relative to all campus members and its affiliates. Additionally, the Office is responsible for the administration, facilitation, scoring and reporting of a number of system wide and campus wide testing programs. The Office of Admissions & Enrollment Planning is housed within the Division of Academic Affairs and reports to the Associate Vice President of Enrollment Management & Services. The Office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents. DUTIES AND RESPONSIBILITIES Under the general direction of the Associate Director of Admissions & Enrollment Planning, the incumbent is responsible for establishing the work plan for Admissions processing unit operations by scheduling work for Admissions Analysts (transfer, freshman and post-baccalaureate applications) as well as prioritizing specific projects and assigning specific jobs to individuals; the incumbent assists the Associate Director of Admissions & Enrollment Planning with the overall operational oversight of the office and assists with the planning, allocation and monitoring of staff and operational resources and makes suggestions regarding approaches to program operations and priorities; the incumbent works with the AA/S E II to formulate worklist; they will also work together to create reports to be used for data cleanup; they will have an understanding of the check listing process and the ability to run various processes per the startup plan; supports the accurate and timely production of Chancellor Office admission and record reporting files (ERSA, ERSS, etc.) from the student system. The incumbent is responsible for assisting the Associate Director of Admissions & Enrollment Planning with developing business process guides and training admissions staff on best practices in order to make more efficient all aspects of application processing. Responsibilities also include monitoring and setting controls for accuracy and maintaining a high level of data integrity; In conjunction with the other AA/S E II, develops a deep in-depth understanding of Cal State Apply, WebAdmit, and the various tables in PeopleSoft that are utilized by admissions, assists with the development of new modules, writing specifications, running jobs and queries, and testing, and post applications received from online Cal State Apply Admission Application and the Early Start Program; Supports and troubleshoots the implementation of EO1110 to include, yet not limited to writing and running various queries to ensure the timely compliance; responsible for maintaining and updating business process guides and providing regular training in this area; assists with managing and redirecting CSU eligible but denied eligible students to other campuses including ADT students. Maintains the ADT Cluster Setup and ADT Mapping table; and serves on the team that will review, research and resolve complex admissions data problems, student account issues pertaining to, but not limited to coordination of the appeals, duplicate IDs and suspended applications and test scores. Works with the Associate Director of Admissions to automate processes and internal and external reporting. Under the general direction of the Associate Director of Admissions & Enrollment Planning, the incumbent is responsible for providing guidance and oversight for the day-to-day operation of the undergraduate and graduate admissions function in support of the University's enrollment goals. Additionally, under the general direction, the incumbent is responsible for leading, developing, coordinating, documenting and implementing comprehensive business process reviews which are complex in nature for the Admissions unit that have significant impact for internal and external constituencies. The incumbent will be responsible for providing input to performance reviews for the Associate Director's signature and assessing and evaluating the impacts of business process changes/modifications and/or implemented policies from strategic and operational perspectives; The incumbent defines the duties and responsibilities of staff; assesses performance and provides feedback; designs and coordinates training and staff development; recommends promotion and leaves of absence; oversees the selection and recommends appointment of personnel for staffing; The incumbent is responsible for documenting, developing, coordinating, implementing and monitoring work flow, as well as identifying "roadblocks and/or bottlenecks" in any part of the process to facilitate the timely processing of applications; This position serves as a point of contact for admissions applications processing for internal and external constituencies. The incumbent is able to post transfer credit work in PeopleSoft and make adjustments when necessary. Assists with evaluating transfer credit and determining equivalency and transferability based on national guidelines, formal articulation agreements, Title V and university policies; and assists with determining California residency when needed, Requests additional documentation to make residency determination, as necessary. Notifies students within stated timeline, if non-resident; and determines if additional documentation is required to make a decision. The incumbent will coordinate and implement a campus wide enrollment communication plan from application through enrollment; implements the Office of Admissions & Enrollment Planning communication calendars to ensure that the office meets systemwide and campus deadlines for production of systemwide publications and Cal Poly Catalogue; responsible for coordinating and obtaining all necessary copy reviews and approvals via Systemwide contacts, academic units, campus editors, and relevant campus personnel; oversees and ensures the timely and accurate content on Admissions & Enrollment Planning websites; responsible for researching and development of new electronic medias and mediums targeted towards applicants, admits, and enrolling students. The incumbent will meet with students and families to discuss the admissions and enrollment process. Identifies nature of visit/inquiry (in person, over telephone, via email or on social media), provides answers and/or escalates to the right party if necessary; able to solve visitor inquiries such as interpretation of student portal checklists, service indicators, admissions statuses, enrollment appointments, etc.; maintains a broad understanding of the admission, matriculation, mandatory orientation, Early Start, campus housing, and various enrollment policies; and aware of trends, issues, challenges relating to visitors/calls/inquiries and makes recommendations for solutions, communication improvements and alternatives. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction PREFERRED QUALIFICATIONS Minimum of two (2) years in admission planning and administration and business process development and implementation. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: April 6, 2020
San Lorenzo Unified School District
San Lorenzo, California, United States
Under the direction of the Assistant Superintendent-Business Services, plan, organize, control and direct budget, position control, and purchasing; develop, control and analyze position control and assigned budgets; assure purchasing services are provided in a cost-efficient, legal and timely manner; prepare financial and budget reports required by the State, administration, federal agencies and the Board; supervise and evaluate the performance of assigned personnel Essential Functions: ESSENTIAL DUTIES: Plan, organize, control and direct budget, purchasing and position control; develop and implement budget guidelines, time lines, policies and procedures; assure functions comply with Board policy and procedures, Education Code, union contracts and labor codes; analyze and review budgetary and financial data; monitor, control and authorize expenditures in accordance with established limitations Develop and control the District's budget in collaboration with the Assistant Superintendent; coordinate preparation and management of categorical budgets with program managers and school sites; work with other administrators on the review of charter budgets; direct and monitor District budget management activities; provide financial management for District funds Plan, organize and implement long and short-term programs and activities designed to enhance assigned budgets and financial and accounting activities; develop and implement internal controls and systems as they relate to budgets, purchasing and financial reporting Perform research and direct the preparation and maintenance of a variety of financial and statistical reports, records and files related to assigned activities and required by the State, administration, federal agencies and the Board; complete annual budget and interim financial reports and required County forms; provide technical expertise, information and assistance to the Assistant Superintendent, site staff and others regarding assigned budgets and related programs Plan, organize, control and direct the purchasing functions of the District; assure services are provided in a cost-efficient, legal and timely manner; develop and implement procurement policies and procedures in accordance with State, Federal and school district laws and regulations Receive and review requisitions for adequate data and authorization; receive price quotations from vendors; compare price and value to determine cost-effective purchases; examine and approve purchase orders for district supplies and equipment Develop and maintain a follow-up and reporting system on purchase orders; coordinate resolution of discrepancies in purchase orders, shipments, receiving and billing between vendors and sites; prepare periodic and special reports related to purchasing activities Direct, develop and evaluate bid specifications, contracts and leases; prepare bid advertisements; receive, open and tabulate vendor bid data for evaluation; coordinate evaluation of vendor bids and prepare Board agenda items for recommended vendor awards Oversee and manage the District's position control system; analyze position control system data to ensure accuracy and coordinate with human resources and payroll staff to resolve errors and discrepancies Troubleshoot issues within the position control system and perform testing of scenarios for possible changes in the system, training, and/or implementation of new procedures; direct, oversee, and coordinate position control system updates, modifications, and technical issues with assigned software representatives Oversee and maintain position control system master tables, salary schedules, and work calendars, as well as the position control database for Board-authorized positions, including full-time equivalencies, salary ranges, and budget account numbers Review budget expenditures for assigned programs and inform administrators and program managers of spending levels and budget activity; oversee and approve program funding transfers as assigned; review budget reports to ensure accurate reflection of position information and changes in position data Produce and compile analysis and reports for negotiation purposes; serve on the District Collective Bargaining Team Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff budget and financial training; process formal and informal grievances and advise staff on matters related to performance and work interaction Communicate with other administrators, personnel, outside organizations and the community to coordinate activities and programs, resolve issues and conflicts and exchange information; consult with other departments to enhance budget control and purchasing services Collaborate with the County Office and software applications vendor regarding problems; upgrade implementation Operate a computer and other office equipment as assigned; drive a vehicle to various sites conduct work Attend and conduct a variety of meetings as assigned; plan and conduct workshops for District employees related to budgets, student body accounting and software applications OTHER DUTIES: Perform related duties as assigned KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Planning, organization and implementation of District budgets California School Accounting procedures and account code structure, and its purpose and meaning of each segment/coding Budget administration, preparation and control Accounting, budget and business functions Financial and statistical record-keeping techniques Applicable Federal, State and local regulations and ordinances relating to assigned areas Methods, techniques and procedures for the acquisition District supplies, services and equipment Public Contract Code Principles of database management Specification and formatting of reports utilizing database software Methods and principles relating to the management of position control Principles of computer logic and mathematics Principles of budget development and maintenance Oral and written communication skills Principles and practices of administration, supervision and training Interpersonal skills using tact, patience and courtesy Operation of a computer and assigned software ABILITY TO: Plan, organize, control and direct the purchasing and position control functions of the District Prepare and review bid documents in accordance with rules and regulations Prepare financial and budget reports required by the State, administration, federal agencies and the Board. Analyze budget and position control data to ensure accuracy of data Analyze data systems, identify problems and develop effective solutions Perform a variety of technical duties related to the processing of position changes and the development of the position budget Read, interpret and apply technical instructions for computer system operations Run various system queries to generate budget and position control reports Make mathematical calculations involving complex math applications Learn school district computer personnel/accounting systems Communicate effectively both orally and in writing Interpret, apply and explain rules, regulations, policies and procedures Establish and maintain cooperative and effective working relationships with others Operate a computer and assigned office equipment Analyze situations accurately and adopt an effective course of action Supervise the performance of assigned personnel Meet schedules and time lines Work independently with little direction Plan and organize work Direct the maintenance of a variety of reports and files related to assigned activities Education & Experience Requirements: Any combination equivalent to: bachelor's degree in business, economics, accounting, finance or related field and five years increasingly responsible experience in the administration of budgets and/or position control, and budget systems and processes. LICENSES AND OTHER REQUIREMENTS: Valid California driver's license. WORKING CONDITIONS: ENVIRONMENT: Office environment. Driving a vehicle to conduct work. PHYSICAL DEMANDS: Hearing and speaking to exchange information and make presentations. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Selection Process: The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. Applicants invited to advance in this recruitment , theexam and interview dates are currentlyas follows: Oral BoardExaminations (2)-Dates To Be Determined. Interviews will be conductedvia virtual meetings. Exam Location will be announced in the invite email. Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered. OTHER IMPORTANT INFORMATION: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions. New employees to the district are placed on the first step of the salary schedule. The maximum salary is reached after 5 years of employment. Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified eligibility list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, when less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.
Wed. 04/08/20 4:00 PM Pacific Time