Executive Director, Academic Personnel (MPP II) (62953)

  • Pomona
  • Pomona, California
  • Feb 20, 2020
Full Time Administration and Management Human Resources and Personnel

Job Description

Description:
EXECUTIVE DIRECTOR OF ACADEMIC PERSONNEL
Type of Appointment: Full-time, Management Personnel Plan (MPP II)

Salary Range: Commensurate with Qualifications and Experience

Recruitment Closing Date: Open Until Filled
First Review: March 19, 2020
REQUIRED (All candidates must submit the following)

An on-line application

A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement

A current résumé or curriculum vitae

Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.

ABOUT THE DEPARTMENT
The Office of Faculty Affairs (FA) provides leadership to the university in the administration of policy development and faculty personnel procedures and implementation. In the area of Policy, this includes acting as a liaison between Academic Affairs and various senate committees and the senate leadership. Concerning Faculty Affairs, the responsibilities include appointment, reappointment, tenure and promotion, leaves, evaluation, professional development, compensation, retirement and grievances. In addition, this office is designed to handle all contract matters related to Unit 3 (faculty, including full-time instructional faculty, lecturers, librarians, coaches, academic related counselors) and Unit 11 (Academic Student Employees).

DUTIES AND RESPONSIBILITIES
The Executive Director of Academic Personnel will administer, interpret and ensure compliance with the California Faculty Association (CFA, Unit 3) and Academic Student Employees (Unit 11) Collective Bargaining Agreements; serve as lead management advocate in faculty statutory grievances (SB 1212 panels) and as primary resource on implementation of Unit 3 and Unit 11 Collective Bargaining Agreements; provide counsel to administrators, supervisors, and employees related to formal and informal grievances, complaints and employee disputes; conduct meetings, research allegations, and provide written responses to numerous legal/labor relations issues and assess potential liability for the campus and CSU; investigate and prepare responses/reports involving complaints of faculty unprofessional conduct, Level 1 grievances for Unit 3 and Step 1 grievances for Unit 11; participate in the development and review of academic personnel policy; facilitate the process through shared governance and active participation on the Faculty Affairs Committee of the Academic Senate; review and approve background checks for faculty and student instructors within the Division of Academic Affairs; develop strategies with Provost and Deans for solving Academic Personnel matters; implement academic discipline process, including drafting disciplinary documentation; provide advice and assistance to Department Chairs, Associate Deans, and Deans on counseling process and documentation including formal reprimands, contractual obligations, and progressive discipline; assist with preparing appropriate feedback for performance evaluations; serve as lead management advocate in faculty statutory grievances (SB 1212 panels); assess and recommend the ongoing and future training and leadership development needs in Academic Affairs and work closely with the Director of Employee and Organizational Development and Advancement to provide relevant and effective professional development opportunities to improve department climate, inclusiveness, diversity and other topics as appropriate; assist CSU Employee Relations Managers and Legal Counsel in preparation for mediations, arbitration, and administrative/court hearings; negotiate campus settlement agreements; respond to a variety of internal and third-party sources for documents for information, e.g., subpoenas, Public Records Act Requests, and Union Information Requests; keep the AVPFA informed regarding significant problems that jeopardize achievement of objectives; assist AVPFA with various issues related to faculty affairs including policy implementation and work related to faculty peer review committees; provide training to various constituencies, including annual Unit 3 and Unit 11 workshops to college leadership, and multiple workshops throughout the year on a variety of topics, including CBA changes and new CSU driven policy and initiatives (e.g., additional employment). The incumbent will also serve as campus Subject Matter Expert for Temporary Faculty Module for CSU CHRS system-wide initiative; serve as a faculty management representative on the campus PolyCARES Behavioral Intervention Team; serve as a faculty management representative on the IT Working Security Group and IT Security Management groups; serve as the liaison between FA and the Office of Equity, Inclusion, and Compliance /Title IX Coordinator/ADA Coordinator to implement remedial measures on a case- by-case basis; participate in Complaint Policy Task Force for evaluating campus policies/procedures to identify and close gaps in complain processes; attend weekly meetings with Behavioral Intervention Team to address problematic cases concerning interpersonal issues between student(s) and faculty/academic personnel.

MINIMUM QUALIFICATIONS
Master's degree from an accredited university in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or a related field. Five (5) years of experience in management roles. Experience working effectively in a culturally and ethnically diverse community. Experience in mediation and/or conflict resolution. Extensive knowledge and implementation experience with Unit 3 and Unit 11 Collective Bargaining Agreements. Ability to develop, interpret, implement and articulate complex personnel policies. Ability and knowledge to formulate innovative approaches in the development and administration of faculty and academic student personnel functions. Communicate effectively both orally and in writing. Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the university. Interface and coordinate with other university departments. Establish and maintain cooperative working relationships in a multicultural and diverse environment. Excellent interpersonal skills including commitment to modeling and promoting civility in the workplace.

PREFERRED QUALIFICATIONS
JD from an accredited law school. Successful experience in a collective bargaining environment, including processing grievances. Knowledge of CSU Unit 3 (Faculty) and Unit 11 (Academic Student Employees) employee contracts. Experience representing employer before administrative boards and arbitration hearings. Familiarity with employee relations issues for Teaching Associates, Graduate Assistants, and Instructional Student Assistants.

APPOINTMENT AND SALARY
Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.

CLOSING DATE AND HOW TO APPLY
Review of complete applications will begin March 19, 2020 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job # (62953). All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.

BACKGROUND CHECK
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.

ADDITIONAL INFORMATION
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml
Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html

CONDITION OF EMPLOYMENT
The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Closing Date/Time: Open until filled

Job Address

Pomona, California 91768 United States View Map