City Clerk

  • City of San Antonio
  • San Antonio, Texas
  • Mar 26, 2020
Full Time Administration and Management Clerical and Administrative Support Municipal or County Clerk Political or Public Affairs Records Management Executive
  • Apply By: Apr 24, 2020

Summary

To view an online brochure of this position please visit: https://www.sanantonio.gov/hr/CareerCenter#13706899-executive

Interested applicants must send cover letter, resume, references, and salary by April 24th, 2020 to: saexecsearch@sanantonio.gov

Job Description

To view an online brochure of this position please visit: https://www.sanantonio.gov/hr/CareerCenter#13706899-executive

Interested applicants must send cover letter, resume, references, and salary by April 24th, 2020 to: saexecsearch@sanantonio.gov

ABOUT SAN ANTONIO

The City of San Antonio is the Nation’s 7th largest city and is home to more than 1.5 million residents. Located in South Central Texas, approximately 140 miles from the Gulf of Mexico, San Antonio offers its residents one of the most attractive and affordable lifestyles in the country. Residents enjoy one of the lowest tax rates in the State as well as a plentiful supply of high-quality housing and low utility rates. The economy of San Antonio is an excellent mix of business services, manufacturing, health care, communications, corporate and regional offices, government, and the convention and tourism industry. San Antonio is rich in recreational and cultural opportunities and is home to the San Antonio Spurs.

The world-famous River Walk is the single most visited site in all of Texas. Winding through Downtown San Antonio, this 2.5 mile cobblestone path along the San Antonio River is lined with attractive shops, luxurious hotels, and enticing dining and entertainment venues. The second most visited site in Texas is the historic Alamo, only a short distance away from the River Walk. Named a World Heritage Site by UNESCO, the San Antonio Missions, represent the only World Heritage site in Texas. Major Theme Parks include Sea World of Texas and Six Flags Fiesta Texas. Other San Antonio attractions are the Tower of the Americas, the Botanical Gardens, the Museum of Art, the San Antonio Symphony, Market Square and a world class Zoo.

CITY GOVERNMENT

San Antonio has a Council-Manager form of government with a ten-member City Council. Council members are elected by District, while the Mayor is elected at-large. The term of office for the Mayor and all members of the City are two-year terms, for not more than four (4) full terms of office. The City Council appoints the City Manager, who appoints all officials in executive positions with the exception of the City Clerk, City Internal Auditor, Presiding Judge, and Municipal Judges. 

The City of San Antonio has been recognized for its high level of professional management by the ICMA and National Civic League, amongst others. For ten consecutive years, the City has maintained a AAA bond rating. The Fiscal Year 2020 adopted operating budget is $2.9 billion with close to 13,000 employees across over 30 departments. The City Manager’s Executive Team consists of Department Directors, one Deputy City Manager, four Assistant City Managers, a Chief Financial Officer and a Chief of Staff. 

THE OFFICE OF THE CITY CLERK

The Office of the City Clerk is responsible for coordination of Municipal Elections in accordance with the City Charter and State Law. It is the principal office that administers Official Statements of Elected and Appointed Officer and Oaths of Office. The City Clerk is the filing authority for Financial Disclosure Reports, Lobbyist Registrations, and Campaign Contribution and Expenditure Reports for Officeholders and Candidates. The Office of the City Clerk records all City Ordinances, Resolutions, and Minutes of Council meetings. The Archives & Records division facilitates the management, retention, and destruction of records as well as the management and preservation of historic documents in compliance with the Texas State Library.

THE POSITION

The City Clerk is responsible for developing programs and procedures that support the policy direction of the City Council for management of the City’s vital records and passports, and coordinates City elections through Bexar County Elections Office. Responsibilities include attending City Council and Council Committee meetings, and serving as official record keeper for the City. They will also oversee the maintenance of official City records including ordinances and resolutions, agendas and minutes. The City Clerk oversees the posting and advertising of public notice and meetings, prepare formal City Council meeting minutes, maintain and distribute the City Code, and maintain historical archives. 

The Office of the City Clerk is a repository for the historical government records of the City of San Antonio. It contains records created by various City departments over time, including maps, printed materials, photographs, electronic material, and audio/visual material. The City Clerk serves as the records management officer by ensuring the appropriate training, storage, and destruction of municipal records.

The Office of the City Clerk is responsible for accepting applications and verifying qualifications of candidates to be placed on the ballot for City elections, handles campaign finance and the petition process. Department administrative duties include directing, supervising, and evaluating staff, providing City Council support, preparing and monitoring the department budget, overseeing day-to-day activities, and performing short-and long-range planning. Work requires communication with a variety of officials representing state, county, and city government in order to coordinate activities related to the Office of the City Clerk, and public contact in responding to questions concerning City elections.

JOB FUNCTIONS & RESPONSIBILITIES

  • Communicates with the public, other city employees, vendors, management and public officials and attests to ordinances and Prepares written materials such as Council Reports and agenda items in order to make recommendations to the City Council and City Manager and to inform the public.
  • Attends City Council meetings as official record keeper of the City and operates a computer voting system to record the votes of the Oversees the preparation and updating of departmental operating procedures.
  • Plans, organizes and directs the activities of the Office of the City Clerk by assigning work plan activities, projects and programs. Supervises and evaluates the work of staff assigned the responsibilities of carrying out a variety of assigned duties.
  • Performs Financial and cost analysis related to budget development for the Office of the City Clerk develops and maintains department
  • Evaluates office operations and conditions to identify weaknesses and opportunities for improvement and develops recommendations.
  • Ensures department complies with local and state laws.

EDUCATION & EXPERIENCE

Qualified candidates will have a Bachelor's Degree from an accredited college or university with major coursework in Public Administration, Business Administration, or a related field. A Master's Degree is preferred. They will also have seven (7) to nine (9) years progressively responsible administrative support experience, including considerable (5 years) experience supervising administrative support personnel. Knowledge of pertinent federal, state and local ordinances, codes, and regulations related to municipal elections, vital records, and records management.

LICENCES & CERTIFICATIONS

Professional certifications, such as a Certified Municipal Clerk (CMC), Master Municipal Clerk (MMC), or Texas Registered Municipal Clerk (TRMS) are desirable.

The most highly qualified candidates for consideration will be selected based on a combination of education, career experience, and accomplishments that best fits the needs of the City of San Antonio. 

THE IDEAL CANDIDATE 

The successful candidate will exemplify accountability, transparency, and commitment to work with Council, staff and the community to achieve the mission of the City which is to deliver quality City services and achieve prosperity for all members of our diverse, vibrant and historic community. They must have the ability to foster productive working relationships with all City Council members and City staff. Maintaining a culture of continuous improvement of processes including the area of customer service and community engagement is critical and having a foundation in ethics and leadership is important.

The City Clerk will understand the organization and functions of municipalities and the principles and practices of public administration and understand relevant federal, state and local laws, codes and regulations, and election and council support functions. It’s imperative to understand the City Clerk will adhere to best practices of related to record retention management and technologies pertinent to the Office. The City Clerk must comply with laws and regulations relating to the work performed by the Office of the City Clerk.

Ideal candidates must demonstrate strong leadership characteristics and must be confident, positive, creative, engaging, approachable, and have the ability to act as a coach and mentor to assigned staff and other City employees. Other desired characteristics include having a collaborative style, being detailed oriented and organized, innovative with the ability to foster a generation of new ideas and initiatives and possessing strong communication skills with the ability to present clear and concise messages and presentations.

SALARY

The City of San Antonio is offering a competitive salary commensurate with experience. The City offers generous benefits and retirement including annual and personal leave; monthly car and cell phone allowances, deferred compensation plan, relocation/moving expenses and participation in the Texas Municipal Retirement System (TMRS).

HOW TO APPLY

If you are interested in this outstanding opportunity, please send cover letter, resume, references and salary requirements to:

saexecsearch@sanantonio.gov

This position is open until filled. First review of resumes will occur April 24th. Please submit your application as soon as possible to ensure you are considered for this position. Upon receipt, resumes will be screened in relation to the criteria outlined in this brochure. Candidates selected for interview will be contacted by the City of San Antonio’s Executive Recruiter.

For additional information please contact:

Jeff Baldwin, Executive Recruiter

City of San Antonio

Human Resources Department

P.O. Box 839966

San Antonio, TX 78283

saexecsearch@sanantonio.gov

Phone: (210) 207-7939

Please note: Under the Texas Public Information Act, information from your resume may be subject to public disclosure. The City of San Antonio is an Equal Employment Opportunity Employer.

Job Address

San Antonio, Texas United States View Map