The San Joaquin General Hospital is seeking an experienced and dedicated Health Information Administrator to join the Medical Records Department.
Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.
Click on the following link to view the recruitment brochure:Health Information Administrator - SJGHNOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.
TYPICAL DUTIES Manages the operations of the inpatient and outpatient treatment records system, the medical transcription/dictation system, and the patient benefits claims system; assures through supervisory staff that appropriate records and forms are completed and recorded and that deadlines are met; implements appropriate medical records information systems and controls based on regulatory and professional standards. Confers with other Hospital staff members to assure standardization of medical treatment data in compliance with required regulations and guidelines for accreditation and licensing; maintains the coding and classification system for statistical collection, reimbursement and other activities. Participates in the development and implementation of policies and procedures; develops qualitative and quantitative analysis programs to assure that Department activities comply with federal, state, local and internal utilization review and quality standards; works with outside auditors, Medicaid, Medicare and other regulatory agencies to establish compliance; maintains required documentation. Analyzes and develops improved methods of filing, retrieving and storing records consistent with developments in the field of medical records systems; maintains an accurate inventory of charts; performs quality control and improvement activities to assure that charts are correct and have required documentation; assures that filing is timely. Supervises and participates in developing and maintaining the data collection system as applied to the business, vital statistics, insurance and research operations; provides periodic and special reports as required for medical research, quality improvement, credentialing of physicians and other Hospital activities. Acts as the official custodian of records and medical information to other outside agents, agencies and court systems; maintains the security of records on site; controls and monitors the release of medical record information, both internally and externally, protecting confidentiality and privacy as required by law and policy. Interviews, selects, and supervises subordinate personnel; evaluates work performance; provides training to Department and other Hospital staff. Participates in medical staff committee meetings, conferences and court appearances as required. Prepares the Department budget; authorizes expenditures consistent with Hospital policy.
Either Pattern I
Experience : Two years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates :
Possession of a valid certificate as a Registered Health Information Administrator (R.H.I.A.) issued by the American Health Information Management Association (A.H.I.M.A.)
Or Pattern II Experience :
Four years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates :
Possession of a valid certificate as a Registered Health Information Technician (R.H.I.T.) issued by the American Health Information Management Association (A.H.I.M.A.). And
The practical application of procedures and policies regarding medical records; medical terminology and International Classification of Diseases and Operations; federal, state, and local laws and regulations regarding medical records reporting requirements and health information protection; current technology and equipment utilization involving data collection, storage and retrieval.
Manage the operation of medical records maintenance on a timely basis; establish procedures to generate and develop data for complex reports of both quantitative and qualitative nature; plan, assign and supervise specialized and routine work; prepare correspondence and reports; prepare and control departmental budget; establish and maintain effective working relationships with administrative, professional, medical and other staff members.
PHYSICAL/MENTAL REQUIREMENTS Mobility
-Frequent operation of computers; repetitive motion; sitting for extended periods; walking; occasional driving may be required; Lifting
-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Vision
-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity
-Normal dexterity with frequent writing and repetitive motions; Hearing/Talking
-Frequent hearing and talking on the telephone and in person; Emotional/Psychological
-Frequent decision making, concentration and public contact; occasional exposure to grief; Special Requirements
-Some assignments may require working weekends and/or occasional nights.
BENEFITS Health Insurance :
San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance :
The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance :
The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense.
For more detailed information on the County's benefits program, visit our website at www.sjgov.org
under Human Resources/Benefits. Life Insurance :
The County provides eligible employees with life insurance coverage as follows:
1 but less than 3 years of continuous service: $1,000
3 but less than 5 years of continuous service: $3,000
5 but less than 10 years of continuous service: $5,000
10 years of continuous service or more: $10,000
Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan :
This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan
: Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org
for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation
: The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.
The Roth IRA (after tax) is also now available. Vacation
: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday
: Depending on date of hire into the unit, employees earn either 10 or 14 holidays per year. Administrative Leave
: Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave
: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave
: 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase
: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program
: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton
: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities
: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities.
Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit.
Click on a link below to apply for this position:Fill out the Supplemental Questionnaire and Application NOW using the Internet.
Apply Online View and print the Supplemental Questionnaire.
This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here
. View and print the official application form as an Acrobat pdf file.
A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email
, or apply for a job in person at the San Joaquin County Human Resources Division.
Closing Date/Time: Open Until Filled