MEDICAL STAFF COORDINATOR

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Nov 01, 2020
Full Time Public Health
  • Salary: $65,270.16 - $85,599.36 Annually USD

Job Description

EXAM NO. Y0928C
OPEN COMPETITIVE JOB OPPORTUNITY

REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS A REBULLETIN TO REOPEN THE FILING PERIOD, UPDATE SPECIAL INFORMATION, AND APPLICATION AND FILING INFORMATION.

FIRST DAY OF FILING: April 15, 2020 at 8:00 a.m., PT
UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of 5 billion.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.

MISSION:
Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners.

DEFINITION:
Under direction, coordinates the credentialing program for the appointment of medical practitioners to the medical staff of a hospital or clinic and ensures compliance with applicable rules and regulations.
Essential Job Functions
Prepares meeting minutes and status reports; tracks actions and assignments to ensure completion; ensures committee actions are distributed to hospital staff in a timely manner.

Supports various Committees by working closely with the Chair and Administrator of Medical Staff Affairs to set the agenda, schedule meetings, and distribute meeting schedules and notices. Provides follow-up of outstanding issues and external committee referrals.

Guides and trains staff on proper primary source verification procedures of the practitioners' educations, licensure, employment history, professional liability and references.

Evaluates completed credentialing and proctoring documents submitted by Credentialing Specialists, ensures summary report of applications including all relevant information regarding education, licensure and work history. Ensures any judgments, settlements or adverse actions are documented prior to Committee review.

Attends Committee meetings and presents completed medical staff and allied health practitioner credentialing and proctoring files. Ensures all appropriate forms and signatures are signed by the Professional Staff Association (PSA) President, Hospital Medical Director and Hospital Administrator. Submits signed New Membership and/or Reappointment recommendations to the Governing Body.

Conducts routine internal audits of the review process to ensure compliance with regulatory agencies; assures credential files are prepared and maintained in a confidential manner in accordance with documentation requirements outlined by Joint Commission standards and other regulatory agencies and develops corrective action plans for deficiencies as noted in the audit report.

Maintains integrity of the database by randomly conducting cross-checks of data, ensures updates reflect the current status of medical staff members and their approved clinical privileges.

Analyzes and makes recommendations on processes and procedures for, but not limited to, credentialing, peer review, focused practitioner performance review, and review of hospital policies and procedures to ensure continued accreditation by the Joint Commission on Accreditation of Healthcare Organizations and other regulatory agencies.

Initiates procedure for Protection of Practitioner's Rights in the appointment process when information obtained through the verification process varies substantially from information contained in the application.

Maintains a procedural manual on the appropriate credentialing functions for the ongoing initial, provisional and reappointment process and guides staff on procedural methods.

Acts as the liaison between medical and nursing staff, interpreting departmental bylaws, fair hearing plans, and any other rules and regulations that reference accreditation, quality control and confidentiality of medical staff documents.
Requirements

SELECTION REQUIREMENTS:
Option I - Two (2) years of recent*, full-time experience in a Medical Staff Services Office** or health care environment as a Credentialing Specialist***.

Option II - Three (3) years of full-time experience performing medical staff credentialing functions for a hospital (health system), ambulatory care center, group practice, or health maintenance organization.

Possession of a valid Certified Professional Medical Services Management certificate, issued by the National Association of Medical Staff Services -OR- Possession of a valid Certified Provider Credentialing Specialist and one year of the required experience may be substituted for the required experience.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - Light:
Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
Possession of a valid Certified Professional Medical Services Management certificate, issued by the National Association of Medical Staff Services within 12 months of employment.

*Recent experience is deemed to be within the last five (5) years.

** Medical Staff Services Office provides credentialing to medical practitioners to ensure they meet the standard requirements that are necessary for them to perform their medical duties.

***Credentialing Specialist provides staff support to the medical credentialing functions for the appointment and evaluation of physicians and allied health care professionals.

If you are unable to attach required documents during application submission, you may email them to the exam analyst at Kshelvy @dhs.lacounty.gov within 15 calendar days of filing online. Please include your name, the exam number and exam title in the subject line of the email.

Additional Information
EXAMINATION CONTENT:
This examination will consist of an evaluation of experience based upon application information weighted 100%.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% ON THE EXAMINATION IN ORDER TO BE ADDED TO THE ELIGIBLE REGISTER.

ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION:
Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services as they occur.

APPLICATION AND FILING INFORMATION:
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. Do not group your experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTES :
  • ALL information supplied by applicants and included in the application materials is subject to VERIFICATION.
  • We may reject your application at any time during the examination and hiring process, including after appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
  • Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED.
Applications received after 5:00 p.m., PST, on the last day of filing will not be accepted.

Note:
Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add kshelvy@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.

SOCIAL SECURITY NUMBER:
Please provide your Social Security Number for record control purposes. Federal law requires that all employed persons have a social security number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
Kendrea Shelvy, Exam Analyst
(323) 914-8320
Kshelvy@dhs.lacounty.gov

ADA COORDINATOR PHONE:
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922


Closing Date/Time:

Job Address

Los Angeles, California United States View Map