OLLI Administrative Assistant (ASA II)/Palm Desert Campus (2020-00002)

  • San Bernardino
  • San Bernardino, California
  • Aug 03, 2020
Part Time Clerical and Administrative Support

Job Description

Employment Status: Part-Time, Temporary, "Non-Exempt" position.

Work Schedule: To be determined. This position is budgeted for approximately 19 hours per week, NO benefits will be provided.

Salary: The anticipated hourly rate is $16.00.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020.

Current employees will be given preferred consideration.

Typically, duties include but are not limited to:

Exceptional customer service is a top priority. Assist with member relations via walk-in, phone and mail. Process membership and course registrations using the online registration system. Assist with distribution of member parking permits. Prepare cash payments for deposit. Process refunds and credits as directed. Process and verify course vouchers. Run class rosters. Take, type, and distribute minutes as required for committee meetings. Maintain and update member records, including contact information. Maintain prospective member list.
Coordinate instructor technology training. Provide general technology and classroom support for instructors and volunteers.
Coordinate classroom scheduling with campus counterparts. Research options for space optimization and monitor schedule frequently. Communicate changes to avoid classroom scheduling conflicts.
Collect volunteer paperwork and submit for university processing. Monitor records and volunteer parking permits. Prepare volunteer and course packets.
Process instructor payroll for payment.
Process purchase orders and invoice payments. Monitor and order office supplies.
Support staff events with set-up, general event support, and tear down. Some evening events may be required.
Other duties as assigned.

Education & Experience:
Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience.
Desirable Qualifications:
An Associate's or Bachelor's degree, preferably in Business or Administration.
Knowledge, Skills & Abilities:
Experience to be fully functional in all technical aspects of work assignments;
Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages;
Ability to independently handle multiple work unit priorities and projects;
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist;
Ability to draft and compose correspondence and standard reports;
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map