Facilities Administrative Services Lead (AA/S - Exempt I)/Facilities Planning & Management (2019-00979)

  • San Bernardino
  • San Bernardino, California
  • Aug 03, 2020
Full Time Planning and Development

Job Description

Employment Status: Full-time, probationary "exempt" position (with the possibility of converting to permanent).

Work Schedule: Monday thru Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 3, 2020.

Position Summary: Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Incumbents often serve as program administrators.

Current employees will be given preferred consideration.

Typical Activities:
Under general supervision, of the Facilities Administrative Services Manager, the incumbent will independently provide a range of administrative, professional and technical support to the department. Responsibilities include but are not limited to the following:

Incumbent will serve as the Facilities Administrative Services Lead, overseeing the day-to-day operations of the Front Desk and Facilities Service Center including providing work direction to other professional and technical staff.
Serve as the training coordinator for all of Facilities Management.
Anticipate problems and assess the impact of proposed solutions on various organizational areas; track data and trends; develop policies and strategies related to daily operations in the front office as well as with the skilled trades.
Communicate effectively with a multitude of campus constituents.
Serve as the Computerized Maintenance Management System (CMMS) administrator and will take on the task of implementing a fully automated CMMS system developing and implementing policies and procedures and continually improving system efficiency; independently determine methods to meet administrative goals.
Administer the automated key system for campus access control.
Serve as technical advisor to the Facilities Administrative Services Manager regarding strategic objectives and methods with a broad and far reaching policy and operational impact; use knowledge to anticipate problems and recommend solutions.
Monitor service standards, administer surveys, and analyze data to support exceptional customer service.
Incumbent must independently perform specialized administrative and analytical duties; use judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and program; ensure processes are in place that help demonstrate a stewardship of the physical assets of the campus.
Other duties as assigned.

Education and Experience:
Bachelor's degree AND three (3) years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities:
Entry qualifications as described above.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
Fluency in using a broad range of standard office software such as MS Office, Outlook, TMA, CMMS or other databases is highly desirable.
Ability to make independent decisions and exercise sound judgment.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Ability to work with a diverse group of people.
Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination.

Physical Requirements:
Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.
Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet.
Must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending.
Depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map