Adminstrative Services Manager

  • Pleasant Hill Recreation and Park District
  • 147 Gregory Lane, Pleasant Hill, California
  • Aug 03, 2020
Full Time Accounting and Finance Administration and Management Human Resources and Personnel Parks and Recreation Executive, Management, Mid to Senior Level
  • Salary: 112,704 - 140,880 USD Annually
  • Negotiable/DOQ: Yes
  • Phone: 925-771-7618
  • Apply By: Jul 24, 2020

Summary

The Administrative Services Manager will report directly to the General Manager and is responsible for overseeing the financial, administrative, human resource and customer service functions of the District.

Job Description

The ideal candidate will be an approachable, amiable professional who is well-versed in accounting practices, payroll processing, government budget management and human resources. Model candidates will possess outstanding communication skills to facilitate positive working relationships and to effectively resolve conflicts. Highly qualified candidates will have strong leadership skills to motivate and inspire others to achieve their fullest potential in their roles within the organization. Successful candidates will also possess the ability to effectively balance individual responsibilities and supervisory responsibilities within a public agency environment with numerous governmental policies and practices. A healthy sense of humor and an optimistic attitude will complement the District’s energetic and dedicated leadership team.

  • Prepares reports which summarize and forecast business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
  • Provides management with timely reviews of organization's financial status and progress in its various programs and activities.
  • Prepares monthly bank reconciliations for all accounts; reconciles other Balance Sheet accounts as needed to insure account balances and related financial statements accurately reflect the financial position of the District; prepares and enters journal entries to adjust accounts to proper balances monthly.
  • Enters cash receipts collected into the financial records for all 5 District locations that have collection activity; balances each report to cash deposit.
  • Assists in entry of approved vendor invoices for accounts payable processing; acts as back-up for payroll processing as needed.
  • Arranges for audits of company's accounts for both outside financial and regulatory audits; prepares reports required by regulatory agencies.
  • Manages relations with banks and other financial institutions.
  • Acts as Human Resources Manager for the District. Duties include meeting with employees and or supervisors to resolve employment issues, writing policy or procedure documents to modify existing versions as needed for GM and Board review and approval; provides advice to District Supervisors as needed on proper actions for various employment related situations; prepares and maintains job descriptions for District that accurately reflect essential duties of the positions involved.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks and participating in professional societies.
  • Supports the GM and Board by participating as a member of the District Management Team; completes Workers Compensation claim forms and related OSHA injury log and is the point of contact for required information for insurance matters.
  • Contributes to a team effort by accomplishing related results as needed.

Directly supervises one employee in the Accounting/Payroll/Accounts Payable department and up to four clerical and customer service staff working in the District Office.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Education and/or Experience:  Bachelor's degree (B.A.) from four-year college or university in Business Administration and five years related experience and/or training; or equivalent combination of education and experience.

Special Instructions

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Job Address

147 Gregory Lane, Pleasant Hill, California United States View Map