Director, Procurement Services
Type of Appointment: Full-time, Management Personnel Plan (MPP I)
Salary Range: Commensurate with Qualifications and Experience
Recruitment Closing Date: Open Until Filled
First Review: July 27, 2020
REQUIRED (All candidates must submit the following)
An on-line application
A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement
A current résumé or curriculum vitae
Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.
ABOUT THE DEPARTMENT
The primary function of the Procurement Services Department is to purchase goods and services through collaborative approaches, by leveraging spend and managing suppliers to optimize costs, improve supplier performance, and lowering risk for University requirements. This includes ensuring that the University complies with all contract rules and laws, as established by the government, including State of California and the Chancellor's Office.
DUTIES AND RESPONSIBILITIES
The Director, Procurement Services directs all activities within the University's Purchasing, Strategic Sourcing, Contracts Administration, Asset Management, and Process Improvement activities within the Procurement Department. Acts as the subject matter expert and represents the University when coordinating matters with representatives of the Chancellor's Office, other California State University campuses, the University of California system and the State of California as they relate to purchasing, contracts, distribution/logistics, fixed assets, process efficiencies, and all legal and mandatory requirements. Develops strategic direction for key sourcing initiatives and sets strategies to ensure products or services ordered are delivered on time, at the right quality, and optimal costs. Leads the establishment of goals and execution to achieve total cost savings. Develops policies and methodologies for sourcing new products or services, approving vendors, and establishing sourcing category strategies, in close collaboration with business partners. Collaborates with internal business partners to understand demand and supplier trends, and analyzes financial information related to total cost of ownership to identify opportunities for improvement and cost savings/reductions consolidating like needs across the University or determining and joining shared servic efforts for system-wide participation in services and supplies contracts. Directs and oversees critical supplier relationship management and contract management processes to ensure terms are met and termination dates are monitored. Strategic sourcing responsibilities include analyzing current vendor services and cost structures to develop short- and long-range plans to improve sourcing costs and vendor performance. Determines opportunities to consolidate vendors and partner with colleagues to set purchasing standards to improve negotiations and reduce the total cost of ownership for products and services. Develops and implements tools, such as total cost of ownership and establishing performance metric models.
The incumbent demonstrates strong leadership skills through the ability to influence, collaborate, motivate and challenge people to implement strategies, achieve objectives, and demonstrate core values. Recruit, mentor, evaluate and motivate purchasing professionals to develop, set objectives, and monitor the status of achieving those objectives. Works with the University's Human Resources office to ensure appropriate processes are followed on employee needs (recruitment, employee relations, training, timekeeping, etc.). Prepares and delivers performance reviews for management and staff. Directs the recording and reporting of assets, transfers, missing items reports, and records retention for the University.
Experience with interpretation of and compliance with laws and principles in government purchasing and contracting through the State Administrative Manual, State University Administrative Manual, Education Code, Government Code, and the Chancellor's Office requirements. Oversees and continuously improves the major processes related to Procurement, such as Requisition to Purchase Order cycle, asset management, purchasing cards, including the tools & enablers such as IT systems. Oversees the administration of the Purchasing Card program, in coordination with the Chancellor's Office.
Represents the University as it's Procurement Officer when assigned and may act as the Administrator-in-Charge when the Assistant Vice President of Finance and Administrative Services is absent. Directs the maintenance and analysis of the Department's budget and expenses and ensures financial accuracy of information to be used for University budget and expense projections.
Bachelor's degree or Equivalent. combination of education and experience required to perform the duties of the assigned position. 2-5 years of professional experience. Combination of education and experience required to perform the duties of the assigned position Minimum of five (5) years of progressive experience in managing a large or a medium size organization. Experience and knowledge of contemporary procurement and contract management practices. Experience leading and implementing transformational changes that require strategic planning and collaboration with key business partners. Experience with setting targets and achieving key performance metrics, such as cost savings. Strong analytical and communication skills. Working knowledge of enterprise procurement systems, such as PeopleSoft, SAP, and Oracle. Excellent communication and interpersonal skills. Strong leadership skills. Experience with organizational development, including training and skills development. Successful application of continuous improvement tools and methodoglies.
University/college, and/or public agency experience highly desirable. Certified Purchasing Manager (CPM) or other professional certification. Lean, Six Sigma, or other continuous improvement certifications.Five to six years of demonstrated record of procurement management experience with a combination of the following: purchasing, strategic sourcing, supply chain, logistics, supplier quality, procurement systems, contracts, and administration.Graduation from a four-year college or university in business administration, accounting, public administration, supply chain management, operations or related field. MBA preferred.
APPOINTMENT AND SALARY
Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.
CLOSING DATE AND HOW TO APPLY
Review of complete applications will begin July 27, 2020 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job # (63007). All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml
Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html
CONDITION OF EMPLYMENT
The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.
Closing Date/Time: Open until filled