Director, Grant-Funded Academic Projects and Initiatives - MPP II (3 year Temporary Appointment Contingent Upon Grant Funding) (5878)

  • East Bay
  • Hayward, California
  • Aug 30, 2020
Full Time Administration and Management Fundraising or Grants Administration

Job Description


The salary range will be from $100,000 - $110,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.

The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.

The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.

For more information on the benefits program, please visit


Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.


Reporting to the Associate Provost for Academic Resources and Planning, the Director of Grant-Funded Academic Projects and Initiatives is responsible for implementing large-scale, grant-funded academic projects that require coordination and effort across the division, the university, and regional partners. The director is also responsible for development and planning of potential projects and initiatives related to the grants and how they can be scaled in the region. The director works closely with academic leadership and project-specific stakeholders to ensure they plan, execute, measure, and assess their respective parts of any initiative. In doing so, the director ensures lines of communication are always open with any comments, questions, or concerns by stakeholders being heard and conveyed to project sponsors or leadership.

This is up to a 3 year temporary appointment contingent upon grant funding.


* Define, document, update, track, and report on ownership of objectives and performance indicators for the implementation of academic projects and initiatives using standard practices and tools (e.g. project maps, Gantt charts, etc.) and new methods or tools that demonstrate creative problem solving and/or application of skill (e.g. predictive analytics) as developed in the reporting protocols for the grants.
* Develop, update, assess, and report on project action plans necessary at various levels of scope and responsibility (i.e. individual, office, college, etc.).
* Facilitate discussions of roles, responsibilities, performance, and outcomes of offices and entities with responsibility to act on action plans for implementation.
* Facilitate capturing of requirements for components of a project and update on a regular basis. Document, track, and update progress toward fulfilling project requirements as aligned with objectives and performance indicators.
* Develop contingency plans for project interruption or failure at various levels of scope and responsibility.
Identify and implement project management techniques that may have the greatest chance for lasting impact based on an assessment of scope, ability, and culture of the responsible parties.
* Foster a culture of accountability and transparency across all responsible areas.
* Liaise with the Director of Institutional Effectiveness and Research on matters of project assessment and intersections with documenting and reporting on overall institutional effectiveness and accountability.
* Liaise with the Director of Fiscal and Administrative Resources on matters of project resource usage and intersections with documenting and reporting on overall institutional resource use.
* Liaise with other key management and leadership on matters that intersect with their major operational functions and project requirements. Example positions include, but are not limited to:
* Associate Deans
* Director, Student Center for Academic Achievement
* Director, Academic Advising & Career Education
* Director, Grants Administration
* Chief Technology Officer
* Director, University Budget Office
* University Controller
* Director, Audits and Compliance

* Facilitate and lead discussions with leadership, faculty, and other stakeholders to identify and gauge new grant opportunities and initiatives as well as projects that might benefit from further investigation and development.
* Research and report on potential problems or issues that may produce impediments or challenges to project implementation.
* Develop budgets, project timelines, and other planning documents required for project proposals.

* Other duties as assigned


* Ability to strategize and devise tactics that take into account foresight of potential outcomes.
* Ability to learn and utilize all necessary software, hardware, tools, applications, etc. required of position.
* Ability to perform analysis of fiscal impact on a broad and focused level.
* Ability to utilize appropriate methods of analysis and research.
* Ability to train others on new skills and procedures and provide lead work directions.
* Strong internal initiative with the ability to independently complete, review and report on work tasks, and the capacity for self-direction and self-correction.
* Ability to manage multiple and conflicting deadlines and priorities.Advanced/expert proficiency with Excel.


* Bachelor's degree in a related field.
* Demonstrated expertise in, and advanced knowledge of, principles, problems and methods of public and business administration and operation and fiscal management.


* Master's degree (MBA or MPA).


In addition to the standard Cal State East Bay application, please submit a:

1. Cover letter
2. Resume
3. List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.


This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment.

This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.


All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:

At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, Grant-Funded Academic Projects and Initiatives will be evaluated on each.


The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.


Cal State East Bay is not a sponsoring agency for Staff or Management positions.


As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map