Assistant Director, Source-to-Pay Solutions (1014380)

  • Chancellor's Office
  • Long Beach, California
  • Nov 01, 2020
Full Time Clerical and Administrative Support

Job Description

Description:
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Source-to-Pay Solutions. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary
Commensurate with qualifications and experience.

Position Information
The Assistant Director, Source-to-Pay Solutions is responsible for managing and leading the operational management, development, implementation, and maintenance of CSUs systemwide web-based Source-to-Pay (S2P) applications including, but not limited to spend analytics, contract lifecycle management, eSourcing, supplier relationship management, eProcurement, and accounts payable. These modular applications are currently being configured to reside in a single unified CSU instance of the Jaggaer digital platform which will be integrated into CSU's ERP systems. This unified instance of Jaggaer is intended to be a collaborative systemwide web-based platform shared across the twenty-three campuses of the CSU and the Office of the Chancellor.

Responsibilities
Under the direction of the Director of Procurement Systems & Technology, the Assistant Director, Source-to-Pay Solutions will:
-Manage and lead the team on design, development, and maintenance of Source-to-Pay software systems to meet stakeholder business and informational needs.
-Manage and lead the team to successful delivery of CSU Procurement team goals through creation of lean process improvements, automation of business practices and enhancement of systems capabilities. Ensure the translation of business philosophy into best practices based on system options.
-Continue to execute against the approved strategic vision and grow the program to drive value and visibility in the organization. Support and foster an environment of continuous improvement for all systems.
-Collaborate with cross functional stakeholder groups including, but not limited to Contracts, Procurement, Accounts Payable, Finance, Information Technology, Construction, and various other faculty and staff personnel across the CSU to develop and implement standardized policies, procedures, processes, and training in accordance with industry best practices.
-Identify new systems opportunities/capabilities that would benefit the business and further organizational goals.
-Leads the systemwide development of Source-to-Pay methods and procedures.
-Provides specialized expertise to identify, evaluate and develop systems and procedures to meet users' needs.
-Responsible for the operational level partnership with the campuses on the CSU systemwide S2P systems.
-Maintain and further develop strong relationship with software provider(s).
-Train faculty and staff to utilize systemwide procurement software applications as appropriate to allow them to perform functions related to their university roles.
-Provide day-to-day systems operational management to include, but not limited to provisioning users permission, and troubleshooting issues.
-Delegate and monitor projects and assignments.
-Analyze CSU systemwide strengths, weakness, threats, opportunities, operational requirements, capability gaps and organizational processes to develop, document and recommend opportunities.
-Ensure all deliverables, internal and external, are of the highest quality and deadlines are met in an efficient and timely manner.
-Pursue continuous professional growth through active participation in skill development and training as appropriate.
-Demonstrate the characteristics of professionalism in attire, attitude, conversation, behavior, and attentiveness to others and to promote a positive and collaborative team environment.
-Perform other reasonably related duties if requested by their supervisor or other leadership personnel.
-Staff members will assist and support their colleagues during times of peak workload as appropriate and as approved by their supervisor.

Qualifications
This position requires:
-A Bachelor's degree from a four-year college or university with a degree in business, economics, finance, or public policy/administration or an equivalent combination of education and experience is required;
-Specific demonstrated applicable experience implementing, managing, or maintaining enterprise grade Source-to-Contract (S2C) and/or Procure to Pay (P2P) systems/suites such as Jaggaer, Oracle, SAP Ariba, Coupa, GEP, or equivalent is required;
-A minimum of five (5) years' of progressively responsible experience in a purchasing, contracting, or a related area, and project and/or change management experience is required;
-Project and/or change management experience in managing, leading and implementing eProcurement or related systems is required;
-Strong written and oral communication skills required;
-Strong organizational, client service, and interpersonal skills required to work with a wide variety of internal campus personnel and external private entities such as small and large businesses and the ability to handle potentially sensitive contract administration situations and relationships required;
-Strong data manipulation and database management skills as well as spreadsheet and analytical skills required;
-Ability to work cohesively and cooperatively with management and co-workers and to achieve results quickly and accurately with minimum supervision required;
-Ability to work independently with minimal supervision and direction required;
-Incumbent should be able to work overtime when needed;
-Subject to state and CSU orders and policies temporarily limiting travel due to CV-19, periodic statewide travel will be required.

Preferred:
-A Master's degree in public or business administration is preferred.
-Experience in public sector and/or higher education is highly preferred.
-Experience with ensuring compliance with State reporting or program regulations preferred.

Application Period
Resumes will be accepted until October 15, 2020 or until job posting is removed.

How To Apply
To apply for this position, click on the link at the top of the screen.

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States

Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map