District Chief of Staff - District Four

  • MADERA COUNTY, CA
  • Madera, California
  • Nov 11, 2020
Administration and Management Human Resources and Personnel
  • Salary: $62,033.21 - $75,401.77 Annually USD

Job Description

Position

DISTRICT CHIEF OF STAFF - DISTRICT FOUR (CLICK HERE TO DOWNLOAD ANNOUNCEMENT)

This class receives a 3% special assignment pay.

Under direction of a member of the Board of Supervisors to perform a wide variety of legislative and other specialized research and analysis; to serve as a constituent liaison; to provide assistance to a Board member or members; and to do other related work as required.

SUPERVISION EXERCISED
Exercises no supervision.

Examples of Duties

Provides confidential and professional staff assistance to a member of the Board of Supervisors and in support of the goals and objectives of the Board of Supervisors; compiles and analyzes data and makes recommendations; assists in the preparation of various documents; researches, collects, compiles and analyzes information from various sources on a variety of specialized topics; collects data pertinent to a wide variety of community interests and governmental problems; conducts surveys and performs research; reads, examines and monitors legislation and analyzes proposed legislation to assess impact on County programs, services and operations; communicates with local, State and Federal elected representatives on proposed legislation; pursues legislation for local benefit on behalf of the member or Board of Supervisors; serves as a liaison with member constituency, employees, the public and community groups; provides information and assistance to the public and other governmental entities; receives and responds to complaints and questions; refers inquiries to proper departments or agencies and monitors disposition; makes oral or written reports to the Board of Supervisors; answers routine correspondence; assists with document management and retrieval systems, including data entry; schedules meetings; makes oral presentations; reviews problems and recommends corrective action; coordinates activities and special events with County departments, the public, and outside agencies; and attends meetings, seminars or conferences as a representative of a member of the Board of Supervisors.

OTHER JOB RELATED DUTIES
Performs related duties and responsibilities as assigned.

Employment Standards / Minimum Qualifications

Knowledge of:
  • Principles, functions, practices and operations of the Board of Supervisors, including County programs, services, activities, regulations, and administrative proceedings.
  • Legislative processes at the Federal, State and local level.
  • Federal, State and local governmental organizations.
  • Read and comprehend large amounts of technical materials.
  • Relationship of Federal and State programs with local government programs.
  • Principles, techniques, and methods of representing a public agency before the general public and other governmental entities.
  • Research methods and techniques, and methods of report preparation.
  • Sources of information related to a broad range of programs, services and functions of local government.
  • Current office practices and procedures, including familiarity with filing systems, data processing principles and the use of personal computer equipment and software.
  • Correct English grammar, spelling, punctuation, and vocabulary.
  • Business letter writing.

Skill to:
  • Operate modern office equipment, including computer equipment.
  • Operate a motor vehicle safely.
  • Type at a speed necessary for successful job performance.

Ability to:
  • Plan, collect, organize, synthesize, and evaluate data and information from a variety of sources.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Assist members of the Board of Supervisors to formulate responses to inquiries and complaints from concerned citizens and employees.
  • Read, understand and apply applicable Federal, State, and local laws, rules and regulations.
  • Understand and effectively communicate County regulations and procedures.
  • Handle a wide variety of public contact with courtesy and tact, both on the telephone and in person.
  • Prepare clear and concise correspondence, written analyses, evaluation summaries, recommendations, and reports.
  • Communicate clearly and concisely, both orally and in writing.
  • Speak in public and before a wide diversity of groups.
  • Adhere to deadlines and short time constraints.
  • Maintain confidentiality of sensitive information.
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Some administrative and analytical experience within a local government environment, involving the collection, compilation, and analysis of data.

Education:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business management, finance administration, or a related field.

Special Requirements:
Essential duties require the following physical skills and work environment:
  • Ability to work in a standard office environment and ability to travel to different sites and locations.
  • Bilingual preferred.


Application Process

The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.

Only qualified applicants who pass the minimum qualifications review, will be invited to the examination process which may be administered either by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application. The examination process will include the initial assessment (30% weight) and appraisal panel (70% weight). Passing score is 70% out of 100% on each assessment section.

THE INITIAL ASSESSMENT AND APPRAISAL PANEL IS TENTATIVELY SCHEDULED FOR WEDNESDAY, DECEMBER 9, 2020

To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/maderacountyca. Please attach to your application a copy of your unofficial transcripts (indicating when degree was awarded) or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.

For open recruitments, applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.

PLACEMENT ON THE ELIGIBLE LIST:
The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final grade on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight. In case this fails to break the tie, they shall be ranked in the order of filing applications.

Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. Open eligible lists are generally active for a minimum of six (6) months up to a maximum of two (2) years. The duration of the eligible list is determined by Civil Service Commission Rules.

PRE-EMPLOYMENT MEDICAL REQUIREMENTS:
As a condition of employment with the County of Madera, a candidate must submit to a Tuberculosis (TB) screening, and related follow up testing as necessary. Designated classifications* are also subject to a medical examination, which includes a review of medical history. TB screenings and medical exams are administered by the Madera County Public Health Department and/or health care professional designated by the County.

Designated classifications required to submit to an employment medical examination generally include those that are physical in nature or as may be required by law. If you have any questions about the pre-employment requirements, please contact the Department of Human Resources at (559) 675-7705 or hr@maderacounty.com.

ELIGIBILITY FOR EMPLOYMENT:
You will be required to submit verification of your identity and citizenship or legal right to work in the United States at the time of and as a condition of an offer of employment.

TO APPLY:
Website: www.maderacounty.com
Department of Human Resources
200 W. 4th Street, 4th Floor, Madera California 93637
Phone: 559.675.7705
TDD Phone: 559.675.8970
24-Hour Job Line: 559.675.7697

EQUAL EMPLOYMENT OPPORTUNITY
Madera County does not discriminate on the basis of race, color, religion, sex, gender, gender identity, gender expression, transgender status, national origin, age, disability (physical or mental), medical condition, pregnancy, genetic information, ancestry, marital status, sexual orientation, veteran or military status, political affiliation, or any other basis protected by Federal or State law.
Closing Date/Time: 11/24/2020 5:00 PM Pacific

Job Address

Madera, California United States View Map