Assistant Athletics Director - Administrator II (5914)

  • Cal State University (CSU) East Bay
  • Hayward, California
  • Apr 17, 2021
Full Time Administration and Management

Job Description


The salary range will be from $75,000 - $85,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.

The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.

The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.

For more information on the benefits program, please visit


Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.


The Assistant Athletics Director for Compliance and Support Services serves as a member of the department's leadership team that is committed to excellence and advancing the Department of Intercollegiate Athletics. This position may also serve as the Director of Athletics' designee in his / her absence (unless another individual has been designated). In alignment with the department's mission and values and in conjunction with other administrators and staff this position participates in the development and coordination of programs, policies and procedures for all 15 sports. Administers assigned athletic sport programs including supervision of head coaches, monitoring budgets, developing competition schedules, approving team travel and expenses, overseeing student-athlete academic progress and welfare and will work as a game manager for assigned home competitions. As the chief compliance officer for the department this person is responsible for overseeing and administering all phases of the institution's compliance program as it relates to the NCAA, CCAA (California Collegiate Athletic Association) and university regulations. The individual will serve as the athletic department liaison to Admissions, Financial Aid, AACE and SCAA. This person is responsible for the completion to the NCAA Sport Sponsorship data, NCAA ATS submission, NCAA and federal graduation rates reporting, NCAA Institutional Self-Study guide and annual report. All potential NCAA violations are reviewed by this person, NCAA waivers are completed and eligibility certification prepared for the review of the Faculty Athletics Representative. This position is responsible for NCAA rules education for the coaches, staff and related university staff and alumni.


Department Compliance
* Develops, manages, and institutes the NCAA Division II compliance programs for intercollegiate athletics.
* Coordinates compliance with NCAA, CCAA, departmental and institutional policies and regulations for athletic program employees, other appropriate university employees, student-athletes and boosters.
* Certifies the eligibility of all student-athletes for practice, competition and to receive athletically related aid. (Faculty Athletic Representative will make the final determination)
* Work with the NCAA Eligibility Center to ascertain confirmation of initial eligibility and amateur status.
* Serve as a resource to provide expertise and institute compliance education programs for all appropriate individuals and student-athletics.
* Collect data from various department and sources to coordinate and submit various CCAA and NCAA reports including graduation rates, sport sponsorship and ATS.
* Process waivers on the student-athletes' behalf to the NCAA and CCAA.
* Review, report and process violations to NCAA and/or CCAA immediately as they occur.
* Verify all camps and clinic brochures, advertisement and employment of prospective student-athletes, awards, and attendance restrictions.
* Pursue and participate in appropriate compliance training such as the NCAA Regional Rules seminars (attend every other year) and the NCAA Convention (attend yearly).

Department Administration
* Serves as the Director of Athletics designee / signatory authority on numerous institutional processes including but not limited to: National Letter of Intent (NLI), Conference Letter of Intent (CLI) and Institutional Letter of Intent (ILI) agreements.
* Serves as a back-up signatory on additional institutional, conference and NCAA processes and documents as needed in the absence of the Director of Athletics.
* Consults as requested with the Director of Athletics and other select staff on human resource matters: department hires; staff organizational chart adjustments; part-time / casual worker hires; etc.
* Consults as requested with the Director of Athletics and other select staff on the development and execution of the department's medium to long-range strategic plan.
* Consults as requested with the Director of Athletics and other select staff on the development and implementation of department's short-range tactical plan.
* Communicates at a high level with the Director of Athletics routinely on a large breadth of issues which have potential impact to the department and / or institution.
* Assists the Director of Athletics and other select staff on the development and curating of the department's policies and procedures manual, ensuring that all pertinent department operational policies and procedures are in writing and available for review by the appropriate staff members.

Sport and Coach Supervision
* Serves as the sport supervisor for Men's and Women's Basketball.
* Serves as the primary staff member responsible for all day-to-day administrative decisions regarding assigned programs.
* Attends home contests in the assigned sports as the staff member in charge as required by the CCAA and NCAA. Work with the event staff as the game day manager and troubleshoot any game management or behavioral issues.
* Works in conjunction with coaching staff members to cultivate the schedule and budget for assigned programs in coordination with the Director of Athletics and other select staff.
* Conducts regular, recurring, in-person meetings with coaching staff members to assess and discuss performance in light of specific program goals.
* Provides a written evaluation of head coaches on an annual basis to the Director of Athletics.

Staff Supervision
* Serves as the primary supervisor for the following positions / offices within the Athletics Department:
- Academic Advisor
- Athletic Training Staff

* Provides day-to-day support for assigned staff members as needed for them to properly execute their assigned work.
* Provides a written evaluation of each staff member on an annual basis to the Director of Athletics.

Department Financial Aid
* Coordinates athletic scholarships including offers, renewals, non-renewals and cancellations.
* Processes National Letters of Intent (NLI), CCAA Letter of Intent (CLI), and Athletic Grant Agreements with the Financial Aid Office, Student Accounts, and Foundation Office.
* Processes scholarship contracts with letters of instructions for the student-athlete.
* Coordinates returned CLI's and NLI's with CCAA office and NLI office.

Committee and Campus Engagement
* Serves on various institutional, conference and NCAA committees and attend appropriate meetings as needed including, but not limited to:
- University Athletic Committee (UAC)
- Athletics Department Events, Marketing and Communications (EMC) Committee o Athletics Department Care Team
* Serve as primary liaison with the Faculty Athletic Representative, NCAA Membership Services, and CCAA Compliance office.
* Coordinates departmental, CCAA and NCAA academic awards.
* Represents the department on the Orientation Advisory Committee.
* Participates in the planning and execution of department's special events such as the Student-Athlete Awards Banquet, Graduating Senior Ceremony, Hall of Fame Induction, etc.


* Bachelor's degree
* NCAA Division II rules
* General coaching sports knowledge
* Admissions and higher education organization
* General supervision and human resources processes
* General business operations

* Strong written communication
* Strong verbal communication
* Computer skills including knowledge of NCAA Compliance Assistant & Legislative Systems Data Base Internet

* Strong leadership skills
* Ability to work well with people and in groups
* Strong organizational ability to multitask and meet deadlines
* Ability to work with diverse populations
* Appreciable judgment, ingenuity, and innovation are all required to make independent determinations of approaches to complex issues and to prioritize an extensive workload with various timelines and deadlines.


* Master's degree.


In addition to the standard Cal State East Bay application, please submit a:

1. Cover letter
2. Resume
3. List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.


This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment.

This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.


As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.


All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:

At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Assistant Athletics Director will be evaluated on each.


Cal State East Bay is not a sponsoring agency for Staff or Management positions.


The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map