- Position Summary
- (Classified as: Administrative Analyst/Specialist, Non-Exempt)
Full-time position available on or after May 1, 2021 for University Advancement.
Under the general supervision of the Associate Vice President for Advancement Operations, the incumbent is responsible for independently performing the full range of varied and complex administrative assignments in support of a comprehensive fundraising program. The Associate works closely with campus leadership, development professionals, donors and volunteer leaders. This position is responsible for all prospect research, prospect management and oversight of development team portfolios and prospect assignments. This position leads the coordination and execution of the preparation of event briefs for donor-related events.
- Job Duties
- Duties include but are not limited to:
- Prospect Research and Prospect/Moves Management
- Responsible for researching, collecting, and compiling background materials and research profiles on prospects, alumni, friends and potential contributors to Stanislaus State.
- Performs related duties including proactive identification of major gifts prospects, and assist with data entry and information management for donors and prospects.
- Train users on donor related platforms, processes and protocols.
- Responsible for researching tools and sources to streamline and improve the research process.
- Keep current on campus fundraising initiatives and ensure that relevant information is disseminated to the appropriate personnel, and instruct and educate Development staff and other staff as appropriate in the methodology and resources of prospect management.
- Analyze and organize information to identify philanthropic patterns and relationships among individuals, corporations, foundations, University affiliations and estimates of financial capacity to help guide the development of cultivation and solicitation strategies.
- Work with the members of the University Advancement team to enhance the University's efforts to build enduring relationships with constituents that result in advocacy and support and boost the productivity and efficacy of University Advancement, which includes Development, Alumni Relations, Stewardship & Philanthropic Services, Office of the President and Academic units.
- Utilize constituent data and predictive modeling tools, identify prospective donors for Development officers to qualify, cultivate, solicit and steward, partner with Development staff to track prospects and regularly review and update prospect assignments.
- Administer efficient prospect management systems and processes, ensure appropriate protocols are in place, and adhere to legal privacy requirements and ethical standards upheld by regulatory bodies and professional organizations.
- In partnership with the VP and AVP, create, track, analyze and optimize performance metrics, tune performance goals to measure actions and behaviors that enhance team productivity and lead to success, and provide training to colleagues to help them utilize metrics effectively.
- Participate in the maintenance, administration and configuration of the prospect management and research components of the Blackbaud development system which currently includes Raiser's Edge, NXT and Fundraising Performance Management.
- Support the Office of the President and Cabinet in donor-related events planned by University Advancement, which includes preparing and participating in presidential briefs.
- Works with the VP, AVP and Directors for all event invitations, communications, and programs.
- Attend events, greet donors, and perform assigned tasks. Prepares and disseminates event briefs, working with key stakeholders to gather pertinent information.
- Interact with donors in person or via email. Review and route correspondence to the appropriate personnel. Participates in planning session with the University Advancement staff to ensure appropriate cultivation and stewardship activities are in place surrounding advancement events. Ensure events and attendee information is properly recorded in Raiser's Edge/NXT.
- Prepare briefing materials for meetings and events.
- Support the submission process for donor, corporate, and foundation funding proposals and applications.
- Participates in planning and development activities for Development officers.
- Other duties as assigned.
- Minimum Qualifications
- Education: Bachelor's degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.
Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Preferred Qualifications
- Previously related administrative support experience in a university or nonprofit fundraising office.
- Experience using Raiser's Edge, NXT and Blackbaud Fundraising Performance Management (formerly known as Reeher) or any other fundraising software and programs.
- College degree desirable.
- Full-time equivalent of 2 years of administrative assistant experience that has provided the knowledge, skills and abilities to perform the essential functions of a fundraising office.
- Demonstrated understanding of the methods and importance of maintaining the security of confidential and sensitive donor information.
- Demonstrated experience implementing and managing a prospect management and tracking system.
- Demonstrated experience collaborating with development officers and deans on portfolio evaluations.
- Demonstrated experience producing management metrics reports.
- Demonstrated experience conducting research on individuals, corporations and foundations.
- Due to the nature of donor work, the successful applicant must be able to work some evenings and weekends.
- Required Qualifications
- General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
- Working knowledge of general practices, program, and/or administrative specialty.
- Basic knowledge of and ability to apply fundamental concepts.
- Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Salary Range
- $3,288 - $6,347 per month plus excellent paid benefits. (Anticipated salary will be $3,288 - $3,617 per month, depending on the qualifications of the successful finalist.)
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER April 14, 2021 (Applications received after the screening date will be considered at the discretion of the university.)
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Closing Date/Time: Open until filled