CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Expires: June 11, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to accurately enter data for the Municipal Court of Atlanta. The Municipal Court handles hundreds of thousands of cases each year. These cases are entered directly into the Court’s case management system. Incumbents in this position are responsible for entering case information located on the citation or ticket into the case management system. The individual will work as part of a team which interacts with various other court departments and judges. Duties include but are not limited to: efficiently and accurately entering case information into the database; ability to type proficiently with little to no errors; transfer data from a physical format to an electronic format and vice versa; sort and organize paperwork; prepare documents for service and/ or mailing; conduct research and retrieve files and other legal documents; and identifying and executing opportunities to improve the data entry process. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the court administrator, deputy court administrator and/or court operations manager. • Entering case information and updating the case management system as necessary; • Transfer data from paper formats into computer files or database systems and vice versa using keyboards, data recorders or optical scanners; • Typing in data provided directly from managers and/ or customers; • Verify data by comparing it to source documents and update existing data; • Retrieve data from the database or electronic files as requested; • Perform regular backups to ensure data preservation; • Sort and organize paperwork after entering data to ensure it is not lost; • Maintaining information files and processing paperwork as necessary; • Reviewing physical/ digital paperwork for accuracy and completeness; • Prepare documents for service, mailing directly to individuals where appropriate; • Corresponding with the general public and governmental agencies via phone, fax, e-mail as needed; • Reviewing and distributing mailings related to court cases as well as general mail for the court; • Answering inquiries from the general public and governmental agencies regarding court procedures, court appearances and case resolution; • Resolving general and complex customer service issues requiring research using various records and resources; • Acting as liaison on behalf of visitors with other governmental entities as needed; KNOWLEDGE, SKILLS & ABILITIES: Knowledge of courts and the basic operation of the criminal justice system. Has general knowledge of the procedures and clerical duties as they pertain to the operation of a court. Able to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to court operations and regulations. Has good knowledge of the terminology used within the court system. Comprehends and applies regulations and procedures of the department. Proven experience as a data entry clerk and fast typing skills. Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.). Working knowledge of office equipment and computer hardware and peripheral devices. Basic understanding of databases. Utilizes and understands computer applications and techniques as necessary in the completion of daily assignments. Great attention to detail. Capable of handling and successfully completing multiple, sometimes conflicting, tasks. Solution-focused and demonstrates the ability to identify and solve standard problems and refer more complex issues to appropriate staff and managers. Researches and problem-solves using basic internal and external network resources (documentation and internet). Uses independent judgment in routine and non-routine situations. Has the mathematical ability to handle required calculations. Ability to plan, organize and prioritize daily assignments and work activities. Works under a minimum degree of stress related to duties that require constant attention to detail and tight deadlines. Has sufficient mobility in order to stand and/or navigate around a building for up to 8 hours per day. Communicates in a confident and energetic manner. Able to communicate effectively with judges, supervisors, staff, the general public and other groups involved in activities associated with court operations and law enforcement. Good command of English both oral and written and customer service skills, including phone etiquette skills. Works with all types of personalities demonstrating a calm, patient and hospitable demeanor on a daily basis. Displays an approachable disposition. Ability to establish and maintain constructive working relationships with coworkers as well as representatives of other departments and agencies. Minimum Qualifications - Education and Experience High school diploma or GED required. One or more years of data entry experience, preferably in a high-volume industry or a court environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Must be physically able to operate a variety of job-related machines and/or office equipment. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for a moderately active office environment work. Must be able to sit at a desk as needed for extended periods without a break. Data Conception: Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication: Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude: Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape. Licensures and Certifications May be required to obtain Georgia Criminal Investigation Center (GCIC) certification for some dispositions Closing Date/Time: 2024-06-12
Posting Expires: June 11, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to accurately enter data for the Municipal Court of Atlanta. The Municipal Court handles hundreds of thousands of cases each year. These cases are entered directly into the Court’s case management system. Incumbents in this position are responsible for entering case information located on the citation or ticket into the case management system. The individual will work as part of a team which interacts with various other court departments and judges. Duties include but are not limited to: efficiently and accurately entering case information into the database; ability to type proficiently with little to no errors; transfer data from a physical format to an electronic format and vice versa; sort and organize paperwork; prepare documents for service and/ or mailing; conduct research and retrieve files and other legal documents; and identifying and executing opportunities to improve the data entry process. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the court administrator, deputy court administrator and/or court operations manager. • Entering case information and updating the case management system as necessary; • Transfer data from paper formats into computer files or database systems and vice versa using keyboards, data recorders or optical scanners; • Typing in data provided directly from managers and/ or customers; • Verify data by comparing it to source documents and update existing data; • Retrieve data from the database or electronic files as requested; • Perform regular backups to ensure data preservation; • Sort and organize paperwork after entering data to ensure it is not lost; • Maintaining information files and processing paperwork as necessary; • Reviewing physical/ digital paperwork for accuracy and completeness; • Prepare documents for service, mailing directly to individuals where appropriate; • Corresponding with the general public and governmental agencies via phone, fax, e-mail as needed; • Reviewing and distributing mailings related to court cases as well as general mail for the court; • Answering inquiries from the general public and governmental agencies regarding court procedures, court appearances and case resolution; • Resolving general and complex customer service issues requiring research using various records and resources; • Acting as liaison on behalf of visitors with other governmental entities as needed; KNOWLEDGE, SKILLS & ABILITIES: Knowledge of courts and the basic operation of the criminal justice system. Has general knowledge of the procedures and clerical duties as they pertain to the operation of a court. Able to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to court operations and regulations. Has good knowledge of the terminology used within the court system. Comprehends and applies regulations and procedures of the department. Proven experience as a data entry clerk and fast typing skills. Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.). Working knowledge of office equipment and computer hardware and peripheral devices. Basic understanding of databases. Utilizes and understands computer applications and techniques as necessary in the completion of daily assignments. Great attention to detail. Capable of handling and successfully completing multiple, sometimes conflicting, tasks. Solution-focused and demonstrates the ability to identify and solve standard problems and refer more complex issues to appropriate staff and managers. Researches and problem-solves using basic internal and external network resources (documentation and internet). Uses independent judgment in routine and non-routine situations. Has the mathematical ability to handle required calculations. Ability to plan, organize and prioritize daily assignments and work activities. Works under a minimum degree of stress related to duties that require constant attention to detail and tight deadlines. Has sufficient mobility in order to stand and/or navigate around a building for up to 8 hours per day. Communicates in a confident and energetic manner. Able to communicate effectively with judges, supervisors, staff, the general public and other groups involved in activities associated with court operations and law enforcement. Good command of English both oral and written and customer service skills, including phone etiquette skills. Works with all types of personalities demonstrating a calm, patient and hospitable demeanor on a daily basis. Displays an approachable disposition. Ability to establish and maintain constructive working relationships with coworkers as well as representatives of other departments and agencies. Minimum Qualifications - Education and Experience High school diploma or GED required. One or more years of data entry experience, preferably in a high-volume industry or a court environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Must be physically able to operate a variety of job-related machines and/or office equipment. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for a moderately active office environment work. Must be able to sit at a desk as needed for extended periods without a break. Data Conception: Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication: Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude: Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape. Licensures and Certifications May be required to obtain Georgia Criminal Investigation Center (GCIC) certification for some dispositions Closing Date/Time: 2024-06-12
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the City Manager's Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Data entry/Data processing experience Experience in cashiering Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted and Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 6/10/2024 8:30 AM Mountain
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the City Manager's Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Data entry/Data processing experience Experience in cashiering Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted and Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 6/10/2024 8:30 AM Mountain