Payroll/Personnel Supervisor (Open & Promotional)

  • County of San Mateo, CA
  • Redwood City, California
  • Jun 28, 2021
Full Time Accounting and Finance Administrative Analysis and Research Clerical and Administrative Support Human Resources and Personnel
  • Salary: $5,863.87 - $7,330.27 Monthly USD

Job Description

Description

NOTE: This recruitment schedule was amended on May 17, 2021 to extend the Final Filing Date.

The recruitment has been changed to "Continuous."

San Mateo County Health is seeking a well-qualified individual for the position of Payroll/Personnel Supervisor to , under direction of the Deputy Director for Finance and Administration, plan, organize, supervise, review and evaluate the work of departmental payroll/personnel support staff; provide technical, complex and specialized payroll and departmental human resources support.

The current vacancy is in the Behavioral Health and Recovery Services Division, located in San Mateo, CA. The Behavioral Health and Recovery Services Division employs over 600 staff.

The Payroll/Personnel Supervisor will lead a team that is tasked with processing biweekly payroll, personnel requisitions, on-boarding new employees, processing employee transactions such as new hires, promotions, demotions, transfers and terminations, and all other human resources related transactions, processing salary increases to include special allowances, conducting payroll audits, managing employee leaves and providing on-going training on timecard and the payroll system to department employees.

This position will have a considerable amount of work using Workday software. Payroll and personnel functions are dea dline driven resulting in a v ery fast-paced environment.

The ideal candidate will have:
  • Experience in payroll and personnel for a complex government agency and/or healthcare organization
  • At least three years of experience using Workday software
  • Ability to process and monitor multiple tasks/processes simultaneously
  • Experience working with multiple union Memorandum of Understandings
  • Working with multiple timecard/payroll codes and charge departments, some with 24/7 operations
  • Researching payroll errors, calculating errors, and making retroactive adjustments
  • Ability to lead and motivate their team
  • Excellent verbal and written communication skills

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Examples Of Duties
Duties may include, but are not limited to, the following:
  • Supervise and direct payroll/personnel support staff and activities; organize and assign work, set priorities and follow up to ensure coordination and completion of assigned work.
  • Plan, schedule and assign a variety of tasks related to maintenance of the personnel and payroll systems.
  • Participate in the hiring assigned staff, recommending selection for management approval.
  • Train assigned staff in payroll and personnel practices and procedures.
  • Evaluate employee performance, counsel employees, and effectively recommend initial corrective action and other personnel decisions.
  • Determine work schedules and authorize leaves, ensuring the effective, efficient and timely completion of all work.
  • Provide input into the budget and goal setting processes for the unit.
  • Perform difficult, technical and specialized office support work, relating specifically to payroll, human resources and employee relations activities, which require the use of independent judgment and the application of technical skills.
  • Develop and prepare a variety of reports and information related to use of staff, payroll costs, employment practices and related personnel and payroll functions; research and assemble information from a variety of sources for the completion of forms and preparation of reports; make arithmetic and/or statistical calculations.
  • Process time reporting forms, verify information and calculations, specific payroll rates related to holiday, overtime, off-shift and predetermined premium rates; monitor leave, time balances and compensatory time totals.
  • Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.
  • Process paperwork required for new employees; orient such employees regarding County benefit programs and obtain information to complete required forms and begin coverage.
  • Confer with human resources and departmental staff regarding specified human resources and/or employee relations matters, including Civil Service Rules, MOU provisions and related policies and procedures.
  • Organize and maintain various files, including those related to personnel matters.
  • Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required.
  • Distribute department staff work hours to varied cost control and fiscal accounts; audit and balance such cost distributions.
  • Perform related duties as assigned.

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is five years of experience processing payroll information and interpreting complex rules and regulations related to human resources and/or employee relations functions, one year of which is in a lead capacity.

Knowledge of:
  • Supervisory principles and practices, including work planning, scheduling, review, evaluation and employee training and corrective action.
  • Methods and practices related to payroll and personnel processes in a complex, public agency.
  • County labor contracts, Civil Service Rules and other related policies and procedures.
  • Concepts and terminology related to County human resources and employee relations issues and documents.
  • Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
  • Basic business data processing and business arithmetic, including percentages and decimals.
  • Correct English usage, including spelling, grammar and punctuation.
  • Record keeping principles and procedures.
  • HRIS and timekeeping system.


Skill/Ability to:
  • Plan, assign, supervise, direct, review and evaluate the work of others.
  • Train others in work procedures.
  • Analyze and resolve administrative problems related to the payroll function.
  • Perform detailed, difficult, technical and specialized payroll, human resources and employee relations support work.
  • Organize and prioritize work, meeting critical deadlines and follow up on assignments with a minimum of supervision.
  • Interpret complex written guidelines, rules, policies and procedures and accurately apply the direction provided to operational actions and procedures.
  • Understand immediate and downstream effects of executed actions, decisions and advice.
  • Organize, research and maintain confidential office files.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
  • Analyze data and make arithmetic calculations as needed with speed and accuracy.
  • Use initiative and sound independent judgment within established guidelines.
  • Communicate clearly and effectively with employees, managers and external agencies through verbal and written methods.
  • Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.
  • Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.
  • Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
  • Operate standard office equipment and common office software applications such as email, word processing, spreadsheets and internet browsers.

Application/Examination
Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

A supplemental application form must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the San Mateo County Human Resources Department.

The examination will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions.an interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification
. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: Continuous



At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

County of San Mateo is proud to be an Equal Employment Opportunity Employer.

Talent Acquisition Analyst: Yvonne Alvidrez (043021) (Payroll / Personnel Supervisor - E462)

Job Address

Redwood City, California United States View Map