Deputy Public Administrator

  • County of Yolo
  • Woodland, California
  • Jun 08, 2021
Administration and Management

Job Description


The County of Yolo is recruiting to fill one regular, full-time position in the class of Deputy Public Administrator at the Yolo County Sheriff's Office. The candidate selected for this position will assist the department with resolving cases and corrective action plan recommendations. The incumbent will do field work as part of their regular duties in homes that may have bad odors, pest infestations, garbage and other refuse. The ideal candidate for this position will be an adaptable critical thinker who is organized, an effective communicator, and will have professional experience interviewing individual for information/investigative data. Professional behavior, cultural competence, humility, and the ability to demonstrate sensitivity to clients and their families is also imperative for success in this position.

This recruitment is open until filled, and applications will be reviewed on a continuous basis. In order to be considered, interested applicants should submit an online County of Yolo Employment Application , a completed supplemental questionnaire , a detailed resume , and verification of education .

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Under general supervision, the incumbent administers the business affairs of decedent's estates in probate; to perform routine administrative and financial tasks involved in the processing of estates; to oversee the investigation and inventory of assets; and to perform other work as required.

Essential Functions

  • Manage estate assets, secures personal property, handles notes and mortgages, pays insurance premiums, collects receivables and negotiates leases and rentals of property; supervises the operations of a business or closes a business down when it is in the interest of the estate; maintains financial records of estates in probate; as directed assists in managing conservatorship estates.
  • Notifies law enforcement agencies to monitor vacant properties; meets and corresponds with heirs, relatives, attorneys, other governmental agencies, title companies, banks, etc.; examines creditor's claims for validity and form; investigates estate cases and prepares investigation reports.
  • Performs and supervises preliminary appraisals of estates or the removal and storage of transportable assets; upon appointment by court as administrator, determines assets to be converted; transfers control of stock and bonds to P/A control, conducts sales of personal and real property; assists in liquidating assets of estates.
  • Secures contents of safe deposit boxes; applies for insurance, social security, veterans, and other benefits; arranges for funerals, reviews, approves or denies County indigent cremation and/or burial applications; prepares detailed reports of transactions affecting each estate as required by law.
  • Directs the preparation of state inheritance tax form; reviews inquires and prepares responses for persons interested in status of estates; represents the Public Administrator in court; maintains and reconciles case accounting records.

Employment Standards

Experience : One year of experience as a Guardian Technician in Yolo County; OR one year of technical experience in estate administration or management, or related investigatory experience preferably involving the investigation of assets in such fields as trusts, probates, insurance, or banking.
Knowledge of : the Public Administrator's functions and related laws, regulations and codes; practices and methods used in estate and financial investigations to determine decedents assets, including rent and personal property; real property management; real estate practices; banking and other financial procedures, functions and procedures of Probate as it relates to administering estates.
Ability to : administer the estates of decedents which involve managing and protecting assets, paying of taxes, maintenance of real property; the safe-keeping of personal effects; interpret and apply laws and regulations related to Public Administrator's work; prepare clear and concise reports; establish and maintain effective working relationships with those contacted in the course of the work; establish and maintain accurate financial records; perform tasks requiring physical strength such as moving client property; lift items up to 50 pounds. May be assigned to carry a pager and respond to crisis situations.
License : Positions in this classification require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

Application Process
It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire and verification of education. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
  • As an attachment to the online application
  • By e-mail to
  • By fax to (530) 666-8049
  • By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

Continuously: Screen for Minimum Qualifications
Continuously: Screening for Best Qualified
TBD: Department Selection Interviews
TBD: Background Investigation
TBD: Tentative Job Offer
TBD: Medical Exam

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Job Address

Woodland, California United States View Map