Contra Costa County, CA
Martinez, California, United States
May 03, 2024
Full Time
The Position Contra Costa County is currently seeking to fill two full-time vacancies in the position of Buyer II. One vacancy is in Contra Costa Health and the other is in the Public Works Department. Why join the Contra Costa Health? Contra Costa Health is made up of a Health Plan, Public Health, Hazardous Materials, Environmental Health, Housing Homeless and Health, the Regional Medical Center, Behavioral Health, Emergency Management Services, and a full complement of ambulatory care sites including school-based services, which are all supported by the Information Technology Division. The IT division of Health Services is the central procurement and management organization for all IT-related systems in Health Services. They purchase all hardware, software, maintenance contracts, and IT services for all applications throughout the Health Services Department. You will be responsible for generating and tracking requisitions to purchase goods and services, and interfacing with our vendors and our Contracts and Grants unit to develop and implement contracts, master services agreements, and software services agreements. Why Join Public Works? The Public Works Purchasing Division needs a dedicated Team member responsible for managing and maintaining the County’s fleet and facility assets. Our mission is to ensure efficient and effective operations that support all County services including transportation and public facilities. We are committed to sustainability, cost-effectiveness, and innovation in our procurement process. We are seeking a skilled candidate with a demonstrated background in a centralized purchasing department to join our Procurement Team and support the County’s fleet and facility operations. The ideal candidate will be responsible for sourcing, negotiating, and purchasing goods and services necessary for maintaining and enhancing our fleet and facility assets. This position plays a vital role in ensuring the reliability, safety, and efficiency of County operations. The candidate must understand and manage the formal bid process for a wide range of goods and services and will play a crucial role in ensuring transparency, fairness, and compliance with procurement guidelines. We are looking for someone who is: Analytical. You will need to be able to gather, calculate, tabulate, and analyze financial data and consistently demonstrate strong problem-solving skills while preparing or reviewing bids, contracts, and claims. Detail Oriented. You will be working on contracts and high-dollar requisitions, where accuracy is of paramount importance. Collaborative with others. You should be able to work collaboratively and productively with others, as you will work closely with our Contracts and Grants unit, vendors, and County Counsel. Able to follow through on issues. It is vital to address issues in a timely and efficient manner so they don’t get lost or forgotten and Department operations run smoothly. Tech Savvy. You should embrace technology and be skillful in using a variety of equipment and software. Dependable, Flexible, and Adaptable. Changes in priorities on certain contracts or tasks occur daily, which requires you to adjust accordingly. At Contra Costa Health, what you will typically be responsible for: Conducting product and vendor research using best practices to find the best price and terms. Entering all contract information and required documents into the Contracts and Grants systems. Negotiating and monitoring contracts to ensure all compliance with terms and conditions. Guiding Account Clerk staff with resolving invoicing and payment issues and preparing reports for management as needed. Creating, generating, and renewing purchase orders in the Purchasing system. Effectively communicating with stakeholders, vendors, and management of procurement process and status of procurement requests. At Public Works, what you will typically be responsible for: Leading the formal bid process for procurement projects, including drafting bid documents, specifications, and evaluation criteria. Coordinating bid advertisement, pre-bid meetings, and site visits as necessary to ensure vendors have a comprehensive understanding of project requirements. Managing bid responses, conducting bid openings, and facilitating the evaluation of proposals or bids in accordance with established criteria. Collaborating with department stakeholders to analyze bid results, negotiate terms, and recommend contract awards to County leadership. Ensuring compliance with procurement policy, regulations, and legal requirements throughout the bidding process. Maintaining accurate records of bid activities, vendor communications, and contract documentation. A few reasons you might love this job: Your work will impact the lives, health, and well-being of all residents (with a focus on the diverse, marginalized communities) and businesses in Contra Costa County. The team is full of people passionate about their jobs, constantly innovating, and are joyful collaborators. Professional development funds are available for each employee. Offices are in the central part of the County. The County offers fantastic and competitive health benefits, paid vacation/sick/personal leave, and a great retirement plan! Check them out here: Employee Benefits | Contra Costa County, CA Official Website You will be a member of a strong Union that supports its members! Here’s Local 21’s Memorandum of Understanding (MOU) LOCAL-21-MOU-FOR-2022-2026 Do you have student loans? Public Service Loan Forgiveness (PSLF) is the most common way people apply to have their student loans forgiven. The County is a qualified employer! A few challenges you might face in this job: Adapting to the frequency and timeliness of the regulatory changes. Staff must adapt to new and ever-changing technology. You may have to work under pressure and need to deliver products in tight timeframes. Competencies Required: Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Attention to Detail: Focusing on the details of work content, work steps, and final work products Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others Critical Thinking: Analytically and logically evaluating information, propositions, and claims Fact Finding: Obtaining facts and data pertaining to an issue or question Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Decision Making: Choosing optimal courses of action in a timely manner Using Technology: Working with electronic hardware and software applications Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business Customer Focus: Attending to the needs and expectations of customers Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Negotiating: Reaching mutually satisfying agreements and compromise Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Mathematical Facility: Performing computations and solving mathematical problems To read the complete job description, please visit https://www.governmentjobs.com/careers/contracosta/classspecs/4839 The eligible list established from this recruitment may remain in effect for six (6) months. Minimum Qualifications Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business administration, public administration, or a closely related field. Experience: Two years full-time, or its equivalent, technical purchasing experience in a central purchasing department, purchasing a variety of materials, supplies, and equipment. Substitution: Additional qualifying experience of the type noted above may be substituted for the required education on a year-for-year basis up to maximum of four years. Desirable Qualifications: Experience with ERP and MRP systems (Oracle, NetSuite, Fishbowl, etc.) Experience with kanban, project management systems (i.e. Trello, Asana, Monday.com, JIRA) Experience with file/document cloud storage (Sharepoint, Box.com, Dropbox, etc.) Experience with business instant messaging platforms (MS Teams, Slack, RingCentral, etc.) Advanced Experience with MS Excel (familiar with VLOOKUP and Pivot Tables) Selection Process Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Interview Assessment: Candidates who possess the minimum qualifications will be invited via email to complete a one-way online interview assessment. The assessment will measure candidates' competencies as they relate to the job. In the assessment, candidates must achieve an average passing score of 70% or higher on each of the competencies and an overall passing score of 70% or higher. These may include, but are not limited to: Oral Communication, Delivering Results, Professional Integrity & Ethics, Building & Maintaining Relationships, Decision Making, and Innovative Problem Solving. (Weight 100%) The oral assessment is tentatively scheduled to take place the week of May 27th, 2024. The assessment may be administered remotely using a computer; you will need access to a reliable internet connection to participate in the assessment. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact Alex Johnson at Alex.Johnson@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 5/15/2024 11:59 PM Pacific