State and Federal Grants Compliance Technician

  • TACOMA PUBLIC SCHOOLS
  • Tacoma, Washington
  • Jun 17, 2021
Fundraising or Grants Administration Regulatory and Licensing

Job Description

Tacoma Public Schools

Expected Start Date: August 1, 2021 as soon as possible

FTE: 1.0

Hours per day: 8

Salary Level: PT7 $33.60 - $42.71 DOE

Union/Days per year: Professional Technical, 260 work days, 12 month

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.

Additional Information: Salary placement is based on verifiable LIKE work experience.
Interviews will take place in early August

This position will support the technical aspect of state, federal and other grant funded program compliance; promote proper record keeping, reporting, compliance, quality control, and date management of various government and private grants. This position would work in conjunction with the District's Grants Manager and Grant Accountant to further support the work of the Budget, Finance, and Categorical Program Departments, as it relates to State and Federal funding.

The successful candidate will be able to demonstrate experience with government budgeting or accounting including monitoring of funds, including grant; experience overseeing federal grant compliance, experience with auditing Federal programs and knowledge of public-school environment.

Summary:
This position serves in a key support capacity to assigned departments and schools for global support; supports the technical aspect of state, federal, and other grant funded program compliance; promotes proper record keeping, reporting, compliance, quality control, and data management of various government and private grants; provides guidance and training to grant leads and their staff regarding grant compliance such as allowable costs and financial management.

Responsibilities:

ESSENTIAL JOB FUNCTIONS

  1. Provides technical guidance and training on grant related policy, regulations, and processes, grant expenditure allowability and appropriateness, budget revisions, forecasts, transfers, and other related matters for the purpose of maintaining District compliance with the grant award.
  2. Conducts basic due diligence and provides support to grant leads in reviewing grant specifications; monitors schedule of grants for underspend or overspend; makes appropriate recommendations for adjustments; demonstrates good judgment in selecting methods and techniques for obtaining solutions when encountering problems; investigates problems or delays for the purpose of providing information to appropriate groups for resolution.
  3. Develops and manages record-keeping systems related to grant management tracking and reporting; notifies responsible staff of reporting requirements and helps ensure compliance with specified guidelines; assists in maintaining grant related records and information.
  4. Monitors and maintains Federal Time and Effort records system maintenance, reporting and monitoring; maintains an updated roster of District staff funded by federal grant programs; offers support for Federal program private school equitable services and monitoring.
  5. Supports systematic alignment of grant funded program planning and budgeting; monitors program compliance and allowable cost monitoring; coordinates, analyzes, and monitors program budget and financial information; initiate journal entries, as needed, to reclassify expenditures to correct for funding corrections; prepares letter and chart for annual indirect cost rates.
  6. Assists in providing a variety of support and information to internal and external auditors for the purpose of leading reporting activities, related to grants, for the District.
  7. Prepares for, and provides information and assistance to, federal, state, and grantor agency' auditors including, but not limited to, grant expenditures, award details, claims, time and effort documentation, and other compliance requests.
  8. Provides support for annual reviews including the State Auditor's Office regular audit, federal single audit, and Office of Superintendent of Public Instruction (OSPI's) federal consolidated program review; accesses various federal program departments systems' such as, US Department of Education, and Health and Human Services.
  9. Supports staff training on grant management and compliance by presenting at workshops and conferences including, but not limited to, the Office Professional/Professional Technical (OP/PT) annual conference; offers support for annual OSPI Consolidated Program Review as well as other grant compliance reviews.
  10. Responsible for grant assurance attestation education and documentation, as directed; maintains current knowledge of rules, regulations, legislation, technology, and procedures governing grants; acquires knowledge by collaborating with the appropriate stakeholders; identifies and recommends, as needed, changes needed to improve program compliance systems and supports; assists with quality control/review required to mitigate potential legal action against the District and applicable data required for federal and state reporting.


OTHER JOB DUTIES

  1. Maintains and updates knowledge and skills required for success in the position by participating in professional development activities and meetings, as needed or assigned to maintain and enhance the area of state and federal grant compliance, Lean Practices, as well as communication and critical thinking.
  2. Provides backup support for the department office, as directed.
  3. Performs related duties as assigned, on a temporary basis.
  4. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.


CONDITIONS

May experience frequent interruptions; exposed to video display; may be required to work extended and/or irregular hours; may be required to deal with difficult and sensitive situations and/or people; may be required to travel to District sites; exposed to confidential information; required to bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile, and move/lift heavy objects up to 20 pounds.

Minimum Qualifications
Other information:

MINIMUM QUALIFICATIONS

Education and Experience
Associate degree in accounting/finance or related field, or compatible vocational training; three years of relevant and progressively responsible experience in government budgeting or accounting that includes monitoring of restricted funds, including grants; experience overseeing federal grant compliance; experience with auditing Federal programs, preferred; experience and knowledge of public-school environment, preferred; or any combination of experience and training which provides the applicant with the knowledge skills and ability required to perform the work.

Licenses/Special Requirements
Valid Washington driver's license with access to personal transportation.
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution
Equivalent combinations of education, experience, and training will be evaluated by the Human Resources Department for comparability.

Knowledge, Skills and Abilities
Knowledge of rules and regulations governing budgeting procedures, preparation, and control for school districts are desirable.
Knowledge of general budgeting, bookkeeping and/or accounting principles, practices, and procedures.
Knowledge of records management techniques.
Knowledge of government and private grants and applicable guidelines, concepts, practices, and procedures.
Knowledge of audit documentation.
Knowledge of and adherence to applicable District, state, and federal policies and regulations.
Knowledge of business practices in multiple departments.
Skill in oral and written communication.
Skill in keeping accurate data for a variety of programs.
Skill in presentation and interpersonal communication.
Skill in the workings of budget and accounting systems and relational databases.
Skill in system/process orientation.
Skill in developing and organizing high-quality documentation.
Skill in attention to detail.
Skill in analytical thinking and problem solving.
Ability to treat information, data and records confidentially.
Ability to provide exceptional customer service to all internal and external customers.
Ability to work cooperatively with assigned program, department, and/or management at school sites.
Ability to objectively analyze and recommend on a variety of budgetary actions.
Ability to accurately perform arithmetical calculations.
Ability to perform technical budgetary, accounting and statistical computations.
Ability to organize, prioritize, execute tasks, and meet deadlines with effective follow through.
Ability to work independently, exercise good judgment, and make decisions.
Ability to analyze, interpret, and resolve complex problems.
Ability to react quickly and calmly under pressure.
Ability to obtain, clarify, and exchange information.
Ability to take ownership or problems and/or issues and follow through with resolution.
Ability to obtain, exchange, and clarify information and communicate federal, state, and private grant information to staff.
Ability to maintain strict confidentiality.
Ability to participate effectively as a team member.
Ability to focus on delivering quality customer service.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

D06-35

This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; and 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Cari Ake, cake@tacoma.k12.wa.us, 253-571-1225. Address: P.O. Box 1357, Tacoma, WA 98401-1357.

HRInfo@tacoma.k12.wa.us, (253) 571-1250

Job Address

Tacoma, Washington United States View Map