Compliance Coordinator (Administrative Analyst/Specialist, Non-Exempt) - Office of Research and Sponsored Program (503708)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Nov 28, 2021
Full Time Administrative Analysis and Research Clerical and Administrative Support Public Health Regulatory and Licensing

Job Description

Description:

Working Title

Compliance Coordinator (Administrative Analyst/Specialist, Non-Exempt) - Office of Research and Sponsored Program

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research and Sponsored Programs

Appointment Type

Probationary

Time Base

1.0

Work Schedule

Monday - Friday; 8:00AM - 5:00PM

Anticipated Hiring Range

$4,333.00 - $4,583.00 per month ($51,996.00 - $54,996.00 Annually)

Salary is commensurate with experience.

Position Summary

Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures. The Compliance Coordinator will be responsible for administrative support for the compliance program including, Time and Effort Reporting, handling of Conflict of Interest forms and trainings, and conduct data entry/checks/reconciliation in multiple systems both internal and external and to ensure compliance, assist with university audits, and document retention.

Position Information

The Compliance Coordinator will be responsible for administrative support for the compliance program. Specific duties include, but are not limited to:
  • Preparing, routing, and tracking Time and Effort reports to troubleshooting issues
  • Preparing, routing, tracking, and reviewing Conflict of Interest forms as well as assigning and tracking trainings
  • Assist with semester/year end reconciliation, which may include but not limited to suspension and debarment checks and other compliance checks as required by funder/federal/state/local governmental to adhere to regulations
  • Conduct mini audits on ORSP projects and assisting with single/CSU/agency audits
  • Assist with compliance projects as well as document retention of ORSP project and proposal folders
  • Financial reconciliations and researching and resolving problems related to fiscal compliance issues

    Other duties as assigned
  • At all times must demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P3OD)
  • Demonstrate safe work practices for oneself, others and the office environment.

Minimum Qualifications
  • Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to compile, write, and present reports related to program or administrative specialty.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications
  • Bachelor's degree, preferably in business administration: accounting, information systems, or decision sciences. Work experience may be substituted for education.
  • Effective verbal, written and interpersonal communication skills
  • Knowledge of common software packages and comfortable creating/using spreadsheets and databases.

General knowledge of sponsored programs administration, research compliance and/or federal regulations.

Core competencies- embody the following competencies:

Bias toward collaboration and teamwork;

Effective oral, written and nonverbal communication skills;

Customer/Client Focus with an emphasis in problem solving and resolution; Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.

Diversity and inclusion.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: August 15, 2022

Job Address

San Francisco, California 94132 United States View Map