Communications and Programs Specialist (PA/CS III) (504136)

  • CSU, Sacramento
  • Sacramento, California
  • Nov 28, 2021
Full Time Education and Training Information Technology and Communication Services

Job Description

Description:



Communications and Program Specialist

PA/CS III

Posting Details

Priority Application Deadline (Posting will remain open until filled): 09/02/2021 at 11:55 p.m.

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The mission of the Division of Inclusive Excellence is to ensure that the University's commitment to equity, diversity, and inclusion is embedded throughout all aspects of the University and its operation. Inclusive Excellence is charged to provide vision, leadership, and support to the university as it works to achieve its goal of being a welcoming and caring campus where all members of the Hornet Family belong. Embedded within this goal is ensuring the success of all our students as well as the faculty, staff, administrators, and other Sacramento State stakeholders.

The Communications and Programs Specialist reports to the VP of Inclusive Excellence and University Diversity Officer and leads the communications and program management of the entire Division of Inclusive Excellence (IE) including Inclusive Excellence and the Office for Equal Opportunity (OEO). The position requires a high level of strategic and creative thinking, collaborative expertise, and the keen ability to manage the procedural and technical logistics of different forums. The incumbent is held accountable for building and supervising the division's communication systems to enhance the division's visibility, enable consistent and continuous messaging to the campus community and analyze the effectiveness of how the division promotes and supports the university's DEI efforts and initiatives. The incumbent also serves as the point of contact and administrative manager who ensures the smooth execution of divisional programs, meetings, trainings and events that involve intricate behind-the-scenes attention to detail, clear communication and collaborative with multiple campus units and ongoing assessment of quality and effectiveness of Inclusive Excellence and the Office for Equal Opportunity's offerings.

The incumbent must be able to enter and thrive in a fast-paced division that is growing in personnel and expanding its critical role as Sacramento State. The incumbent must contribute to the vision, growth and ongoing success of the Division for Inclusive Excellence.

FLSA: Exempt

CSU Classification Salary Range: $4,104 - $7,425 per month

Hiring Range: $4,104 - $7,425 per month

Salary Grade/Range: 3

Recruitment Type: Regular

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8:00am - 5:00pm. Must be available to work evenings and weekends as needed.

Department Information

The Division of Inclusive Excellence is responsible for ensuring that Sacramento State's commitment to equity, diversity, and inclusion is both evident throughout our University and communicated to the larger Sacramento community.

Inclusive Excellence partners with stakeholders across the campus and in the community to embed an equity-minded and inclusive approach to Sacramento State's practices and its pursuit of academic excellence and student success.

Minimum Qualifications

Entry to the first level within this classification requires knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification.

Required Qualifications

1. Expertise in administration, project development/management, event planning and/or communications/public relations including demonstrated track record of establishing work plans, deadlines and budgets.

2. Experience administering multiple priorities, coordinating simultaneous projects, anticipating and addressing problems proactively while producing accurate, detail-oriented results.

3. Experience designing, creating, and managing multiple communication platforms including but not limited to web sites and social media.

4. Expertise in using office software packages, technology and systems (e.g., Microsoft Outlook, Word, Excel, Teams, and PowerPoint) as well as virtual platforms such as Zoom and livestreaming technology.

General Knowledge/Skills/Abilities:

5. Strong verbal, written and interpersonal communication skills and emotional intelligence.

6. Strong leadership skills, with demonstrated ability to work in collaborative environment.

7. Demonstrated ability to promote, expand and continuously assess the mission, vision and values of the Division for Inclusive Excellence while also contributing to the growth, increased visibility and future vision of the division.

8. Ability to be critical, creative, self-motivated and work both independently and collaboratively in fast-paced, ever-changing university environment.

9. Demonstrated ability to lead and administer the areas of communication and programming for the Division for Inclusive Excellence to help ensure the division effectively supports the university's DEI needs.

10. Demonstrated ability to oversee and operationalize the planning, detailed logistics and successful execution of large and small-scale programs including those that are university-wide and require coordination across several departments, units and offices.

11. Demonstrated ability to design, implement and assess a communication plan that uses multiple mediums (e.g., web pages, graphic design, social media, film, video, chat, etc.) to promote university DEI initiatives, programs, trainings, events, etc.

12. Ability to analyze policies and procedures from a DEI lens that is both broad and specific to then develop, recommend, and evaluate innovative solutions.

13. Demonstrated ability to track, report and communicate progress on various projects both internally to the division and externally to university leadership and campus community.

14. Ability to maintain confidentiality with regards to documents, communications, and interactions and exercise discretion with regards to highly sensitive information and interpersonal situations.

15. Demonstrated ability to foster and embrace effective working relationships, communication and teamwork by maintaining a positive, productive atmosphere within and outside the Division for Inclusive Excellence and University.

16. Demonstrated ability to value all aspects a diverse university population and support faculty, staff, administrators and students of various cultural backgrounds, life experiences and intersectional identities.

17. Ability to assist with and troubleshoot the daily administrative and operational needs of the Division for Inclusive Excellence.

18. Must respect and embody the Hornet Honor Code.

Work Schedule Requirements:

19. Ability to work occasional evenings and weekends, if needed.

Conditions of Employment:

- Ability to successfully pass a background check.

Preferred Qualifications

20. Master's degree or equivalent work experience in fields such as administration, program/project management, and/or communications.

21. Familiarity with CSU policies, procedures, programs and services.

22. Strong understanding of challenges and opportunities surrounding diversity, equity and inclusion in higher education and at Sacramento State.

Required Licenses/Certifications

none

Documents Needed to Apply

Cover letter, Resume/CV, Diversity Statement ( In 500 words or less, please describe the importance of equity, diversity, and inclusion on college campuses or in the workplace).

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit https://www.csus.edu/administration-business-affairs/human-resources/work-at-sac-state.html

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.


Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map