Administrative Support Coordinator (Administrative Support Coordinator II) - ORSP/Student Support Services (EOP) (504614)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Nov 28, 2021
Full Time Administration and Management Clerical and Administrative Support Education and Training

Job Description

Description:

Working Title

Administrative Support Coordinator (Administrative Support Coordinator II) - ORSP/Student Support Services (EOP)

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

ORSP/Student Support Services

Appointment Type

Temporary. Position will end on or before 06/30/2022, permanent status cannot be earned in this position. Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

1.00

Work Schedule

Monday - Friday; 8:00 am-5:00 pm

Anticipated Hiring Range

$3,502.00 per month ($42,024.00 annually)

Salary is commensurate with experience.

Position Summary

The Student Support Services-TRIO (SSS-TRIO) program is a federally funded program by the Department of Education to increase retention and graduation of federally low-income students who are the first in their family to attend college.

The SSS-TRIO Administrative Support Coordinator II is responsible for maintaining and analyzing a useful system of files and records that monitors the student participant's progress, including identifying, classifying and adding new students to the Program record structure. Under the general work direction of the SSS Trio Director, the incumbent monitors the Federal, Lottery and Work-Study budgets and related documents, including those for office supplies and inventories.

The incumbent will also assist the SSS-TRIO Director in preparing and analyzing statistical data for the annual Lottery Report, the Annual Performance Report and 5 year SSS-TRIO Grant rewrite for the Department of Education. The Administrative Support Coordinator II is also responsible for monitoring office assistants and serves an office liaison to internal and external offices and agencies.

Position Information
  • Document and Records Maintenance:
    • Maintain a system of files and records to track SSS-TRIO student participant orientation, enrollment and performance in the program and university;
    • Maintain Staff, Instructional Student Assistant and Work-Study Clerical employee folders;
    • Manage priority registration for active program student participants;
    • Manage records for office supply purchases and inventories.
  • Report Preparation and Analysis:
    • Prepare and monitor annual Federal, Lottery and Work-Study budgets and all related documents;
    • Prepare and analyze data for submission of Department of Education's Annual Performance Report and 5 year SSS- TRIO Grant rewrite;
    • Prepare data and analysis for reporting of the annual Lottery Report;
    • Prepare reports for Procurement Card purchase
  • Office Communications:
    • General duties including drafting memos, arranging staff meetings and making periodic status reports to the director on anything impacting office operations;
    • Liaison to Fiscal Affairs, Office of Research and Sponsored Programs, Educational Opportunity Program, Information Technology Services, Plant Operations, Student Affairs, Environmental Health and Occupational Safety, Human Resources, Financial Aid, Registrar, Purchasing and Contracts and Telecommunications.
  • Other duties as assigned.

Minimum Qualifications
  • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
  • Thorough mastery of English grammar, punctuation, and spelling.
  • Expertise in using office software packages, technology, and systems.
  • Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
  • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
  • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposolutions.
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
  • Ability to effectively write and present own reports.
  • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
  • Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications

Core Competencies - embody the following competencies:
  • Bias toward collaboration and teamwork.
  • Effective oral, written, and nonverbal communication skills.
  • Customer/Client Focus with an emphasis on problem solving and resolution.
  • Personal effectiveness and credibility, as demonstrated by interpersonal and professional confidence.
  • Diversity and inclusion.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.


Closing Date/Time: September 2, 2022

Job Address

San Francisco, California 94132 United States View Map